Attachment_9_-_FA8059-16-R-0001_Questions_and_Answers.pdf

Description Page #

A. Process Clarification

B. Scope Clarification

C. Small Business

D. Past Performance

E. Pricing

F. General Clarification

A. Process Clarification

1. Please clarify what WD should we use – several WD have been superseded (i.e. Curry County, NM) or the ones included in the RFP?

A: RFP FA8059-16-R-0001 Amendments 0001 and 0002 updated all Wage Determinations

2. How will the contracts be packaged/grouped, i.e. geographically, MAJCOM, Numbered

AF, MDS, etc.?

A: It is anticipated that all bases will initially be awarded individually. There is the potential MAJCOMs could choose to consolidate their bases into single task orders.

3. Appendix G answered my question with regards to MAJCOM grouping of the solicitation. In our proposal, do we gear our submission towards MAJCOM or individual TA’s allocated to SDVOSBs? In other words, do we pick and choose bases, or are bidding on MAJCOM packages?

A: There are no MAJCOM groupings at this time. It is anticipated that all bases will initially be awarded individually.

4. Will contractor have the opportunity to interview local employees of incumbent contractor?

A: There is no incumbent contractor at Dover AFB. For the purpose of base-level competitions, The Air Force will comply with all relevant labor laws, including the requirements of EO 13495, (Nondisplacement of Qualified Workers Under Federal Service Contracts) as implemented in FAR Part 22.12.

5. We currently have a bid in for Selfridge as a SDVOSB team for the bridge contract. If we’re fortunate to be awarded that, could we convert that into a base per this solicitation, or would we have to bid on that over again?

A: No, the award of a bridge contract cannot be converted into a base contract per this solicitation. At the expiration of that contract, the requirement will be re-competed as a task order under this effort.

6. Reference RFP Addendum to 52.212-1, Paragraph 3.7: The paragraph calls for a CD/DVD submittal with each proposal. Are Offerors to submit a CD for each volume or a single CD that contains the entire proposal?

A: As identified in Addendum to 52.212-1, Para. 3.7, “Each CD or DVD will contain only one (1) proposal Volume”

7. Reference RFP Attachment 1, Standardized PWS for Transient Alert Services, Paragraph

3.2: The paragraph states that radio contact is to be maintained with the MOC during hours of operation. Please confirm the MOC is a contracted control function.

A: Per AFI 21-101 (Para 5.2.2) the MOC is part of the Maintenance Group and is performed by the Government.

8. Reference RFP Attachment 1, Standardized PWS for Transient Alert Services, Paragraph 13: The paragraph states that CFE will be provided based on the base-issued task orders.

Are Contractors allowed to perform on-site maintenance of their equipment that is used in direct support of the awarded task order?

A: The Air Force will accommodate all reasonable requests that do not impact the Air Force mission.

9. Reference RFP Attachment 1, Standardized PWS for Transient Alert Services, Paragraph

16.1: The paragraph states that the Contractor will assume the cost of said investigation(s).

Our understanding is that reinvestigations (as well as initial investigations for uncleared employees) are paid for by OPM. Please confirm the costs referenced are for fingerprints for new hires who do not have a current clearance.

A: The statement indicating the Contractor is responsible for costs has been removed in Amendment 0002

10. Reference RFP Attachment 1, Standardized PWS for Transient Alert Services, Paragraph

Our understanding is that reinvestigations (as well as initial investigations for uncleared employees) are paid for by OPM. Please provide an estimate on the cost of a reinvestigation if the Government is to be reimbursed for Periodic Reinvestigations.

11. Reference RFP Attachment 5, Sample Task Order PWS for Transient Alert Services, Paragraph 1.1 and Paragraph 13.2: Paragraph 1.1 states that the Offeror is to “Provide an adequate number of qualified employees to receive, park, service, and launch all transient aircraft”. Paragraph 13.2 that there are a minimum of two personnel on shift. Please confirm this two-person requirement is for personnel working on the ramp.

A: Work being performed on the ramp must be accomplished by at least two people.

The two person concept is to ensure the safety of personnel on shift (the buddy system). Work on individual airframes may require more than two people to receive, park, service, and launch an aircraft and must always be IAW the applicable aircraft technical data.

12. Reference RFP Attachment 1, Standardized PWS for Transient Alert Services, Paragraph

13.1: The paragraph references the CFE that is to be provided for assigned tasks. Will the Contractor be allowed to perform on-site maintenance of assets provided on these items?

13. Reference RFP Attachment 1, Standardized PWS for Transient Alert Services, Paragraph

21.1: The contractors Quality Management System (QMS) must be approved by the contracting officer before the contract start date. Please provide a required due date for this deliverable.

A: The contractor is required to submit their Quality Control Plan which adequately as part of their proposal, in accordance with paragraph 5.3.7 in Section L of the solicitation. The contracting officer awarding each Task Order will establish a date for receipt of the Quality Management System.

14. Reference RFP Attachment 5, Sample Task Order PWS for Transient Alert Services, Paragraph 16.2: The paragraph states that contractor uniforms are to be standardized and bear the company name. Please confirm this would include cold weather gear such as insulated coveralls used by employees during the winter months.

A: The requirement for standardized uniforms which bear the company name also applies to cold weather gear such as insulated coveralls.

15. Reference RFP Attachment 5, Sample Task Order PWS for Transient Alert Services, Paragraph 16.6: The paragraph for drug testing requirements is marked as “N/A”. Please confirm that FAR 52.223-6, Drug Free Workplace, is not considered as applicable to this effort.

A: The sample task order does not state any specific requirements for drug testing given the fact that no one will actually be performing the requirements; any requirements for drug testing or similar requirements will be identified in the subsequent task order PWS. FAR 52.223-6 has been added to the solicitation via Amendment 0002.

16. Reference RFP Attachment 5, Standardized PWS for Transient Alert Services, Paragraph

11.1: The paragraph references Appendix F for CFE listing of equipment to be provided to the contractor for assigned tasks. Will the Contractor be allowed to perform on-site maintenance of assets provided on these items?

17. Reference RFP Attachment 5, Standardized PWS for Transient Alert Services, Paragraph

12.1: The paragraph is marked as “N/A”. Please clarify.

A: The sample task order PWS (and all subsequent Task Order PWSs) reflects the formatting of the standardized IDIQ PWS. In this instance, paragraph 12.1 is marked "N/A" as the paragraph does not apply to the work to be performed.

18. Reference RFP Attachment 5, Standardized PWS for Transient Alert Services, Paragraph

19.1: The contractors Quality Management System (QMS) must be approved by the contracting officer before the contract start date. Please provide a required due date for this deliverable.

A: The contractor is required to submit their Quality Control Plan as part of their proposal, in accordance with paragraph 5.3.7 in Section L of the solicitation. A QMS submission will not be required for the sample task order and has been removed from Attachment 5 via Amendment 0002.

19. Reference RFP Attachment 5, Appendix A, Regulations and Guidance lists Air Force instructions which can be retrieved via internet. It also lists base specific local instructions which historically cannot be retrieved via the internet. Will these local instructions be provided?

A: As the task orders for each base are solicited, the local instructions will be provided.

20. Instructions say to provide the quantities and pieces of CFE proposed in order to perform services in accordance with Section J, Attachment 5, Sample Task Order PWS. The sample task order provides workload history but does not indicate a location where the work is to be performed, i.e. Alaska or Florida. Appendix F states how much CFE the contractor "SHALL" provide. Will the Government clarify if the offeror is to propose the equipment needed or use the information as provided in Appendix F?

A: Amendment 0001 of the solicitation identifies on the cover page of Attachment 5 that the performance location of the sample task order is Dover AFB. The sample task order identifies which equipment the contractor shall provide; any additional equipment (among those listed in the price worksheet) which the contractor would need to provide technically acceptable performance would also be included as part of their proposal.

B. Scope Clarification

21. Please clarify per the RFP proposal instructions: 5.5.3 The Government has provided a Sample Task Order project located in Section J, Attachment 5, Sample Task Order PWS.

Offerors shall populate Attachment 6, TA Services Pricing Worksheet with labor categories as established in Volume II of the offeror’s proposal. For each labor category, offerors are responsible for populating the minimum wage as established for the location IAW FAR 52.222-41, Service Contract Labor Standards. This minimum wage rate will be incorporated with the markup rate percentage to establish a fully burdened labor rate.

However Attachment 5, Sample TO PWS does not designate a location on which to base our wages on? Please confirm what location we are to use to complete this submission?

A: Amendment 0001 of the solicitation identifies on the cover page of Attachment 5 that the performance location of the sample task order is Dover AFB.

C. Small Business

22. Also, if there are no 8(a)s bid on those set-asides, will those be opened to SDVOSBs?

A: In order for those bases to be opened to the SDVOSBs, the SBA would have to make a determination to release those bases from the 8(a) program per 13 CFR 124.504(d). In the case that there were not enough awardees to satisfy the 8(a) set-aside for those bases and the SBA does not release those bases from the 8(a) program, those bases would then be removed from this effort.

23. If a SDVOSB company bids with an 8a as a sub will the companies be able to bid on both

SDVOSB and 8a set asides?

A: There would be no restriction of this arrangement on the SDVOSB set-aside.

However, this arrangement must be pursuant to a formal Joint Venture Arrangement for consideration under the 8(a) set-aside. Also please see RFP, page

86, paragraph 1.4, which states, in relevant part, “An 8(a) Offeror who is also a SDVOSB could submit a proposal as a SDVOSB and/or an 8(a). If this Offeror decided to propose to both SDVOSB and 8(a), they will be required to submit two

(2) technical proposals, covering technical subfactors 1 and 2 for SDVOSB and for 8(a).”

24. Is it required for a SDVOSB have an 8a team mate for the company to submit a proposal?

A: No, an 8(a) teammate is not required to submit a proposal under the SDVOSB set-aside.

D. Past Performance

25. Please clarify: Attachment 3 & Attachment 4 are identical with different titles – is this in error?

A: No, this is not an error. Attachment 3 & Attachment 4 are not identical with different titles. Attachment 3 is specifically for Contract Management History and Attachment 4 is specifically for Performance of TA Services.

26. Please clarify Attachment 3 & 4 – “your name; your title; your organization” who are you referring to the contractor or the agency that fills out the PP – Shall we leave it blank for the government to fill in?

A: In accordance with Addendum to 52.212-1, Instructions to Offeror, Sections

5.4.4.3 and 5.4.5.3, “The offeror shall complete Section A” for both Attachment 3 & 4.

27. Ref. 3.3.4 Relevancy Assessment - “Relevancy in regards to magnitude is based on the similarities between a given past performance effort and this TA requirement in terms of overall contract value with a minimum value of $100K annually. Past performance references in excess of the given limit will not be evaluated.” The RFP is confusing with regard to past performance relevance. As most TA contracts exceed 100K annually, the second sentence suggests that a higher value reference will not be evaluated.

- Please clarify the required threshold value.

A1: There is no Ref. 3.3.4; however, Relevancy Assessment is located in Addendum to 52.212-2, Evaluation of Offerors, Section 3.4.5.1(a) which states “the individual contract must be a minimum value of $100K annually”. This section will be used to respond to the overall value with a minimum value of $100K annually. There is no maximum dollar value threshold for Contract Management History past performance relevancy.

A2: In accordance with Addendum to 52.212-2, Evaluation of Offerors, Section

3.4.1 “The Government will review up to twelve (12) total contract’s past performance submitted by the Offeror, up to six (6) contracts for Contract Management History, and up to six (6) contracts for Performance of TA Services.

The Offeror may submit the same information for both elements if that information satisfies recent and relevant past performance for both elements. Any submission in excess of the limit will not be considered and only the first twelve (12) contracts listed in Volume III will be evaluated.”

28. How do we submit past performance questionnaires as a sub to an 8(a)

A: To submit past performance questionnaires as a sub to an 8(a), the offeror must fill in the appropriate box in Attachment 3 & 4 where the questionnaire states “Contractor performed as the Prime Contractor, Sub-Contractor, or Key Personnel”.

29. Can an 8(a) company with no TA past performance use a subcontractor's past performance for this solicitation and be included in the selection process.

A: In accordance with Addendum 52.212-1 Instructions to Offerors, Section 5.4.2 “8(a) offerors may rely on past performance of its Joint Venture partners only if the Joint Venture partner is identified in the offeror’s response in accordance with Paragraph 5.2.6 of this addendum. If the 8(a) offeror is a formal Joint Venture, the Government will consider the past performance of all firms that comprise the Joint Venture. Please note, if the offeror is a formal Joint Venture, the offeror shall provide a copy of the SBA Joint Venture certificate documentation. The SBA must receive the certification documentation prior to the proposal due date and must approve the documentation prior to contract award. The Government will not consider past performance of subcontractors submitted that are not pursuant to a formal Joint Venture.

30. Can an offeror use an international commercial contract for management or performance history?

A: Yes. In accordance with Addendum to 52.212-1, Instructions to Offeror, Section

5.4 and its subparts the offeror may use “relevant contracts performed for Government Agencies and/or commercial customers.”

E. Pricing

31. Please clarify what WD should we use – several WD have been superseded (i.e. Curry

County, NM) or the ones included in the RFP?

A: RFP FA8059-16-R-0001 Amendments 0001 and 0002 updated all Wage Determinations

32. Attachment_4_-_Sample_Task_Order_PWS: Appendix F, states "The contractor shall provide all parts, maintenance, materials, oil, fuel, licensing, registrations, inspection, insurance, applicable taxes and associated fees for both current and replacement contractor provided vehicles." Are all of the cost associated with the above included in Attachment_5_-_TA_Services_Pricing_Worksheet? If not are we to ignore those requirements for the sample task order?

A: All associated costs are included in the pricelist of CFE for the sample task order.

33. Attachment_4_-_Sample_Task_Order_PWS: Appearance and Grooming Standards: states "Uniforms shall be standardized and bear the company name or logo and the words Transient Alert." Are the uniform requirements, as stated in the sample task order, to be included in the contractor's fully-burdened labor rate?

A: Yes and it should be covered under the NTE markup rate proposal.

34. Reference RFP Attachment 1, Standardized PWS for Transient Alert Services, Paragraph 16.1: The paragraph states that the Contractor will assume the cost of said investigation(s).

Our understanding is that reinvestigations (as well as initial investigations for uncleared employees) are paid for by OPM. Please confirm the costs referenced are for fingerprints for new hires who do not have a current clearance.

35. Reference RFP Attachment 1, Standardized PWS for Transient Alert Services, Paragraph

Our understanding is that reinvestigations (as well as initial investigations for uncleared employees) are paid for by OPM. Please provide an estimate on the cost of a reinvestigation if the Government is to be reimbursed for Periodic Reinvestigations.

36. Will the Government provide the cost elements that are applicable and included in the

"Mark Up" rate for this solicitation? Possible cost elements are: FICA, SUI, FUTA, work mans compensation insurance, G&A and Fee and possibly fringe benefits.

Providing a "standardized definition" of cost elements in the markup rate will ensure the accuracy of markup rates between offerors.

A: The Government will not be identifying the individual elements of the markup rate.

37. We are unable to find reference to FAR 52.222-43 -Price Adjustment and Option Contracts in the solicitation. Is FAR 52.222-43 included in this solicitation?

A: Amendment 0002 adds this clause to the solicitation.

38. In the RFP, it states that the initial maximum "Mark Up" cannot be exceeded for any subsequent task order. However, several of these elements are normally adjusted yearly and price adjustments are authorized by FAR52.222-43. SUI, H&W and work mans compensation insurance change annually and are unpredictable 5 years out. The factors that go into those rates are not known by the Government or Contractor. How will authorized unknown price adjustments be recognized in the out years? The risk is that the amount of the adjustments are not known by the Government or the Contractor and may result in exceeding the maximum Mark Up rate.

A: Potential offerors are responsible for proposing NTE markup rates representing all potential markup increases.

39. If the employees at a specific location petition for union representation through the DoL, the results are possible for increased cost elements in the Contractors Mark Up rate. How will these authorized and legal unknown price adjustments be recognized in the out years? The risk is that the amount of the adjustments are not known by the Government or the Contractor and may result in exceeding the maximum Mark Up rate.

A: Potential offerors are responsible for proposing NTE markup rates representing potential increases. In the event that an unknown CBA is negotiated for a location not previously identified, both the Government and the Contractor will be responsible for enacting all corrective measures necessary.

40. Current TA contracts are normally 1 base year and 4 option years. Some contracts are extended an additional 6 months. Some have shorter life spans. What is the Government plan for pricing if the task order extends beyond the date of the MATOC?

A: Task Orders will be bound to the NTE markup rates during the period with which they are placed. FAR 52.217-8 Option to Extend Services states, in relevant part, “The Government may require continued performance of any services within the limits and at the rates specified in the contract.”

41. In regards to the proposed binding NTE Markup Rates for the Base and Option Years in the Sample Task Order, Attachment 6 – TA Services Pricing Worksheet, Tab 1: Confirm that the proposed binding NTE Markup Rates for SDVOSB set-aside will be based on all the 38 geographic locations as shown in the RFP Amendment 0001, ADDENDUM TO 52.212-1, Instructions to Offerors, Section 2, Coverage, Table 1 – Mandatory Use Bases and not only the Dover AFB, Delaware location.

A: This is correct.

42. Additionally, provide guidance regarding the proposed binding NTE Markup Rates as it relates to the ten (10) locations for SDVOSB set-aside as shown in Section 2, Coverage, Table 2 – Potential Bases for Inclusion.

A: While the bases listed in Table 2 are within scope and may come on board this effort, they should not be included in the computation of the markup rate.

43. Specifically, should the potential base locations be included in developing the proposed binding NTE Markup Rates for the Sample Task Order?

A: No.

44. Does the contractor have to bid materials; supplies; tools; and other ancillary support expenses in the Sample Task Order? If so, where in the Attachment 5 – TA Services ePricing Worksheet should these expenses be included?

A: Not in the Sample Task Order, but you should anticipate these costs at the individual base level competitions and they should be included in your proposed NTE markup rate.

45. Is pricing required for Clins x004, Other Services (wash rack, lavatory services, etc.) in

Section B of the RFP? Request clarification as Clin x004 is blacked out in the Attachment 6 - TA Services Pricing Worksheet.

A: No. CLIN 0004, Other Services, is not required for the sample task order.

However, proposed NTE markup rates will apply to all CLINs during subsequent task order competitions. Subsequent task orders may require these services.

46. The Government is requiring that the contractor provide training for employees however, there is no mechanism to price training in the Attachment 6 TA Services Pricing

Worksheet. Will the Government provide a CLIN for pricing training or provide a plug number for the Sample TO to cover these costs?

A: Not in the Sample Task Order, but you should anticipate these costs at the individual base level competitions and they should be included in your proposed NTE markup rate.

47. The Government is requiring that the contractor provide uniforms for employees however, there is no mechanism to price ODCs in the Attachment 6 TA Services Pricing Worksheet. Will the Government provide a CLIN for pricing ODC's or provide a plug number for the Sample TO to cover the cost of Uniforms, PPE, etc.?

A: Uniforms should be included in the proposed NTE markup rate.

F. General Clarification

48. My company was recently awarded this TA contract 6 months ago, and it is a 1 year plus

4 option years. Our questions was is the plan to replace services at this base for TA services. Is the intention to replace this contract with an IDIQ Task Order after only one year under contract award to ONVOI or is the intent to replace this contract following a 5 year award?

A: It is anticipated that at the expiration of the current contract, the requirement will be re-competed as a task order under this effort.

49. Can you tell me if there is an incumbent contractor currently performing work for this requirement? If so, could you please provide their company name and contract number?

A: There is no incumbent contractor at Dover AFB. The services are currently performed organically.

50. What are the start/phase-in dates for each of the bases?

A: We anticipate 7 bases to come on during FY17, 9 during FY18, 9 [4 8(a)] during FY19, 9 [2 8(a)] during FY20, and 10 during FY21. These numbers are subject to change based on the Air Force’s requirements or a base’s choice to not exercise an option on an existing TA contract.

51. Has funding been allocated for this effort and will AFICA be open to initial/start-up funding contractors?

A: Funding has been allocated to satisfy minimum orders identified in Addendum to 52.212-1, Instructions to Offerors, Para. 1.3. The Government is not considering initial/start-up funding for Contractors.

52. Will the Government provide demographics (years of service) for current Transient Alert personnel at Dover AFB, Delaware?

performed organically.

53. Confirm that the anticipated start date for the Transient Alert Services at the Dover, DE location will be 01-Dec-2016.

A: A Task Order will not be awarded for actual performance at Dover AFB because it is only for use in the Sample Task order. It is anticipated that the start date for the awarded MATOC IDIQs will be 1 Dec 2016.

54. Will the Dover TA solicitation be released as a Task Order under this contract at prior to the start date and this sample pricing will not apply?

performed organically. There is no plan to contract the TA services at Dover AFB.

55. Will a second round of questions be provided following the responses to these and other offerors' questions?

A: Yes. We will amend the posting notice to allow further questions submittal until 1400, 8 April 2016.