Q and A - HVAC REOS FA8051-20-R-4001.pdf

Questions & Responses HVAC REOS

FA8051-20-R-4001

5 May 2020

Section/Page Reference Question Answer

1. General

Is this requirement similar to any work performed currently or in the past, or will this be a new requirement? If possible, can you please provide the most recent contract or task order number?

This is a new requirement and ID/IQ for the USAF. However, the work is similar to an expired HVAC contract.

Contract: GSA--GS-10F-0161S

Task Order: FA8051-14-F-0001

Contractor: SYSTEM WORCX LLC

Contract Value: $5,076,764.60

PoP: 1 July 2014-30 June 2019

2. RFP / Page 6 Factor

2 – Past Performance

What does “similar contracts” in the last three years mean? Is it similar in scope or similar in contract delivery?

Or both?

It is similar in both scope and delivery. Has your company performed HVAC

Recommissioning and Optimization services? If yes, please provide the details in your proposed past performance. An example would be to include the contract information illustrated in Q&A #1 above, with a brief description of the services performed.

3. Basic PWS / Page 2

Para 1.3.4

This list does not include any type of plants (i.e. central heating and cooling plants, water treatment plants). Are central heating and cooling plants, water treatment plants, or similar anticipated to be part of the project? If yes, then will testing, No, it will not include ANY type of plants.

4. Basic PWS / Page 4

Para 2.3

The maximum allowance per building is $10,000 for all material/parts as defined by

Appendix -02. Will access be available at each installation for other equipment that may be needed to support the effort such as man lifts? Or should we anticipate using

The contractor is responsible for rental of man lifts and all equipment required to complete the recommissioning of a facility (flow hoods, manometers, etc. The

$10,000 material/parts as defined in Appendix-02 is only for material and parts, not rentals.

5 May 2020 part of this $10,000 allowance for the rental of such items?

5. General

Could any building assigned per

Task Order be under an Energy

Service Performance Contract

(ESPC) or a Utility Serve

Performance Contract (UESC)? If yes, then how will the interface occur between this contract and the performance contract?

No. When AFCEC reaches out to the various Air Force (and Joint Bases) bases to solicit building numbers for work under this contract, potential customers will be notified that ESPC or UESC contracts will be excluded from selection.

6. General

If there is a Base Operating Support contract in place at an installation, what is the anticipated interface relative to this Performance Work

Statement (PWS)?

The anticipated interface will be the same as bases that are not under a BOS contract, except for the fact that AFCEC will ensure that recommissioning is not already a task that the BOS contractor is already being paid to do under their contract.

7. General

Will the commissioning agent have access to the base BAS, EMCS and base proprietary software for programming, testing, adjusting and balancing the HVAC?

Yes. Coordination will be required with the base HVAC & EMCS shops who have the laptops and software to enable TAB.

8. Task Order PWS /

Attachment-04

Does this RFP include work at both

Moody and Tyndall AFB, per

Attachment – 04: Initial Task Order

PWS (Moody AFB)?

Right now, the first task order is for Moody AFB only.

9. General

Do all parties partaking in the RFP have to be identified at the time of submission? Or can local entities be

The Government expectation is for qualified contract personnel to respond to a unilateral task order within the time prescribed in the PWS. The decision to have

5 May 2020 contracted once the IDIQ is awarded? (i.e. local firms to assist in an “on-call/as needed” basis?

your employees “on call/as needed” is yours to make. However, for evaluation purposes, the Government is utilizing trade-off procedures during source selection.

10. General

Is there a local (Georgia) PE registration requirement for the

Contract Manager (CM)?

The Government is not requiring a “state specific” PE for this contract.

11. Basic PWS / Page 15

Section 10.0

It is the “responsibility of the

Contractor to have the necessary credentials prior to entering Moody

AFB”. What are the necessary credentials? To ensure credential are established prior to entering Moody

AFB, what is the average time frame to complete the credentialing process?

Blank paperwork to obtain a CAC card will be sent to the contractor along with instructions on how to fill it out. Once filled out, it will be submitted to the COR and the AFCEC Security Manager for review and coordination. Once the paperwork is deemed satisfactory by the Security Manager, it will be sent back to the contractor.

The contractor can then take the paperwork to an AF base of their choosing to have the CAC cards issued. This is how it was done on our last contract. It should be noted that there are no guarantees on timelines for getting a CAC card, as times varies at each AF base according to their local policies.

12. RFP The RFP memo has a table indicating the cover letter and technical volumes, with page count for each for the response. Does the

AF desire for each technical volume to be submitted individually or can the cover letter and all technical volumes be submitted together in one PDF?

Would the pricing sheet

(attachment 3) need to be a separate file?

Submitting the cover letter and technical volumes together is the Governments preferred method. However, it is encouraged to submit Attachment-03_Proposal

Price Sheet as an Excel document. Please keep each technical volume within the specified page limit.