PRE-PROPOSAL CONFERENCE for Food Services.docx

NOTICE OF

PRE-PROPOSAL CONFERENCE

FOR

FULL FOOD SERVICE,

70TH ISRW – FT. GEORGE MEADE (Sol FA7037-11-R-0006) A pre-proposal conference is scheduled to be held at Ft. George Meade, MD on 12 July 2011 at 9:00am. Attendance at the pre-proposal conference, which will include informational tours of the Five Hats Dining Facilities located at Ft. Meade, is optional and will not be considered during proposal evaluation. Interested Offerors must submit information to obtain a visitor’s badge and a temporary vehicle pass. Due to space limitations, a maximum of two (2) representatives from each interested offeror/vendor are permitted to attend the pre-proposal conference. Note: All contractors attending this site visit should be at Visitor Center 2 not later than 0700 to ensure they can make to the House of Five Hats dining facility by the 9:00am scheduled start time. Transportation is not provided.

Offerors interested in attending the pre-proposal conference must electronically submit the information requested below to Doug Pohlman douglas.pohlman.1@us.af.mil by 7 July 2011. After submission of the requested information, a pre-proposal conference agenda will be sent to the offeror. The dates of the pre-proposal conference are subject to change or cancellation.

Visitor Passes

· Interested Offerors are requested to provide the information listed in this document for each representative attending the pre-proposal conference. This information is required to obtain temporary base passes for facilities located at Ft. Meade. Approval of base passes will be granted at the sole discretion of the Government. If approval is not granted, the offeror will be asked to submit information for an alternate representative.

· Full Name (As appears on you Driver License or picture ID card)

· SSAN

· Date of Birth

· Place of Birth

· Citizenship

NOTE: The Ft. Meade Security Office requires 5 days to process temporary base pass, therefore, any information/request received after the 5 day window may not be approved and your request to attend the site visit may be denied.

Temporary Vehicle Passes

· Temporary passes are issued for those that are unable to permanently register the vehicle (i.e.- temporary registration, vehicle registration not in driver's name, rental car).

· Temporary Registration: Up to 45 days

· Rental Vehicle: Up to date lease or rental agreement

· Vehicle not in driver's name: Must have a POA or notarized statement from the owner specifying the inclusive dates for which permission to use the vehicle has been granted.

· Required Documents

· ID Card

· Valid driver's license

· Original, current vehicle registration

· Proof of insurance showing dates of coverage policy #, and VIN

NOTE: Directions to the correct gate and to the dining facility after getting through the gate.

Exit MD 32 here. And proceed around the circle loop.

To enter into Fort Meade secured area, you are required to enter through Visitor Center 2 (NSA Truck Delivery Gate) and have your vehicle searched. Visitor Center 2 is located off of MD 32 at the MD 198 exit. You will need to follow the signs for the NSA truck delivery point of entry.

Visitor Center 2.

After you receive your visitors pass follow the signs for NSA not Ft Meade. Follow the perimeter road until you come out on Samford Rd. (stop sign) Turn right on Samford and at the next stop sign turn left on Wenger Rd. Wenger Rd dead-ends on Emory Rd, turn right and then back left in the large parking lot. The House of Five Hats, Bldg 9829.

RULES OF ENGAGEMENT: The Contracting Officer or other members of the 70th ISRW team will not meet with offerors on an individual basis during pre-proposal conference. Responses to questions asked during group tours of Five Hats Dining Facilities will be posted to FedBizOpps for viewing by offerors that elect to not attend. Offerors will not be permitted to leave the pre-proposal conference group during the tour of the Five Hats Dining Facility. Additionally, if contractors wish to breifly observe the lunchtime service they are welcome to do so.

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