Combo Solicitation - AFM Facility Maintenance Service-v3-20AUG26.pdf

DEPARTMENT OF THE AIR FORCE

DO NOT TRANSMIT CLASSIFIED INFORMATION OVER UNSECURED TELECOMMUNICATIONS SYSTEMS. OFFICAL DOD

TELECOMMUNICATIONS SYSTEMS ARE SUBJECT TO MONITORING AND USE OF DOD TELECOMMUNICATIONS SYSTEMS

CONSTITUTES CONSENT TO MONITORING.

8/20/2026

COMBO/SYNOPSIS SOLICITATION

POC: James Carnes Phone: 385-636-7444

Email: james.carnes.2@us.af.mil

REQUEST FOR PROPOSAL-JOINT BASE ANACOSTIA-BOLLING (JBAB), Washington, D.C.

IMPORTANT NOTE: This quote is requested for a current requirement. Submission of a proposal does not obligate the Government to make an award. If this requirement is awarded, it will be awarded as a Firm-Fixed Price (FFP) delivery order using NAICS 561210, Facility Support Services; Small Business Size Standard is $47M. Small Business Size Standard is included for reference purposes only.

This will be a 100% Small Business Set-Aside requirement. The Government intends to select one contractor/ offeror for this acquisition. However, the Government reserves the right not to award a contract at all, depending on the quality of the proposals, meeting performance audition criteria and prices submitted and the availability of funds.

Reference No. FA7060-26-R-CE10

Site Visit will be made available to interested offerors on 12 August 2026, 2:00 p.m. Eastern Standard Time

(EST).

Questions are due to Mr. James Carnes and 1Lt Joshua Ewing no later than 4:00 p.m. EST on 14 August 2026. Answers to questions will be posted on SAM.gov, by COB, 24 August 2026.

Return Proposal to Mr. James Carnes and 1Lt Joshua Ewing no later than 4:00 p.m. EST on 28 August 2026.

POC:

1Lt Joshua Ewing Phone: 229-269-1805 E-Mail: Joshua.ewing.2@us.af.mil

Mr. James Carnes, Contracting Officer Phone: 385-636-7444 E-Mail: James.carnes.2@us.af.mil

Please indicate expiration date of quote:

***All quotes must be valid for at least 60 days***

1.0. CONTRACT INFORMATION

1.1. Air Force Memorial (AFM) Facility Maintenance Solicitation:

1.2. NAICS Code and Small Business Size Standard: The principal nature of the requirements described in this solicitation is consistent with services performed by industries in the 561210 Facility Support Services NAICS Code with a small business size standard of $47M.

1.3. Product Service Code (PSC): The services in this solicitation are best represented by PSC Code:

S216, Housekeeping and Facility Support Services

1.4. Type of Contract: The primary type of contract resulting from this solicitation is: Firm Fixed Price

1.5. Type of Services: The type of services under this solicitation is:

Commercial Items Non-Commercial Items Mix of Both

1.6. Extent of Competition: This solicitation will be based on:

100% Small Business Set-Aside (RFO FAR 19.104)

1.7. Security Clearances:

1.7.1. The clearance level for this PWS/SOW is: Unclassified Classified Mix of Both

1.7.2. The Facility Clearance Level for this PWS/SOW is: Unclassified Secret

Top Secret

1.8. Performance Location(s):

1.8.1. The performance locations for this PWS/SOW are: CONUS OCONUS Mix of Both-Reach back support is requested.

1.8.3. The labor will be performed at/on a Government Site Contractor Site Mix of Both-Reach back support is requested.

1.9. Place(s) of Performance:

1.9.1. The places of performance(s) for this PWS is: the Air Force Memorial (AFM)

1.10. Period of Performance:

1.10.1. The period of performance for this PWS is: The basic period of performance for this task order is 01 September 2026 through 31 August 2027, with four (4) six-month options that may extend the cumulative term of this task order to 31 August 2029 with an optional extension that will be up to six (6) months, ending on 28 February 2030.

The basic period of performance for this task order is three (3) years and six (6) months, consisting of a one-year base period and four (4) six-month Option periods.

2.0 DESCRIPTION OF SERVICES/SCOPE OF WORK

See Attachment 1, Performance Work Statement (PWS)

3.0 DELIVERY AND PERFORMANCE INFORMATION

4.0 LABOR CATEGORIES AND DESCRIPTIONS

5.0 INVOICING INSTRUCTIONS

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2026)

(a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six-position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area Workflow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). Combo (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. F4J0CC (3) Document routing.

The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* ------------------------------

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700 Issue By DoDAAC FA7060 Admin DoDAAC FA7060 Inspect By DoDAAC F4J0CC Service Approver (DoDAAC) F4J0CC Service Acceptor (DoDAAC) F4J0CC Accept at Other DoDAAC F4J0CC

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system. To be determined (g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. 11th Contracting Squadron (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

6.0 SOLICITATION PROVISIONS AND CONTRACT CLAUSES

6.1. FAR Optional and Agency specific Contract Provisions/Clauses.

The following additional provisions and clauses apply to this task order: All required and applicable Commercial Clauses of FAR Part 12:

- RFO FAR 52.232.18 Availability of Funds (Apr 1984)

- RFO FAR 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts

- RFO FAR 52.223-23 Sustainable Products

- DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

- DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

FAR 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 28 February 2030.

The following Agency specific clauses shall also apply:

5352.201-9101 Ombudsman

As prescribed in 5301.9103 Solicitation Provision and Contract Clause, insert the following clause:

OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

5352.204 9002 Security Incident Reporting and Procedures

As prescribed in DAFFARS 5304.404-90 Additional Contract Clauses, insert the following clause in solicitations and contracts:

SECURITY INCIDENT REPORTING AND PROCEDURES (JUN 2024)

(a) The contractor shall follow the below guidance when a contract contains a DD Form 254, DOD Contract Security Classification Specification:

(1) The contractor shall notify the Government Contracting Activity (GCA) of any security incident involving the potential or actual loss, compromise, or suspected compromise of Top Secret, Secret, and/or Confidential information, referred to as classified information, when the incident is discovered at the contractor’s location.

(i) The contractor shall conduct the requisite inquiry(ies) in accordance with 32 CFR Part 117 and Cognizant Security Office (e.g., Defense Counterintelligence and Security Agency) guidance.

(2) Security incidents occurring at government performance locations where the contractor is categorized as a visitor will be processed and reported in accordance with government host security procedures.

(3) Security incidents involving the potential or actual loss, compromise, or suspected compromise of Special Access Program and/or Sensitive Compartmented Information is under the jurisdiction of the GCA and the contractor shall follow GCA guidance in lieu of this requirement.

(4) This requirement does not relieve the contractor from reporting requirements set forth in 32 CFR Part 117, DFARS 252.204-7012, or as otherwise directed by contract requirements and/or its Cognizant Security Office (e.g., Defense Counterintelligence and Security Agency).

(5) This requirement does not relieve the contractor from adhering to security incident guidance set forth by its Cognizant Security Office (e.g., Defense Counterintelligence and Security Agency).

(6) The contractor is responsible for ensuring all applicable subcontracts include these security incident reporting requirements.

(7) If the lost or compromised information is beyond the jurisdiction of the U.S. Government and cannot be recovered (e.g., media leak, public website posting, or loss in a foreign country), the notification and location of the compromise (e.g., geographic location of unrecoverable equipment) shall be classified commensurate with the classification level of the compromised material to prevent further unauthorized disclosure in accordance with DoDM5200.01 Volume 3, Enclosure 6. The contractor will contact the GCA for instructions on how to communicate the notification prior to submission in all cases where lost or compromised information is beyond the jurisdiction of the U.S. Government and cannot be recovered.

(8) The contractor shall ensure all notifications determined to contain classified information are properly transmitted and marked in accordance with derivative classification and overarching marking guidelines in accordance with 32 CFR Part 117.

(b) Initial Notification of Security Incident

(1) The contractor shall provide an initial notification of security incident to the GCA within 72 hours of discovery of any incident where classified information may have been subjected to loss, compromise, or suspected compromise for all security incidents involving the contractor’s location unless otherwise directed by contract requirements.

(2) The initial notification to the GCA is considered Controlled Unclassified Information (CUI) [CUI category OPSEC, FEDCON Distribution/Dissemination Control] unless otherwise determined by the GCA, marked in accordance with DoDI5200.48, and shall be transmitted to the GCA through authorized means (e.g., encrypted email or DoD SAFE).

(3) If the initial notification contains classified information either by content or through classification through compilation, the contractor will contact the GCA for submission guidance and ensure the notification is properly marked in accordance with derivative classification and overarching marking guidelines in accordance with 32 CFR Part 117.

(4) The initial notification shall contain the following information, as available at the time of report:

(i) Prime contract number associated with the security incident.

(ii) Date of security incident occurrence.

(iii) Date of security incident discovery if different from date of occurrence.

(iv) Security Classification Guide (SCG) or guidance used to validate classification level of information involved (unclassified title/date); if SCG title is either classified or if listing SCG information will cause the notification to be classified by compilation, do not include and indicate as such in the initial notification.

(v) Classification level of information involved (e.g., Top Secret, Secret, or Confidential)

(vi) Brief description of incident prompting initial notification. If incident directly or indirectly involved government personnel, include government personnel name(s), email address(s), and office information.

(vii) Communicate whether it is possible for the contractor to properly retain and/or provide the suspected information in question for GCA classification review and/or damage assessment.

(c) Final Notification of Security Incident

(1) The contractor shall provide a final notification to the GCA 10 business days from date of initial notification. If the final notification cannot be made 10 business days from the date of the initial notification, the contractor shall request an extension and receive approval in writing from the GCA.

(2) The final notification to the GCA does not relieve the contractor from reporting requirements set forth by 32 CFR Part 117, DFARS 252.204-7012, or as otherwise directed by contract requirements and/or its Cognizant Security Office (e.g., Defense Counterintelligence and Security Agency).

(3) The final notification will be considered CUI [CUI category OPSEC, FEDCON Distribution/Dissemination Control] unless otherwise determined by the GCA, marked in accordance with DoDI5200.48, and sent through authorized means (e.g., encrypted email or DoD SAFE).

(4) If the final notification contains classified information either by content or through classification through compilation, the contractor is required to contact the GCA for submission guidance and ensure the notification is properly marked in accordance with derivative classification and overarching marking guidelines in accordance with 32 CFR Part 117.

(5) The final notification shall contain the following information:

(i) Prime contract number associated with the security incident.

(ii) Date of security incident occurrence.

(iii) Date of security incident discovery if different from date of occurrence.

(iv) Security Classification Guide (SCG) or guidance used to validate classification level of information involved (unclassified title/date); if SCG title is either classified or if listing SCG information will cause the report to be classified by compilation, do not include this information, and indicate as such in the final notification.

(v) Classification level of information involved (e.g., Top Secret, Secret, or Confidential)

(vii) Detailed description of incident and include the following:

Sequence of events: When, where, and how did the incident occur?

What persons, situations, and/or conditions caused or contributed to the incident?

If incident originated with government personnel, include government personnel name(s), email address(s), and office information.

Include the name(s), email address(s), and office information of all government personnel involved, either directly or indirectly, as appropriate

If classified information is alleged to have been physically lost (e.g., lost classified document), what steps were taken to locate the material?

If security incident was categorized as a data spill, include measures taken to properly sanitize all impacted assets.

(viii) Corrective actions taken to prevent future occurrences

(ix) Result of inquiry (e.g., loss, compromise, suspected compromise, or no compromise)

(x) A copy of the supporting DD Form 254(s) associated with prime contract. If DD Form 254 cannot be provided, the contractor shall indicate the reasons why in the final report.

(d) Definitions

“32 CFR Part 117” means National Industrial Security Program Operating Manual.

“Business days” means days that do not include federal holidays or weekends.

“Classified information” means information the government designates as requiring protection against unauthorized disclosure in the interest of national security, pursuant to E.O. 13526, Classified National Security Information, or any predecessor order, and the Atomic Energy Act of 1954, as amended. Classified information includes national security information (NSI), restricted data (RD), and formerly restricted data (FRD), regardless of its physical form or characteristics (including tangible items other than documents).

“Cognizant security agencies (CSAs)” means agencies E.O. 12829, sec. 202, designates as having National Industrial Security Program implementation and security responsibilities for its own agencies (including component agencies) and any entities and non-CSA agencies under their cognizance. The CSAs are: Department of Defense (DoD); Department of Energy (DOE); Nuclear Regulatory Commission (NRC); Office of the Director of National Intelligence (ODNI); and Department of Homeland Security (DHS).

“Cognizant Security Office” means an organizational unit to which the head of a CSA delegates authority to administer industrial security services on behalf of the CSA.

“Compromise” means an unauthorized disclosure of classified information.

“Data spill” means electronic transmission of classified information via unsecure means such as classified information transmitted over an unclassified network.

“DD Form 254” means the Department of Defense Contract Security Classification Specification.

“Derivative classification” means incorporating, paraphrasing, restating, or generating in new form information that is already classified, and marking the newly developed material consistent with the classification markings that apply to the source information. Includes the classification of information based on classification guidance. The duplication or reproduction of existing classified information is not derivative classification.

“Final Notification of Security Incident” means contractor (or subcontractor) notification to the Government Contracting Activity communicating the results of the inquiry conducted.

“Government Contracting Activity” means an element of a Component designated and delegated by the Component head or designee with broad authority regarding acquisition functions to include the appropriate resources and personnel (e.g., contracting officers or their designees, program managers, program offices, and security personnel) as defined in DoDM 5220.32, Volume 1.

“Initial Notification of Security Incident” means the contractor’s (or subcontractor) notification to the Government Contracting Activity of a security incident occurrence and surrounding details of occurrence.

“Inquiry” means the initial fact-finding and analysis process to determine the facts of any security incident and conducted to determine whether or not there was a loss of classified information or whether or not unauthorized personnel had, or could have had, access to the information.

“Loss” means the inability to physically locate or account for classified information.

“Security classification guide” means a documentary form of classification guidance issued by an Original Classification Authority that identifies the elements of information regarding a specific subject that must be classified and establishes the level and duration of classification for each such element.

“Security Incident” means an incident that results from the mishandling of classified information.

“Suspected Compromise” means when a result of no loss or compromise of classified information cannot be determined with certainty.

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)

As prescribed in DAFFARS 5323.804-90, insert the following clause in solicitations and contracts:

ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (JUN 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC- 211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R- 503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.].]

(End of clause)

5352.223-9001 Health and Safety on Government Installations As prescribed in DAFFARS 5323.9001, insert the following clause in solicitations and contracts:

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(a) (c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5352.242-9000 Contractor Access to Department of the Air Force Installations

Contractor Access to Department of the Air Force Installations (DAF Part 42)

• The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

• The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) will be required to pass a background check. Contractor, must provide a valid real-id/enhanced driver’s license or a US Passport. If not an US citizen a real-id and a permanent resident card (green card) will be require to obtain a DBIDS visitor pass or

DBIDS Card.

• During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

• When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DoDM-5200.08_Volume 3_AFMAN 31-

101_Volume 3, Installation Perimeter Access Control (Section 3, Paragraph 3.1-3.4)

[insert any additional requirements to comply with DAFI 31-101, Integrated Defense, and

DODMAN5200.02_DAFMAN 16-1405 , Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

• Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

• The contractor shall provide an after-hours contact number or after-hours email in the

Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the

Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-

Service” option.

• Failure to comply with these requirements may result in withholding of final payment.

https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-

Compass/Previous-DAFFARS-Provision-and-Clause-Verbiage.aspx.

8.0. PROPOSAL PREPARATION AND SUBMISSION

RFO FAR 52.212-1 – Instructions to Offerors – Commercial Items (July 2026)

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION DATE)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms.

However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

9.0. EVALUATION FACTORS AND BASIS OF AWARD

RFO FAR 52.212-2 – Evaluation – Commercial Products and Commercia Services

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers: (1) Technical Capability and (2) Price.

Evaluation factors other than price when combined are significantly more important than price.

1. Technical Capability: The Government will evaluate technical capability on a pass/fail basis. Failure to meet the minimum requirements outlined below may result in the offer being removed from consideration for award.

Technical Capability acceptance shall be evaluated against the following information:

a) Minimum Requirements of Offers. At minimum; this requirement is met when the offeror has provided and thoroughly addressed all requirements identified in RFO FAR Clause 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services, Paragraphs a and b.

b) Describe detailed approach to PWS

c) The Technical Capability volume shall not exceed 20 pages, not including Title Page and Table of Contents.

If exceeded, the excess pages will not be considered in the evaluation of the proposal.

2. Past Experience.

Evidence of prior experience shall include the following information:

• Company/Division/Agency/Customer name

• Description of service provided

• Contract Number

• Contract Value

• Period of Experience

• Verified, up-to-date name, address, email of company representative

• Contracting office contact information.

Recent Past Performance: The offeror shall provide Past Performance information (PPI) on current or previous contracts (or efforts). The offeror shall submit PPI for contracts which include all or some performance within the last three (3) years from the date of issuance of this Solicitation. Current performance will have greater impact on the performance confidence assessment than older performance. Request each offeror submit no more than five (5) PPIs for the prime contractor with the assigned NAICS Code 561210. These may include Federal, State, local and private industry contracts.

Relevant Past Performance: Relevancy for this Solicitation is defined as CONUS Government performance experience related to the PWS. Offerors shall submit performance information on contracts they consider relevant to this effort, contracts with comparable scope, magnitude, and complexity. This information should include rationale supporting the offeror’s assertion of relevance. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. The Government is not bound by the offeror’s opinion of relevancy.

3. Price: The contracting officer has determined there is a high probability of adequate price competition in this acquisition. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price. Failure to provide the documentation described in the Instructions to Offerors above may result in the offer being deemed non-responsive and ineligible for award.

a) The Government will only evaluate prices submitted on the Pricing Schedule Worksheet. During the evaluation process the Government Evaluation Team will determine a total proposed price for each responsive offer. The extended price for each CLIN in the base period and each option period will be added together to determine the Total Evaluated Price (TEP). NOTE: Evaluation of options shall not obligate the Government to exercise such options.

b) The Government may reject any evaluated proposal that fails to adequately address a significant portion of the requirement or contract terms and conditions. This may include rejection of a proposal that does not demonstrate an adequate understanding of required technical requirements provided in the PWS.

c) In accordance with RFO FAR 52.217-8 Option to Extend Services, the Government may require continued performance of any of the services within the limits and at the rates specified in the contract. For evaluation purposes the Government will add fifty percent (50%) of the total sum for the extended amount of the final option period to each offeror’s total price to arrive at the TEP. Offerors shall not submit a price for the Extension of Services clause.

d) Price information submitted in each offerors price proposal, will be evaluated to determine if proposed prices are fair and reasonable IAW RFO FAR 15.404. The Government may use any of the price analysis techniques IAW FAR 15.404-1(b) to determine reasonableness. Prices will be evaluated for balance IAW 15.404-6. Unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an offerors proposal.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(Vendor/POC Signature)

List of Attachments:

1) Attachment 1 – Performance Work Statement Air Force Memorial Facility Maintenance Service

2) Attachment 2 – Pricing Schedule Worksheet

3) Attachment 3 – Updated Wage Determination