Attachment 1 - PWS.pdf

Performance Work Statement

Dental Operational Readiness Initiatives and Executive Summit (DORIES)

Audio and Visual Equipment Support Services

28 October 2025 – 31 October 2025

I. Purpose:

The purpose of this Performance Work Statement (PWS) is to provide comprehensive Audio and Visual (A/V) Equipment Support Services for the 2025 DORIES conference at the Wyndham Lake Buena Vista Resort, Lake Buena Vista, Florida, from 28 October 2025 through 31 October 2025.

II. Scope or Mission:

DORIES is the official Department of the Air Force (DAF) / United States Space Force (USSF) Dental Executives Leadership Course. This strategic educational event convenes Total Force members from Active Duty, Reserve, and Guard units, representing nine (9) Combatant Commands (CCMDs) and eleven (11) Major Commands (MAJCOMs). Attendees include dental consultants, doctors, lab technicians, and hygienists from eighty-three (83) Dental Treatment Facilities (DTFs) worldwide. The conference is hosted by the DAF Dental Corps Chief and is listed in the Educational and Training Course Announcements (ETCA).

III. Period and Place of Performance:

Period: 28 October 2025 – 31 October 2025 Location: Wyndham Lake Buena Vista Resort

1850 Hotel Plaza Blvd Lake Buena Vista, FL 32830

IV. Background:

The Dental Operational Readiness and Executive Summit (DORIES) is an annual Department of the Air Force leadership conference requiring professional audiovisual (AV) equipment and technical support services. Over the past three fiscal years, the requirement has been successfully fulfilled through commercial contracts with small business vendors.

In FY23 and FY24, AV support services were provided at venues in Orlando, Florida.

In FY25, AV support services were provided at a venue in Denver, Colorado.

This recurring requirement demonstrates the continued need for professional AV rental services to ensure the DORIES conference is conducted with the appropriate technical support.

1. Performance Objectives:

The contractor shall provide full A/V support services to ensure seamless operation of the DORIES conference for approximately 250-270 attendees arranged in a classroom-style seating configuration. Support shall include setup, maintenance, and strike of all A/V equipment in six (6) meeting rooms, including the Horizons Ballroom.

Requirements:

Wireless High-Speed Internet:

- Contractor shall provide reliable wireless high-speed internet connectivity in all 6 large plenary and breakout rooms to support event operations and remote presenters. The hotel provides standard Wi-Fi; however, contractor-supplied dedicated internet service is required to ensure uninterrupted connectivity.

- The contractor shall ensure reliable, high-speed wireless internet connectivity in all 6 large plenary and breakout rooms sufficient to support event operations, live streaming, and remote presenters.

- Service shall be dedicated for conference use only and shall not rely solely on the venue’s standard guest Wi-Fi.

- The contractor shall coordinate with the venue’s IT provider if necessary to arrange dedicated service that meets conference requirements.

- Minimum performance standard: service shall support at least 270 concurrent users with uninterrupted connectivity.

- This hotel welcomes the use of third-party IT and Internet Service Providers (ISPs) as there are no exclusive contracts preventing their services.

Equipment:

- 2 Large Screens (minimum 9’ x 16’)

- 2 Medium Screens (minimum 8’ x 8’)

- 4 Projectors, each with individual HDMI cables (one per screen)

- 4 PowerPoint slide remote control devices with 30–50-foot range

- 1 Large speaker monitor

- At least 10 extension cords with multiple outlets supporting 25 charging stations

- 2 Wireless microphones

- 5 Wired microphones with stands

- 1 Wireless lapel microphone

Technical Support: Contractor shall provide qualified onsite A/V technical support during setup, event days, and strike to immediately resolve any technical issues.

Government Equipment: Contractor shall accommodate and permit connection of government-provided computer equipment to A/V devices.

Labor: Contractor shall perform setup on 28 October 2025, completed no later than 7:00 a.m. local time, and teardown completed by 11:30 p.m. local time on 31 October 2025. Contractor shall ensure careful handling, proper operation, and timely strike of all equipment.

2. Operating Constraints:

At this time, no unusual operating constraints have been identified. Contractor shall coordinate with the government and venue to ensure smooth execution of services.

3. Deliverables

- Fully operational A/V system in all required rooms for the duration of the conference.

- Dedicated wireless high-speed internet connectivity for event use.

- Onsite technical support during setup, conference days, and strike.

- Removal and cleanup of all A/V equipment by 31 October 2025, 11:30 p.m. local time.

4. Performance Standards:

- All equipment shall be functional and meet specifications prior to the start of the event.

- Wireless internet must support all event rooms with minimal disruption.

- Technical support personnel shall respond promptly to any issues during event hours.

- Equipment strike shall be conducted efficiently without impacting conference operations.

ATTACHMENTS:

1. DORIES FY26 Event Agenda