Compiled Q and A As of 27 Feb 2012.xlsx
XLSX spreadsheet 16 KB Posted
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- Special Notice - HDIAC BCO Federal contract opportunity
- Solicitation number
- FA8075-12--R-0001
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Compiled_QandA_as_of_25_June_2012.xlsx | XLSX spreadsheet | |
| FA8075-12-R-0001_A02.doc | DOC document | |
| Compiled_QandA_as_of_21_June_2012.xlsx | XLSX spreadsheet | |
| Compiled_QandA_as_of_11_June_2012.xlsx | XLSX spreadsheet | |
| Compiled_QandA_as_of_1_June_2012.xlsx | XLSX spreadsheet | |
| Amendment 1 - HDIAC_BCO_RFP_SF30.doc | DOC document | |
| Compiled_QandA_as_of_23_May_2012.xlsx | XLSX spreadsheet | |
| Compiled_Q A_as_of_23_May_2012.xlsx | XLSX spreadsheet | |
| ESG HDIAC BCO RFP.docx | DOCX document | |
| Compiled_Q_and_A_As_of_5_March_2012.xlsx | XLSX spreadsheet | |
| Cost Track_Mo Fin Report Template_CD.xls | XLS spreadsheet | |
| Pre-Solicitation Notice.docx | DOCX document | |
| Draft _HDIAC_BCO_RFP.doc | DOC document |
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Sheet1
| HDIAC Draft RFP Q&A As of 27 Feb. 2012 | |||
| # | Solicitation Section | Question/Comment | Response |
| 1 | CLIN 0003 | The requirement limits the CATs to “cost” type tasks; can they be expanded to include “CPFF”, “FFP” and “T&M” CATs? | The extended CLIN description makes it clear it is for both CPFF and FFP CATs. CLIN 0003 will be utlized for issuing FFP and CPFF CATs. |
| 2 | CLIN 0003 | The requirement limits the CATs to “R&D” tasks; can they be expanded to include other types of activities/funding? | |
| This CLIN will only be used for the issuance of CATs. | |||
| 3 | CLIN 0003 | The CATs are limited to $15M. Given the expansion of technical scope beyond the current CBRNIAC, can this limit be increased to more adequately cover the expansion of technical scope? | The CATs ceiling of $15M in the RFP is the Government's best estimate of what will be required. All available data has been taken into account when formulating this estimate and will remain as a $15M ceiling. |
| 4 | Section B. Minimum and Maximum Values | Does the $15M figure apply only to the basic/first 24 months or to the entire potential 66 month period of performance. In either case, if CAT activity is such that the $15M ceiling is reached before the end of the applicable period of performance does the government intend to halt further CAT funding for the remaining portion of the applicable period of performance or will the government consider an increase in the ceiling of CLIN 0003? | As stated on page 103, para. L.5.4, the $15M applies to all five years combined. |
| 5 | Section L 5.7 Cost Summary: d. Subcontracts. | Must each CLIN or each deliverable under a CLIN comply with the “at least 50%” requirement? | The requirement applies to the total contract dollar value as a whole and not individual CLINS, orders or deliverables. |
| 6 | How will compliance with this requirement be measured and evaluated during contract performance? | The contractor will report monthly on how much of its cost of personnel is subcontracted out of its total cost of personnel in the Cost Tracking Monthly Financial Report (Exhibit A, Data Item A015). The COR and CO will use this report to monitor the contractor's compliance with this requirement; as noted above, CPARs will also be performed on an annual basis. | |
| 7 | DFARS 252.215-7003 is a “Reserved” instruction according to FARSite. | It is correct that DFARS 252.215-7003 is reserved. Final RFP will change reference to FAR 52.215-22. | |
| 8 | The embedded Excel file entitled “Cost Track_Mo Fin Report Template_CD” contained in Exhibit A Data Item A015 Cost Tracking Monthly Financial Report could not be opened. The error message says the file is corrupted. | Will be included in the final RFP. Revised file is also included as a seprate attachment. | |
| 9 | PWS 1.6 .2 | Does the term “Extended Technical Inquiry” as used above have the same meaning as “Extended User Inquiry” in PWS paragraph 1.6.2? | The terms refer to the same thing. All references to "Extended User Inquiry" will be changed to “Extended Technical Inquiry" in the Final RFP release. |
| 10 | PWS 1.6 | Reference: P WS 1.6 Categories of User Services: (5) Only one (1) extended technical inquiry, search and summary, or analysis per customer can be open at the same time. What is the definition of a customer in this context? Is it a person, an organization, an RA, other? | The working definition is to define customer at the organizationally distinct level, meaning an organizational unit that has a distinct purpose and is separately identifiable from other units within the larger enterprise or organization. The application of the definition differs by customer. In questionable cases, the DTIC IAC PMO will assess the situation against the intent of the restriction. |
| 11 | PWS 3.1 | PWS 3.1 General Information. … All equipment required for unclassified scanning will not transition to the HDIAC contractor; however equipment required for classified upload will transition. |
Question: Will the replacement cost of equipment for unclassified scanning be an allowable direct expense under the contract?
| The contractor must determine whether a cost is allowable and can properly be charged as a direct cost in accordance with its DCAA approved accounting system and the regulations at FAR 31.202. Some scanning activities could be considered within scope of the PWS. | |||
| 12 | Regarding classified scanning, this PWS requirement seems to imply that the contractor will need access to a system such as SIPRNet to facilitate the “upload” of classified scanned documents. If SIPRNet or equivalent access is required, will DTIC facilitate or sponsor the acquisition of this capability at the contractor’s facility? | SIPRNet access is not a requirement under the non-CAT portion of this contract. Classified scanning has historically been performed on a disconnected, classified system; copied to a CD/DVD; and securely mailed to DTIC for upload to DTIC databases. | |
| 13 | Section H.14 | Is this or a similar clause contained in the existing CBRNIAC contract? If not, how will the transition from the CBRNIAC prime contractor to the new HDIAC BCO contractor be contractually accomplished? | Phase-out is currently incorporated into the existing CBRNIAC contract; the specific timeline and approach will be driven by the transition plan of the successful HDIAC offeror. |
| 14 | PWS 1.4.4.2.2 | PWS 1.4.4.2.2 Newsletter. “… For historical background purposes the following information is provided: the CBRNIAC newsletter is disseminated via a listserve of 8,800 addressees (as of January, 2012). Access to the newsletter is provided electronically to addressees on the listserve. The HDIAC contractor may distribute the newsletter in hard copy but is not required to…” |
The narrative description of CDRL Data Item A004 – Quarterly Newsletter contained in Exhibit A states “Currently, there are approximately 17,500 hardcopy and 53,400 electronic addressees on the quarterly mailing list.”
| Please clarify the number of addresses that receive a copy of the newsletter and also clarify whether or not hardcopies of the newsletter are required to be disseminated. | This is an error in Data Item A004 and this language will be removed in the final RFP. PWS para. 1.4.4.2.2. is correct. Hard copy newsletters are not required. | ||
| 15 | CDRL Data Item A009 | The narrative description of CDRL Data Item A009 – Weekly Activity Report (WAR) in Exhibit A states “… Electronic submissions (MS Word compatible to DTIC) should be sent to iacwar@dtic.mil and to the specific IAC Program Analyst not later than noon every Thursday…”; whereas, the instruction in Block 10 of DD Form 1423 for this data item indicates the submission is due not later than noon every Tuesday. |
| Which submission date is correct? | CDRL Data Item A009 is incorrect. The report is due on Tuesday. Data Item A009 will be corrected in the final RFP. | |||
| 16 | Section J Attachment 5 Core Analysis Tasks Standard Operating Procedure; Section VI. Eessential Requirements; paragraph E | Please clarify whether or not this means that the HDIAC prime contractor must provide substantial effort on each CAT. | Yes, the IAC prime must perform substantial efforts on each CAT. Please also reference the FAR clause 52.215-23 "Limitations on Pass-Through Charges" included in the RFP Section I and its prescription at FAR 15.408(n). The related clause 52.215-22," Limitations on Pass-Through Charges-Identification of Subcontract Effort", was inadvertently left out of the solicitation and will be included in the final RFP. The prescription at FAR 15.408(n) provides additional details on restrictions applicable to subcontracting at the task order level. | |
| 17 | Reference: PWS 1.6.6 Education and Training. | In the last sentence of this section the wording states “This does not include “how/to” classes/tutorials….on existing systems, applications, …” Is this restriction meant to apply to all how/to training, or only training that does not directly relate to the HDIAC technical user base? For example, if a user has need of training on a model that is used in support of the generation of STI relevant for HDIAC would that type of training be permitted? | As stated at the PWS para. 1.6.6., training authorized on this contract shall serve to disseminate information to the HDIAC scientific and technical community that is relevant to the HDIAC research and development subject areas described herein. It is not intended to provide user-type training for specific existing systems, applications (including models), products or techniques, even if use of those technologies generates STI. As all training will be pre-approved by the Contracting Officer Representative (COR). The COR will make a scope determination on a case by case basis. |
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