PWS Gregory Fume Hall Hood Repairs dated 18 May 2026.pdf

Attachment 1 – Performance Work Statement

Gregory Hall Hood Repairs

PERFORMANCE WORK STATEMENT

Gregory Hall Chemical Fume Hood Repair Services

For

The USAF Academy Chemistry Department

(DFCH)

Amendment 4 Dated 18 May 2026

Table of Contents

1 PURPOSE

2 GENERAL SERVICE REQUIREMENTS

3 DESCRIPTION OF SERVICES

4 SERVICE SUMMARY

5 QUALITY ASSURANCE

6 GOVERNMENT FURNISHED PROPERTY

7 GOVERNMENT PROVIDED SERVICES

8 OMBUDSMAN

9 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

10 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS

11 CONTRACTOR ACCESS TO DEPARTMENT OF THE AIRFORCE INSTALLATIONS

12 APPENDICES

13 ATTACHMENTS

1 Purpose

1.1 Introduction. This is a nonpersonal service contract to provide chemical fume hood Diagnostics and

Repairs at the United States Air Force Academy (USAFA). The Government shall not exercise any supervision over contractor personnel. Contractor personnel shall be accountable solely to the primary contractor who in turn is responsible to the Government.

1.2 Background. USAFA/DFCH has a total of 62 Fume Hoods, 12 of which have failed annual airflow velocity performance test conducted by 10th MDG Bio-Environmental Engineering (BEE) office on Aug

5, 2025. This has created a health and safety concern, due to the inability to safely remove gaseous products created from chemical reactions in laboratory experiments. As a result of the previously mentioned fume hoods failures, USAFA/DFCH requires the repair of up to 12 fume hoods, see Appendix

A. The guidance followed for testing repairs are directed by DAFMAN 48-146, the "Occupational Health

Program Management" and AFRL-SA-WP-TM-2020-001, the "Industrial Ventilation Technical Guide," the required performance specification is found in the manual "ACGIH General Use Laboratory Hoods for Industrial Ventilation," 25th Edition, Para. 10.35 “Laboratory Ventilation”, pg. 10-42. Figure VS-35-

01. The required specification for satisfactory operation is 80-100 CFM/ft^2.

1.2.1 The chemical fume hoods must pass the required airflow specification of 80-100 CFM/ft^2.

1.3 Scope of Services. The Contractor shall provide all resources (i.e. materials, personnel, supervision, equipment, facilities, transportation) necessary to perform the Gregory Hall Chemical Fume Hood

Diagnostics and Repairs in accordance with (IAW) this Performance Work Statement (PWS), unless otherwise identified as being provided by the Government.

1.4 Line of Demarcation. The building HVAC/exhaust system is excluded from this requirement. The contractor will not perform any repairs on the building HVAC/exhaust system. Similarly, the Building

Automation System (BAS) is separate from the fume hood systems, if the contractor requires access to the

BAS they must coordinate with the COR.

1.5 The contractor shall be responsible for accomplishing the following tasks:

1.5.1 Conduct diagnostics of each of the 12 fume hoods and provide in a detailed report that specifies the repairs and parts required for each fume hood to pass the airflow velocity certification test. See

Attachment 1 for the Detailed Diagnostic Report template.

1.5.2 Repair up to12 fume hoods. The repairs may be requested by the government after diagnostics report is completed and supplied to the Government. The Government reserves the right to repair all, some, or none of the fume hoods dependent on the availability of funds and repair pricing being determined fair and reasonable by the Contracting Officer.

2 General Service Requirements

2.1.1 Mission Essential Services. The services under this contract have not been determined to be Mission

Essential by the Mission Element commander IAW R-DFARS clause 252.237-7023, Continuation of

Essential Contractor Services.

2.2 Normal Hours of Operation. USAFA’s normal hours of operation are 6:30AM to 5:00PM, Mountain

Standard Time (MST), Monday thru Friday. The contractor is responsible for conducting business during normal duty hours. The contractor is not expected to work when there is a base or applicable facility closure (i.e. Federal holidays, local or national emergencies, or Government directed).

2.2.1 Contractor shall coordinate repair dates and times with USAFA/DFCH point of contact Steve Wheeler

719-333-6116, email stephen.wheeler@afacademy.edu.

2.3 Federal Holidays. The following federal holidays are currently observed by the Government. If a holiday falls on a Saturday, for most Federal employees, the preceding Friday will be treated as a holiday. It is the contractor’s responsibility to remain aware of any changes to designated Federal holidays. The following

Federal holidays are currently observed by the Government:

New Year's Day (January 1st) Labor Day (1st Monday in Sep)

Martin Luther King, Jr. (3rd Monday in Jan) Columbus Day (2nd Monday in Oct)

Washington's Birthday (3rd Monday in Feb) Veterans Day (Nov 11th)

Memorial Day (Last Monday in May) Thanksgiving Day (4th Thursday in Nov)

Juneteenth (June 19th) Christmas Day (Dec 25th)

Independence Day (July 4th)

2.4 Contract Management. The Contractor shall respond to all Government requests, establish a primary point of contact, and maintain an adequate workforce for uninterrupted performance of all tasks defined within this PWS. The Contractor shall establish clear organizational lines of authority and responsibility to provide effective management and control of resources.

2.5 Contracting Officer Representative (COR). A COR(s) may be appointed by the Contracting Officer

(CO) to assist with monitoring all technical aspects of contract administration. Each COR shall have a letter of designation stating their responsibilities and limitations. A copy of the designation letter shall be sent to the Contractor. If at any point during contract performance a COR is not available (i.e. terminated, resigned, on leave) and an alternate COR has not been appointed, then those responsibilities previously delegated, shall be retained by the Contracting Officer until otherwise notified.

2.6 Security Requirements. The Contractor and all employees will comply with all USAFA security requirement imposed by the local installation commander at all times while on the premises to include not using cell phones while operating a vehicle on Base. Contractor will obtain necessary badges(s) required for access to USAFA.

2.7 Contractor Identification. All contractor personnel shall be required to wear contractor identification badges when working on a Government installation. When working with Government personnel (i.e.

meetings, telephone calls, email, conversations), contractor personnel shall identify themselves as such to avoid the appearance of being a Government employee.

2.8 Badge Request. The information contained in the Badge Request Letter is subject to the Privacy Act of

1974 as follows: AUTHORITY: 5 U.S.C. 4501; 10 U.S.C. 1124; EO 9397; PRINCIPAL PURPOSE: to list the names of personnel authorized to perform various functions under this contract. ROUTINE USES:

To ensure positive identification of personnel authorized to perform the listed functions. Two forms of federal identification, such as driver’s license (with Real ID), social security card, or birth certificate is required. Disclosure is voluntary, however, failure to supply any required information may cause denial of entry to or delays in processing access onto USAFA.

2.8.1 Pass and Identification Requirements. Contractor shall obtain pass and identification items required for contract performance for employees and non-government owned vehicles IAW clauses of this contract. Contractor will retrieve all identification media, including vehicle passes, from employees upon termination of on-site employment and turn said media into Pass & ID.

mailto:stephen.wheeler@afacademy.edu

2.8.2 USAFA Badge Request. Contractor shall email the static display function representatives with the first, MI and last name along with a good contact number for personnel requiring access to work on the static display aircraft located on USAFA. Send this information no earlier than two weeks prior to the date requiring entry. The static display function representatives will complete the USAFA Form 13 and forward it to 10 SFS/S5B for processing. The contractor may call 10 SFS Pass & ID at 719-333-0441 for status of the badge, the static display function representatives are not notified of approved badging.

Contractors will report to USAFA Security Force Squadron Pass & ID, located in Building 8486 just outside the South Gate (Airfield Drive/Kettle Lk Rd). Badges are processed Monday through Friday from 7:30 a.m. to 3:45 p.m. No appointment is necessary. Upon completion or termination of the contract or termination of a Contractor employee, the Contractor will surrender any identification badges and vehicle identification to Pass & ID the following business day.

3 Description of Services

3.1 The contractor shall be responsible for completing the below task in order to provide Gregory Hall Fume

Hood Repairs:

3.2 Task 1 – Fume Hood Diagnostics. The contractor shall conduct diagnostics on each of the 12 identified chemical fume hoods.

3.2.1 Subtask 1.1 - Provide a detailed report of diagnostic findings for each hood specifying the repairs and replacement parts required for each hood to pass the airflow certification test. See Appendix A for list for chemical fume hoods requiring repairs and the reason each hood has previously failed certification.

3.2.2 Subtask 1.2 – Provide a quote for labor, repairs, and replacement parts detailed in the diagnostic report.

Other than certified cost/pricing data may be required in order for the Government to establish fair and reasonable prices. Examples may include but is not limited to redacted invoices paid by other customers and material cost invoices.

3.3 Task 2 - Fume Hood Repairs. The contractor shall repair the fume hoods as ordered by the Government.

To be considered repaired each fume hood must pass the airflow velocity test of 80-100 CFM/ft^2.

3.3.1 This is a firm order ONLY if your price does not exceed the maximum line item or total price in the

Schedule. Submit invoices to the Contracting Officer. If you cannot perform in exact accordance with this order, withhold performance, and notify the Contracting Officer immediately, giving your quotation.

3.3.2 Following completion of repairs, 10th MDG/BEE personnel will conduct testing to verify each repaired hood is operating within standard referenced above. This inspection will be coordinated by the

USAFA/DFCH point of contact Steve Wheeler.

3.3.3 If any repaired fume hoods fail certification by 10th MDG/BEE personnel, the contractor shall correct the deficiency at no additional cost to the government.

4 Service Summary

4.1 Table 4-1, Service Summary. Describes those performance requirements that have be determined to most critical to achieve mission success. The table is organized into performance objectives that relate directly to mission essential items and the performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

Table 4-1 Service Summary

SS

Item

No.

Performance Objective PWS Para.

Ref.

Performance Threshold

SS-1

The contactor shall diagnose all fume hoods.

3.2

Provide a detailed report of diagnostic findings and a quote for labor, repairs, and replacement parts detailed in the diagnostic report. No more than two fume hood diagnoses require re-work.

SS-2

The contractor shall repair all requested chemical fume hoods.

3.3

No more than three fume hoods require re-certification after the initial test completed by the 10th

MDG/BEE. The Government will only perform one re-certification.

5 Quality Assurance

5.1 The Government shall evaluate the contractor’s performance. The Government will use appropriate surveillance methods to ensure contractor conformance to PWS requirements and established standards identified in the Service Summary Table (Table 4-1) to identify performance deficiencies. Government surveillances may be used to assist the Government in rating contractor performance.

5.2 Contractor Performance Assessment Reporting System (CPARS). For service contracts with an aggregate value (i.e. Base-plus-options, Multi-year, Multiple year contracts, etc.) greater than $1 Million, a CPARS will be required. The contractor’s performance shall be rated by the Government IAW the PWS at least once every 365 days and upon contract completion. The contractor will have the opportunity to review performance feedback and assigned ratings prior to finalization. At that time, the contractor may request that the Government revise assigned ratings. The Government reserves the right to determine whether to make appropriate changes to ratings before finalization. For contracts valued below $1 Million

(aggregate), a CPARS may be completed at the discretion of the CO. For more information, access

CPARS at https://cpars.gov/.

5.3 Post Award Conference/Periodic Progress Meetings. The Contractor shall attend any post award conference convened by the contracting activity or contract administration office. These meetings shall be at no additional cost to the Government.

6 Government Furnished Property

6.1 Government furnished property is not included under this contract.

6.1.1 RFO Part 45, Government Property, does not apply to Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines.

7 Government Provided Services

7.1.1 Refuse Collection. The Government will make available refuse collection and disposal services for the

Contractor at Government expense in direct support of the PWS. Dumpsters are available for Contractor use for the disposal of items. The Contractor shall follow guidelines established by the base regarding proper disposal of refuse. The Contractor shall not dump prohibited items in dumpsters. The Contractor shall comply with all base-recycling programs. Procedures may change and must be verified with 10

CES.

7.1.2 Emergency. Police, Medical and Fire can be reached by calling 911. Caller will reach El Paso County dispatcher and needs to identify that they are located on USAFA.

7.1.3 Incident/Mishap Reporting. In the event of a safety incident/mishap, the Contractor shall take reasonable and prudent action to establish control of the scene, prevent further damage to persons or property and preserve evidence until released by the investigative authority. Immediately report the incident to the COR and the USAFA Safety Office. If the Government elects to conduct an investigation, the Contractor shall cooperate fully and assist Government personnel until completed.

https://cpars.gov/

8 OMBUDSMAN. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern

8.1 Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB

Circular A-76 competition performance decisions).

8.2 If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. James Anderson, 8110 Industrial Drive, STE 103, USAFA, CO 80840

Telephone number 719-333-2074, FAX 719-333-9018

Email: james.anderson.72@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary

(ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

8.3 The ombudsman has no authority to render a decision that binds the agency.

8.4 Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

9 Elimination of Use of Class I Ozone Depleting Substances (ODS).

9.1 Contractors shall not:

9.1.1 Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

9.1.1.1 Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

9.1.1.1.1 For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

9.1.1.1.2 Halons: 1011, 1202, 1211, 1301, and 2402;

9.1.1.2 Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends

R-500, R-501, R-502, and R-503; and

9.1.1.2.1 Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

mailto:james.anderson.72@us.af.mil

10 Health and Safety on Government Installations.

10.1 In performing work under this contract on a Government installation, the contractor shall:

10.1.1 Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

10.1.1.1 Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

10.1.2 The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

10.1.3 Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

11 Contractor Access to Department of the Airforce Installations.

11.1 The contractor shall obtain base identification and vehicle passes for all contractor personnel who will work or make frequent visits to USAFA. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished identification badges while visiting or performing work on the installation.

11.2 Contractor shall email the Contracting Officer and Contract Specialist the contract number, first, MI and last name of employees and subcontractors with a good contact number for each person listed, location of work site, start and stop dates for the work on fume hoods located on USAFA. The email will also specify the individual(s) authorized to sign for the request for base identification credentials or vehicle passes.

Send this information no earlier than two weeks prior to the date requiring entry. The fume hood

Contracting Officer will complete the USAFA Form 13 and forward it to 10 SFS/S5B for processing. The contractor may call 10 SFS Pass & ID at 719-333-0441 for status of the badge, the Contracting Officer is not notified of approved badging. When badging is approved, the contractors will report to USAFA

Security Force Squadron Pass & ID, located in Building 8486 just outside the South Gate (Air Field

Drive). Badges are processed Monday through Friday from 7:30 a.m. to 3:45 p.m. No appointment is necessary. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license (with Real ID), current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. See https://www.usafa.edu/visitors/getting-on-base/ for details. Upon completion or termination of the contract or termination of a Contractor employee, the Contractor will surrender any identification badges and vehicle identification to Pass & ID the following business day.

11.2.1 If work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DODMAN 5200.02_AFMAN 16-1405, Air Force Personnel Security Program para. 3.1.

11.3 During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

11.4 The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass

Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. Foreign Nationals may participate or remove themselves from the

EMNS at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

11.5 Failure to comply with these requirements may result in withholding of final payment.

11.6 Vehicle Requirements.

11.6.1 Proper state vehicle registration, proof of insurance and a valid driver’s license are required to drive on base. After obtaining the proper badges/vehicle identification at Pass & ID (Bldg. 8486), all commercial vehicles must enter through the South Gate (Air Field Drive), the primary search area for all commercial delivery vehicles.

11.6.2 Safety on an Air Force Installation and Traffic Laws. Contractor shall comply with all USAFA safety and traffic regulations while on USAFA, including Air Force Instruction (AFI) 91- 207 “The US

Air Force Traffic Safety Program”.

11.6.3 Licenses and Permits. Obtain any necessary licenses and permits, and comply with any federal, state, and municipal laws, codes, and regulations applicable to the performance of work in this PWS.

Contractor will provide proof of such applicable licenses and permits upon request by the Government.

11.6.4 Vehicles. All vehicle cleaning and maintenance will be done off base. The Contractor is responsible for cleanup of any vehicle leaks.

12 Appendices

Appendix A List of Fume Hoods Requiring

Appendix B Repair Facility Map

Appendix C Installation Map

13 Attachments

Attachment 1 Detailed Diagnostic Report

Appendix A

List of Fume Hoods Requiring Repair

Location/

Designation Model Failed for

1 2M249#1 54L815E Reverse Order

2 2M265#1 54L815E No or Low Air Flow

3 2M275#1 54L815E Reverse Order

4 2M307#2 54L815E No or Low Air Flow

Sm all Fum e

H oods

5 2M140 54L821E Reverse Order

6 2M158 54L821E Reverse Order

7 2M175#6 54L821E No or Low Air Flow

8 2M175#7 54L821E No or Low Air Flow

9 2N190#7 54L821E No or Low Air Flow

10 2N198#4 54L821E No or Low Air Flow

11 2N198#6 54L821E No or Low Air Flow

Large Fume Hood 12 2N177#3 54L824E No or Low Air Flow

*Reverse order means the airflow is too low until the shash is fully open.

M edium

Fum e Hoods

Appendix B

Facility Map

Appendix C

Installation Map

List of