SOW_Protective_Coating_Maintenance_-_01-14-2015.docx

STATEMENT OF WORK

FOR

PROTECTIVE COATING MAINTENANCE

AND

PAVEMENT MARKINGS

UNITED STATES AIR FORCE ACADEMY

COLORADO

14 JANUARY 2015

TABLE OF CONTENTS

SECTION PARAGRAPH TITLE PAGE

SECTION TITLE PAGE

Technical Exhibits PAGE

i

SECTION 1

GENERAL REQUIREMENTS

1. SCOPE OF WORK. The contractor shall provide all personnel, equipment, tools, transportation, materials, supervision, and all other items or services necessary to perform the work as defined in this Statement of Work (SOW), except as specified in Section 4 as Government Furnished Property and Services, at the U. S. Air Force Academy, Colorado. The contractor must perform to the standards specified in this contract, the latest edition of the Manual on Uniform Traffic Control Devices published by the Federal Highway Administration, and Colorado State specifications. This contract excludes any and all work incidental to other construction projects and/or projects associated with work order requests done under the civil engineering contract.

2. PERSONNEL.

2.1. PROJECT MANAGER. The contractor shall provide a project manager on site who shall be responsible for the performance of the work. The name of this person and an alternate(s) who can act for the contractor when the project manager is absent shall be designated in writing to the Contracting Officer prior to contract start date and within 24 hours of any subsequent changes. The project manager or alternate shall be physically present on the USAFA during the hours of 7:30 A.M. to 4:00 P.M., Monday through Friday except for federal holidays one week prior to Graduation, Parents Weekend and CORONA Conference. The project manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

2.1.1. The project manager or alternate shall be available during normal duty hours within (2) hours after notification to meet on the installation with government personnel designated by the Contracting Officer to discuss painting requirements.

2.2. EMPLOYEES.

2.2.1. Qualified Craftsmen. The contractor shall provide qualified craftsmen within their field. Due to safety and health requirements, only qualified personnel in accordance with federal, state, and local requirements shall accomplish certain maintenance/repair tasks. No less than 70 percent of the contractor's workforce dedicated to painting, striping, and/or repair work (patching, taping, etc.) shall have journeyman qualifications. The remaining 30 percent (or less) of the personnel doing the painting, striping, and/or repair work shall have no less than apprentice qualifications. No laborers shall do any painting, striping, and/or repair work.

2.2.2. All contractor employees who perform work at the airfields must be able to read, write, speak, and understand English fluently.

2.2.3. Prohibited Employees. The contractor is prohibited from hiring any USAFA government employees or their dependents.

3. HOURS OF OPERATION. Normally, work under this contract shall be performed Monday through Friday during the hours of 7:30 A.M. to 4:00 P.M., except for federal holidays and days the Academy is closed due to inclement weather EXCEPT that to the maximum extent possible, striping of roads and parking lots shall be done prior to 7:30 A.M. or after 4:00 P.M. to minimize disruption to normal Air Force Academy operations. No work shall be performed on federal holidays, weekends or on days the Academy is closed due to inclement weather unless approved by the Contracting Officer.

4. WORK ORDER PRIORITIES: Work Orders shall be accomplished within the following time periods; based on their priority.

5. SECURITY REQUIREMENTS.

5.1. The contractor shall furnish monthly updated employee rosters to the Contracting Officer’s Representative (COR). The contractor shall notify the Contracting Officer and (CORs) within 24 hours of any change to the employee roster.

5.2. Certain facilities on base are considered sensitive areas, which shall be identified at the time of scheduled work. All scheduling of work shall be coordinated with the Building Manager, and the contractor shall strictly adhere to the schedule coordinated with the Building Manager.

5.3. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, facilities and equipment shall be secured. The contractor is prohibited from removing any government furnished equipment/tools from the USAF Academy. Additionally, the contractor shall not utilize any government furnished item for other than government authorized work.

5.3.1. Key Control. The contractor shall establish and implement methods of insuring that all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. No keys issued the contractor by the government shall be duplicated.

5.3.1.1. The contractor shall reimburse the government for replacement of locks or for re-keying as a result of the contractor losing government keys. In the event a master key is lost or duplicated all locks and keys for that system will be replaced by the government and the total cost deducted from the monthly payment due the contractor.

5.3.1..2. The contractor shall report all occurrences of lost or missing keys immediately upon discovery of the loss, but no later than the next duty day, to the COR(s).

5.3.1.3. It is the responsibility of the contractor to prohibit the use of keys issued by the government by any persons other than the contractor's employees. It is also the responsibility of the contractor to prohibit the opening of locked areas by the contractor's employees to permit entrance of persons other than contractor's employees engaged in the performance of assigned work in those areas.

6. GENERAL INFORMATION.

6.1. DOCUMENTATION AND RECORDS. All documentation, records, schedules, etc. as described in this Statement of Work that are the responsibility of the contractor, become the property of the Government and shall remain so even upon termination of this contract. The contractor shall be responsible for keeping these items current at all times. Documentation and records shall be turned over to the government upon completion of the contract.

6.2. COORDINATION WITH OTHER CONTRACTORS. The government may undertake or award other contracts for additional work, and the contractor shall fully cooperate with such other contractors and government employees and carefully fit his own work to include such additional work as may be directed by the Contracting Officer. The contractor shall not commit or permit any act, which may interfere with the performance of work by any other contractor or by any government employee.

6.3. FIRE SUPPRESSION SYSTEMS. The contractor shall ensure no protective coating products are permitted to get onto fire suppression sprinkler heads. The contractor shall notify the COR(s) if protective coating products are present on the sprinkler heads prior to any painting. The contractor shall be responsible for damages if contractor personnel get any protective coating products on fire suppression sprinkler heads.

6.4. CONTRACTOR CLEANUP. The contractor is responsible for leaving the work area free of all debris at the end of each workday and final clean up when the job is completed.

6.5. GOVERNMENT OBSERVATIONS. Other government personnel such as Inspector General, Bioenvironmental, Base Safety, the Fire Department, Environmental (CEV) or higher headquarters staff are authorized to observe contractor operation. However, these personnel may not interfere with contractor performance. The contractor shall only perform work as directed by the Contracting Officer or designated representative.

6.6. SPRAY PAINTING. The contractor shall seek and obtain approval from Contract Services (CEOS) prior to spray painting. The contractor shall not apply difficulty factors for spray painting.

6.7. Contractor Liability for Damages Incurred. The contractor shall take appropriate action to restore any contractor caused damage to existing property or services, whether government, private, or commercially owned.

6.8. PARKING AND STORAGE. Parking of the contractor’s vehicles and storage of materials and equipment shall be restricted to the fenced area.

6.9. TRAFFIC CONTROL DEVICES. The contractor shall comply with the recommendations contained in Part 6 of the U.S. Department of Transportation, Federal Highway Administrations Manual on Uniform Traffic Control Devices to insure proper warnings to motorists and adequate traffic control. When the contract work will affect road closures or lane closures, the contractor shall submit a complete traffic control plan to the Contracting Officer for approval prior to any work being accomplished. As a minimum, the contractor shall have a vehicle following behind the striping vehicle, place a sign at the starting point of the striping to read: “Wet Paint”, and place orange pylons along the stripe route.

6.10. POLLUTION AND ABATEMENT. The contractor shall perform all work in a manner minimizing pollution of air, water, and land. In addition, the following requirements shall be mandatory.

a. Transporting materials to or from the site shall be accomplished in a manner preventing materials or particles from becoming airborne. Barrels shall be secured to prevent them from falling. Plastic sheeting shall be placed under barrels while they are on site, whether they are full or empty.

b. Stream beds, lakes, drainage ways, sanitary and storm sewers, etc. shall not be polluted by fuels, oils, bitumens, acids, paint, or other harmful materials.

c. When cleaning painting equipment, the cleaning solution/paint residue shall not be poured down drains, (waste water nor storm water), flushed down toilets, nor poured onto Academy grounds.

d. The contractor shall obtain a permit from El Paso County prior to performing any sandblasting.

SECTION 2

SUBMITTALS

2. GENERAL. This section contains requirements pertaining to submittals required of the contractor.

2.1. SUBMITTAL PROCEDURE.

2.1.1. The contractor shall make a submittal for all supplies, materials, and equipment to be used in the performance of this contract. Submittals for materials (paint, paint thinners, stains, varnishes, etc.) shall be made by completing an AF Form 3952, Chemical/Hazardous Material Request Authorization. Submittals for supplies and equipment shall be made by completing an AF Form 3000, Material Submittal Approval. Material Safety Data Sheets (MSDS) shall accompany each submittal. Initial submittals shall be submitted within five (5) calendar days after contract award. Subsequent changes to the initial submittals shall be submitted and approved by the Contracting Officer prior to implementation.

2.1.2. Submittal Review Time. The contractor will be notified no later than ten (10) calendar days after the submission date, of approval or disapproval, with appropriate comments in the event of disapproval. Disapproved submittals shall be resubmitted no later than five (5) calendar days after receipt of disapproval. In no event shall disapproval be an acceptable basis for extension of the allowable completion period for work orders.

2.2. TYPES OF SUBMITTALS. The types of submittals required for this Statement of Work follow:

2.2.1. Manufacturer's Printed Data shall consist of printed literature illustrating or describing manufactured products proposed for use on this contract and, a Material Safety Data Sheet for each product.

2.2.2. Samples: Paint samples submitted for color selection shall be the manufacturer's standard chips.

2.3. SUBMITTAL IDENTIFICATION. All submittals, especially loose pages, shall state the name of the Contractor, and the contract title, and number.

SECTION 3

DEFINITIONS

(RESERVED)

SECTION 4

GOVERNMENT FURNISHED PROPERTY AND SERVICES

4. GENERAL. The government shall provide, without cost, the facilities, equipment and/or services listed below.

4.1. PROPERTY. The government shall provide Building 9031, and the fenced area surrounding this building. See Technical Exhibit 1.

4.2. EQUIPMENT. There is NO government furnished equipment provided under this contract.

4.3. UTILITIES. The government shall provide, without cost, water, electrical, and heating, from existing sources and only for use in the performance of this contract.

4.3.1. Conservation of Utilities. The contractor shall be directly responsible for instructing employees in utilities conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities, which shall include:

4.3.1.1. Lights shall be used only in areas where and when work is actually being performed.

4.3.1.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the workers.

4.3.1.3. Water faucets or valves shall be turned off after the required usage has been accomplished.

4.4. SERVICES.

4.4.1. The government shall provide insect (spiders, bees, mosquitoes, ants, etc.) and rodent control. The contractor shall notify the COR(s) when insect or rodent control is required.

4.4.2. Security Police and Fire Protection. The government shall provide Security Police and Fire Protection services. The contractor shall post the following telephone numbers at Building 9031, specifically in the office, break room, and the work bays.

Security Police – 333-2000 Fire Reporting - 911

SECTION 5

CONTRACTOR FURNISHED ITEMS

5. GENERAL. The contractor shall furnish all supplies, materials, personnel, tools, equipment, supervision and vehicles required to perform all work required by this Statement of Work, except for those items listed in Section 4. The contractor is prohibited from using any item of supply or material that contains ozone depleting substances or ozone depleting chemicals as identified by Air Force policies in AFAC 92-29.

5.1. MATERIALS. All materials used shall meet or exceed the federal specifications identified in Technical Exhibit 3. In the event of material specification conflicts, the more stringent criteria shall apply.

5.1.1. Contractor furnished paints shall be in sealed containers that plainly show the designated name, formula or specification number, batch number, date of manufacture, manufacturer's directions, name of manufacturer, and shelf life.

5.2. CONTRACTOR FURNISHED SUPPORT ITEMS.

5.2.1. The contractor shall provide sufficient vehicles to accomplish the requirements of this contract within the allowed time as stated in this specification. All contractor company vehicles used for this contract shall have the company name prominently displayed on both sides of the vehicle and shall be maintained clean and painted to present a neat appearance. All vehicles shall be operated in accordance with base traffic regulations and if communications equipped shall comply with base frequency regulations. All vehicles shall be properly registered and licensed in accordance with federal, state, and local laws, rules, and regulations, and must be properly maintained to ensure a safe vehicle.

5.2.2. Telephone Service. An operating business telephone shall be maintained at all times. This telephone number shall be given to the Contracting Officer, Chief of Contract Services (CEOB), and COR(S) no later than the day prior to contract start date.

5.2.3. Custodial Services at the Facilities Provided to the Contractor. The contractor shall be responsible for the orderliness and cleanliness of all areas used for offices, storage, and maintenance of equipment. The areas shall be clean and neat, free of fire hazards, and free of unsanitary conditions and safety hazards. Areas are subject to inspection by the COR(s), Base Safety Office, Fire Department, and Environmental Office.

5.2.4. Grounds Maintenance of Compound Furnished to Contractor. The fenced area surrounding Building 9031 shall require mowing/trimming of semi-improved grounds and policing. Contractor is strictly prohibited from dumping refuse, debris, etc., on the compound grounds.

5.2.5. Refuse Services. The contractor shall provide refuse collection and disposal services and whatever refuse containers needed. Refuse containers must be kept inside the fenced compound area.

SECTION 6

SPECIFIC TASKS

6. GENERAL. This section covers SPECIFIC TASKS. Part I covers Protective Coating Maintenance and Part II covers Pavement Markings.

PART I – PROTECTIVE COATING MAINTENANCE.

6.1. WORK ORDERS shall indicate location of work, date of request; work order number; name, and phone number of requestor; explanation of services required; job priority (1, 2, or 3); and any known conditions, restrictions, or special instructions. The Work Order Supplement at Technical Exhibit 4 shall be attached to each work order and shall be properly completed by the COR and the contractor. Work Order Supplements shall include information such as number of coats, colors, special requirements, and other pertinent information.

6.2. ADMINISTRATION. The project manager shall ensure that all reports, work order logs, records, correspondence, and other required data is accurate and in the right format, and that necessary submissions are on time. The requirements for data may change from time to time.

6.3. RECEIPT OF WORK ORDERS. Work will be identified to the contractor by means of the COR submitting work orders (prioritized as 1, 2, or 3) and government estimates to the Contracting Officer. Work orders will be computer printouts and each will be issued with an assigned number and pertinent job information.

6.3.1. The contractor shall be responsible for establishing and maintaining a computer database of work orders, and shall provide the government information on the status of any work order upon request. The data base for work orders shall contain the following information: Work order number, date of receipt, facility number, requestor, brief description of work, price list items w/quantity, priority classification, date of completion, and status or approximate completion date.

6.3.2. Identification of Completed Work. The contractor shall submit a weekly work order completion report of all work orders completed during the previous week. Completion report shall be submitted to the COR every Monday. The contractor shall not stockpile work orders for work that has been completed. Completed work shall be inspected and accepted by the Protective Coating COR(s) prior to payment for that work.

6.4. HAZARDOUS WASTE DISPOSAL. Some materials/products are considered hazardous waste materials. The contractor is responsible for properly handling, collecting, storing, and preparing hazardous waste for shipping and disposal. The government shall be responsible for transporting and disposing of the hazardous waste material. The contractor shall be responsible for obtaining Department of Transportation approved containers for the collection and disposal of hazardous waste materials in accordance with local, state and federal hazardous waste laws and regulations. The contractor superintendent and alternate shall attend annual Hazmat Training provided annually by Civil Engineer (CEV). MSDSs for each chemical used and turned in for disposal shall accompany the hazardous waste containers. The containers must be in good condition, leak proof, compatible with the waste, and maintained closed except during filling. All hazardous waste material shall be collected and stored by the contractor in accordance with the instructions at Section 8.

6.4.1. The collection site for hazardous waste must comply with all laws, rules, and regulations, and be approved by the contract officer and CEV. Collection site is subject to inspection by Base Safety, Fire Department, Bioenvironmental, and Environmental (CEV).

6.4.2. The above-mentioned regulations are available for review by the contractor in the Base Civil Engineer Environmental Section. Assistance is also available through the Environmental Engineer of Civil Engineering at Building 8120, telephone 333-4483.

6.5. The contractor shall contact the building manager to establish dates, times, and any specific requirements for each work order. All coordination is the responsibility of the contractor.

6.6. The work areas of the customer, to include equipment, or any items not requiring application of protective coating, shall be protected to ensure that no damage occurs. Any moving of office furniture (desks, tables, chairs) shall be the contractor's responsibility. Setting these items back in place shall also be the contractor's responsibility. The contractor shall not be required to move computers, machinery, or very heavy items.

6.6.1. The contractor shall provide drop cloths and other coverings required for the proper protection of furnishings, carpeting, floors, and other areas not to be painted. These areas shall remain in the same condition as found prior to contractor's work.

6.6.2. The contractor shall accomplish normal cleanup of all his work areas. This includes any old paint left by previous painting projects. Cloth rags shall be placed in the contractor's own closed and labeled metal containers. Furniture, equipment, and all other items moved, shall be returned to their original position to ensure that the work area is left as it was found. All new and old paint shall be removed from window glass. Work orders shall not be considered complete until all cleanup is completed.

6.7. Should the contractor receive a work order for exterior work which must be deferred because of inclement weather, the contractor shall return the work order to the COR(s) for further instruction.

6.8. The contractor shall provide the government information on the status of any work order upon request.

6.9. TOOLS AND SPECIAL TOOLS. Contract line item for painting above fifteen (15) foot heights shall be paid only if the use of scaffold, personnel lifts or ladders (higher than fifteen (15) foot) are required and used. Painting above fifteen (15) feet by use of extension poles shall be charged at the below fifteen (15) foot rate.

6.10. PAINTING REQUIREMENTS AND PROCEDURES. The word "paint," as used herein, includes emulsions, paints, enamels, stains, varnishes, wood preservatives and sealers. All paint, accessory materials, and colors shall be subject to the approval of the Contracting Officer. All paint, when applied, shall provide a satisfactory film and a smooth even surface and, except for enamels, shall not have excessive gloss. All paint materials shall be delivered in unbroken containers bearing the brand and name of the manufacturer. Paint shall not be supplied in larger than five (5) gallon containers unless minimum issue container by supplier is larger than five (5) gallons. Certification of the manufacturer of the quality of paint shall be mandatory. No paint that has exceeded its shelf life shall be used. Only enamel paints may be thinned and when thinned, thinning must be per manufacturer's specifications.

6.11. QUALITY ASSURANCE PROVISIONS. Paints shall be furnished in unbroken containers that plainly show at the time of use designated name, formula or specification number, batch number, color, date of manufacture, manufacturer's direction and the name of the manufacturer. Paint materials shall be the current first line or painter line as specified hereafter product of a manufacturer regularly engaged in producing the materials used. Old or discontinued stock shall not be used. It shall be the responsibility of the contractor to submit a submittal to the Contracting Officer of a certificate from the paint manufacturer to the effect that all materials furnished are the first line or painter line product of the manufacturer and of current production, and a complete product analysis, including tolerances. If paint is proposed other than that specified, the certificate and analysis shall include a statement that the brand proposed to be furnished is equal to the brand specified. In this case, the contractor shall also submit a submittal of the complete analysis of the paint to which he is certifying as being equal. The government may at any time obtain samples for testing. Paints failing to meet tests shall be immediately removed from the base and the contractor shall be responsible to furnish tests reflecting new materials are in accordance with the criteria.

6.12. SPECIAL CONDITIONS.

6.12.1. The contractor shall verify dimensions, conditions and features that may affect his work. He shall arrange his work to meet existing conditions. Once a work order is started, work shall be as continuous as possible until completion, according to standard painting customs and practices.

6.12.2. The contractor shall comply with the USAFA Base Master Color. Unless the government designates a change in color on a job order the contractor shall paint to match existing color.

6.13. SURFACES TO BE PAINTED.

6.13.1. All metal or wood door frames, doors, window frames (other than aluminum) and un-insulated water pipes must be scuffed or sanded prior to painting. Doors may be painted by use of a roller, but must be "laid out" by brush. All surfaces on doors must be repaired so final finish presents an overall smooth surface.

6.13.2. Stairway railings, cove base, and balustrades shall be varnished, or painted, matching previous finish. Area must be scuffed or sanded prior to painting.

6.13.3. Wall heater covers shall be painted with semi-gloss latex enamel. Areas must be scuffed or sanded prior to painting.

6.13.4. Closets and Closet Areas: Paint or varnish all surfaces as previously finished, including shelving, walls, and ceiling.

6.13.5. Bathroom and latrine areas, if painted, shall be repainted to match existing. Areas must be scuffed or sanded prior to painting.

6.14. SURFACES NOT TO BE PAINTED. Brick, nonferrous metal, factory-finished metal siding, glass, and certain other surfaces shall not be painted unless previously painted. Concrete floors are not to be painted, except for a few exceptions as identified by the COR(s). The government reserves the right to paint any surfaces whether previously painted or not.

6.15. AREAS NOT TO BE PAINTED. Plumbing fixtures, electrical fixtures, aluminum framework, electrical flush plates at junction boxes, and previously unpainted diffusers and registers shall not be painted.

6.16. This contract does NOT include the painting of motorized equipment and vehicles.

6.17. PREPARATION OF SURFACES.

6.17.1. Plaster and Gypsum Board. All chips and holes in these surfaces shall be patched to match finish of adjacent surfaces prior to painting. Large holes may require several applications of filling. Patches shall be sanded when adjacent surfaces are smooth. Repeated applications of primer/sealer shall be made on all patches until all signs of suction have disappeared and the finished surface shall have uniform color and gloss. All patches shall match surrounding surfaces.

6.17.2. Metal Work. Metallic surfaces to be painted shall be entirely cleaned of all scale, rust, dirt, oil, and loose or injurious substances. All abraded surfaces shall be made smooth, primed or retouched prior to the application of the specified finish coats of paint.

6.17.3. Wood. Knots, pitch beads and streaks shall be thoroughly cleaned and scraped, and shall be given a coat of sealer before the finish coat is applied. Resulting voids, if any, shall be filled with wood putty, or wood grain filler such as to match existing wood finish. Wood putty shall be the type that hardens and can be sanded. See Technical Exhibit 5.

6.18. APPLICATION OF PAINT AND INSPECTION. All paint shall be applied by brush or by roller with exceptions approved by Contract Services ONLY. Paint applied with a roller to flat wood or metal surfaces shall be brushed out. Paint shall be thoroughly stirred and kept at uniform consistency during application. Slight thinning may be required on enamels, however latex paints shall not be thinned without prior approval. Thinning of enamels shall not relieve the contractor from obtaining complete hiding. All surfaces shall be left free of drops, ridges, waves, laps, and brush marks. Paint shall be applied under dry and dust free conditions. Hiding shall be complete with paint applied so as to produce a film of uniform thickness. Where two coat application is required, sufficient time shall lapse between coats to permit proper drying BUT SHALL NOT BE LESS THAN 4 HOURS FOR LATEX, AND NOT LESS THAN 24 HOURS FOR ENAMELS OR OILS.

PART II – PAVEMENT MARKINGS.

6.19 This work shall consist of furnishing and applying pavement markings (roads and parking lots) in accordance with these specifications, the latest revision of the Manual on Uniform Traffic Control Devices published by the Federal Highway Administration, and Colorado State Specifications.

6.20. The term “Colorado State Specifications” in this section refers to State Department of Highways, Division of Highways, State of Colorado Standard Specifications for Road and Bridge Construction, 1991. Measurement and pavement sections of these specifications do not apply.

6.21. Samples of paint and beads may be taken at any time by the government and tested for compliance with these specifications.

6.22. PAINT PRODUCTS.

6.22.1. White and yellow pavement marking paint conforming to paragraph 708.05 of the “Colorado State Specification”.

6.22.2. Yellow paint color shall visually match color chip No. 33538 of the Federal Standard 595B.

6.22.3. Packaging and labeling shall conform to paragraph 708.10 of the “Colorado State Specification”.

6.22.4. Glass beads for traffic marking shall conform to AASHTO M 247, Type 1, floatation grade.

6.23. EXECUTION.

6.23.1. Where pavement markings are being repainted, the contractor shall apply new paint over the prepared old markings. Markings shall be accomplished when pavement temperatures are 50 degrees F or higher unless directed by the COR. No painting shall be applied during high winds as determined by the COR.

6.23.2. Layout of new markings shall be accomplished by the contractor. The contractor shall not apply paint until the layout is approved by the COR.

6.23.3. Coverage. Paint and beads shall be applied within the following limits:

Application Rate or Coverage Per Gallon of Paint

MINIMUM MAXIMUM

6.23.4. Surface Preparation. The contractor shall thoroughly clean all surface debris from the pavement immediately prior to application of paint and remove debris by sweeping, compressed air, water spray, or a combination of these methods as required to provide a suitable surface for application of paint.

6.23.5. The contractor shall protect new paint markings with sufficient traffic cones until dry. The contractor shall put “Wet Paint” signs at intersections until dry. The contractor shall provide a striping vehicle with flashing amber roof lights and a vehicle equipped with arrow boards (Lights) to follow behind striping vehicle.

6.24. SCHEDULING.

6.24.1. Roadway markings shall be accomplished prior to Graduation Week within the period 01 – 15 May. A second partial application of roadway marking may be ordered by the government, if so ordered, work shall be accomplished prior to Parent’s Weekend within the period 15 – 25 August.

6.24.2. Parking Lot marking shall be accomplished prior to Graduation Week within the period 15 April – 15 May. The contractor shall coordinate the schedule with each Building Manager affected by the parking lot markings. The contractor may be required to do parking lots so as parking can be accommodated along with the marking. A second partial application of parking lot marking may be ordered by the government, if so ordered, work shall be accomplished prior to Parents’ Weekend within the period 01 – 25 August.

6.25. MEASUREMENT. Markings shall be paid for by the actual liner feet of paint applied, except for line Items specified as square feet. Gaps in dashed centerlines shall not be included in the measurements for payment.

SECTION 7

SPECIFIC PROCEDURES

7. SPECIFIC PROCEDURES.

7.1. DAILY WORK SCHEDULE. The contractor shall submit to the government a daily work schedule for each workday. The schedule shall include as a minimum a list of work orders in progress, the location of work and list of personnel on site. The schedule shall be delivered to the COR(s) by 8:00 A.M. each day of operation. The contractor shall immediately notify the COR(s) throughout the day of any changes in the schedule.

7.2. WORK ORDERS. Individual work requirements will be identified to the contractor on a work order which the contractor will use to develop a cost estimate. Each work order will be assigned a priority by the government prior to issuance to the contractor.

7.3. ESTIMATING. The contractor shall estimate the cost and measurements of work orders and submit a written estimate to the Contracting Officer. The required turn around for estimates shall depend on the work order priority. Priorities 1 and 2 shall have written estimates submitted within 24 hours of receipt of work order. Priority 3 shall have written estimates submitted within 72 hours of receipt of work order. The written estimate shall include contract priced line items and quantities. Any drawings needed to clarify the description shall be included on the Work Order Supplement, see Technical Exhibit 4. Estimates as applicable, shall be made by use of the Measurement Methods Guide, see Technical Exhibit 6.

7.4. CONFIRMATION OF ESTIMATE. The Contracting Officer shall review the work order and contractor's estimate. Prior to commencement of work, the contractor shall receive notice to proceed from the Contracting Officer that the contractor's estimate has been approved or rejected. The Contracting Officer may direct the contractor to commence work and subsequently confirm or reject the estimate. In the event that the estimate is rejected; the sum shall be negotiated, approved and documented prior to invoice for payment. The COR(s) will conduct an independent estimate for each work order.

7.5. COMPLETED WORK. The COR(s) shall be immediately notified in the event of conditions that result in the interruption of work. The contractor shall immediately notify the COR(s) should the requirements change, from what has been authorized, at any time after the contractor's estimate has been approved AND prior to commencement of the work.

7.6. GOVERNMENT INSPECTION. When the Contractor considers that the work is completed and acceptable to the Government, he shall inform the Protective Coatings COR(s) that the work is complete and ready for inspection. The Protective Coatings COR(s) may inspect the work at any time. In the event that the work is not acceptable, the COR(s) shall record a list of items to be corrected, and schedule a date for re-inspection. A subsequent inspection may take place in order to review the corrected items. The contractor shall take whatever action necessary to ensure corrections are made no later than the scheduled date for re-inspection.

7.7. GOVERNMENT APPROVAL OF WORK. The government will notify the contractor if work for a specific work order is not acceptable. Invoices for a specific work order shall not be permitted until the COR(s) has accepted the work. Clean up shall take place prior to approval of work.

7.8. INVOICE. The contractor shall submit invoices on a monthly basis. Invoices shall be submitted upon receipt of approved work order completion reports. Any work orders not completed and accepted during the calendar month shall not be included in the invoice but rather shall be carried forward to the next month's invoice.

7.9. DOCUMENTATION AND RECORDS. At the completion of the contract, all records shall be turned over to the government.

SECTION 8

USAFA ENVIRONMENTAL STANDARDS

8. SCOPE. The USAFA environmental standards identify processes necessary to achieve environmental compliance for contracted work done at USAFA. The requirement for compliance resides in the regulatory requirement and not with this document. Air Force Instruction 32-7001, Environmental Management (Section 2.30.) requires USAFA to identify specific environmental requirements that pertain to all contracts and all work performed on behalf of the United State Air Force.

These Standards apply to all contracted work on USAFA, regardless of funding source.

Information provided in these Standards does not relieve the Contractor or other personnel from responsibility to comply with all state, local, and federal environmental laws, regulations and operating standards during performance of work on the Air Force Academy. This includes Air Force Directives and Instructions. USAFA ensures Contractor compliance through an Environmental Deliverables List, periodic inspections of the work site and any material storage sites maintained by the Contractor on Academy grounds. See Part 5 of this document for a list of regulatory references.

Contractors shall cooperate with the government to take corrective action and clean up required by the Contractor’s failure to comply with all state, local, and federal environmental laws, regulations and operating standards during performance of work on the Air Force Academy.

8.1. ENVIRONMENTAL PERMITS, LICENSES, CERTIFICATIONS, AND TRAINING

8.1.1. Contractors shall obtain, at Contractor’s expense, all permits, licenses, certifications, and training required to perform the work stipulated in the contract or in-house design and specifications.

8.1.2. Contractors shall prepare all documentation required, including notices of intent and permit applications.

8.1.3. Contractors must originate all permit applications applicable to its activities and submit them to the Contracting Officer (CO) for review and approval by USAFA Environmental Office.

8.1.4. The Contracting Officer will return incorrect or incomplete documents for correction and re-submittal during the contract administrative period.

8.1.5. Once approved, Contractors shall submit the documents to the appropriate regulatory agencies.

8.1.6. Under no circumstances shall Contractors directly contact the regulatory agency concerning environmental issues for which USAFA may be liable without prior approval from the CO.

8.2 ENVIRONMENTAL BASELINE SURVEY

8.2.1. The CO will notify the CE Programming Department of the scope of a Contractor’s work site activities including the facility, material, or required equipment staging area and request an Environmental Base Survey (EBS).

8.2.1. Programming will prepare the EBS by documenting the nature, magnitude, and extent of any environmental contamination at the staging and work sites. Any information USAFA possesses regarding the staging area, including information on prior Contractors or in-house forces that have used the staging area shall be made available to the Contractor upon request. If the Contractor agrees with the EBS, an officer of the company with appropriate signatory authority shall certify the firm’s agreement with the EBS.

8.2.2. If the Contractor disagrees with the findings of USAFA EBS, the Contractor may secure an independent EBS at the Contractor’s expense. If the Contractor intends to obtain an independent EBS, the Contractor shall notify the CO in writing prior to performing the EBS.

8.2.3. Discrepancies between USAFA EBS and the Contractor EBS must be resolved before the Contractor uses the staging area.

8.2.4. The Contractor shall return the staging area, including any other areas damaged by the Contractor during performance, to its original condition upon completion of the work, which may require re-vegetation and removal of contamination. The cost of restoration is included as part of the cost of performance under the contract and the Contractor shall not be reimbursed for these costs and performance is not “complete” until the government accepts the staging area as “restored.” Final payment under the contract shall not be made by the government until performance is complete, including restoration required by the contract.

8.2.5. CE Construction Management will conduct a post-occupancy survey to ensure compliance with this section of the Standards prior to final payment to the Contractor. Beneficial occupancy will not be granted until compliance is achieved.

PART 2 SPECIFIC REQUIREMENTS

8.3. HAZARDOUS MATERIALS. AFI 32-7086, Hazardous Material Management, defines HAZMAT as all items covered under Emergency Planning and Community Right-To-Know Act (EPCRA) (or other Host Nation, Federal, State or Local) tracking requirement covered under the OSHA Hazard Communication Standard, Class I or Class II ODS. It does not include munitions or Hazardous Waste. It does include medical supply items except as exempted under the OSHA HAZCOM Standard, unless the use results in an environmental tracking or reporting requirement.

8.3.1. HAZMAT includes but is not limited to material in the following categories:

8.3.1.1. Chemicals

8.3.1.2. Gases: Compressed or Liquefied

8.3.1.3. Cleaning and Polishing Compounds

8.3.1.4. Paints, Dopes, Varnishes and related material

8.3.1.5. Preservatives and Sealing Compounds

8.3.1.6. Solid Fuels, Dyes and Pest Control Agents

8.3.1.7. Liquid Propellants Adhesives

8.3.1.8. Fuel Oils, Oils and Greases: Cutting, Lubricating, Hydraulic

8.3.1.9. Other Materials as determined by the Hazardous Material Management Process Team

8.3.2. All hazardous materials (HAZMAT) brought on site are subject to pre-approval by the USAFA HMMP Team. AFI 32-7086, Hazardous Material Management provides approval requirements for contractor used HAZMAT.

8.3.3. USAFA may prohibit the use of any HAZMAT it deems to be especially hazardous to human health or the environment or may result in excessive quantities of hazardous waste.

8.3.4. If USAFA does not approve use of a HAZMAT, USAFA may recommend a list of suitable substitutes; however, the Contractor retains responsibility for finding an acceptable substitute.

8.3.5. USAFA promotes waste minimization through source reduction and pollution prevention practices.

The Contractor will take appropriate actions to comply with this policy.

8.3.6. The Prime Contractor will submit AF Form 3952, Chemical/Hazardous Material Authorization Request for all HAZMAT required for each Project. The Prime Contractor will also submit HAZMAT requirements for any subcontractors on the Contract. The approval process requires approximately 10 working days.

8.3.7. The Task Description, Block 18, must fully describe each process to be performed.

8.3.8. The Contractor must include a list of hazardous materials used in each process, as well as, a Material Safety Data Sheet (MSDS) for each HAZMAT.

8.3.9. 29 CFR 1910.1200 requires the Contractor to maintain a complete written hazard communication program, including labels and forms of warning for chemicals, an up-to-date hazardous material inventory with copies of MSDSs for all materials used on the job site, and employee information and training on hazardous chemicals in their work area.

8.3.10. All hazardous materials used on USAFA must be tracked via the Air Force approved tracking system and will be managed via bar code labels in order to comply with EPCRA requirements (40CFR 350-472).

8.4. HAZMAT USAGE REPORTS.

8.4.2. The Contractor may report HAZMAT used at any time during the execution of the contract or at least monthly to the HAZMART (email is the preferred method).

8.4.3. The report shall include a listing of the assigned barcode label numbers, and date used or disposed. This report may be emailed (LG_Hazmat@usafa.af.mil) or hand delivered to the HAZMART.

8.5. FINAL HAZMAT USAGE REPORT

8.5.2. The Contractor shall submit a final inventory of all hazardous materials used or disposed since the last hazardous usage report and no later than 10 business days after completion of work.

8.5.3. The report shall include a listing of the total quantity of HAZMAT used and a description of its disposition. For example, the Contractor used all of the HAZMAT during contract execution, saved it for future use, or disposed of it as hazardous waste in accordance with Colorado’s hazardous waste regulations. See Section 2.2 for a description of hazardous waste management requirements.

8.6. HAZMAT HANDLING

8.6.2. All hazardous materials must be transported and stored in original containers with manufacturer labels meeting the OSHA HAZCOM requirements found in Title 29 Code of Federal Regulations Part 1910.1200 (29 CFR 1910.1200).

8.6.3. All HAZMAT which have been repackaged or dispensed into other than a manufacturer’s original container must be clearly labeled in accordance with OSHA HAZCOM requirements. HAZMAT may not be brought on to USAFA without proper, legible labeling.

8.6.4. HAZMAT must be used and stored in areas that are free from obstructions or hazards such as tripping hazards, fire, standing water, or pests. All HAZMAT shall be separated in accordance with OSHA Material Handling requirements (29 CFR 1910.176[c]) and OSHA Hazard Communication requirements (1910.1200[b], and 1910.1200[f]).

8.6.5. HAZMAT must be stored in containers in good condition, with no leaks or rust.

8.6.6. All unused HAZMAT must be removed when the work is completed or when the material is no longer required. Unused HAZMAT may not be transferred to USAFA or its affiliates without the authorization of the HMMP Team.

8.7. HAZARDOUS WASTE

8.7.2. In coordination with the Environmental Office, Contractors shall properly identify, characterize, manage, and dispose of all hazardous waste (HW) generated from the Contractor’s actions on USAFA property.

8.7.3. Contractors must dispose of all HW through USAFA’s HW management program unless directed otherwise by contract specifications. USAFA’s HW Accumulation Site can provide containers, labels, unless directed otherwise by contract specifications, and will accept Contractor’s HW for integrated shipment/disposal at no cost to the Contractor.

8.7.4. If Contractors anticipate generating HW on site during contract performance, it shall prepare a Hazardous Waste Management Plan (HWMP) describing how it will comply with Colorado Department of Public Health (CDPHE) and Environment regulatory requirements and DoD, Air Force, and USAFA policies and instructions related to HW management.

8.7.5. Contractors may request a copy of USAFA HWMP from the Environmental Office to use as a guide in preparing its HWMP.

8.7.6. The Contractor shall submit the HWMP to the CO for approval a minimum of 15 business days prior to commencement of work on site.

8.7.7. The Contractor HWMP shall include the following elements:

8.7.6.1. Waste descriptions, waste codes, and estimated quantities of specific hazardous wastes that will be generated on site, such as batteries, paints, solvents, aerosol cans and mercury-containing lamps.

8.7.6.2. Copies of letters appointing Contractor personnel to positions of primary and alternate HW managers.

8.7.6.3. Copies and descriptions of HW training the Contractor’s personnel have completed.

Contractor personnel shall have completed appropriate training that fully satisfies Federal, State, and local regulatory requirements prior to managing HW.

8.7.6.4. Descriptions of HW storage containers and locations.

8.8. Contractors, with Environmental Office concurrence, shall determine if wastes generated are hazardous under applicable regulations for listed, characteristic, and universal wastes. The Contractor shall provide the CO and Environmental Office proof of such determination (e.g., MSDS, process knowledge and/or analytical results). If Contractors do not have sufficient information to properly characterize a waste as hazardous, then Contractors shall, with Environmental Office concurrence:

8.8.1. Arrange for sampling and analysis for proper characterization of the waste.

8.8.2. Pay for sampling and analysis costs.

8.8.3. Provide the CO and the Environmental Office with documentation of analytical results for each HW generated on site.

8.9. Contractors shall accumulate HW in compliance with all applicable Federal, state, and local regulations; DoD, AF, and USAFA policies; and in accordance with the Contractor’s (USAFA-approved) HWMP.

8.9.1. All containers holding HW shall be in good condition, with no leaks or rust and noted on a Weekly Inspection Sheet.

8.9.2. All containers holding HW shall be labeled with the words “Hazardous Waste”, contents, and the identity of the generator (Contractor).

8.9.3. Fluorescent bulbs, batteries, mercury containing thermostats, aerosol cans, and pesticides and other designated Universal Wastes covered under the “Universal Waste Rule” shall be labeled in accordance with Colorado universal waste requirements found in Title 6 Colorado Code of Regulations Section 1007-3 Part 273 (6 CCR 1007-3 Part 273).

8.9.4. Used oil shall be labeled only with the words “USED OIL”, unless it has been contaminated with solvents or other contaminants that would render it HW.

8.10. To the maximum extent practical and where cost effective, the Contractor shall recycle HW in accordance with all applicable Federal, State, and local laws and regulations. Hazardous waste recycling/re-use shall be approved by the Environmental Office prior to start of the activity.