TASK 3_FM Contingency Training SOP Apr 2022.pdf

DEPARTMENT OF THE AIR FORCE

WASHINGTON, DC

OFFICE OF THE ASSISTANT SECRETARY

17 April 2022

MEMORANDUM FOR ALL MAJCOM FOA DRU/CC

FROM: SAF/FM

1130 Air Force Pentagon

Washington, DC 20330-1665

SUBJECT: Comptroller Contingency Training

1. This memorandum replaces policy formerly directed in the Comptroller Contingency

Training memorandum, signed on 18 November 2020, and in AFI 10-213, Combat Comptroller

Deployment Program, which has been rescinded effective 21 July 2020. Compliance with this policy memo is mandatory effective immediately. Financial Management (FM) personnel at all levels are required to maintain, develop and exercise their contingency skill sets. It is a vital piece of our responsibility to Organize, Train and Equip (OT&E) our Financial Managers, and leaders at all levels are expected to take an active role to ensure our warfighters can perform in a contingency environment. Commanders, Supervisors and Unit Training Managers must verify and document qualifications.

2. The standard operating procedures outlined below describe the responsibilities of FM personnel to train for and execute all contingency operations.

Comptroller Contingency Standard Operating Procedures

1. FM personnel at all levels are expected to be ready and trained for wartime combat support and contingency operations. FM personnel must train as closely as possible to the way the duties are executed during contingencies or wartime. Training must be comprehensive, realistic, and incorporate all conceivable missions throughout the full range of military operations. Training must prepare FM forces for major disasters, military operations other than war, and full-scale theater warfare.

2. Comptroller Squadron Commanders are responsible for and will ensure:

a. All military personnel assigned to their units are associated to an Air Expeditionary Forces

(AEF) window in Military Personnel Data System (MilPDS) within 15 calendar days of in-processing.

b. Determine home station support requirements.

c. In coordination with the functional MAJCOM, develop and implement home station military workload mitigation plans to maximize deployable capability during AEF rotational and surge operations. These plans are due to the functional HHQ annually. FM Chief Enlisted

Managers will ensure requirements are implemented through a Risk-Based Sampling method and coordinate with MAJCOM/IG to ensure it is inspected and reported within their respective AOR.

(1) Budget for additional home station workload capability, (e.g., civilian over hires, Individual Mobilization Augmentees and Man-days).

(2) Elevate mitigation options requiring higher-level approval.

(3) If programmed mitigations are not sufficient, then consider delay of non- essential training and exercises and finally, reduction in facilities and/or service provided by the functional area.

d. Base-level organizations will synchronize planned activities (e.g., training exercises, inspections, PME, non-deployment related TDYs, leaves, etc.) with the AEF battle rhythm to ensure forces are ready during their scheduled AEF deployment period.

e. Organizations are required to develop local checklists and/or operating instructions to outline Comptroller Squadron actions and procedures to support base/MAJCOM Operational

Plans (OPLANs), Continuity of Operations (COOPs) IAW AFI 10-208, Continuity of Operations

(COOP) Program, and all contingency situations. This includes deployments, major accident response, pandemics, natural disaster response, terrorist or other base attack response, Force

Protection Conditions, Health Protection Conditions, reception and bed down of incoming forces, and non-combatant evacuation and/or reception. All units will plan, budget and be prepared to execute their Mission Essential Functions (MEFs). Continuity requirements must be incorporated into the daily and routine operations of organizations to ensure rapid response to a wide range of emergencies, including local or regional natural disasters, health-related emergencies, man-made disasters, accidents and technological or attack-related emergencies.

f. All FM enlisted military personnel will conduct self-paced Unit Type Code (UTC), scenario based training six months prior to their AEF Window. All other military personnel outside of their AEF Window will participate in COOP based training to include actual relocation of operations and offline processing to demonstrate FM capability in a cyber-contested environment.

3. All FM military personnel are required to participate in Combat Comptroller training, which includes home station training, SILVER FLAG (Just-in-time training and where applicable) and the Comptroller Contingency Familiarization Course – Basic (Just-in time training). Training begins with the accession to the career field and continues throughout each member’s career. It will include formal and home station training, exercises, and self-study to ensure each member’s proficiency in assigned contingency duties. Effective home station training is critical to provide deployed commanders with fully qualified personnel who can provide a full range of financial management capabilities that are demanded in a contingency environment. These sessions must occur twice per month, be documented, results recorded and followed-up for corrective actions.

a. Prior to assigning personnel to a UTC in the Air Expeditionary Force Reporting Tool

(ART), they must be fully trained and qualified to fill that UTC.

b. All UTC self-paced training will be scenario based, UTC Task list connected, and will be located on the Financial Information Collaboration Space (FICS) site. COOP training will be local scenario driven.

4. In addition, to align with the 2022 National Defense Strategy and AFMAN 10-2503, Operations in a Chemical, Biological, Radiological and Nuclear (CBRN) Environment, CBRN

Defense Task Qualification Training (TQT) is being included for the Financial Management career field. Unit Commanders and Senior Enlisted Leaders should ensure Airmen are evaluated on the ability to execute wartime tasks identified below and these tasks will be accomplished in

Mission Oriented Protective Posture (MOPP) 4 (as permitted) and annotated on the 623A.

Squadrons with unique requirements may include, but not remove, additional tasks to align with their wing’s priorities.

FMF FMA Paying Agent

012.001 Interpret MMPA 009.006 Load Fund Targets/Limitations 011.032 Cash Management

013.005 Process Hostile Fire and

Imminent Danger

010.002 Determine Status of Funds 011.037 Determine Budget

Rate

013.007 Process Hardship Duty

Pay

011.009 Perform Funds Certification 011.038 Determine Daily

Exchange Rate

014.002 Compute BAS 011.016 AF Form 9, Request for Purchase 037.013 Perform Destruction of Funds Process

014.005 Process BAH 011.018 AF Form 4009, Government

Purchase Card Fund Cite Authorization

037.014 Balance Manual AF

Form 616

014.007 Compute Family

Separation

011.019 DD Form 448, Military

Interdepartmental Purchase Request

037.021 SF 44

Invoice/Purchase

Order/Receiving Report

014.003 Process Meal Deductions 011.024 DD Form 448-2, Acceptance

Military Interdepartmental Purchase

Request

037.031 Present Status of

Funds Briefing

027.002 Compute Travel and

Transportation Options and

Allowances

029.006 Process CED Travel

5. My POC on this matter is CMSgt Kaci Duhart, SAF/FM Executive for Enlisted Matters

(CFM), and he can be reached at kaci.duhart@us.af.mil or (703)695-2935.

Stephen H. Herrera

Acting Assistant Secretary of the Air Force (Financial Management and Comptroller)

Attachment:

1. Sample Workload Mitigation Plan Template