J-11 ECMS Submission Guidance for BCOs.pdf
PDF 1 MB Posted
- Attached to
- DoD Information Analysis Center (DoD IAC) Basic Center of Operations (BCO) Federal contract opportunity
- Solicitation number
- FA8075-20-R-0001
About this file
This document provides guidance for submitting scientific and technical information to the DoD Information Analysis Center Enterprise Content Management System. It outlines the four screen ECMS submission process and required and optional fields at each step, such as selecting the relevant contract and task order, entering document details, and specifying distribution and funding information. Additional instructions address notifying administrators if necessary contract or task order information is missing and adding author or organization data. The guidance aims to help contractors successfully submit information to the DoD IAC ECMS database.
The related federal contract opportunity is a solicitation for the DoD Information Analysis Center Basic Center of Operations contract. It seeks proposals through the Federal Business Opportunities website to provide support to the DoD IAC program, set aside 100% for small businesses. Offerors should review the full solicitation, which includes attachments like the performance work statement, instructions, and evaluation factors. Proposals may be submitted before the listed due date.
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DISTRIBUTION STATEMENT A: Approved for public release.
How to Submit Scientific and Technical Information (STI)
March 2019
DoDIAC Enterprise Content Management System (ECMS) https://dodiac.dtic.mil/
The ECMS System
What you should know about the ECMS system:
Captures the same data as TEMS, plus a few more fields.
Links the base contract information to awarded Task Orders (TO).
Identifies type of contract MACs or BCOs.
Links RA/ACORs, Performing, Funding, and Controlling organizations to awarded
TOs.
− Many fields will be pre-populated.
Provides access to the TOs only related to the vendors’ base contract.
Access ECMS from the DoD IAC site https://dodiac.dtic.mil/ Use the “Submit STI” link at the top of the screen.
Best Practices for Using ECMS
Before accessing the ECMS system:
Register with DTIC before you access ECMS.
− Register here: http://www.dtic.mil/
Delete the browser history before accessing ECMS.
− In your browser, use “Tools” > “Delete Browsing History.”
− Be sure the “form data” box is checked.
Use Microsoft IE 11 or above, or Chrome, or Edge when using ECMS.
− NOTE: Firefox does not work well with ECMS.
TIPS for uploading STI:
Ensure the SF298 is the 1st page of the STI.
Upload only unclassified reports to ECMS.
http://www.dtic.mil/
Tutorial and ECMS Usage Conventions
In this tutorial, required fields are written in red font; a red asterisk * indicates a required field.
Optional fields and procedures are written in a green font and located in Addendum A, at the end of this tutorial.
In ECMS, use the Previous and Next buttons, located at the bottom of each ECMS screen, to move from screen to screen.
Field definitions and submission instructions are listed in the Help section of ECMS. The Help tab appears above the input area on your screen.
Landing Screen for ECMS
The ECMS Submission Process contains 4 screens. Each screen will be explained in this tutorial.
Access ECMS from the “Submit STI” link at the DoD IAC site https://dodiac.dtic.mil/
The landing page is displayed below.
Select “Submit IAC STI” to input data for a new STI submission.
61st input screen – Submit IAC STI
On the SUBMIT IAC STI screen, the submitter’s name and email address will pre-populate.
NOTE: You cannot edit these fields.
REQUIRED * Phone:
Add or edit your phone number.
Locate Your Contract
REQUIRED * Select Contract:
Locate your contract by entering part or all of the contract number and clicking the “Search For Contract by Contract Number” button.
− Or, use the arrows at the bottom of the contract grid to find the contract.
Select the contract linked to your STI.
FA8075-14-D-0002 is highlighted above.
Locate Your Task Order (TO)
After selecting your contract, Task Orders (TO) related to the contract will appear in the grid below contracts.
REQUIRED * Select Task Order (TO):
Select the row of the TO linked to your STI submission. The contract FA8075-14-D-
0002 & the TO 1095 are highlighted in this sample.
Copyright Questions and Attaching the PDF
Select the appropriate responses, to the best of your knowledge, for the * Required questions.
Attaching the PDF
Select “YES” to the *The attached document is unclassified, the grey button turns blue and you can upload the STI.
NOTE: In this sample, the STI file has not been attached.
Select to move forward.
Instructions for the optional buttons – Don’t see contract and Don’t see TO - are provided in Addendum A.
On the 1st input screen, Submit IAC STI, you can:
Update your phone number, if necessary.
Select the contract linked to the STI. (required) Use the “Don’t see Contract” button if the contract is missing; see Addendum A.
Select the TO associated with the STI. (required) Use the “Don’t see TO” button if the TO is missing, see Addendum A.
Identify the copyright restrictions, if any. (required)
Verify you are submitting UNCLASSIFIED STI. (required)
Attach the STI PDF. (required)
Summary of the 1st Input Screen
122nd input screen – Submitter, Author and Performer
NOTE: Submitter information pre-filled (Last, First, MI, Email, and Phone)
Required * Is there a US government or military author?
Select the appropriate radio button.
Required * Add Performing Organization. This data is pre-filled; see
Addendum A for instruction on adding another Performing Org.
Select button to move to next input screen.
NOTE: This is the first screen where you can save your inputs. Use the button at the bottom of the screen to SAVE and EXIT.
On the 2nd input screen, Submitter, Author & Performer, you can:
Update your phone number, if necessary.
Respond to the question about US government or military author. (required)
Add or remove authors. Optional, see Addendum A.
Add Performing Organization (if not already listed). (required) NOTE: You may add additional performing organizations here, see Optional, see
Addendum A.
Summary of the 2nd Input Screen
143rd input screen – Document and Funding Screen
Required * Document Type.
NOTE: The document type for ALL STI submissions (reports and citations) is ALWAYS “Technical Report”.
Use the drop down menu to select “Technical Report”
Document Type and Sub Type
Required * Document Sub Type.
Select one of these sub types from the drop down menu for the document sub type:
-Briefing Charts
-Final Report
-Interim Report
-Study/Analysis
-Technical Report
-Test and evaluation report
Document and Funding Screen
Required * Title.
The title field may be pre-filled. Enter or edit title.
Complete the remaining
Required* fields:
“Contains embedded media?
− Embedded media refers to audio or visual attachments within the file.
“Date Published”
“Add Community of Interest”
“Add Funding Organization”
− Pre-Filled
“Add IAC Technology Area”
NOTE: The next 3 screens explain these areas in detail
Community of Interest (COI) Menu
Required * Add Community of Interest.
Select an appropriate COI from the drop down menu.
Select Appropriate Sub
Community.
After selecting the COI, click the Sub
Community arrow to select the appropriate sub community.
After selection, click and then .
Add multiple COIs before you close by selecting as needed.
Click here for a fuller explanation of COI & sub communities: https://defenseinnovationmarketplace.dtic.mil/ https://defenseinnovationmarketplace.dtic.mil/
IAC Technical Focus Area Menu
Required * Add IAC Technology Area Select an appropriate Technology
Area from the drop down menu.
After selection, click and d .
Add multiple Technology Areas before you close by selecting as needed.
IAC’s 22 Technical Focus Areas (TFA)
Add a Funding Organization in Detail
Required * Add Funding Organization.
The Funding Organization is pre-filled.
You can add another organization but cannot remove the prefilled organization.
See Addendum A for instructions on how to add another Funding
Organization.
Select to move to the final screen.
Add the document type & sub type, indicate if the STI contains embedded media and type of media, identify the date published and other various *required fields.
Enter the Communities of Interest (COI). (Required)
Enter the IAC Technology Area(s). (Required)
Add additional Funding Organization. (Optional, see Addendum A)
Summary of the 3rd Input Screen
214th & final input screen – Distribution, Reasons, and Controlling Organization
Required* Distribution/Availability.
Use the drop down menu to select distribution.
If you select distribution A=Public Release, the Export Control radio button will pre-fill “NO”.
Required* Export Controlled
Required* Add Distribution Reasons (use if distribution is other than A)
Required* Distribution Date same as Report
Date?
Required* Distribution Date, if “NO” is selected above.
Required* Add Controlling Organization Fields are prefilled. You can add another organization, but cannot remove the prefilled one.
See Addendum A for instructions to add another Controlling Organization.
22Abstract, Distribution, Subject Terms, Review and Advance
(Optional) Abstract and Subject Terms You can add or edit the Abstract and Subject Terms.
(Optional) Use the Additional Information box to add any special information about the report.
The bottom half of the Distribution and Controlling screen contains the final fields to complete before submission.
The Additional Information box is also used by the
RA/ACOR for comments re: approval or rejection.
After clicking the Review and
Advance box, a “Submit” button will appear.
Click the “Submit” button to begin the submission process.
Submission Status Message
The next screen will let you know that the submission process has begun.
Shortly, a second screen will display
& indicate that you will receive an email with the accession number and report title.
ECMS accession numbers begin with
“AD” followed by digits.
Congratulations, you have successfully submitted STI to DTIC using ECMS.
Addendum A
Optional fields and procedures
Notify IAC Admin re: missing contract
Notify IAC Admin re: missing TO
Add or remove Authors
Add Perform/Fund/Control
Organizations
Addendum A-Optional Fields and Procedures
DISTRIBUTION STATEMENT A: Approved for public release. 25
Addendum A
The following slides provide guidance if you want to:
Request that a contract or a TO be added to ECMS
Add/edit/remove author names
Add performing/funding/controlling organizations
NOTE: You cannot move forward in the submission process without selecting a contract and TO.
NOTE: You cannot save a submission until the PDF for the selected contract and TO has been attached.
DISTRIBUTION STATEMENT A: Approved for public release. 26
Addendum A-Notify IAC Admin re: Missing Contract
If your contract does not appear in the contract grid, select the button at screen bottom.
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Addendum A-Notify IAC Admin re: Missing Contract
A new dialog box with your name and email appears.
Add your missing contract number to the box.
Select the b button to send the email to IAC Admin.
You will receive a response from IAC Admin within a few days.
FA1375-01-T-0005
Susie Smith.com
Susie Smith
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Addendum A-Notify IAC Admin re: Missing Task Order
If the TO for your selected contract does not display, select the button from the screen bottom.
A new dialog box with your name and email appears.
Add your missing TO number to the box.
Select the button to send email to IAC Admin.
You will receive a response from
IAC Admin within a few days. 1234
Susie.smith@abc.com
Susie.Smith
DISTRIBUTION STATEMENT A: Approved for public release. 29
Addendum A - Add Authors
The author name is optional, but if you have author name(s), please add this data. It will help make search results more accurate.
Select the button to open a new dialog box.
smith susie susie.e.smith@
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Addendum A - Add Authors
If selecting ‘yes’ to “Are you the author?”, your name will prefill.
If ‘no,’ then enter the author data.
Add multiple authors by selecting the blue “Add Author” box; this will display another blank dialog box.
Select “Close” when the author info is complete.
Optional ORCID = Open Researcher and Contributor ID.
If known, enter the ORCID in this box. This is an author-initiated code that might be found in the STI. Use this link for more details https://orcid.org/ https://orcid.org/
DISTRIBUTION STATEMENT A: Approved for public release. 31
Addendum A - Remove Authors
To remove an author, select the author name, then use the button to delete the author information.
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Addendum A – Add performing/funding/controlling organizations
To add another organization, select the “Add Performing/Funding/Controlling Organization” button to open a new screen.
Complete all fields on the new screen that have a red asterisk *
DISTRIBUTION STATEMENT A: Approved for public release. 33
QUESTIONS
If you have questions about completing the STI submission process, contact your respective COR at
DTIC by phone or send an email to:
dtic.belvoir.rsrcmgmt.list.iac-dodiacs-mbx@mail.mil mailto:dtic.belvoir.rsrcmgmt.list.iac-dodiacs-mbx@mail.mil
File details come from the government source that posted it. Updated .