DORIES AV Support Services - Combo Solicitation - AMENDMENT 0001.pdf
PDF 182 KB Posted
- Solicitation number
- FA805226PR010
About this file
This is a Combined Synopsis/Solicitation (Amendment 0001) for Audio and Visual Equipment Support Services for the Dental Operational Readiness Initiatives and Executive Summit (DORIES) conference. The Department of the Air Force, 773 Enterprise Sourcing Squadron, is seeking a contractor to provide full A/V support for approximately 250-270 attendees across six meeting rooms at the Wyndham Lake Buena Vista Resort in Florida from 28-31 October 2025. The requirement is a 100% Small Business set-aside under NAICS code 532490, with a size standard of $40.0M.
Key solicitation details include a Request for Quote (RFQ) number FA805226PR010, with quotes due by 15 October 2025 at 11:00 AM CST. Vendors must submit electronically to the Contract Specialist Jocef Hernandez and Contracting Officer Liel Stroupe, and must be registered in the System for Award Management (SAM). The contractor will be responsible for A/V equipment setup, maintenance, and strike, with a specific setup timeframe changed to start at 5:00 PM on 28 October 2025 and complete by 7:30 AM on 29 October 2025. Attached documents include a Performance Work Statement, Event Map/Agenda, Pricing Schedule, and Vendor Questions and Answers.
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Combined Synopsis/Solicitation – AMENDMENT 0001
Dental Operational Readiness Initiatives and Executive Summit (DORIES)
Audio and Visual Equipment Support Services
773 Enterprise Sourcing Squadron
Joint Base San Antonio (JBSA) Lackland, TX 78226-1865
Date: 7 October 2025
Title: Dental Operational Readiness Initiatives and Executive Summit (DORIES) Audio and Visual Equipment Support Services
Request for Quote (RFQ) / Solicitation Number: FA805226PR010
Closing Response Date: 15 October 2025 at 11:00 AM CST
Contact Point(s): Jocef Hernandez, Contract Specialist Email: jocef.hernandez.2 @us.af.mil
Contact Point(s): Liel Stroupe, Contracting Officer Email: liel.stroupe@us.af.mil
SUBJECT: DORIES Audio and Visual Equipment Support Services – Amendment 0001
AMENDMENT 0001 - SUMMARY OF CHANGES (All amendments have been highlighted yellow in this document):
1) Addition of Attachment 6 – Vendor Questions and Answers for Solicitation FA805226PR010
2) Amendment of Period of Performance on PWS. Changed from “Labor: Contractor shall perform setup on 28 October 2025, completed no later than 7:00 a.m. local time” to “Labor: Contractor shall start setup on 28 October 2025 at 5:00PM local time, completed no later than 7:30 a.m. local time on 29 October 2025.” The Period of Performance remains 28 October 2025 – 31 October 2025 but set up time has been changed.
4) Amendment of Pricing Schedule to include “Vendor Information” section (page 2).
5) RFQ deadline extended to 15 October 2025.
6) All other terms and conditions remain unchanged.
1. Description: Audio and Visual (AV) Equipment and Support Services at the 2025 DORIES conference at the Wyndham Lake Buena Vista Resort, Lake Buena Vista, Florida, from 28 October 2025 through 31 October 2025.
Please see the attached PWS and Agenda/Map for further information.
This requirement shall be a 100% Small Business set-aside.
NAICS: 532490 – Other Commercial and Industrial Machinery and Equipment Rental and Leasing with a size standard of $40.0M.
mailto:emmanuel.herring@us.af.mil mailto:liel.stroupe@us.af.mil
PSC: T016 - Photo/Map/Print/Publication—Audio/Visual.
The Department of the Air Force, Air Force Installation Contracting Center (AFICC), 773 Enterprise Sourcing Squadron (ESS) has a requirement for the provision of the DORIES Conference AV Support per the attached Performance Work Statement (PWS).
2. Requirement: The contractor shall provide full A/V support services to ensure seamless operation of the DORIES conference for approximately 250-270 attendees arranged in a classroom-style seating configuration. Support shall include setup, maintenance, and strike of all A/V equipment in six (6) meeting rooms, including the Horizons Ballroom.
3. Period of Performance:
Estimated Schedule POP Start POP End Base Period 28 October 2025 31 October 2025
4. Questions: The Government will accept questions concerning solicitation number FA805226PR010 until 06 October 2025 at 11:00 AM CST. Email your questions to liel.stroupe@us.af.mil and jocef.hernandez.2@us.af.mil. Any questions received after this date and time will not be considered.
5. Quotes Due Date: Quotes must be submitted electronically to the Contract Specialist, Jocef Hernandez, via e-mail at jocef.hernandez.2@us.af.mil and Contracting Officer Liel Stroupe at liel.stroupe@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 15 October 2025 at 11:00 AM CST. It is the responsibility of the offeror to ensure that the quotes and its attachments are received. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of all CLINS on Pricing Schedule. All quotes shall conform to the Contract Line Item Number (CLIN) structure of the attached Pricing Schedule.
6. Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse Vendors for any costs. Respondent understands and agrees that it submits its quote at its own risk and expense, and releases 773 ESS/PK from any claim for damages or other liability arising out of the posting process. 773 ESS/PK shall not be liable for any errors in Vendor's response. Vendor is responsible for careful review of its entire response to ensure that all information is correct and complete. Vendors are liable for all error or omissions contained in their responses. All informational material submitted in response to this posting becomes the property of 773 ESS/PK and shall not be returned.
7. Period of Acceptance of Quotes: The Vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of offers.
8. Wide Area Work Flow (WAWF): Include in the quote that a Wide Area Work Flow (WAWF) account has been initiated or already established. DoD has mandated the use of WAWF. All invoices shall be submitted using Wide Area Work Flow (WAWF).
To get more information about how to register for WAWF contractors can go to the mailto:liel.stroupe@us.af.mil mailto:jocef.hernandez.2@us.af.mil mailto:jocef.hernandez.2@us.af.mil mailto:liel.stroupe@us.af.mil following web site and download the Contract Pay information:
http://www.dfas.mil/contractorpay/ContractPayInformation.pdf.
9. SAM Registration: Firms submitting a quote subsequent to the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless if the package is considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov | Home .
List of Attachments:
1) Performance Work Statement (PWS) – AMENDMENT 0001
2) Event Map/Agenda
3) Pricing Schedule – AMENDMENT 0001
4) Provisions and Clauses; Instructions to Offerors; Eval Criteria
5) Wage Determination WD # 2015-4553 (Rev. 31) dated 08 July 2025
6) Vendor Questions and Answers – AMENDMENT 0001 http://www.dfas.mil/contractorpay/ContractPayInformation.pdf https://sam.gov/content/home https://sam.gov/content/home
| PSC: T016 - Photo/Map/Print/Publication—Audio/Visual. |
| 3. Period of Performance: |
| List of Attachments: |
File details come from the government source that posted it. Updated .