Attachment_1_-_Addendum_to_52.212-1_FIAR_FINAL_(28_Sep_17).docx

RFP FA7014-17-R-5002 – Attachment 1 Addendum to FAR Provision 52.212-1 Instructions to Offerors (ITO) – Commercial Items

1.0 Contract: This contract is a competitive full and open procurement. This acquisition will result in a Firm Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (ID/IQ) Contract which will have a one (1) base year plus four (4) one (1) year options for the ordering period.

2.0 General Instructions:

2.1 ITO – Commercial Items:

2.1.1 The Offeror's proposal must include all data and information requested by this ITO and must be submitted in accordance with these instructions. The Offeror shall be compliant with the requirements as stated in this solicitation. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

2.1.2 System for Award Management (SAM): Offerors will not be eligible to receive a contract award from a Department of Defense (DoD) activity unless they are registered in SAM. Offerors must be registered in the SAM Database prior to award of any contract. Firms must register on a one-time basis and annually confirm accuracy and completeness of registration information. On-line registration and instructions can be accessed at https://www.sam.gov/index.html.

2.1.3 Independent Public Accounting (IPA). Offerors must be an Independent Public Accounting (IPA) firm, in good standing with the American Institute of Certified Public Accountants (AICPA) and state boards, and provide the certificate by 25 September 2017 by 2:00pm EST. Send proof of certification to usaf.jbanafw.afdw-staff.mbx.afdw-fiar-follow-on-contract@mail.mil .Offerors should ensure that the DUNS and CAGE number used to provide a response to this solicitation complies with the requirement that the firm be an IPA. Offerors will be provided an email response from the Government to acknowledge timely or untimely receipt of their IPA certification. Failure to submit proof of IPA certification by the due date will disqualify those Offerors from submitting a proposal for evaluation. Offeror will be notified within five (5) days of receipt of the IPA certification by the Government.

2.1.4 DD Form 254 Contract Security Classification Specifications: The Offeror shall complete blocks 6a – c, (and if applicable, blocks 7a – c, and 8a – c or a continuation sheet) of the DD Form 254 (RFP Attachment 11). Completed the form and submit with Volume 1, Technical. The Due Date for the Technical Volume is 13 November 2017 by 2:00 EST.

2.1.5 The positions on this contract are all at the SECRET level. Personnel performing work on this contract are required to have and maintain a valid SECRET clearance. Interim clearances are acceptable; however, all key personnel shall have a completed valid SECRET clearance upon award of the contract.

2.2 Facility Security Clearance (FCL): Due to the clearance requirements, all prospective Offerors must possess a SECRET Facility Security Clearance (FCL). The FCL shall be approved/issued by the Defense Security Service (DSS) and FCL must be posted in the DSS Industrial Security Facility Database (ISFD). A verifiable SECRET FCL must exist in the ISFD at time of proposal. Offeror’s FCL will be assessed as “responsive/non-responsive” at proposal submission. Offerors must have a FCL of Secret. Offerors without the required FCL will be deemed “non-responsive.” Offerors shall have an approved facility clearance no later than 13 November 2017.

2.3. Organizational Conflict of Interest (OCI): The Government has identified an Organizational Conflict of Interested of Impaired Objectivity with the systems listed in paragraph 2.3.1. To avoid, neutralize, or mitigate a potential conflict of interest, the Contractor shall not, during performance of the contract, engage (as a prime contractor, subcontractor, supplier, or consultant) in any other contract that would design, develop, implement, operate, or sustain any system or deliverable that is based on a recommended solution provided under this contract.

2.3.1 The prime and subcontractors that support Air Force General Ledger Systems and Subsidiary General Ledgers to include the Program Management Office (PMO), Functional Management Office (FMO), and the System Integrator (SI) for each system pose an impaired objectivity conflict of interest. The following systems apply:

a. Defense Enterprise Accounting and Management System (DEAMS)

2.3.1.1 Offerors shall provide a listing of all contracts with the Air Force General Ledger Systems and Subsidiary General Ledgers for the past five (5) years and provide the contract title, summary of description of work, and period of performance. For any contract that could be perceived as a conflict of interest provide an analysis of why there is no conflict of interest.

2.3.1.2 All Offerors that have a real, perceived, or even no OCI regarding paragraphs 2.3 and 2.3.1 shall submit an OCI mitigation plan for review by the Contracting Officer. If an Offeror believes there is no OCI, they shall submit a statement stating that fact with supporting documentation.

2.3.2 All Offerors shall also submit an OCI plan as to how to avoid other OCIs in the future.

2.3.3 IAW FAR 9.506(d) (2), the Contracting Officer shall consider information provided by perspective Offerors. The Contracting Officer will make a determination if the OCI plan provided was able to mitigate the conflict, or if the plan was not able to mitigate the conflict. If the OCI is not able to be mitigated, the Offerors proposal will be eliminated from competition. If the mitigation plan is accepted or there is no conflict, the Offerors proposal will continue through the evaluation process.

2.3.4 OCI mitigation plans are due on 13 October 2017. OCI plans shall be submitted electronically to usaf.jbanafw.afdw-staff.mbx.afdw-fiar-follow-on-contract@mail.mil. The Government will provide the PCO’s determination of the offeror’s OCI plan of acceptability or unacceptability in writing.

2.4 Points of Contact: The Contracting Officer (CO), MSgt Theresa Haynes, and the Contract Specialist (CS), Ms. Cynthia Harper (CTR), are the sole points of contact for this acquisition. All questions or concerns should be e-mailed to the CO and CS by 2:00 pm Eastern Time on 22 September 2017. The contracting team may be reached via e-mail at usaf.jbanafw.afdw-staff.mbx.afdw-fiar-follow-on-contract@mail.mil or call 240-612-6202/240-612-2996.

2.5 Proposal Submission: Interested Offerors shall email the contracting team at usaf.jbanafw.afdw-staff.mbx.afdw-fiar-follow-on-contract@mail.mil to receive an Offeror code which will be provided within two (2) business day from the Government. All interested Offeror’s must submit for this code within five (5) business days of the RFP posting on FBO.gov. This code will be placed on 4 of the 5 required printed copies. This code will replace the company name and logos. On the four (4) coded proposals, there shall be NO mention of the company name or logo or any other identifying information on all required volumes. One (1) printed copy of all required volumes may have all of the company’s information as desired. If the Offeror does not comply, their proposal may be rejected and not evaluated.

The Past Performance Volume (Volume II) is due on 16 October 2017.

The Technical (Volume I) and Cost/Price (Volume III) volumes are due 13 November 2017. The Small Business Participation Plan (SBPP) will be submitted as part of Volume III – Cost/Price.

All proposals shall be received (5 hard copies, plus CD-ROM or CD-R), by the contracting team by 2:00 pm Eastern Time on each required date. Proposals can be submitted by mail via common carrier or hand carried delivery. Submissions via e-mail will not be accepted. Hand carried proposals must be delivered to the Visitor Control Center located at 1832 Robert M Bond Drive, Joint Base Andrews, MD 20762. The sealed package used to submit your proposal must show the time and date received by CO or CS (if hand carried), the Solicitation Number, and the name and address of the Offeror. Offerors should notify the CS or CO if they intend to hand deliver their proposal. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS AS WELL AS MAILING BY COMMON CARRIER DUE TO POTENTIAL BASE MAILROOM DELAYS. Offerors should allow sufficient time to arrange for the CS or CO to meet them at the Visitor Control Center PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR Provision 52.212-1(f) Late Submissions, Modifications, Revisions and Withdrawals of Offers.

The mailing address to the Contracting Office is:

AFDW/PKS Attn: MSgt Theresa Haynes/Ms. Cynthia Harper Solicitation# FA7014-17-R-5002 1500 West Perimeter Road, Suite 2720 Joint Base Andrews, MD 20762

If the Offeror is mailing in their proposal, it is their sole responsibility to ensure delivery is made at the date and time it is due as listed above or it will be considered as a late proposal and will be processed as listed above.

2.6 Communications: Exchanges of source selection information between Government and Offerors will be controlled by the CO and CSs. E-mail will be used to transmit such information to Offerors. The Government intends to send answers to questions by amendment to the solicitation and posted to www.fbo.gov. The Offerors must submit all communications via the organizational email box at usaf.jbanafw.afdw-staff.mbx.afdw-fiar-follow-on-contract@mail.mil.

2.7 Amendments to Solicitation: If this RFP is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this request by the day and time specified in the amendment(s).

2.8 Oral Presentations: Oral Presentations will not be permitted.

2.9 Period of Acceptance of Offers: The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

2.10 Federal Holidays: The following Federal Legal Holidays are observed:

· New Year’s Day

· Martin Luther King Day

· President’s Day

· Memorial Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

3.0 Preparation Instructions to Offerors:

3.1 Introduction: The purpose of these instructions is to prescribe the format of proposals and describe the approach for the development and presentation of proposal data. They are designed to ensure the essential information required for evaluation of proposals is submitted. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government intends to make an award based on initial offers received without discussions.

3.2 Organization/Number of Copies/Page Limits: To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of three (3) separate volumes; Volume I –Technical Proposal, Volume II –Past Performance Proposal, and Volume III – Cost/Price Proposal.

3.2.1 The Offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in the table, all of which shall be within the required page limits and with the number of copies as specified. The volumes identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary.

The content of each proposal volume is described in the ITO paragraph as noted in the table 1 below:

Table 1

PROPOSAL ORGANIZATION TABLE

3.3 Specific Instructions:

3.3.1 Page Limitations: Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Blank pages, title pages, cover pages, table of contents, tab indexing, glossaries, list of tables and figures, and subcontractor consent letter(s) are not included in page limitation. Legible tables, charts, graphs and figures may be used to depict organizations, systems and layout, implementation schedules, plans, etc.

3.3.2 Page Size and Format: A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8½ x 11 inches. Pages shall be single-spaced and typed, except for displays and the reproduced sections of the solicitation document. The font shall be Times New Roman and no less than 12 point in size. Use at least 1 inch margins on the top and bottom. Pages shall be numbered sequentially by volume. When text is included within displays, it may be no smaller than 8 point, but must be clearly legible without magnification, as determined solely by the CO. The size of these displays shall not exceed the page size as defined above. Fold out pages are accepted for Volume IV - Pricing. The page size and format restrictions shall also apply to responses to Proposal Revision Opportunity Notices (PRON). These limitations shall apply to both CD-ROM and CD-R and hard copy proposals.

3.3.3 CD-ROM or CD-R Copies: Do not compress any files. Do not submit your proposal on a flash drive or CD-RW media. The content and page size of electronic copies must be identical to the hard copies. Electronic storage media shall be submitted in one of the following formats: pre-recorded (pressed) CD-ROM or CD-R (No CD-RWs). Each volume shall be in a different directory on a CD. One electronic copy of the proposal shall be submitted in the following formats: Microsoft (MS) Word 2010, MS Excel 2010, or MS-Power Point 2010, or Portable Document Format (PDF), as applicable.

3.3.4 Title Page (not included in the page count): Each volume must include a title page. The title pages must show:

· Solicitation Number

· Coded Submission (hard copies 1-4) must include the code only

· Name, address, telephone numbers and e-mail address of the Offeror (only one copy for all required volumes)

3.3.5 Cross-Referencing: The proposal volumes shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to another volume. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

3.3.6 Indexing: Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections and will not count against page limitations IAW paragraph 3.3.1 above.

3.3.7 Glossary of Abbreviations and Acronyms: Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. As stated above in paragraph 3.3.1, glossaries do not count against the page limitations for their respective volumes.

3.3.8 Responsive: Documents submitted in response to this solicitation must be fully responsive to and consistent with the terms and conditions of the solicitation or may result in being rejected as non-responsive and not being evaluated.

4.0 Proposal Volume Instructions: The following details the specific instructions for each volume.

4.1 Volume I, FACTOR I –Technical Proposal:

4.1.1 Technical: The Technical proposal should be specific and complete. Legibility, clarity, and coherence are very important. Offeror’s responses will be evaluated against the Technical subfactors defined in the Addendum to FAR 52.212-2 - Evaluation – Commercial Items. The proposal should not merely reiterate or rephrase the objectives or reformulate the Government’s requirements specified in the solicitation but shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

4.1.1.1 Subfactor 1 – Methodology and Approach to Complete PWS Tasks at the IDIQ level:

4.1.1.1.1 The Offeror shall demonstrate an understanding, approach, and methodology to complete tasks 1-8 IAW the PWS.

4.1.1.2 Subfactor 2 –Management Plan at the IDIQ level:

4.1.1.2.1 The Offeror shall demonstrate a plan to monitor their employees at multiple locations, including subcontractors, to continuously meet the Government’s requirements as outlined in the PWS. This subfactor will also demonstrate the Offerors management plan for oversight of a minimum of 200 FTE’s as a prime contractor or have performed as a subcontractor having managed at least 100 FTE’s

4.1.1.3 Subfactor 3 Staffing Plan/Recruiting and Retention Plan

4.1.1.3.1 At the IDIQ level, the Offeror shall demonstrate their capability to allocate resources in accordance with the PWS. The Offeror shall demonstrate the ability to recruit and retain employees. The Offeror shall submit a technical cross reference matrix that assigns the proposed labor categories to specific PWS tasks using the template provided (Attachment 3) or a similar product. If the Offeror proposes alternate labor categories, the Offeror must map the proposed alternates to the provided labor categories. The Offeror shall submit one resume for all key personnel positions (PWS Attachment F) for review to show the Offerors understanding of the requirement. Each resume shall not exceed 2 pages. The Offeror shall submit a plan to minimize impact on recruiting, staffing, and retaining employees.

4.1.1.3.2 At Task Order level the Government is not requesting a technical proposal for the task order pricing; all based on the approach provided for the IDIQ. The Offerors shall complete TO Request Form (Attachments 5a-g). The Offeror shall propose the appropriate FTEs and labor categories for each of the specific task orders based on what was proposed at the IDIQ level.

4.1.1.4 Subfactor 4 Transition Plan

4.1.1.4.1 The Offeror shall demonstrate a plan to successfully credential (submit all paperwork and badge) employees within 45 days of contract award per the multiple locations.

The Transition Phase-In Plan shall address the following items in the transition plan:

a. Key transition personnel

b. Schedule of activities

c. Understanding of current workload and milestones

d. Minimizing disruption to ongoing projects and mitigating any potential disruptions

e. Staffing projects

f. Communication with key stakeholders (e.g., incumbent/successor Offeror management and staff, COR and PCO)

g. Project management reporting and tracking

i. Should demonstrate the management of any program risk to include loss of continuity for the task areas. The Offeror shall provide a robust/well defined mitigation plan that will address any type of risk or unknown risk for the mission.

A Transition Phase-In Plan that solely relies on capturing incumbent personnel will be deemed unacceptable. The Offeror should present a realistic transition plan to address areas of staffing, continuity of information, pending actions and identify any risks that would be evident during a transition from one contractor to another.

The Transition Phase-Out Plan shall demonstrate plan to transition workload to a follow-on effort. The Offerors shall provide a Transition Phase-Out Plan that demonstrates the transition of the work to/from the incumbent contractor to include at a minimum all systems, data folders, any passwords or system codes and create a ‘continuity’ folder that can be accessed by the awardee and their staff.

4.2 Volume II, FACTOR II – Past Performance Proposal:

Subfactor 1: Contract Management History Subfactor 2: Auditing Subfactor 3: Audit Advisory

4.2.1 Recent and Relevant Contracts: Offeror shall provide past performance information on no more than nine (9) contracts/ work efforts; one (1) past performance submission as minimum with a maximum of three (3) in each performance category which will be considered relevant in similar scope, magnitude, and complexity of effort as well as complexities in the three (3) performance subfactors: contract management history, auditing, auditing support/advisory. The scope and magnitude of this requirement can be broadly defined by the tasks in the PWS. Offeror should consider subcontractor past performance submission if their proposal includes substantial subcontracting efforts. To be recent, the contract (or subcontract) must have been performed within the past five (5) years from the date of issuance of this solicitation and for a minimum of a six (6) month period. Past Performance outside this given timeframe will not be evaluated. Offeror’s proposal shall provide examples of past performance that indicates a high expectation that the Offeror will successfully perform the required effort. The evaluation of past performance information will take into account past performance information regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition.

4.2.1.1 Offeror shall furnish the following information for each contract submitted:

· Company/Division name

· Description of service and a detailed explanation of relevance to this requirement

· Contracting Agency/Customer point of contact or reference having knowledge of contract performance

· Contract Number

· Contract Type and Dollar Value (per year cost and life cycle cost)

· Designation as prime or subcontractor

· List of significant subcontractors

· Period of Performance

· Completion Date

· Verified, up-to-date name, address, & telephone number of the Contracting Officer

· Comments regarding compliance with contract terms and conditions

· Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

· Questionnaire log including the name, address, telephone number and e-mail address for each point of contact to whom the Past Performance Questionnaire was sent for completion

4.2.1.2 Offerors are cautioned to ensure respective past performance information submitted is RECENT (recency definition provided in 4.2.1) from the date of issuance of the solicitation. Any past performance information submitted over the maximum nine (9) contracts (including prime and subcontractors) will be disregarded in its entirety.

4.2.1.3 The Offeror shall submit a Past Performance Cross Reference Matrix that assigns the proposed past performance to the specific subfactors listed above using the template provided (Attachment 3) updated for past performance criteria or a similar product. The Offeror shall ensure that the matrix provided provides information to the Government so that there are no ambiguities of meeting the criteria for this factor when submitting the proposal.

4.2.2 Teaming Arrangement: If a teaming arrangement is contemplated, provide a summary as to the overall arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner and must be consistent with FAR 52.207-6. The teaming arrangement summary is excluded from the Past Performance Volume page count.

4.2.3 Past Performance Info Form and Past Performance Questionnaires: Past Performance Questionnaires (Attachment 7) shall be sent to the Offeror’s points of contact. The Offeror should make its best effort to send out a sufficient number of past performance questionnaires to reasonably expect the CO will receive at least one questionnaire on each cited contract/work effort. The questionnaire recipient will e-mail completed questionnaires directly to the contracting office listed on the questionnaire. Offerors shall not complete any information in the Past Performance Questionnaire and questionnaires received directly from Offerors will not be evaluated. Past Performance Info Forms shall be completed by the Offeror and placed in volume II. Past Performance Questionnaires are requested to be received in the issuing office by 2:00 pm EST on 16 October 2017. Questionnaires and info forms shall be sent electronically to usaf.jbanafw.afdw-staff.mbx.afdw-fiar-follow-on-contract@mail.mil.

4.2.4 Quality of Past Performance: The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror. The quality of an Offeror’s past performance may be reviewed and evaluated through the use of systems such as the Past Performance Information Retrieval System (PPIRS), Contract Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), questionnaires tailored to the circumstances of this acquisition or other sources or databases known to the Government. Interviews may be conducted with Program Managers, Contracting Officers, Fee Determining Officials, Defense Contract Management Agency or other sources known to the Government.

4.2.5 Subcontractor Consent Letter: Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor. The subcontractor consent letter(s) is excluded from the Past Performance Volume page count.

4.3 Volume III, FACTOR III – Cost/Price:

4.3.1 This section is to assist Offerors in submitting data other than certified cost or pricing data that is required to evaluate fairness, reasonableness and balance of your proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Proposals should be sufficiently detailed to demonstrate their fairness, reasonableness and balanced cost/price. The burden of proof for credibility of proposed prices rests with the Offeror.

4.3.1.1 IDIQ Pricing Sheet (Attachment 4): The Offeror shall complete and submit the IDIQ Pricing Sheet with fully burdened off-site rates. This pricing sheet will be incorporated and attached to contract. The cost/price proposal should provide supporting cost data to include labor categories, labor rates (rounded to two decimal places), labor hours, as applicable and in accordance with the IDIQ Pricing Sheet within the RFP.

4.3.1.2 Professional Employee Compensation Plan (PECP): This contract is expected to exceed $700,000 and the services to be provided will require meaningful numbers of professional employees, as such, Offerors shall submit for evaluation a total compensation plan(s) setting forth proposed salaries and fringe benefits for professional employees working on the contract. Compensation plans must provide supporting cost data in order to be evaluated in accordance with FAR Provision 52.222-46 -- Evaluation of Compensation for Professional Employees (Feb 1993). The compensation plan(s) will be evaluated to determine if the compensation level proposed is unrealistically low or not in reasonable relationship to the various labor categories for the Washington, D.C. area. Failure to comply with the requirements in FAR Provision 52.222-46 may constitute sufficient cause to justify rejection of the proposal. Offerors shall include the tables below (or similar) to meet this requirement:

Salary/Fringe Benefits Table (Example)

Benefits Table (Example)

Short-Term Disability

Long-Term Disability

Life & Personal Accidental Insurance

401K / IRA Plan

Medical and Pharmacy Benefits

Dental Benefits

Vision Benefits

Flex spending account

Health Care Spending Account

Employee Referral Bonus

4.3.1.2.1. If the Offeror provides their own labor categories, they must be mapped back to the provided labor categories of the Government based on historical data provided. The Offeror must then designate the labor categories they deem professional.

4.3.1.3 Task Order Request Form(s) (Attachments 5a-g): Complete the TO Request Forms. The task order pricing must be based off the IDIQ pricing provided on Attachment 4. Thus, only requesting pricing for the identified task orders.

4.3.2 Period of Performance for Pricing Purposes:

4.3.3.1 The cost/price proposal must be submitted for a 1-year base plus 4 option years Ordering Period. The anticipated Period of Performance is as follows:

4.3.3 Small Business Participation Plan (Submitted with Volume III Pricing) The Small Business Participation Plan is separate and distinct from the Small Business Subcontracting Plan required by FAR Clause 52.219-9.

4.3.3.1 The Offeror shall propose an overall small business target of 25% and must propose at least three percent (3%) to SDVOSB, WOSB, and VOSB concerns each, and clearly explains how it intends to meet this requirement. The 3% goals for SDVOSB, WOSB and VOSB are included in the overall small business target of 25% for the workload. See Table 2 below.

4.3.3.2 All Offerors (small and other than small businesses) shall submit a Small Business Participation Plan in addition to the Small Business Subcontracting Plan required by FAR 52.219-9 (not applicable to small businesses), which shall include the following information:

4.3.3.2.1 The extent to which the prime Offeror proposes qualified first tier small, SDVOSB, WOSB, and VOSB subcontractors that will meet or exceed the following targets for this procurement based upon percent of total contract value in table 2:

Table 2

4.3.3.3 The Offeror shall submit the total combined percentage of work to be performed by both large and small businesses (include the percentage of work to be performed both by Prime and Subcontractors):

4.3.3.3.1 Example: If Prime proposed a price of $1,000,000 (including all options), and small business(es) will provide $250,000 in services/supplies as a prime or subcontractors, the % planned for small business is 25%; and 75% for large business equaling 100%.

N/A

Dollar Value of your participation as a Prime Contractor:

N/A

Total Percentage and Dollar Value Planned for Large Business(es):

Total Percentage and Dollar Value Planned for Small Business(es):

* Note: When combined, Large and Small Business totals must equal 100%.

4.3.3.4 The Offeror shall state the total percentage of participation to be performed by each type of subcategory small business. An Offeror that qualifies as a small business shall include its prime Contractor dollars in calculating its proposed percentage goals in all of the small business categories that it qualifies for. The percentage of work performed by small businesses that qualify in multiple small business categories may be counted in each category.

* NOTE: The sum of all the percentages need not equal 100% as individual subcontractors may be counted towards more than one category. All percentages shall use TOTAL CONTRACT VALUE as a baseline.

4.3.3.5 The extent to which such firms, as defined in FAR Part 19, shall be specifically identified in the Offeror’s proposals. The Offeror shall provide a listing of all proposed sub- contractors, their Commercial and Government Entity (CAGE) code(s) (if assigned), and respective type of business concern. Any subcontractor identified as an 8(a) or HUBZone SHALL have an active Small Business Administration (SBA) certification of its status at the time of proposal. Any proposed subcontractors with multiple CAGE codes shall include all of the codes where work will be performed for this acquisition. If any proposed subcontractor does not have a CAGE code by the due date for receipt of proposals under this solicitation, the Offeror shall annotate “N/A”, as applicable; however, Offerors whose Small Business Participation Plan reflects incorrect CAGE codes or uses “N/A” when proposed sub-contractors are found to have CAGE Code(s) for the performing location(s) will receive less favorable consideration under the Addendum to 52.212-2

4.3.3.6 Offerors that propose small business participation percentages that cannot meet the Governments Small Business goals for this procurement as stated in Table 2 shall explain in detail why the goals have not been met.

4.3.3.7 Describe the extent of commitment to use small businesses as defined by FAR 19, as subcontractors. Offerors that have enforceable agreements shall provide fully executed copies (i.e. the entire agreement and not just the first and last pages) to receive more favorable consideration under Addendum to 52.212-2. An enforceable commitment is defined as a written and signed agreement (by both parties) that details that all parties have agreed to a business relationship for this procurement. This document shall be clear that both parties have defined and agreed to the extent of the relationship to include the type or types of work the sub-contractors/partners shall perform and what areas of the PWS they will cover. The agreement shall be specific in nature.

4.3.3.8 A list of services each small business will provide that maps back to the PWS task area. Be as specific as possible (i.e. references to PWS, etc.) to demonstrate the variety and complexity of work.

4.3.3.8.1 The realism of the Small Business Participation Plan (SBPP). The Offeror is to provide narrative information on how requirements for this effort were developed and why they are realistic. Requirements that simply reflect an Offeror’s goals stated in its comprehensive subcontracting plans approved under DFARS 252.219-7004, or a company / division-wide commercial subcontracting plan will not be considered realistic, as the Small Business Participation Plan requires all Offerors to submit a proposal that addresses the requirements of this specific solicitation.

4.3.3.8.2 Small Business (SB) Sub-Category participation shall be expressed in dollars and percentages of TOTAL CONTRACT VALUE in each of the applicable authorized six digit 2017 North American Industry Classification System (NAICS) Industry Subsectors that the Offeror believes best describes the product or service planned for subcontracts (available at: http://www.census.gov/eos/www/naics/) and a total target for SB sub- categories participation by the Offeror. SB sub-category targets by NAICS code shall be incorporated into any resulting contract and the Offeror shall be required to report SB sub-category participation.

4.4 General Information:

4.4.1 Discrepancies: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. Accordingly, Offerors are advised to submit initial proposals that are well defined and clearly acceptable without additional information, additional or substitute pages.

4.4.2 Debriefings: Offerors excluded at any time during the source selection process will be afforded the opportunity to request a post-award debriefing in accordance with FAR 52.212-1(l) Debriefing. Information relating to other Offerors proposals will not be disclosed.

4.4.3 Use of Contractor on Staff Supporting Requirement in Source Selection: Offerors are advised that technical and cost/price data submitted to the Government in response to this solicitation may be released to non-Government advisors for review and analysis. A warranted Government Contracting Officer will review all analysis and approve all contractual documents.

The non-Government advisor support may be provided by:

Vision Centric, Inc.

130 Castle Dr.

Madison, AL 35758-8674 www.vci-hsv.com

Program Management Solutions, LLC 42233 ST Huberts PL Chantilly, VA 20151-4117 www.pmsolutions-llc.com

4.4.3.1 Submission of proposal will constitute acceptance of the statement in paragraph 4.4.3.1.2 or Offeror’s shall provide written objection to disclosure as indicated in paragraph 4.4.3.1.1. If the Offeror objects to disclosure of a portion of the proposal, the consent in 4.4.3.1.2 should be provided for the remainder of the proposal.

4.4.3.1.1 Any objection to disclosure:

· Shall be provided in writing to the Contracting Officer within 5 days of RFP issuance; and

· Shall include a detailed statement of the basis for the objection. The detailed statement shall identify the specific portions of the proposal the Offeror objects to disclosure to non-Government advisors.

4.4.3.1.2 “I understand technical and cost/price data submitted to the Government in response to this solicitation may be released to non-Government advisors. I consent to release of any (unless objection is provided in 4.4.3.1.1 above) proprietary, confidential, or privileged commercial or financial data provided in response to this solicitation, to non-Government advisors for review and analysis.”

4.4.3.2 The Contracting Officer shall evaluate any objection to disclosure and make a determination whether the non-Government advisor(s) shall be permitted to participate in the source selection. The Contracting Officer shall inform the objecting Offeror of the final determination, and, if the use of non-Government advisors has been changed, shall inform all Offerors of the change.