Combined Synopsis Solicitation _ USAFA Cadet T-Shirts FA700027Q0003 final.pdf

FA700027Q0003

COMBINED SYNOPSIS / SOLICITATION FOR

COMMERCIAL PRODUCTS

(PREPARED IN ACCORDANCE WITH RFO PART 12 AND RFO

SUBPART 12.2)

SOLICITATION

METADATA

DETAILS PROCUREMENT

PARAMETERS

DETAILS

Solicitation Number:

FA700027Q0003 Contract Type: Requirements Contract (RFO Subpart 16.5)

Issuing Organization:

10 CONS/PKB, USAF

Academy

Pricing Structure: Firm-Fixed-Price (FFP)

Contract Specialist:

Marissa Morris (marissa.morris.4@us.af.mil)

Set-Aside: 100% Total Small Business Set-Aside

Contracting Officer:

Danielle C. Hyde (danielle.hyde.2@us.af.mil)

NAICS Code / Size:

315250 / 750 Employees

Requiring Activity:

10 LRS/LGRC (Cadet Logistics)

Product Service Code:

8415 (Clothing, Special Purpose)

Date of Issuance: 10 November 2026 FOB Point / Delivery:

Destination (DoDAAC:

F4BR31)

Requests for Information Due Date:

16 November, 10:00 AM Mountain Time

RFIs and Quote POCs:

Email all RFI’s and quotes to BOTH marissa.morris.4@us.af.mil danielle.hyde.2@us.af.mil

Quotation Due Date:

23 November, 10:00 AM Mountain Time

Regulatory Baseline:

DAF RFO, R-DFARS, &

Contracting Compass mailto:marissa.morris.4@us.af.mil mailto:danielle.hyde.2@us.af.mil

NOTICE TO OFFERORS / SOLICITATION PREAMBLE

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) Part 12 (Commercial Acquisitions) and RFO Subpart

12.2 (Solicitation, Evaluation, and Award), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any cost.

OPERATIONAL BACKGROUND & MISSION CONTEXT: USAFA IN-

PROCESSING DAY (I-DAY)

To assist prospective offerors in understanding the vital operational necessity of this procurement, the following mission background is provided:

1. Purpose and Timing of In-Processing Day (I-Day):

In-Processing Day (I-Day) is the annual milestone occurring in late June each year marking the arrival of approximately 1,250 incoming basic cadets at the United States Air Force Academy

(USAFA). Upon reporting to the Academy, every incoming basic cadet must be fully outfitted with mandatory uniform items before transitioning immediately into Basic Cadet Training

(BCT).

2. Role of Physical Conditioning (PC) T-Shirts:

The standardized USAFA Physical Conditioning T-Shirt is a mandatory uniform item specified under USAFA Purchase Description PD 174. It is integral to military training and cadet safety:

Military Discipline & Uniformity: Wearing standardized athletic uniforms establishes military uniformity, group cohesion, and team identity from Day 1 of training.

Accountability & Identification: Standardized screen-printed names on Type II/III shirts provide immediate visual accountability and cadre identification during military training.

Cadet Safety & High Visibility Requirement: The standardized 360-degree ANSI/ISEA

107 Level 2 retroreflective sleeve striping and reflective back logo are mandatory safety requirements designed to provide high-visibility illumination for personnel participating in outdoor physical training and road transit.

3. Schedule Adherence as a Military Imperative:

There is zero tolerance for late delivery. Because uniform issue occurs immediately upon cadet arrival, late shipments disrupt mandatory military training schedules and create severe logistical burdens for Cadet Logistics (10 LRS/LGRC). Meeting the established delivery schedules (150 days ARO for bulk blanks in May; 21 calendar days for personalized

Admissions batches in the spring) is a mission-critical military readiness requirement.

SECTION 1 – SCHEDULE OF SUPPLIES / SERVICES &

PRICES

NOTICE OF REQUIREMENTS CONTRACT (RFO SUBPART 16.5 / DAF

CONTRACTING COMPASS PART 16):

This is a Request for Quotation (RFQ) for a single-award, Firm-Fixed-Price

Requirements Contract pursuant to RFO Subpart 16.5 and DAF Contracting

Compass Part 16 procedures. The quantities set forth below are estimates only and are not purchased by this contract. The Government will issue individual

Delivery Orders under this contract to fulfill USAFA cadet outfitting requirements in accordance with Clause 52.216-21 (Requirements).

1.0 Explanatory Note on Award Structure, Estimated Quantities, Stock Replenishment, and Ordering Mechanics

1. Award Structure (Some, None, or All CLINs):

The Government intends to award a single Requirements contract resulting from this solicitation, but reserves the right to make award to some, none, or all CLINs based on

USAFA leadership's final operational determination, mission requirements, and funding availability. Quoters must provide binding, firm-fixed unit prices for all CLINs across all ordering periods in Attachment 2 (Quoter Price Schedule) to be considered for award. The

Government may elect to award only CLIN X001 (Personalized), only CLIN X002 (Blank), or both CLINs X001 and X002, along with CLIN 0003 in the Base Period.

2. Estimated Quantities and Order Planning:

• Class Size Estimates & Stock Replenishment Extras: The incoming cadet class is estimated at approximately 1,250 cadets, each receiving an outfitting kit of 12 t-shirts (~15,000 t-shirts total). While each individual Delivery Order will be issued for an exact, firm quantity, USAFA estimates the overall class size in advance and includes a nominal quantity of extra shirts (approximately 300 extra shirts) under

CLIN X001 to accommodate potential class size increases and provide warehouse stock replenishment for lost or damaged cadet garments.

• Delivery of Unpersonalized Extras: These extra shirts ordered under CLIN X001 shall be delivered to USAFA without personalization (as Type I blank t-shirts) within twenty-one (21) calendar days after receipt of the final batch of incoming cadet names.

• CLIN X002 (Blank T-Shirts — May Order Based Off Leadership’s Decision): The

Government may order CLIN X002 (Blank T-Shirts) if USAFA leadership decides to issue blank shirts before I-Day (e.g., ordering 6 blank shirts up front to be delivered in May prior to In-Processing, with the remaining 6 personalized shirts ordered under CLIN X001 as Admissions rosters are released).

• Quantity Offsets: If leadership decides to order blank shirts before I-Day under

CLIN X002 (estimated 7,500 EA), the quantity of personalized shirts ordered under

CLIN X001 will be reduced accordingly to 7,500 EA (1,250 cadets x 6 shirts). If leadership elects full personalization, roughly 15,000 personalized shirts will be ordered under CLIN X001. A nominal quantity of CLIN X002 blanks may also be ordered throughout the year to maintain USAFA warehouse operating stock levels.

3. TEP Evaluation Baseline:

Because leadership’s final operational decision regarding whether to order blank shirts before I-Day is pending, both CLINs must be established with binding firm-fixed unit prices.

For quotation evaluation purposes only, the Total Evaluated Price (TEP) will evaluate quotes based on the full estimated quantity of CLIN X001 (15,000 EA) plus the estimated quantity of CLIN X002 (7,500 EA), as well as CLIN 0003 in the Base Period. This combined mathematical model ensures an objective, uniform, and competitive pricing evaluation across all offerors without obligating the Government to purchase both quantities concurrently or to award all CLINs.

1.1 CLIN Schedule of Items

BASE ORDERING PERIOD: Award Date through 30 September 2027

CLIN Item Description & Specifications

Delivery Requirement

Est. Qty Unit Unit Price Est.

Extended Total

0001 USAFA Physical Conditioning T-Shirt, PERSONALIZED (Type II / Type III)

• Manufactured IAW USAFA

Within 21 calendar days after receipt of cadet name

15,000 EA See Atch 2 See Atch 2

Purchase Description PD 174- 240814-T-Shirt USAFA.

• Includes cadet surname (Type II) or Country of Origin (Type III) plastisol screen-print.

• Packaged in unit packs of 6 or 12 shirts per individual cadet name.

• Any remaining unpersonalized shirts delivered within 21 days after receipt of the final batch of cadet names. • Note: Estimated 15,000 EA if full personalization is ordered, or reduced by half to 7,500 EA if unpersonalized shirts are ordered before I-Day under CLIN 0002. Delivery orders will be issued for exact quantities based on class size estimates.

The Government will order a nominal amount of extras under this CLIN (lost/damaged replenishment), which shall be delivered without personalization within 21 days after receipt of the final batch of cadet names.

roster

0002 USAFA Physical Conditioning T-Shirt, BLANK (Type I)

• Manufactured IAW USAFA Purchase Description PD 174- 240814-T-Shirt USAFA.

• Standard USAFA block screen-print and ANSI/ISEA 107 silver reflective back logo/sleeves.

• No cadet surname personalization.

• Packaged in unit packs of 6 blank shirts.

• May order if leadership elects to order blank shirts before I- Day (delivered in May), or to maintain warehouse stock

Within 150 calendar days ARO (Delivered in May each year)

7,500 EA See Atch 2 See Atch 2 levels.

0003 First Article Sample, Type II PERSONALIZED (Size Large)

• Manufactured IAW PD 174, Section 3.

• Manufactured in strict accordance with the contractor's approved Attachment 3 Berry Amendment baseline.

• Subject to CO waiver IAW Section 2.4. Post-award deliverable.

Within 30 calendar days

ARO

1 EA See Atch 2 See Atch 2

TOTAL BASE ORDERING PERIOD

EVALUATED TOTAL (CLINs 0001 + 0002 + 0003):

22,501 EA $[From Atch 2]

OPTION PERIOD ONE: 1 October 2027 through 30 September 2028

CLIN Item Description & Specifications

Delivery Requirement

Est. Qty Unit Unit Price Est. Extended Total

1001 USAFA Physical Conditioning T-Shirt, PERSONALIZED (Type II / Type III)

• Manufactured IAW USAFA Purchase Description PD 174- 240814-T-Shirt USAFA.

• Includes cadet surname (Type II) or Country of Origin (Type III) plastisol screen-print.

• Packaged in unit packs of 6 or 12 shirts per individual cadet name.

• Any remaining unpersonalized shirts delivered within 21 days after receipt of the final batch of cadet names. • Note: Estimated 15,000 EA if full personalization is ordered, or reduced by half to 7,500 EA

Within 21 calendar days after receipt of roster if unpersonalized shirts are ordered before I-Day under CLIN 0002. Delivery orders will be issued for exact quantities based on class size estimates.

The Government will order a nominal amount of extras under this CLIN (lost/damaged replenishment), which shall be delivered without personalization within 21 days after receipt of the final batch of cadet names.

1002 USAFA Physical Conditioning T-Shirt, BLANK (Type I)

• Manufactured IAW PD 174- 240814-T-Shirt USAFA.

• Packaged in unit packs of 6 blank shirts.

• May order if leadership elects to order blank shirts before I- Day (delivered in May), or to maintain warehouse stock levels.

Within 150 calendar days ARO (Delivered in May each year)

7,500 EA See Atch 2 See Atch 2

TOTAL OPTION PERIOD ONE

EVALUATED TOTAL (CLINs 1001 + 1002):

22,500 EA $[From Atch

OPTION PERIOD TWO: 1 October 2028 through 30 September 2029

Specifications

Delivery Requirement

Est. Qty Unit Unit Price Est. Extended Total

2001 USAFA Physical Conditioning T-Shirt, PERSONALIZED (Type II / Type III)

• Manufactured IAW USAFA Purchase Description PD 174-240814-T-Shirt USAFA.

• Includes cadet surname (Type II) or Country of Origin (Type III) plastisol screen-

Within 21 calendar days after receipt of print.

• Packaged in unit packs of 6 or 12 shirts per individual cadet name.

• Any remaining unpersonalized shirts delivered within 21 days after receipt of the final batch of cadet names. • Note: Estimated 15,000 EA if full personalization is ordered, or reduced by half to 7,500 EA if unpersonalized shirts are ordered before I-Day under CLIN 0002. Delivery orders will be issued for exact quantities based on class size estimates. The Government will order a nominal amount of extras under this CLIN (lost/damaged replenishment), which shall be delivered without personalization within 21 days after receipt of the final batch of cadet names.

2002 USAFA Physical Conditioning T-Shirt, BLANK (Type I)

• Manufactured IAW PD 174- 240814-T-Shirt USAFA.

• Packaged in unit packs of 6 blank shirts.

• May order if leadership decides order blank shirts before I-Day (delivered in May), or to maintain warehouse stock levels.

Within 150 calendar days ARO (Delivered in May each year)

7,500 EA See Atch 2 See Atch 2

TOTAL OPTION PERIOD TWO

EVALUATED TOTAL (CLINs 2001 + 2002):

OPTION PERIOD THREE: 1 October 2029 through 30 September 2030

Specifications

Delivery Requirement

Est. Qty Unit Unit Price Est. Extended Total

3001 USAFA Physical Conditioning T-Shirt, PERSONALIZED (Type II / Type III)

• Manufactured IAW USAFA Purchase Description PD 174-240814-T-Shirt USAFA.

• Includes cadet surname (Type II) or Country of Origin (Type III) plastisol screen-print.

• Packaged in unit packs of 6 or 12 shirts per individual cadet name.

• Any remaining unpersonalized shirts delivered within 21 days after receipt of the final batch of cadet names. • Note: Estimated 15,000 EA if full personalization is ordered, or reduced by half to 7,500 EA if unpersonalized shirts are ordered before I- Day under CLIN 0002.

Delivery orders will be issued for exact quantities based on class size estimates. The Government will order a nominal amount of extras under this CLIN (lost/damaged replenishment), which shall be delivered without personalization within 21 days after receipt of the final batch of cadet names.

Within 21 calendar days after receipt of roster

15,000 EA See Atch 2 See Atch 2

3002 USAFA Physical Conditioning T-Shirt, BLANK (Type I)

• Manufactured IAW PD 174- 240814-T-Shirt USAFA.

• Packaged in unit packs of 6

Within 150 calendar days ARO (Delivered in May each year)

7,500 EA See Atch 2 See Atch 2 blank shirts.

• May order if leadership decides to order blank shirts before I-Day (delivered in May), or to maintain warehouse stock levels.

TOTAL OPTION PERIOD THREE

EVALUATED TOTAL (CLINs 3001 + 3002):

OPTION PERIOD FOUR: 1 October 2030 through 30 September 2031

Specifications

Delivery Requirement

Est. Qty Unit Unit Price Est. Extended Total

4001 USAFA Physical Conditioning T-Shirt, PERSONALIZED (Type II / Type III)

• Manufactured IAW USAFA Purchase Description PD 174-240814-T-Shirt USAFA.

• Includes cadet surname (Type II) or Country of Origin (Type III) plastisol screen-print.

• Packaged in unit packs of 6 or 12 shirts per individual cadet name.

• Any remaining unpersonalized shirts delivered within 21 days after receipt of the final batch of cadet names. • Note: Estimated 15,000 EA if full personalization is ordered, or reduced by half to 7,500 EA if unpersonalized shirts are ordered before I- Day under CLIN 0002.

Delivery orders will be issued for exact quantities based on class size estimates. The Government will order a nominal amount of extras under this CLIN

Within 21 calendar days after receipt of

(lost/damaged replenishment), which shall be delivered without personalization within 21 days after receipt of the final batch of cadet names.

4002 USAFA Physical Conditioning T-Shirt, BLANK (Type I)

• Manufactured IAW PD 174- 240814-T-Shirt USAFA.

• Packaged in unit packs of 6 blank shirts.

• May order if leadership decides to order blank shirts before I-Day (delivered in May), or to maintain warehouse stock levels.

Within 150 calendar days ARO (Delivered in May each year)

7,500 EA See Atch 2 See Atch 2

TOTAL OPTION PERIOD FOUR

EVALUATED TOTAL (CLINs 4001 + 4002):

1.2 Five-Year Total Evaluated Price (TEP) Summary

EVALUATION

PERIOD

ORDERING

TIMEFRAME

TOTAL

EVALUATED

QUANTITY

ESTIMATED

EXTENDED PRICE

Base Ordering Period

Award Date through 30 September 2027

22,501 EA $[Transferred from Atch 2]

Option Period One 1 October 2027 through 30 September 2028

22,500 EA $[Transferred from Atch 2]

Option Period Two 1 October 2028 through 30 September 2029

22,500 EA $[Transferred from Atch 2]

Option Period Three

1 October 2029 through 30 September 2030

22,500 EA $[Transferred from Atch 2]

Option Period Four 1 October 2030 through 30 September 2031

22,500 EA $[Transferred from Atch 2]

TOTAL

EVALUATED PRICE

(TEP):

Cumulative Five- Year Evaluated Volume

112,501 EA $[Calculated Grand Total in Atch 2]

SECTION 2 – PERFORMANCE SPECIFICATIONS, QUALITY

ASSURANCE, & DELIVERY TERMS

2.1 Technical Specifications & Quality Conformance

1. Purchase Description: All garments delivered under this contract shall strictly conform to

USAFA Purchase Description 174 (PD 174-240814-T-Shirt USAFA) (Attachment 1).

2. Statutory Domestic Sourcing (Berry Amendment): All fiber, yarn, fabric, trim, thread, reflective transfers, and cut-and-sew operations must be 100% domestic pursuant to 10

U.S.C. § 4862 and R-DFARS Subpart 225.70. Quoters must execute and submit Attachment 3

(Contractor Berry Amendment & Quality Certificate of Conformance).

3. Reliance on Contractor Quality Systems (PD 174 Section 11): In accordance with

Section 11 of PD 174, the Government relies upon the contractor's internal quality assurance systems and binding written certification (Attachment 3) for technical conformance. Offerors are not required to submit third-party independent textile laboratory test reports with quote submission. The Government reserves the unilateral right under PD 174 Section 11 to require physical proof of conformance or accredited laboratory test data prior to first delivery or at any point during contract performance.

4. Contract-Wide Validity & Advance Supplier Notification: The approved Attachment 3

CoC establishes a contract-wide baseline valid through 30 September 2031. The contractor shall not substitute any yarn mill, knitting mill, dyehouse, decorator, or cut-and-sew facility without providing at least 30 calendar days advance written notice to the Contracting

Officer and obtaining written approval. Unauthorized supplier substitutions constitute a material breach of contract.

2.2 Delivery Schedule Framework & Admissions Batching

Bulk Blank T-Shirts (CLIN X002): Delivered within 150 calendar days ARO. When blank shirts are ordered before I-Day, all blank shirts must be delivered in May each year prior to

Cadet In-Processing.

Personalized T-Shirts (CLIN X001) & Admissions Roster Batching: Admissions rosters are released in batches between mid-March and June. The following rules govern production:

1. Pre-Staging Mandate: The contractor shall pre-manufacture and stage 100% of the blank Type II/III inventory during the initial 150-day ARO window so that only variable name decoration and packaging remain upon roster receipt.

2. Standard Batches (≥ 25 names): Delivered within 21 calendar days after roster transmission.

3. Small Batches (< 25 names): The contractor is authorized to aggregate batches containing fewer than 25 names with subsequent roster releases, provided the consolidated batch delivers within 30 calendar days (and no later than the final cutoff).

4. Final Cutoff: Rosters received within 14 calendar days of I-Day shall be delivered via expedited carrier or during the first week of Basic Cadet Training (BCT) as coordinated with the Contracting Officer.

5. Delivery of Leftover/ Stock replenishment Extras: Because the Government orders an estimated volume of ~15,000 shirts across all alpha sizes prior to knowing incoming cadet measurements, all leftover shirts not assigned to a named cadet kit shall be packaged by size and delivered to USAFA as unpersonalized/blank shirts within twenty-one (21) calendar days after the final Admissions batch of names has been manufactured and shipped.

Safeguarding Cadet Rosters (CUI / Privacy Act): Cadet name rosters provided under this contract contain Controlled Unclassified Information (CUI) and Personally Identifiable

Information (PII) protected by the Privacy Act of 1974 (5 U.S.C. § 552a). Rosters shall be transmitted exclusively via encrypted Department of Defense methods (e.g., DoD SAFE).

The contractor shall utilize rosters solely for manufacturing and packaging garments under this contract, shall not disseminate or disclose rosters to any third party, and shall securely purge and destroy all roster files within thirty (30) days following final contract delivery.

2.3 Addendum to Clause 52.212-4 (Contract Terms and Conditions

—Commercial Products)

(Incorporated into all resultant delivery orders)

I. Paragraph (b) Inspection/Acceptance is supplemented as follows:

Inspection and acceptance will be accomplished by the Cadet Store Officer or his/her authorized representative as the technical representative for the Contracting Officer for the purpose of technical surveillance of workmanship and conformance with specifications.

The Government will reject the Cadet USAFA T-shirts if they do not meet the specifications provided. For rejected items, the contractor shall remanufacture and deliver corrected items within 30 days.

Acceptance shall take place after the inspection has been completed.

II. Paragraph (d) Changes is deleted and replaced with the following:

(d) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the RFO and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see RFO 43.203(b)).

III. Paragraph (v) Explanatory Notes is added as follows:

(1) Additional Information and Instructions:

(i) Quoted unit prices shall be all-inclusive, reflecting cost of materials, labor, decoration, and freight (FOB Destination) to the USAF Academy.

(ii) Contractor Furnished Material (CFM) must come from the same dye lot of fabric for each delivery order.

(iii) Supply chain substitutions require 30 days advance written notice and CO approval.

(iv) Standard garment labels shall be placed in all garments giving size, care instructions, and manufacturer name in accordance with PD 174 Section 8.

(2) Packaging and Marking:

(i) Shipping cartons shall be marked with contract number, quantity, nomenclature, contractor name, and marked "MARKED FOR F4BR31". Cartons shall be numbered (e.g., 1 of 5).

(ii) Items shall be packaged to afford protection against damage during transit. Palletized and shrink-wrapped/banded shipments are recommended.

(iii) Personalized t-shirts shall be packed by cadet name in unit packs of 6 or 12 shirts.

Blank t-shirts shall be packed in unit packs of 6 shirts. Leftover unassigned sizes shall be packed in standard bulk boxes grouped by size and clearly marked "STOCK

REPLENISHMENT / UNPERSONALIZED".

(iv) A packing list detailing carton contents shall be placed in Box 1 of each shipment.

(3) Hours of Delivery & Base Access: Deliveries shall be made between 0730 and 1530

Mountain Time, Monday through Friday, excluding federal holidays. All commercial deliveries must enter the installation through the South Gate Commercial Vehicle

Inspection Area. Commercial delivery drivers must possess REAL ID-compliant identification and are subject to standard installation security background checks and physical vehicle inspections. Allot sufficient transit time for commercial gate processing.

(End of Addendum)

2.4 First Article Testing (FAT) Procedures & Waiver Terms (CLIN

0003)

1. Submission Timeline: Within thirty (30) calendar days After Receipt of Order (ARO) of the initial Delivery Order, the contractor shall deliver one (1) physical First Article sample garment (Size Large, Type II Personalized, CLIN 0003) to USAFA Cadet Uniform QA

(DoDAAC: F4BR31) for visual inspection and dimensional verification.

2. Post-Award Verification Baseline: The physical First Article sample must be manufactured in strict accordance with the approved Attachment 3 (Berry Amendment

CoC) submitted with the contractor's winning quote and accompanied by a standard packing slip certifying conformance.

3. Government Review Window: The Government will inspect and provide written approval or rejection within fourteen (14) calendar days of receipt.

4. Waiver Authority: The Contracting Officer reserves the right to waive the First Article requirement for quoters who demonstrate successful manufacturing and delivery of identical or substantially similar Berry Amendment-compliant military uniform garments to USAFA or the Department of Defense within the past three (3) years. Quoters seeking a waiver shall submit their request in Volume II of their quote.

SECTION 3 – INSTRUCTIONS TO QUOTERS

3.1 Addendum to Provision 52.212-1 (Instructions to Offerors—

Commercial Products)

(Supplemented IAW RFO Part 12 and RFO Subpart 12.2)

a. Submission Logistics & IT Limitations: Provision 52.212-1(c) is amended as follows:

(1) Quotes must reach the designated Government office by the exact closing date and time specified on SAM.gov.

(2) Any quote received after the exact time specified is late and will not be considered, unless received before award and the Contracting Officer determines that consideration will not unduly delay the acquisition.

(3) IT & Firewall Limitations: Compressed files (.zip, .rar) are prohibited by the Air Force network firewall and will not be delivered. Email submissions exceeding 10MB will be stripped by base gateway filters. Quoters are advised to submit early or split large transmissions.

(4) If an emergency interrupts normal Government operations on the closing date, the closing time is extended to the same time on the first normal workday following resumption.

b. Contract Award & Interchanges: Provision 52.212-1(d) is amended as follows:

The Government intends to evaluate quotes and award a single Requirements contract without interchanges with quoters. Therefore, initial quotes should contain the best terms and pricing. The

Government reserves the right to conduct interchanges with one, some, none, or all quoters at its sole discretion if determined necessary by the Contracting Officer. The Government may reject any or all quotes if in the public interest, accept other than the lowest quote, award to some, none, or all CLINs, and waive informalities and minor irregularities."

c. Award on Some, None, or All CLINs (Single Contractor): The Government intends to award a single contract resulting from this solicitation, but reserves the right to make award to some, none, or all CLINs. Multiple awards across multiple contractors shall not be contemplated. Quoters must provide binding, firm-fixed unit prices for all CLINs in Attachment 2 to be eligible for evaluation and award.

d. Formal Communications: Inquiries concerning this RFQ must be submitted in writing via email to marissa.morris.4@us.af.mil and danielle.hyde.2@us.af.mil no later than 16 November

2026 at 10:00AM Mountain Time. Answers will be compiled and posted to SAM.gov in the form of an amendment to the RFQ.

e. Acknowledgment of Amendments: Quoters shall acknowledge receipt of all solicitation amendments prior to closing by: (1) signing and returning the amendment announcement/SF 30;

(2) acknowledging receipt in their quote cover letter; or (3) sending written email confirmation to the Contract Specialist. Failure to acknowledge amendments may result in quote exclusion.

f. Mathematical Discrepancies and Unit Price Precedence: If a quotation contains a mathematical error or discrepancy between a quoted unit price, the estimated quantity, the extended line-item total, or the cumulative Total Evaluated Price (TEP) roll-up in Attachment 2, the quoted firm-fixed unit price shall prevail and govern. The Government will correct the mathematical extension and TEP calculation accordingly.

(End of Addendum)

3.2 Quote Structure and Required Submittals (Three Volumes)

Quoters shall organize their electronic quotation into three distinct volumes:

Volume I – Price Quote (Attachment 2):

Quoters must submit two (2) separate copies of Attachment 2 (Quoter Pricing Schedule

Template):

mailto:marissa.morris.4@us.af.mil mailto:danielle.hyde.2@us.af.mil

1. One (1) copy in the original Excel (.xlsx) format for automated calculation and formula verification.

2. One (1) copy, printed to PDF, signed (physical or digital/electronic signature by an authorized corporate official), and labeled as "Volume I - Price Quote". Quoters must provide binding, firm-fixed unit prices for all CLINs (0001 through 4002). TEP will be calculated based on the formulas in Attachment 2. Unbalanced or incomplete pricing across ordering periods may result in quote rejection.

Volume II – Technical Capability (Maximum 15 Pages):

o Subfactor 1: Technical Specifications & Berry Compliance: Signed Attachment 3 CoC verifying 100% domestic textile provenance across all 9 supply chain tiers and agreeing to PD 174 Section 11 terms. Narrative describing how the quoter will ensure strict compliance with physical fabric properties and ANSI/ISEA 107 retroreflective requirements.

o Subfactor 2: First Article Narrative: Detailed narrative explaining execution of CLIN

0003 First Article testing within 30 days ARO, or submitting a written waiver request with past performance proof of producing identical items for USAFA within the past 3 years. NOTE: Physical garment samples are NOT required with initial quote submission.

o Subfactor 3: Delivery Execution, Batch Logistics, & Replenishment Extras Disposition:

Detailed operational plan describing factory production capacity, screen-printing equipment lines, warehousing and pre-positioning strategy (150-day blank turnaround for May delivery), roster ingestion and variable batch turnaround (21-day timeline), and explicit commitment to deliver all unpersonalized stock replenishment extra shirts within 21 days after receipt of the final batch of cadet names. Quoters are encouraged to highlight automated roster verification, dedicated shop lines, or other technical strengths that minimize schedule and quality risks for

I-Day.

Volume III – Past Performance (Maximum 3 References):

Past Performance Information: Up to three (3) contract references for recent and relevant military or commercial uniform apparel manufacturing performed within the past three (3) years. Quoters shall transmit Attachment 4 (Past Performance

Questionnaire) to their clients for direct email submission to the Government.

SECTION 4 – CLAUSE 52.212-2 Evaluation-Commercial

Products and Commercial Services (Deviation 2026-

O0038)

4.1 Basis for Award (Streamlined Commercial Best Value Trade-Off)

Award will be made to the responsible small business quoter whose quote represents the Best

Value to the Government pursuant to RFO Part 12 and DAF Contracting Compass Part 12. The

Government reserves the right to award to some, none, or all CLINs.

Technical Capability and Past Performance are evaluated on a qualitative basis.

Award will result from a comparative assessment of Technical Capability, Past Performance, and

Price. The Government is not obligated to award to the lowest-priced quote.

The Contracting Officer reserves the right to select a quote demonstrating Superior Technical

Capability and/or Superior Past Performance over a lower-priced quote if determined that the operational strengths, superior pre-staging/batching workflows, or schedule risk reduction for

USAFA In-Processing Day warrants paying a reasonable price premium.

4.2 Phased Evaluation Methodology

TABLE 4.2.1: PHASED EVALUATION PROCESS MATRIX

PHASE EVALUATION

ACTIVITY

SCOPE /

APPLICABILITY

EVALUATION

STANDARD

EVALUATOR

Phase 1 Completeness Screening

All quotes received

• Verification of required volumes, SAM.gov registration, signed Attachment 2 (both Excel and PDF copies), and signed Attachment 3.

• Incomplete quotes eliminated.

10 CONS

Phase 2 Price Evaluation & Ranking (TEP)

All complete quotes

• Mathematical verification of Attachment 2 formulas.

• Calculation and ranking of Total Evaluated Price

(TEP)

10 CONS

across all complete quotes.

Phase 3 Past Performance Evaluation

All complete quotes

• Assessment of CPARS, SPRS, FAPIIS, and PPQs across all viable quotes.

• Rated as Superior, Satisfactory, Neutral, or Unacceptable.

• Quotes rated Unacceptable eliminated from award consideration.

10 CONS

Phase 4 Best-Value Candidate Identification & Down-Selection

Viable quotes passing Phase 3

• Comparative assessment of Past Performance and Price by

10 CONS.

• Identification of the top three (3) Best-Value candidate quotes for technical review.

10 CONS

Phase 5 Technical Capability Review

Top 3 Best-Value Candidates only

• Qualitative evaluation using the 10 LRS Technical Evaluation Sheet.

• Evaluated as Superior, Acceptable, or Unacceptable.

• Unacceptable quotes eliminated from award consideration.

10 LRS

Phase 6 Final Trade-Off & Award

Technically acceptable candidate pool

• Three-factor comparative trade-off (Technical, Past Performance, Price).

• Award executed for some, none, or all CLINs.

10 CONS

Evaluation Execution Rules:

1. Phase 1 (Completeness Screen by 10 CONS): 10 CONS screens all quotes. Failure to submit both the original Excel and signed PDF copies of Attachment 2, or omitting the signed

Attachment 3 CoC, will result in quote rejection.

2. .

3. Phase 2 (Price Calculation across All Quotes by 10 CONS): Total Evaluated Price (TEP) will be calculated for all complete quotes (sum of Base and all four Option Periods across CLINs

X001, X002, and 0003). In the event of a mathematical discrepancy between a quoted unit price and an extended line-item total or TEP, the quoted unit price shall prevail. 10 CONS will recalculate extensions and TEP based on the quoted unit prices prior to ranking quotes. All complete quotes are ranked by TEP.

4. Phase 3 (Past Performance Review across All Quotes by 10 CONS): 10 CONS evaluates the past performance of all complete quotes using the ratings in Table 4.2.2. Checking past performance across all quoters ensures that no quoter possessing Superior Past Performance is prematurely excluded based on price alone. Any quoter rated Unacceptable is eliminated from further consideration.

5. Phase 4 (Best-Value Candidate Down-Selection by 10 CONS):

• 10 CONS conducts an initial comparative analysis of Price and Past Performance across all viable quoters to identify the three (3) quotes representing the most competitive

Best-Value candidates.

• Customer Workload Protection: Only these top 3 candidate quotes will be forwarded to

10 LRS for technical evaluation under Phase 5. This shields the requiring activity from reviewing quotes that have no reasonable prospect of award.

6. Phase 5 (Qualitative Technical Review by 10 LRS):

• 10 LRS conducts a qualitative evaluation of Volume II for the top candidate quotes using

Table 4.2.3 and the 10 LRS Technical Evaluation Sheet.

• 10 LRS assesses the operational strengths, risk reduction features, batching workflows, warehouse pre-positioning capacity, and internal factory QA systems of each candidate.

• Quotes rated Superior or Acceptable advance to Phase 6. Any quote rated Unacceptable is disqualified from award. If all forwarded candidates are found Unacceptable, 10

CONS may forward the next highest-ranked candidate from Phase 4.

7. Phase 6 (Final Best Value Trade-Off & Award by 10 CONS):

• Trade-Off Decision: Among the candidates evaluated as technically Acceptable or

Superior, the Contracting Officer conducts the final qualitative trade-off among the evaluated candidate pool, comparing Technical Capability, Past Performance, and Price:

o If the lowest-priced candidate possesses Superior Technical Capability and

Superior Past Performance, award will be made to that quoter.

o If a higher-priced candidate demonstrates Superior Technical Capability (e.g., automated roster matching, dedicated production lines, advanced pre-staging) and/or Superior Past Performance compared to a lower-priced candidate rated Acceptable or Satisfactory, the Contracting Officer has the unilateral discretion to award to the higher-priced quoter if the schedule and operational risk reduction for I-Day justifies paying a reasonable price premium.

o If competing candidates demonstrate substantially equal non-price merit, Price will be the deciding factor.

o Expansion Rule: The Government will expand the evaluation pool to the fourth lowest quote (and sequentially beyond) if and only if all evaluated candidate quotes are technically unacceptable or fail to provide acceptable value.

• Award Execution: Award will be made to a single contractor, with the Government exercising its discretion to award some, none, or all CLINs.

TABLE 4.2.2: PAST PERFORMANCE RATINGS

RATING DEFINITION & PERFORMANCE CRITERIA

SUPERIOR The quoter's past performance record demonstrates exemplary, highly reliable performance on identical or highly similar military/institutional apparel requirements. Consistently achieved ≥ 98% on-time delivery with zero systemic delinquencies, rapid issue resolution, and flawless Berry Amendment compliance.

Extremely high confidence of on-time delivery for I-Day.

SATISFACTORY The quoter's record demonstrates acceptable performance meeting contractual delivery dates and quality standards. Minor delivery or quality variances were promptly corrected without adverse mission impact. Reasonable confidence of successful performance.

NEUTRAL No recent or relevant past performance record available. Pursuant to RFO Part 12, the quoter is evaluated neither favorably nor unfavorably. Treated as an acceptable rating.

UNACCEPTABLE The quoter's record reveals chronic, uncorrected delivery schedule delinquencies, severe quality nonconformances, cure notices, or terminations for cause/default on similar contracts. Demonstrates unacceptable performance risk to USAFA cadet outfitting.

Quote is disqualified from award.

TABLE 4.2.3: TECHNICAL CAPABILITY RATINGS

RATING DEFINITION & COMPLIANCE STANDARD

SUPERIOR Quote fully complies with all salient characteristics of PD 174, provides an executed Attachment 3 Berry Amendment CoC, confirms the 150-day bulk May delivery and 21-day unpersonalized extras delivery timelines, and demonstrates exceptional technical and operational merit. The quote contains demonstrable strengths that significantly reduce operational and schedule risk for I-Day (e.g., automated roster ingestion, dedicated in-house printing carousels, expansive pre-staged blank stock, robust multi-point factory QA). Extremely high probability of successful performance with zero mission impact.

ACCEPTABLE Quote fully complies with all salient characteristics of PD 174, provides an executed Attachment 3 CoC, confirms the 150-day bulk May delivery timeline, confirms delivery of unpersonalized stock replenishment extra shirts within 21 days after receipt of the final batch of cadet names, and demonstrates a viable 21-day variable roster batch execution plan. Quote meets all performance standards with acceptable operational risk.

UNACCEPTABLE Quote fails to demonstrate compliance with PD 174, fails to provide an executed Attachment 3 CoC, takes exception to delivery timelines or replenishment extras disposition terms, lacks viable pre-positioning capacity, or presents an unrealistic operational timeline creating unacceptable risk of late delivery for I-Day.

Quote is disqualified from award.

SECTION 5 – SPECIAL CONTRACT REQUIREMENTS &

ATTACHMENTS

5.1 Mandatory Sources & Nonmanufacturer Rule Integration

1. Federal Prison Industries (FPI/UNICOR) Consideration: Pursuant to R-DFARS 208.301-70, FPI is permitted to submit a quotation in response to this solicitation. However, in accordance with RFO 8.304 and Contracting Compass Part 8 procedures, because this procurement is conducted as a 100% Small Business Set-Aside, award priority must be given to an acceptable offer from an eligible small business concern at a fair market price.

2. Nonmanufacturer Rule (NMR) Compliance: Nonmanufacturing suppliers/distributors quoting on this small business set-aside must supply the end item of a domestic small business manufacturer/producer pursuant to RFO Part 19 and must declare their domestic manufacturing mill partner in Attachment 2.

5.2 List of Solicitation Attachments

Attachment 1: USAFA Purchase Description 174 (Atch 1_PD 174-240814-T-shirt USAFA, dated 14

August 2024)

Attachment 2: Quoter Price Schedule Template (Atch 2_Price Schedule Template)

Attachment 3: Contractor Berry Amendment & Quality Certificate of Conformance (Atch 3_Berry

CoC Template)

Attachment 4: Past Performance Client Questionnaire (Atch 4_Past Performance Questionnaire)

Attachment 5: Applicable Contract Clauses and Provisions (Atch 5_Applicable Clauses &

Provisions)

1.2 Five-Year Total Evaluated Price (TEP) Summary

≥ 25

< 25

≥ 98 %