Attachment 1 - PWS Gregory Hall Hood Repairs.pdf

Attachment 1 – Performance Work Statement

Gregory Hall Hood Repairs

PERFORMANCE WORK STATEMENT

“Gregory Hall Hood Repairs”

DFCH

16 March 2026

Table of Contents

1 PURPOSE

2 DESCRIPTION OF SERVICES

3 SERVICE SUMMARY

4 QUALITY ASSURANCE

5 GOVERNMENT FURNISHED PROPERTY

6 APPENDICES, EXHIBITS, AND ATTACHMENTS

1 Purpose

1.1 Introduction. This is a nonpersonal service contract to provide chemical fume hood repairs at the United

States Air Force Academy (USAFA). The Government shall not exercise any supervision over contractor personnel. Contractor personnel shall be accountable solely to the primary contractor who in turn is responsible to the Government.

1.2 Background. USAFA/DFCH has a total of 62 Fume Hoods, 12 of which have failed annual airflow velocity performance test conducted by 10th MDG Bio-Environmental Engineering (BEE) office on Aug

5, 2025. This has created a health and safety concern, due to the inability to safely remove gaseous products created from chemical reactions in laboratory experiments. As a result of the previously mentioned fume hoods failures, USAFA/DFCH requires the repair of up to 12 fume hoods. The guidance followed for testing repairs are directed by DAFMAN 48-146, the "Occupational Health Program

Management" and AFRL-SA-WP-TM-2020-001, the "Industrial Ventilation Technical Guide," the required performance specification is found in the manual "ACGIH General Use Laboratory Hoods for

Industrial Ventilation," 25th Edition, Para. 10.35 “Laboratory Ventilation”, pg. 10-42. Figure VS-35-01.

The required specification for satisfactory operation is 80-100 CFM/ft^2.

1.2.1 The chemical fume hoods must pass the required airflow specification of 80-100 CFM/ft^2.

1.3 Scope of Services. The Contractor shall provide all resources (i.e. materials, personnel, supervision, equipment, facilities, transportation) necessary to perform the Gregory Hall Fume Hood Repairs in accordance with (IAW) this Performance Work Statement (PWS), unless otherwise identified as being provided by the Government. The contractor shall be responsible for accomplishing the following task:

1.3.1 Repairs of up to 12 fume hoods.

1.4 General Service Requirements

1.4.1 Mission Essential Services. The services under this contract have not been determined to be Mission

Essential by the Mission Element commander IAW DFARS clause 252.237-7023, Continuation of

Essential Contractor Services.

1.5 Normal Hours of Operation. USAFA’s normal hours of operation are 6:30AM to 5:00PM, Mountain

Standard Time (MST), Monday thru Friday. The contractor is responsible for conducting business during normal duty hours. The contractor is not expected to work when there is a base or applicable facility closure (i.e. Federal holidays, local or national emergencies, or Government directed).

1.5.1 Contractor shall coordinate repair dates and times with USAFA/DFCH point of contact.

1.6 Federal Holidays. The following federal holidays are currently observed by the Government. If a holiday falls on a Saturday, for most Federal employees, the preceding Friday will be treated as a holiday. It is the contractor’s responsibility to remain aware of any changes to designated Federal holidays. The following

Federal holidays are currently observed by the Government:

New Year's Day (January 1st) Labor Day (1st Monday in Sep)

Martin Luther King, Jr. (3rd Monday in

Jan)

Columbus Day (2nd Monday in Oct)

Washington's Birthday (3rd Monday in

Feb)

Veterans Day (Nov 11th)

Memorial Day (Last Monday in May) Thanksgiving Day (4th Thursday in Nov)

Juneteenth (June 19th) Christmas Day (Dec 25th)

Independence Day (July 4th)

1.7 Contract Management. The Contractor shall respond to all Government requests, establish a primary point of contact, and maintain an adequate workforce for uninterrupted performance of all tasks defined within this PWS. The Contractor shall establish clear organizational lines of authority and responsibility to provide effective management and control of resources.

1.7.1 OMBUDSMAN. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern

1.7.1.1 Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB

Circular A-76 competition performance decisions).

1.7.1.2 If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. James Anderson, 8110 Industrial Drive, STE 103, USAFA, CO 80840

Telephone number 719-333-2074, FAX 719-333-9018

Email: james.anderson.72@us.af.mil.

1.7.1.3 Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant

Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

1.7.1.4 The ombudsman has no authority to render a decision that binds the agency.

1.7.1.5 Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

mailto:james.anderson.72@us.af.mil

1.8 Elimination of Use of Class I Ozone Depleting Substances (ODS). Contractors shall not:

1.8.1 Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

1.8.2 Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

1.8.3 For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs: Halons: 1011, 1202, 1211, 1301, and 2402; Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-

112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and

CFC-217, and the blends R-500, R-501, R-502, and R-503; and Carbon Tetrachloride, Methyl

Chloroform, and Methyl Bromide.

1.8.4 [NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the

Department of the Air Force definition of a Class I ODS.]

1.9 Health and Safety on Government Installations. In performing work under this contract on a

Government installation, the contractor shall:

1.9.1 Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

1.9.2 Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

1.9.3 The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

1.9.4 Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

1.10 Security Requirements. The Contractor and all employees will comply with all USAFA security requirement imposed by the local installation commander at all times while on the premises to include not using cell phones while operating a vehicle on Base. Contractor will obtain necessary badges(s) required for access to USAFA.

1.11 Contractor Identification. All contractor personnel shall be required to wear contractor identification badges when working on a Government installation. When working with Government personnel (i.e.

meetings, telephone calls, email, conversations), contractor personnel shall identify themselves as such to avoid the appearance of being a Government employee.

1.12 Badge Request. The information contained in the Badge Request Letter is subject to the Privacy Act of

1974 as follows: AUTHORITY: 5 U.S.C. 4501; 10 U.S.C. 1124; EO 9397; PRINCIPAL PURPOSE: to list the names of personnel authorized to perform various functions under this contract. ROUTINE USES:

To ensure positive identification of personnel authorized to perform the listed functions. Two forms of federal identification, such as driver’s license (with Real ID), social security card, or birth certificate is required. Disclosure is voluntary, however, failure to supply any required information may cause denial of entry to or delays in processing access onto USAFA.

1.12.1 Contractor Access to Department of the Airforce Installations. The contractor shall obtain base identification and vehicle passes for all contractor personnel who will work or make frequent visits to

USAFA. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished identification badges while visiting or performing work on the installation.

1.12.2 Contractor shall email the Contracting Officer and Contract Specialist the contract number, first, MI and last name of employees and subcontractors with a good contact number for each person listed, location of work site, start and stop dates for the work on fume hoods located on USAFA. The email will also specify the individual(s) authorized to sign for the request for base identification credentials or vehicle passes. Send this information no earlier than two weeks prior to the date requiring entry. The fume hood

Contracting Officer will complete the USAFA Form 13 and forward it to 10 SFS/S5B for processing.

The contractor may call 10 SFS Pass & ID at 719-333-0441 for status of the badge, the Contracting

Officer is not notified of approved badging. When badging is approved, the contractors will report to

USAFA Security Force Squadron Pass & ID, located in Building 8486 just outside the South Gate (Air

Field Drive). Badges are processed Monday through Friday from 7:30 a.m. to 3:45 p.m. No appointment is necessary. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license (with Real ID), current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. See https://www.usafa.edu/visitors/getting-on-base/ for details. Upon completion or termination of the contract or termination of a Contractor employee, the Contractor will surrender any identification badges and vehicle identification to Pass & ID the following business day.

1.12.2.1 If work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DODMAN 5200.02_AFMAN 16-1405, Air Force Personnel Security Program para.

3.1.

1.12.2.2 During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

1.12.2.3 The contractor shall provide an after-hours contact number or after-hours email in the Emergency

Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a

DoD installation or within a DoD facility. Foreign Nationals may participate or remove themselves from the EMNS at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

1.12.2.4 Failure to comply with these requirements may result in withholding of final payment.

1.12.3 Vehicle Requirements. Proper state vehicle registration, proof of insurance and a valid driver’s license are required to drive on base. After obtaining the proper badges/vehicle identification at Pass & ID

(Bldg 8486), all commercial vehicles must enter through the South Gate (Air Field Drive), the primary search area for all commercial delivery vehicles.

1.12.4 Safety on an Air Force Installation and Traffic Laws. Contractor shall comply with all USAFA safety and traffic regulations while on USAFA, including Air Force Instruction (AFI) 91- 207 “The US

Air Force Traffic Safety Program”.

2 Description of Services

2.1 The contractor shall be responsible for completing the below task in order to provide Gregory Hall Hood

Repairs:

2.2 Task 1 – Fume Hood Repairs. The contractor shall repair the 12 fume hoods that failed. Fume hood reference numbers are: 2M140, 2M158, 2M175#6, 2M175#7, 2M249#1, 2M265#1, 2M275#1, 2M307#2, 2N177#3, 2N190#7, 2N198#4, 2N198#6. To be considered repaired each fume hood must pass the airflow velocity test of 80-100 CFM/ft^2. Following completion of repairs, 10th MDG/BEE will conduct testing to verify each hood is operating within standard referenced above.

2.3 Licenses and Permits. Obtain any necessary licenses and permits, and comply with any federal, state, and municipal laws, codes, and regulations applicable to the performance of work in this PWS. Contractor will provide proof of such applicable licenses and permits upon request by the Government.

3 Service Summary

3.1 Table 4-1, Service Summary. Describes those performance requirements that have be determined to most critical to achieve mission success. The table is organized into performance objectives that relate directly to mission essential items and the performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

Table 4-1 Service Summary

SS

Item

No.

Performance Objective PWS Para.

Ref.

Performance Threshold

SS-1

The contactor shall repair fume hoods.

3.2

Each fume hood is required to fully operational and pass the airflow velocity test of 80-100 CFM/ft^2.

4 Quality Assurance

4.1 The Government shall evaluate the contractor’s performance. The Government will use appropriate surveillance methods to ensure contractor conformance to PWS requirements and established standards identified in the Service Summary Table (Table 4-1) to identify performance deficiencies. Government surveillances may be used to assist the Government in rating contractor performance.

4.2 Post Award Conference/Periodic Progress Meetings. The Contractor shall attend any post award conference convened by the contracting activity or contract administration office. These meetings shall be at no additional cost to the Government.

5 Government Furnished Property

5.1 Government furnished property is not included under this contract.

5.1.1 FAR Part 45, Government Property, does not apply to Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines.

5.2 Government Provided Services

5.2.1 Refuse Collection. The Government will make available refuse collection and disposal services for the

Contractor at Government expense in direct support of the PWS. Dumpsters are available for Contractor use for the disposal of items. The Contractor shall follow guidelines established by the base regarding proper disposal of refuse. The Contractor shall not dump prohibited items in dumpsters. The Contractor shall comply with all base-recycling programs. Procedures may change and must be verified with 10

CES.

5.2.2 Emergency. Police, Medical and Fire can be reached by calling 911. Caller will reach El Paso County dispatcher and needs to identify that they are located on USAFA.

5.2.3 Incident/Mishap Reporting. In the event of a safety incident/mishap, the Contractor shall take reasonable and prudent action to establish control of the scene, prevent further damage to persons or property and preserve evidence until released by the investigative authority. Immediately report the incident to the COR and the USAFA Safety Office. If the Government elects to conduct an investigation, the Contractor shall cooperate fully and assist Government personnel until completed.

6 Appendices, Exhibits, and Attachments

Appendix A Installation and Facility Map

Appendix B List of Fume Hoods Requiring Repair

Appendix A

Facility Map

Appendix A

Installation Map

List of

Appendix B

List of Fume Hoods Requiring Repair

Location/ Designation Model

1 2M249#1 54L815E 2 2M265#1 54L815E 3 2M275#1 54L815E 4 2M307#2 54L815E

Small Fume

Hoods

5 2M140 54L821E 6 2M158 54L821E

7 2M175#6 54L821E

8 2M175#7 54L821E 9 2N190#7 54L821E

10 2N198#4 54L821E 11 2N198#6 54L821E

Large Fume Hood 12 2N177#3 54L824E

Medium Fume Hoods