Draft _HDIAC_BCO_RFP.doc

Section B - Supplies or Services and Prices

Phase-In Transition

CPFF

The contractor shall provide all supplies, services, materials, equipment, labor and transportation to perform the Phase-In of full responsibility for the Homeland Defense and Security Basic Center Operations. From date of award up to 90 days.

FOB: Destination

SIGNAL CODE: A

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Basic Center Operations

Conduct Basic Center Operations for the Homeland Defense and Security Basic Center Operations in accordance with the Performance Work Statement. From completion of phase-in through the end of the basic period of performance.

0002AA

Basic Center Operations (Base Period)

Conduct Basic Center Operations for the Homeland Defense and Security Basic Center Operations in accordance with the Performance Work Statement. From completion of phase-in through the end of the basic period of performance.

0002AB

CPFF

Conduct Basic Center Operations for the Homeland Defense and Security Basic Center Operations in accordance with the Performance Work Statement. From completion of base period through the end of the Option Period 1 period of performance.

0002AC

CPFF

Conduct Basic Center Operations for the Homeland Defense and Security Basic Center Operations in accordance with the Performance Work Statement. From completion of Option Period 1 through the end of the Option Period 2 period of performance.

Core Analysis Tasks (R&D)

COST

This CLIN is for non-personal RDT&E Core Analysis Tasks within the scope of the HDIAC BCO PWS. This CLIN is to provide the scope for CPFF & FFP applied R&D funded task orders to be issued against individual pricing of CAT requirements. (If the government exercises the option(s) for CLIN 0002XX, the ordering period dates will be extended for CLIN 0003.)

Data

COST

Develop and provide data in accordance with Section J, Exhibit A, DD Form 1423 (Contract Data Requirements List) made part of this solicitation/contract. This CLIN is Not Separately Priced. (If the government exercises the option(s) for CLIN 0002XX, the ordering period dates will be extended for CLIN 0004.)

ESTIMATED COST

Extension of Services

Conduct Extension of Services for the Homeland Defense and Security Basic Center Operations in accordance with the Performance Work Statement. If the government exercises the option(s) for CLIN 0005, the ordering period dates will be extended for CLIN s 0002-0004. (The period of performance for subCLINs 0005AA through 0005AF will be specified at time of award for subsequent months at the end of the last option period)

0005AA

CPFF

Conduct Extension of Services for the Homeland Defense and Security Basic Center Operations in accordance with the Performance Work Statement.

0005AB

CPFF

Conduct Extension of Services for the Homeland Defense and Security Basic Center Operations in accordance with the Performance Work Statement.

0005AC

CPFF

Conduct Extension of Services for the Homeland Defense and Security Basic Center Operations in accordance with the Performance Work Statement.

0005AD

CPFF

Conduct Extension of Services for the Homeland Defense and Security Basic Center Operations in accordance with the Performance Work Statement.

0005AE

CPFF

Conduct Extension of Services for the Homeland Defense and Security Basic Center Operations in accordance with the Performance Work Statement.

0005AF

CPFF

Conduct Extension of Services for the Homeland Defense and Security Basic Center Operations in accordance with the Performance Work Statement.

MINIMUM AND MAXIMUM VALUES

The minimum obligation under this contract shall not be less than the minimum quantity and minimum contract value stated in the following table. This minimum amount will be issued via a Task Order issued concurrently with the HDIAC BCO IDIQ Award. ESG/PKS will administer this contract and issue all orders and modifications.

*The total of all Core Analysis Task Orders issued to the contract holder under the HDIAC BCO IDIQ contract shall not exceed the maximum award amount of $15M. The amount proposed for CLIN 0001, 0002, and 0005 and the maximum $15M for CLIN 0003 will establish the maximum ceiling value for the awarded contract. The Government reserves the right to move values between CLINs.

OPTION EXERCISE/ORDERING PERIOD EXTENSION

If the government exercises the option(s) for CLINs 0002XX and/or 0005XX, the ordering period dates will be extended for CLIN 0003.

Section C - Descriptions and Specifications

Section C - Descriptions and Specifications

DRAFT PERFORMANCE WORK STATEMENT

Homeland Defense and Security Information Analysis Center (HDIAC)

Basic Center Operations

18 January 2012

Defense Technical Information Center (DTIC)

Information Analysis Centers Program Management Office (DTIC-I)

TABLE OF CONTENTS

SECTION 1

DESCRIPTION OF SERVICES

1.1 Introduction and Mission

1.2 Purpose and Scope

1.3 Contract Objectives/Contractor Responsibilities - General

1.4 Task Requirements

1.5 Service Charge System

1.6 Categories of User Services

1.7 General Information/Administration

1.8 Security Requirements

1.9 Publishing Requirements

SECTION 2

SERVICES SUMMARY (SS)

2.1 Quality Control

2.2 Quality Assurance

SECTION 3

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1 General Information

3.2 Defense Property Accounting System

3.3 Documents

SECTION 4

Contractor Phase-In/Transition

4.1 Phase-In Activities

SECTION 5

APPENDICES

5.1 HDIAC Contract Data Requirement Summary

5.2 CBRNIAC Historical Workload Estimate

5.3 Acronyms

5.4 Glossary

SECTION 1:

DESCRIPTION OF SERVICES

1.1 Introduction and Mission.

The Department of Defense (DoD) Information Analysis Center (IAC) Program operates in accordance with (IAW) DoD Instruction 3200.14, Principles and Operational Parameters of the DoD Scientific and Technical Information (STI) Program (STIP), 13 May 97. DoD IACs function as specialized subject focal points and centers of excellence, supplementing the Defense Technical Information Center (DTIC) services within DoD Directive (DoDD) 3200.12, DoD Scientific and Technical Information Program, 11 Feb 98.

The mission of the Homeland Defense and Security Information Analysis Center (HDIAC) is to perform the functions of a DoD IAC as described in DoDI 3200.14 in support of the vital technical areas delineated under paragraph 1.2 “Scope” below. IACs are operated by contractors from industry and academia. This HDIAC contract is a follow-on to a predecessor "legacy" contract: the Chemical, Biological, Radiological and Nuclear Defense Information Analysis Center (CBRNIAC) contract, which covered the scope areas of Homeland Security & Defense, Critical Infrastructure Protection, Weapons of Mass Destruction and CBRN Defense, combined with four new scope areas which are Biometrics, Medical, Cultural Studies and Alternative Energy. All tasks and deliverables described herein shall be applicable to all technical focus areas; the contractor is not expected or required to generate work products that specifically relate to the legacy categories vs. a new scope area (for example, only one HDIAC newsletter and one HDIAC website is required).

Prior to 2010, IACs performed both “Basic Center of Operations” (BCO) services, as well as “technical area tasks” (TATs). The latter are task orders that encompass emerging government requirements and necessitate a rapid and authoritative response, integrating the expertise of subject matter experts. The level of research and analysis conducted for TATs are above and beyond that required by the Basic Center Operations services. The IAC Program Management Office (PMO) is now implementing a strategy to procure BCO services under separate contracts from the TAT services. The initial IAC contract limited to BCO services, DACS, was awarded in June, 2010 as a single-award, indefinite-delivery type contract. Its TAT counterparts, the multiple award, indefinite-delivery type contracts for Software Networks, Information, Modeling & Simulation were awarded to nine contractors in May, 2010.

The interdependence between “Core” services and TATs is defined in DoD guidance -- DoD Instruction 3200.14 establishes IACs to provide Core and additional tasks. The BCO establishes a knowledge base in areas of strategic importance. The intent of TATs is to leverage the knowledge base to increase efficiency and effectiveness. BCOs serve as the foundation for TATs. The requirement described herein is for BCO services.

1.2 Purpose and Scope.

The purpose of this performance work statement is to define the mission, background, period of performance, with outcome based objectives and define constraints applicable to the current and future environment. The scope of this contract encompasses BCO functions necessary to fulfill the mission and objectives applicable to the DoD RDT&E and Acquisition communities' needs in the areas listed below and fulfill the objectives of this contract. The contractor shall operate the BCO IAC for HDIAC. The list below is not all inclusive and may be expanded to include disciplines and subjects in related areas as new technologies emerge in the area of HDIAC. The legacy contract's period of performance will end concurrently with the award of this contract after completion of a phase-out period for that contract. Therefore, all new Homeland Defense and Security BCO requirements will be procured under this contract starting at time of award (requirements will be phased in over a transition period).

Representative examples of the STI functional subject areas covered under this PWS are described below:

Homeland Security & Defense is composed of Counterterrorism, Environmental Security, Aviation Security, Law Enforcement, Fraud Protection, Building and Facilities Security, Border Security, Disaster/Emergency Response and Recovery, and Cyber Security/Information Management. This is a domain area that covers any facet of homeland security/defense that is not covered in a more specific bolded sub-category below. The scope of this contract is focused on the research and analysis of this subject matter area. Examples of topics that fall within the general scope of Homeland Security and Defense (this list is not all-inclusive) are shown below:

IED/terrorist attack prediction, technology and methods to detect explosives in public spaces and transportation networks, spectrum management (i.e., the federal government’s use of the radio frequency spectrum), emergency response information networks , analysis of terrorist tactics and strategies, operational threat response and recovery, air domain surveillance and intelligence integration, homeland defense-related sensor and imaging technology (i.e., non-military), technology and methods for protection against counterfeiting, trafficking and the detection/prevention of documentation and computer related fraud, emerging technologies relating to physical security, exposing identity theft, controlling access across borders; and emerging technologies relating to building, sustaining, and improving capabilities to prepare for, protect against, respond to, recover from, and mitigate all hazards including natural disasters and terrorist attacks.

Critical Infrastructure Protection (CIP) is composed of National Infrastructure, Physical and Virtual Systems, Cyber Infrastructure and Continuity of Operations (COOP). The scope of this contract is focused on the research and analysis of this subject matter area. Examples of topics that fall within the general scope of CIP (this list is not all-inclusive) are shown below:

Emerging technologies and methodologies relating to the protection of infrastructure and resources critical to national security including public health, financial services, security services (police, military), telecommunications, agriculture, security threats posed from cyber warfare and operational factors and functions, and COOP planning. Technology could include network development and analysis tools, failure modeling and simulations, analysis of data streams, development of new affordable, transportable utility components, telecommunications, blast analysis and protection, and surveillance methods and technology.

Weapons of Mass Destruction (WMD) is defined as weapons that can kill a large number of people or cause damage to man-made structures, national structures or the biosphere. The scope of this contract is focused on the research and analysis of this subject matter area. Examples of topics that fall within the general scope of WMD (this list is not all-inclusive) are shown below:

International weapons technology and proliferation; arms control; technologies for preparedness, countermeasures and investigations; research and analysis related to WMD and IED-related international R&D technology, including implications of emerging threat information and queries from the intelligence community; emerging technologies relating to missiles (ballistic and cruise); and non-conventional military weapons (for example, research and analysis related to IEDs).

CBRN Defense is composed of defense against weaponized chemical, biological, radiological or nuclear agents. CBRN refers to deliberate use of these agents to cause significant harm. The scope of this contract is focused on the research and analysis of this subject matter area. Examples of topics that fall within the general scope of CRBN Defense (this list is not all-inclusive) are shown below:

Properties of CBRN materials; technology and methods for detection, identification, measurement and characterization of CBRN agents including detection paradigms and systems for improved, emerging and novel threats; target recognition; combat effectiveness / force protection; CRBN surveillance, security and survivability; manufacturing processes for CBRN defense systems; container security/intrusion detection devices; CBRN damage assessment; individual and collective protection/protective gear; technologies and methods for toxic material decontamination and neutralization; securing and transporting CBRN agents; CBRN clean-up; development of non-lethal/less-hazardous CBRN materials; and environmental and human CBRN effects and treatment.

Biometrics is the automated methodology to uniquely identify humans using their physiological or behavioral attributes. The scope of this contract is focused on the research and analysis of this subject matter area.

Examples of topics that fall within the general scope of Biometrics (this list is not all-inclusive) are shown below:

Emerging technologies relating to fingerprints, footprints, facial recognition, palm print, hand geometry, gait recognition, eye retinal recognition, iris recognition, odor/scent, typing rhythm, voice patterns, signature, vein scan, facial thermograph, blood pulse, nail bed identification, and ear shape. Technology could include devices for synthesis, analysis, measurement and characterization of biological structures and features, devices to acquire biometric data, biometric screening capabilities, biometric detection devices and methods, and biomathematics.

Medical is composed of any facet of medical research relating to homeland security and defense or military operations. The scope of this contract is focused on the research and analysis of this subject matter area. Examples of topics that fall within the general scope of Medical (this list is not all-inclusive) are shown below:

Traumatic brain injury; mental health; amputation; prosthetics; limb salvage; rehabilitation; burn treatment including thermal, electrical, chemical and laser; prevention and treatment of hearing loss, vision loss and spinal cord injuries; clinical informatics – the organization of healthcare information; aviation and combat life support equipment; regenerative medicine (the use of expanded stem cells in an effort to facilitate recovery of marrow that has been exposed to radiation and chemical weapons); infectious diseases; pharmaceuticals; non-invasive and remote assessment of physiological status; pre-symptomatic diagnoses technology; molecular genetics and genomics; soldier performance optimization; and emerging technologies in diagnostic assays, disease vector control and protection systems.

Cultural Studies is composed of cultural and sociological analysis – research into the ideology, political and economic nature of a culture In order to better understand its people and government for national security purposes. The scope of this contract is focused on the research and analysis of this subject matter area. Examples of topics that fall within the general scope of Cultural Studies (this list is not all-inclusive) are shown below:

Cultural anthropology (for example, collecting data about the impact of global, economic al and political processes on local cultural realities) ; cultural diplomacy (for example, initiation or facilitation of information exchange with an aim to yielding a long-term benefit and build relationships and enhancing socio-cultural understanding); public diplomacy (for example, communication with foreign publics to establish a dialogue designed to inform and influence); strategic communication (for example, communicating directly and clearly with regard to the operations, structures and processes of the DoD); study of terrorism and responses to terrorism; research on individual and group behavior, quantitative techniques to describe and understand social and economic systems, graph theory and network analysis to model social networks and complex system behaviors; socio-cultural computing; human adaptation and response to perturbations (e.g., climate change, mass migration, war); interactions between human and natural systems; technologies to enable/enhance language learning; theology/ comparative religions; and military information support operations (formerly referred to as “psychological warfare and operations”).

Alternative Energy is composed of novel, non-traditional and emerging sources and technologies for harvesting, generating, storing, transmitting/transporting and reusing energy. The scope of this contract is focused on the research and analysis of this subject matter area. Examples of topics that fall within the general scope of Alternative Energy (this list is not all-inclusive) are shown below:

Fusion energy; renewable energy including solar, hydro and wind power ; geothermal; fossil fuels; hydrogen energy; bio-energy; biofuels; advanced energy storage, distribution and generation; portable, efficient and compact power technologies; energy recovery and conversion including resource reuse and transformation; micro-scale power sources; novel electrical and magnetic materials; biomimetics; and nuclear batteries.

1.2.1

DoD IAC PROGRAM LINKS

DoD IACs:

http://www.iac.dtic.mil

DoD IACs – IAC Mission:

http://iac.dtic.mil/iac_mission_goals.html

DoD IACs – Overview:

http://iac.dtic.mil/iac_overview.html

DoD IACs – PMO:

http://iac.dtic.mil/iac_pmo.html

Way Ahead Considerations:

http://iac.dtic.mil/iacs_wayahead.html

CBRNIAC:

https://www.cbrniac.apgea.army.mil/Pages/default.aspx DoD Directive 3200.12:

http://www.dtic.mil/whs/directives/corres/pdf/320012p.pdf

DoD Instruction 3200.14:

http://www.dtic.mil/whs/directives/corres/pdf/320014p.pdf

ASD (R&E):

http://www.acq.osd.mil/asdre/

DTIC:

http://www.dtic.mil/dtic/

1.3 Contract Objectives/Contractor Responsibilities -- General

The purpose of this contract is to leverage the best expertise from industry, other Government agencies, and academia to solve the government’s toughest scientific and technical problems. The IAC shall serve as a ready tool for strategic, operational and tactical organizations within DoD and the broader community. The IAC shall build a community of subject matter experts (SMEs) and provide long-term STI corporate memory for the DoD and enable DoD to avoid the creation of duplicate holdings of STI, as well as duplicate analytical capabilities in various R&D support components. Principal objectives of this contract include:

Investing up-front resources for discovering and covering areas of strategic and tactical importance

Keeping abreast of current and emerging areas of DoD STI by collaborating with scientists and other SMEs around the globe including the Unified Combatant Commands, Defense research laboratories, U.S. Intelligence organizations, as well as engineers, physicists, biologists, medical professionals, and other experts from various government organizations (DHS, CDC, NASA), and private industry

Maintaining awareness, relevance, and value to emerging issues

Combating and enabling military strategic surprise by conducting trend analyses and capacity building

Enabling rapid response to existing and emerging threats through proactive knowledge development

Maintaining and expanding DoD’s Scientific and Technical Information (STI) repository

Developing IAC products / responses to technical inquiries

Developing and maintaining a subject matter expert (SME) network and building a community of experts and stakeholders across government, industry, and academia in all scope areas and yet-to-be identified subjects falling within the contract focus areas

Integrating knowledge bases and customer-funded work to provide increased value in a time of shrinking budgets and growing requirements

Providing tactical relevance by responding to an immediate need

Developing strategic capabilities by analyzing trends and recommending improvements to the acquisition community

Increasing the productivity of the DoD Research, Development, Test, and Evaluation (RDT&E) community, as well as other scientific and engineering groups

Facilitating the use of HDIAC STI;

Transferring HDIAC technology information within the U.S. Government and from the U.S. Government to authorized customers; and Promoting standardization within the field of HDIAC for example, by providing in-depth analysis, creating products, responding to technical inquiries, performing technology assessments, and supporting exchanges of information among Scientists, Engineers, and practitioners of various disciplines

Contractor Responsibilities – General.

The contractor shall operate the IAC in accordance with all directives, instructions, regulations, and military standards listed in Attachment 1. The services to be provided apply performance- based principles (FAR 37.6) to deliver research and development (R&D) and/or R&D related advisory and assistance services and all task orders will result in the creation of specific identified deliverables. The contractor is not authorized to perform personal services as defined at FAR 37.101, or inherently governmental functions as defined at FAR 7.5 at any time under this contract. This contract is an indefinite delivery/indefinite quantity type contract. All services, whether performed under the BCO contract line item (CLIN), Phase-In/Transition CLIN, Other than DTIC funded CLIN, or CAT CLIN, will be procured and funded through the issuance of task orders (TOs) with the exception of sales made directly by the IAC to customers (see paragraph 1.5.1.2.2.). It is anticipated that all the BCO core services will be procured a year at a time under one dedicated annual TO, with a period of performance of one year, however it is possible that the BCO core services will be procured for incremental periods of less than one year in a series of BCO TOs (for example four quarterly TOs or two semi-annual TOs). CATs will be up to one year period of performance (see section 1.6).

The IAC contractor shall undertake a variety of activities focusing on the collection (including identification and access), analysis, synthesizing/processing, and dissemination of STI. These four terms are further explained and elaborated upon below under paragraph 1.4, “Task Requirements”. The contractor’s activities shall cover all aspects of identified or potential military and national security-related applications of HDIAC technology. The contractor shall provide timely and authoritative information relative to key R&D concepts and acquisition functions, results and trends, applications and processes, assessments of HDIAC technology on military operations, and assessment of international R&D technology. Delivery of such information shall be undertaken in both a proactive as well as responsive manner. Attachment 2 provides estimates of historical workload for the legacy BCO contract (CBRNIAC) over the period December, 2010 through November, 2011. With respect to the other technical focus areas, historical workload data does not exist.

Information collection, analysis, synthesis/processing, and dissemination efforts should facilitate use of existing STI, while reducing unnecessary duplication of research, information collection and analysis, and information dissemination efforts. The IAC contractor shall integrate output from CATs that it performs under this contract, as well as output from TATs performed under the TAT contracts, to re-use STI. The contractor shall collaborate extensively with the IAC multiple award contract/technical area task (aka MAC TAT) contractors who are conducting TAT analyses in the same or relevant IAC subject areas.

HDIAC shall accomplish the contract objectives through the development and maintenance of anticipatory marketing of IAC products and services to STI users in Government, industry, and academia, as well as decision and policy makers in the acquisition community. HDIAC shall identify and seek out opportunities to provide HDIAC STI to DoD components, other U.S. Government agencies and departments, their contractors, and other authorized recipients of HDIAC STI. The contractor shall capture the most significant Success Stories that it achieves in performing this PWS in the IAC Quarterly Success Stories Deliverable (CDRL A017).

The contractor’s expertise shall cover:

· Basic and applied RDT&E activities carried out by DoD components, other U.S. Government agencies and departments and their contractors, state and local governments, as well as international organizations in which the U.S. Government is a member or participant;

· Military and other related or similar operations conducted by DoD components and other U.S. Government agencies and departments or international organizations to which the United States belongs or foreign governments with which the United States has international agreements for military or related operations;

· Development of doctrine, tactics or plans by DoD components, other Government Agencies and Departments, their contractors, and foreign military organizations that the Department of Defense provides military assistance and sales;

· Basic and applied research carried out by industry, academia, and other institutions where the results of such research are expected to provide benefits to the U.S. Government in the future.

1.4 Task Requirements

1.4.1 Information Collection: The contractor shall monitor and extract HDIAC technology- related STI from worldwide engineering, technical, and scientific information, including documents, databases, and electronic, paper, and other media. The contractor shall ensure maximum use of the resources of other DoD IACS. Key processes in this area include employing technology and innovative techniques, utilizing personnel experienced in research analysis and synthesis, maintaining awareness through participation in conferences, symposia, workshops and engineering and scientific community coordination. The contractor shall review and evaluate STI for relevance and accuracy. Outputs consist of library collections, databases, the IAC website and evaluated STI.

The contractor is required to interface with the TAT contractors for their related IAC area and fully utilize TAT STI contributions. TAT contributions consist of gathering, evaluating and producing STI during performance of a TAT.

1.4.1.1 Sources: In order to perform work specified herein, the contractor shall utilize information resources of existing information and data transferred from the prior legacy IAC contractor's holdings; HDIAC technology information collected by the contractor’s staff; information furnished to the HDIAC by the U.S. Government and/or its contractors; and any additionally available (foreign or domestic) HDIAC information. The contractor shall obtain information from DoD staff elements, laboratories and agencies with competence in the fields of science and technology which this center addresses. The contractor shall search and extract information from resources and collections rather than trying to duplicate them.

Collection and use of unclassified, unclassified but limited distribution, and classified (foreign and domestic) information in the performance of this PWS is authorized as long as all security regulations and restrictions are adhered to.

1.4.1.2. Collection Activities. The contractor shall employ techniques and technology to monitor and extract STI and engineering data from current and historical sources across government, industry, and academia, utilizing a core staff of technical experts (i.e., scientists, engineers, information specialists, etc.), related to HDIAC. Additionally, in acquiring the source information, the contractor shall utilize personnel experienced in research, analysis and synthesis of technical literature and advanced STI management procedures for evaluation that will ensure the highest possible access and identification of emerging technology STI for the HDIAC user community's benefit.

The contractor shall maintain affiliations, associations, and specific involvement in and with the Defense research, development, testing and engineering community, to include other Federal Agencies, contractors, educational organizations, technical societies, State and local governments and foreign governments, sufficient to hold a well- established presence in that community. The contractor shall leverage these interactions to (1) support and promote exchanges of information among scientists, engineers, and practitioners, including awareness of historical and on-going research, (2) identify current and future technical information needs, including gaps in the knowledge base, and (3) provide a ready pool of reach-back subject matter experts to provide further technical information and analysis, related to the HDIAC subject areas. The contractor shall participate in professional/technical activities every year, sponsored by national and international HDIAC related organization and related societies and associations. The purpose of such participation shall be to identify both defense related as well as national HDIAC technology needs and priorities, to collect related information, to develop consensus on information assessment and evaluation techniques and to disseminate HDIAC information.

The contractor shall emphasize user service by anticipating and responding to customers’ needs. Anticipation of HDIAC user information needs shall result from continuing awareness and analysis of the social, political, and technical contexts influencing the course and direction of scientific, technical and operational disciplines or domains which define or influence the needs of the user community.

1.4.1.3. Conferences, Symposia, Workshops, and other Meetings (CDRL A002). In order to respond to Government requirements, IACs engage in the collection, synthesis and dissemination of information. The contractor shall provide technical input to support scientific, technical, and DoD-related HDIAC management conferences, symposia, workshops, and other meetings. These functions shall include providing technical coordination and information services required to support and host the meetings of the HDIAC Executive Steering Committee and Program Review which will occur at least once a year. Activities planned and accomplished under this task shall be captured under Contract Data Requirements List (CDRL) deliverables A007, A008, A009 and A017.

In preparation for the conferences, symposia, workshops, and other meetings, the contractor shall also prepare and disseminate acceptance/rejection letters to respective authors; and collect, edit, publish and distribute manuscripts, papers and proceedings. Use of conferences, symposia, and workshops and other information collection, analysis, and dissemination as part of basic HDIAC operations are authorized when approved in advance by the COR.

1.4.1.4. Media:

a. Review, analysis, and evaluation: The contractor shall review and evaluate HDIAC STI without limitation of information media, which includes paper, non-print electronic media, micrographic media including microfilm and microfiche, and other media, as proposed by the contractor. Information must be verified and validated that the STI is technically accurate, reliable and relevant.

b. Storage: The contractor shall store books, displays, exhibits, journals, compact disks, DVDs and other media under conditions necessary and sufficient to ensure that information contained in the media is properly secured and shall remain accessible to the Government during the period of performance of this contract. All HDIAC holdings within the repository are in English or have been translated into English. The following is a summary of the current holdings of the CBRNIAC legacy contract repositories and the estimated amount of space needed to store this media:

Unclassified Holdings: Six bookcases, approximately 5 feet high by 3 feet wide each, with five shelves each. These bookcases hold books, journals and other data products. Several boxes approximately 2 feet by 3 feet in size hold brochures, back issues of newsletters and CDs with informational/promotional information about CBRNIAC. A cabinet approximately 3 feet by 4 feet in size holds CDs and DVDs. The storage area footprint for all media is a space of approximately 1500 square feet. The cabinet, boxes and bookcases referenced above are contained within this storage area.

Classified Holdings (digital holdings that are classified at the SECRET and below levels, including CONFIDENTIAL and NATO restricted). The following estimated quantities of holdings are stored in two, five-drawer GSA storage containers authorized for storage of classified materials. The storage area footprint for the media is a space of approximately 120 square feet:

Foreign Government Information Documents -

Digital 4,300

CD/DVD 7

NATO Documents -

Digital 112

US Collateral Classified Documents -

Digital 10,410

VHS tapes 7

Documents 1

Diskette in set in envelope 1

DAT Tapes in envelope 12

CD/DVD/Diskettes 119

c. Server Facilities – The following is a description of the current facilities used to operate the incumbent contractor's data center. This information is provided as background only; the contractor under this contract is responsible for acquiring and maintaining the necessary data center facilities and associated systems to successfully perform all requirement of this PWS, and in accordance with the description set forth in its accepted proposal. The following description is not intended to establish a mandatory or optimal configuration:

Five server racks in a room that is approximately 20 feet by 20 feet in size. This facility is supported with a fire suppression system, backbone uninterruptable power supply, generator, HVAC, security/physical access control and broadband internet access.

d. Internet/Website: HDIAC is a user of and contributor to the Internet/World Wide Web (WWW). The HDIAC contractor shall become familiar with and knowledgeable about multiple networks at various classification levels for use in collecting and disseminating information to the HDIAC user community. The contractor shall publish and disseminate information with multiple Internet tools and resources including Hypertext Markup Language (HTML), various search engines and tools, File Transfer Protocol (FTP), Extensive Markup Language (XML), and World Wide Web (WWW). The contractor shall develop/maintain an internet home page website for HDIAC within 60 days from award of contract with related collaboration areas for HDIAC groups, which shall at a minimum contain information about HDIAC, as well as content of interest to the HDIAC user community, to include: newsletters and publications, calendar of events, databases, other IAC products such as State of the Art Reports (SOARs), and Critical Reviews and Technology Assessments. The contractor shall maintain, update and provide continuing support for the Internet resources and tools in order to ensure reliable information for its user community. The HDIAC website shall be designed and maintained to maximize its useful and relevance to the HDIAC community. The website materials for the legacy BCO contractor will be provided to the contractor as GFP during the contract phase-in/transition period. (CDRL A001).

1.4.2. Information Analysis. In anticipation of and in response to technical inquires and core analysis tasks, the contractor shall analyze STI to create and distribute STI products and offer STI technical advisory services. In providing analytical and technical support, the contractor will attempt to fill the gaps identified in the knowledge base by (1) creating the missing information through analysis of available STI, or (2) utilizing available STI to support applied and basic research programs. The contractor shall serve as a gateway to information resources and collections in the HDIAC field and shall search and extract information resources and collections. The contractor is required to interface with the TAT contractors for their related IAC area and fully utilize TAT STI contributions. TAT contractors contribute by conducting detailed analyses of STI and may identify new areas requiring a detailed knowledge base. Analysis outputs consist of reports, databases, handbooks, models, simulations, inquiry responses and new/improved tools and techniques.

The contractor shall provide cost-effective, timely and efficient analysis services that anticipate and respond in a timely manner to customer’s needs. “Timely” response is defined as meeting the time frame/due date specified by the user/requester, or if a date is not specified, 10 working days or less. The contractor shall provide analysis for responding to inquiries from HDIAC users, including scientific and technical program management committees as they perform review and oversight of R&D efforts. The contractor shall accomplish this by:

1. Extraction of data appropriate for analysis;

2. Review and analysis of information from defense sources resulting in new knowledge;

3. Manipulation of data and information for purposes analysis, storage and retrieval;

4. Maintenance of existing analytic tools and techniques; and

5. Development of new analytic tools and techniques.

1.4.3. Information Synthesis and Processing. The contractor shall be responsible for synthesizing and processing HDIAC information through the use of relevant existing worldwide current technology information, as well as data transferred from the legacy BCO contract and other historical data, and any additional worldwide current technology information that might be relevant. The contractor shall leverage an understanding of data in the context of operations, conduct trend analyses, and build on data to produce knowledge that improves operations. Key processes include maintenance of a library collection consisting of hardcopy, softcopy in various classifications (unclassified, FOUO, and Secret). The contractor shall ensure free use and access of data between all IAC and multiple award contractors in support of the IAC program. Outputs consist of libraries, an information support system, the SME database and uploads to the DTIC Database using a web services interface. The contractor is required to interface with the Homeland Defense & Security TAT contractors for their related IAC area and fully utilize their TAT STI contributions.

The contractor shall maintain libraries of HDIAC technology related reports, studies and analyses that provide HDIAC technology resource material.

The HDIAC contractor shall maintain an electronic archive of all information displayed by HDIAC on its website. This archived information shall be returned to the Government at the completion of the contract or otherwise disposed/transferred as directed by the Contracting Officer.

1.4.3.1. DTIC Database (STI Repository)

1.4.3.1.1. The DTIC STI Database provides for total electronic collection and dissemination capabilities of STI within the IAC Program. The contractor will be provided with the web services interface to the DTIC Database for uploading STI.

1.4.3.1.2. In coordination with IAC Program Management Office (PMO), the contractor shall provide input into the DTIC Database, to include uploading documents and citation/metadata. IACs scan, PDF, OCR, index, and upload. The DTIC Database thus contains both metadata and full text searchable documents. There is one metadata record per document. The documents shall be digitized and input into the Database. Once documents are digitized and entered into the Database, the contractor is authorized to destroy the paper documents. Targeted documents are high demand documents, leveraged for technical inquires that are tied to DoD technology needs for today and the foreseeable future years. The contractor shall utilize this system to provide rapid collection and dissemination capabilities. Note for classified records, the transmission procedure requires the contractor to burn the data to a DVD which is then mailed to DTIC.

1.4.3.2. Subject Matter Expert (SME) Database: The contractor shall develop criteria for the establishment of a database of HDIAC SMEs within thirty (30) days of award. The contractor shall identify and solicit qualified persons who shall agree to serve as experts for technical assistance in instances where the required information is not available at the HDIAC, or the expert is known to have additional information, skill, or knowledge which can meet user inquires. The HDIAC shall acquire, develop, and provide a referral service for authorized users. The referral service shall allow users to gain access to other relevant sources of data not resident at the HDIAC. If it is determined by the contractor that the requested information is not available at the HDIAC, or that additional information is available at another location, the HDIAC shall provide contact information of the SME for the data, or may obtain the requested information from the SME for the customer. The HDIAC SME database shall be included in the HDIAC Information Support System (ISS) (CDRL A002).

1.4.3.3. HDIAC Information Support System (ISS): The contractor, within 60 days after award, shall design, develop, implement, and maintain an electronic management information support system to support day-to-day operations of the center. The ISS will be used to support daily administration, operations, and financial management and service quality assurance of the HDIAC. The ISS information will be made accessible via electronic means to the maximum practical extent to the PMO and Contracting Officer Representative (COR). (CDRL A002). The ISS shall include the following categories of information, however the contractor may supplement this with additional information that it deems would be appropriate and beneficial to the program:

a. HDIAC user names, addresses and user authorization level that will not be distributed, or made available, to any individual, organization, or company outside of the HDIAC without proper authorization from DTIC;

b. . HDIAC information products, sales histories, and reminders for follow-up efforts in anticipation of potential requirements for additional HDIAC services or products. The contractor shall track sales and revenue (receipts) of BCO products that are developed using DTIC funds under the basic core services task order in the ISS. Funds provided by DTIC (obligated under the basic core services task order) that are used by the contractor to cover its costs for developing such products that are sold to outside customers(e.g. customers other than CAT customers and other than DTIC) shall be accounted for separately by the contractor from other basic core services costs and captured in the Cost Tracking/Monthly Financial Report (CDRL A015). The contractor shall ensure that the amount of funds it allocates to the cost of developing these products does not exceed the revenue (receipts) earned from the sale of the products. See paragraph 1.5.– Service Charge System.

c. Individual user inquires and copies or summaries of responses provided including the chronology of HDIAC activity for each inquiry. For each technical inquiry, a brief summary of the information needed shall be entered into the ISS, along with demographic information identifying the name, address, telephone, facsimile, E-mail, and other addresses of the user, and the time and date by which the user needs the response;

d. Financial data for each Core Analysis Task;

e. A directory containing names and current addresses, telephone, E-mail, facsimile numbers and any other pertinent information for experts included in the HDIAC SME database;

f. Assessments, information, comments and customer feedback/suggestions regarding HDIAC inquiries, actions, cases, and their associated responses and products; and

g. Mailing lists of HDIAC users or potential users, used for dissemination of all information which may include products, newsletters and promotional materials.

1.4.3.4. HDIAC Libraries: The contractor shall conduct basic management functions as an integrated information access, discovery and dissemination activity. The HDIAC libraries shall provide a DoD HDIAC technology community-wide system for facilitating the reuse of HDIAC technology STI resources. The contractor shall continue, maintain and expand libraries or have various databases within each library, which shall focus on reports, studies and analyses that provide resource material for programs related to HDIAC. Any substantive change in the types of libraries maintained shall be made by the contractor only when properly authorized. Libraries maintained by HDIAC include:

a) Hardcopy Subscriptions

e) Briefing charts

b) Subject Matter Books

f) Access to On-line Services

c) Vendor Product Material (Hardcopies)

g) Policy Directives

d) Citation References

h) DoD Publications

A database within the Library shall contain the following items and other data as the contractor deems appropriate:

a) HDIAC Tool Library

d) HDIAC Centralized Document Repository

b) INFOSEC Library

e) Product Vulnerability Information

c) Vendor Product Information Library

Information contained in each library or database may contain information at different levels of classification up to SECRET, therefore it is expected that they may reside in separate libraries.

1.4.4. Information Dissemination. The contractor shall be responsible for dissemination of HDIAC STI. Qualified contractor staff may also provide technical advice. The contractor shall draw on library holdings and other databases, compile and disseminate newsletters, journals and articles, prepare briefings and conference presentations, and develop educational materials and provide training programs. With respect to training, briefings and presentations, the contractor is responsible for sponsoring, planning agendas for, and speaking and/or providing training at major technical conferences, meetings, symposia, or workshops. The contractor shall make optimum use of computer technology to store, sort, select, package, and disseminate data and information

HDIAC technical advisory services complement and supplement the holdings and referral information provided to users by DTIC, other Government libraries, DoD laboratories, DoD contractor research, development, test, engineering, and evaluation activities, and other information resources. The contractor responsible for operation of HDIAC may provide information products and services to other U.S. Government organizations, their contractors, and other approved, authorized users within available physical, information, and financial resources in accordance all applicable DoD Regulations, Directives, Instructions, and Policies with respect to the dissemination of STI. The contractor’s information outputs may take the form of standards, technology benchmarks, handbooks and data sets; lists of technical experts; critical reviews, alternative technology analyses; technology assessments; state-of-the-art reports; analytical tools and techniques; and other specialized STI products (CDRLs A005, A010, A014).

The contractor shall disseminate HDIAC STI to users and potential users in paper, electronic, and other media. The current CBRNIAC listserve contains approximately 8,800 addressees (as of January, 2012) for electronic dissemination. The contractor is required to interface with the TAT contractors for their related IAC area and fully utilize TAT STI contributions.