FA6712-16-R-0001-0006.docx
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- Solicitation number
- FA6712-16-R-0001
About this file
Amendment -0006, which adds Pricing Matrix, revised Attachment 16, corrects typographical errors in sections L and M, corrects period of performance on 5XXX line items, and provides copy of non-draft PWS and a conformed copy of the solicitation.
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FA6712-16-R-0001
SECTION SF 30 BLOCK 14 CONTINUATION PAGE
SUMMARY OF CHANGES
SECTION B - SUPPLIES OR SERVICES AND PRICES
CLIN 5002
The pricing detail quantity has decreased by 6.00 from 12.00 to 6.00.
CLIN 5003
CLIN 5004
CLIN 5006
CLIN 5007
CLIN 5008
CLIN 5009
CLIN 5010
CLIN 5011
CLIN 5012
SECTION F - DELIVERIES OR PERFORMANCE
The following Delivery Schedule item for CLIN 5002 has been changed from:
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
31-OCT-2022
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127 FOB: Destination
FA6712
To:
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
The following Delivery Schedule item for CLIN 5003 has been changed from:
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
The following Delivery Schedule item for CLIN 5004 has been changed from:
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
The following Delivery Schedule item for CLIN 5007 has been changed from:
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
The following Delivery Schedule item for CLIN 5008 has been changed from:
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
The following Delivery Schedule item for CLIN 5009 has been changed from:
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
The following Delivery Schedule item for CLIN 5010 has been changed from:
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
The following Delivery Schedule item for CLIN 5011 has been changed from:
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
The following Delivery Schedule item for CLIN 5012 has been changed from:
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC |
POP 01-MAY-2022 TO
| N/A |
| 911TH AIRLIFT WING CONF/LGC - FA6712 |
DAVID MARTINELLI
2375 DEFENSE AVENUE
CORAOPOLIS PA 15108-4495
412-474-8127
FA6712
SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS
The following have been modified:
DOCUMENTS/EXHIBIT/ATTACHMENTS
Exhibit/Attachment Table of Contents
| DOCUMENT TYPE | DESCRIPTION | PAGE DATE | |||||||
| Attachment 1 | Performance Work Statement Rev 1 | 257 | 9 Sep 2016 | ||||||
| Attachment 2 | DD Form 254 | 2 | 24 Jul 2015 | ||||||
| Attachment 3 | Department of Labor Wage Determination | 10 8 Jul 2015 | |||||||
| 2005-2451, Rev 19 | |||||||||
| Attachment 4 | Department of Labor Wage Determination | 10 | 28 Oct 2016 | ||||||
| PA160001 Building | |||||||||
| Attachment 5 | Department of Labor Wage Determination | 16 | 30 Sep 2016 | ||||||
| PA160004 Heavy Highway | |||||||||
| Attachment 6 | CBA-The International Union of Operating | 24 | 1 Feb 2014 |
Engineers Local Unions 95, AFL-CIO
| Attachment 7 | Statement of Equivalent Rates for Federal Hire | 1 | N/A | |||
| Attachment 8 | Service Contract Act Rates | 1 | N/A | |||
| Attachment 9 | Davis Bacon Act Rates | 1 | N/A | |||
| Attachment 10 | Over and Above Rate | 1 | N/A | |||
| Attachment 11 | Pricing Matrix (Excel Spreadsheet) Rev 3 | 10 | 5 Dec 2016 | |||
| Attachment 12 | RESERVED | |||||
| Attachment 13 | RESERVED | |||||
| Attachment 14 | RESERVED | |||||
| Attachment 15 | RESERVED | |||||
| Attachment 16 | GFE/GFP Spreadsheet | 3 | 7 Sep 2016 |
SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS
L-1 PROPOSAL INSTRUCTIONS
Section L – Instructions to Offerors
I. GENERAL INSTRUCTIONS:
(A) General Information: This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as instructions on the format and content of the proposal. The offeror’s proposal must contain all data and information requested by the ITO and be submitted IAW the instructions contained herein. Failure to follow the prescribed format and instructions or failure to submit the specific required information may result in an unfavorable proposal evaluation.
(B) Point of Contact: The Contracting Officer (CO) is the sole point of contract for this acquisition. Address any questions or concerns to the CO. Written requests for clarification may be sent to the CO via email. Email is the preferred method of communication. The CO for this acquisition is as follows:
| Juanita Steinmetz | |
| 255 Richard Ray Blvd | |
| Robins AFB, GA 31098-1637 | |
| Commercial Phone: 478-327-1606 | |
| Email address: juanita.steinmetz@us.af.mil |
(C) Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. (NOTE: DoD Source Selection Procedures highly recommend Discussions for source selections. Add the following sentence unless FAR 52.215-1(f) Alternate I applies (i.e., unless you have indicated that you intend to have discussions.) The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.
(D) Debriefings: The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.
| (E) Organization/Distribution/Number of Copies/Page Limits: | |||
| (1) Proposal Organization: | |||
| (a) The offeror shall prepare the proposal as set forth below. | |||
| (i) The titles and content of the volumes should be as defined. | |||
| (ii) All titles and contents shall be within required page limits and with the number of copies as specified. | |||
| (iii) All proposal volumes (original, paper copies, e-copies) identified shall be delivered to the address specified in paragraph I(B) of section L of the SF33 by the date and time specified in Block 9 of the SF33. | |||
| (b) Specific format requirements are identified in paragraph (a) (5) (ii) Proposal Format. | |||
| (c) The contents of each proposal volume are described in the respective paragraphs of this ITO. | |||
| (d) In compliance with FAR Subpart 4.8, Government Contract Files, the Government will retain the original and e-copies of all proposals. The Government will destroy all other hard copies of all proposals. No destruction certificate will be provided. |
Table 1. Proposal Organization Table
| Proposal Volume |
| Title |
| Page Limit |
| Original |
| Paper Copies |
| Electronic Copies |
| I |
| Administrative/Contract Documentation |
| Master Table of Contents |
| Unlimited |
| 1 |
| 1 |
| 1 |
| Standard Proposal Information |
| Unlimited |
| 1 |
| 1 |
| 1 |
| Validity Information |
| Unlimited |
| 1 |
| 1 |
| 1 |
| Contact Information |
| Unlimited |
| 1 |
| 1 |
| 1 |
| Teaming Arrangements and/or Letters of Intent |
| Unlimited |
| 1 |
| 1 |
| 1 |
| Exceptions to Terms and Conditions |
| Unlimited |
| 1 |
| 1 |
| 1 |
| Completed Section K |
| Unlimited |
| 1 |
| 1 |
| 1 |
| Clause 52.214-16 |
| Unlimited |
| 1 |
| 1 |
| 1 |
| II |
| Technical Capabilities |
| 100 (See Note 1) |
| Standard Proposal Information |
| Unlimited |
| 1 |
| 3 |
| 1 |
Quality Control Plan
| 1 |
| 3 |
| 1 |
Resource/Management Plan
| 1 |
| 3 |
| 1 |
Note 1: The 100 page limit shall be divided among the plans at the offerors discretion.
| III |
| Price Proposal |
| Unlimited |
| 1 |
| 1 |
| 1 |
| Standard Proposal Information |
| Unlimited |
| 1 |
| 1 |
| 1 |
| Exceptions |
| Unlimited |
| 1 |
| 1 |
| 1 |
| Accounting System |
| Unlimited |
| 1 |
| 1 |
| 1 |
| Financial Statement |
| Unlimited |
| 1 |
| 1 |
| 1 |
| Pricing Data: Complete RFP, properly executed SF 33, properly executed SF 30(s) as applicable, completed Attachment 11 Pricing Matrix |
| Unlimited |
| 1 |
| 1 |
| 1 |
| 2. Proposal Format: | ||
| (a) Guidance. | ||
| (i) All requirements specified in this solicitation are mandatory. | ||
| (ii) Simply restating that the offeror understands and intends to comply with this effort or paraphrasing statements in the solicitation is inadequate. | ||
| (b) Sufficient Detail. | ||
| (i) The proposal must be clear, concise, and legible; contain sufficient detail for accomplishing effective evaluation and substantiating validity of claims. | ||
| (ii) Offerors must assume that the Government has no prior knowledge of their capabilities and experience and will base its evaluation on the information presented in the offeror’s proposal. | ||
| (c) Elaborate Presentations Not Desired. Elaborate documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired. | ||
| (d) Pricing Information: All cost and pricing information shall be addressed ONLY in the Price Proposal Volume. | ||
| (e) No Cross-Referencing. | ||
| (i) Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. | ||
| (ii) In Volume II, do not cross reference between the individual plans (Quality Control and Resource/Personnel Management). Each plan shall stand alone, identify and address all Functional Tabs. | ||
| (iii) Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. | ||
| (iv) Each response to each factor shall be self-contained. No cross-referencing between factor responses is permitted. | ||
| (f) Tab Indexing. | ||
| (i)Tab indexing shall be used to identify sections within each Volume. | ||
| (ii)Tab for items identified in the Title column of Table 1 Proposal Organization, shall be utilized. | ||
| (iii)Tabs do not count against the page limitations for their respective volumes. | ||
| (g) Table of Contents. | ||
| (i) Each volume shall contain detailed table of contents to delineate the subparagraphs within that volume. | ||
| (ii) Master Tables of Contents: Volume I, Contract/Administrative, shall contain a consolidation of the individual Table of Contents from all Volumes (I through III). | ||
| (iii)The Tables of Contents will not count against the page limitations for their respective volumes. | ||
| (h) List of Tables and Figures. | ||
| (i)Each volume shall contain a list of all tables and figures within that volume. | ||
| (ii) The Lists of Tables and Figures will not count against the page limitations for their respective volumes. | ||
| (i) Glossary of Abbreviations and Acronyms. | ||
| (i) Each volume shall contain a glossary of all abbreviations and acronyms used. | ||
| (ii) One glossary may be developed for the entire proposal and provided in each volume. | ||
| (iii) Glossaries do not count against the page limitations for their respective volumes. | ||
| (j) Proposal Copies | ||
| (i) The Offeror will submit copies in accordance with Table 1 entitled, Proposal Organization. | ||
| (ii) All copies of an Offerors’ proposal must be submitted together. | ||
| (iii) All Prime Offeror and Teaming partner information must be incorporated into one comprehensive submittal. | ||
| (iv) Staples shall not be used. | ||
| (v) Be sure to identify appropriate markings such as the legend at FAR 52.215-1(e), Restriction on Disclosure and Use of Data. | ||
| (k) “Original” Proposal. One hard copy of each volume shall be formatted as follows: | ||
| (i) Clearly marked as “Original” | ||
| (ii) Bound | ||
| (iii) Hole-punched with a standard 2-hole punch at the top of each page | ||
| (iv) Printed head-to-foot so that each page can be read when placed in a standard 2-hole file folder | ||
| (v) Each volume shall have a cover sheet, clearly marked as volume number, “Original”, Offerors’ name, and solicitation title and number. | ||
| (l) Paper Copies. Paper copies shall be formatted as follows: | ||
| (i) Copies shall be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open. | ||
| (ii) A cover sheet should be bound in each book, clearly marked as to the volume number, copy number, Offerors’ name, solicitation title, and solicitation number. | ||
| (iii) A label should be placed in the front cover of each binder clearly identifying volume number, copy number, Offerors’ name, solicitation title, and solicitation number. | ||
| (iv) A label should be placed in the spine of each binder clearly identifying the volume number, copy number, Offerors’ name, solicitation title, and solicitation number. | ||
| (v) All unclassified document binders shall have a color other than red or other applicable security designation colors. | ||
| (m) Electronic Copies (E-Copies) | ||
| (i) The Offeror shall submit one CD-ROM or DVD with all three proposal volumes containing all of the required information in Section L, paragraph I1(E), Table 1. Proposal Organization Table. These electronic copies shall not be linked to any other document. The CD-ROM or DVD and protective sleeve shall be clearly marked as to Offerors’ name, solicitation title, and solicitation number. The format shall be Microsoft Office compatible. | ||
| (ii) The CD-ROM or DVD and “Original” paper proposals will be used for proposal evaluation. The Government will not perform a word-by-word check of the “Original” proposal versus the CD-ROM or DVD. However, if discrepancies are identified between the electronic proposal and the “Original” paper proposal, the paper proposal shall prevail. Offerors shall ensure electronic copies on CD-ROM or DVD are virus-free. | ||
| (iii)Sound or video (e.g. MPEG) files shall not be embedded into the proposal files. | ||
| (n) Page Format Restrictions and Limitations | ||
| (i) All pages shall be printed double-sided on recycled paper as much as practical. For example, original letters are exempted from the double-sided requirement. | ||
| (ii) Pages shall be 8.5 x 11 inches, not including foldouts. | ||
| (iii) Text pages shall be portrait-oriented. Graphics and tables may be landscape-oriented if required to properly present the information. | ||
| (iv) Pages shall be typed with at least single line spacing. | ||
| (v) Times New Roman, Arial, or similar font preferred. The font size shall be no less than 12 point except table cell, chart, graph or figure labels or text in tables, charts, graphs or figures shall be no smaller than 8 point. | ||
| (vi) Margins on all four edges of each sheet will be at least one inch. | ||
| (vii) Proprietary statements, security markings, and page numbers may fall within the defined margin area. | ||
| (viii) Each volume shall be numbered consecutively with volume and page number, e.g. I-1, I-2, II-1, II-2, etc., except the Technical Capabilities volume. | ||
| (ix) The Technical Capabilities volume shall be alpha-numerically numbered by PWS Tab, e.g., A-1, A-2, B-1, and B-2, etc. | ||
| (x) Any proposal revisions shall be accomplished with replacement pages, which have changes, clearly indicated by a vertical line in the right margin. Replacement pages shall also be individually dated. | ||
| (xi)These page format restrictions shall apply to responses to Evaluation Notices (ENs). | ||
| (o) Foldouts | ||
| (i) Foldout pages may only be used for large tables (Including Pricing Matrix Spreadsheets), charts, graphs, diagrams and schematics. | ||
| (ii) Foldout pages may not be used for pages of text. | ||
| (iii) Legible tables, charts, graphs, diagrams, schematics and figures shall be used wherever practical to depict organizations, etc. | ||
| (iv) Each printed side of a foldout will count as two pages. | ||
| (v) For tables, charts, graphs, and figures, the font shall be no smaller than 8 point. | ||
| (vi) Foldout pages shall fold entirely within the volume. | ||
| (p) Page Limitations | ||
| (i) Page limitations shall be treated as maximums. | ||
| (ii) Each side of each 8 ½ x 11 inch sheet that displays printed material shall be counted as one (1) page for page limitation purposes. | ||
| (iii) Each side of each 11 x 17 sheet that displays printed material shall be counted as two (2) pages for page limitation purposes. | ||
| (iv) Compliance with the page count limits shall be verified via the hard copy. | ||
| (v) If page limits are exceeded, the pages will (1) be destroyed or returned to the offeror based on his/her preference and (2) not be rated or considered in the evaluation of the proposal. | ||
| (vi) Page limitations shall be placed on responses to ENs. The specified page limits for ENs will be identified in the transmittal forwarding the ENs to the Offeror(s). | ||
| (q) Pages Counted. Each page shall be counted except the following: | ||
| (i) Cover pages | ||
| (ii) Table of Contents | ||
| (iii) List of figures | ||
| (iv) Glossaries | ||
| (v) Tabs | ||
| (vi) Dividers | ||
| (vii) Blank pages | ||
| (viii) Transmittal Letter | ||
| (ix) Title Pages | ||
| (x) Cross Reference Matrix | ||
| (xi)Position Qualifications/Description |
II. VOLUME I – ADMINISTRATIVE/CONTRACT DOCUMENTATION
1. Volume Organization
(a) Master Table of Contents
1. Provide a Master Table of Contents for the entire proposal, including all volumes.
(b) Standard Proposal Information
1. Provide a Table of Contents for Volume I per ITO paragraph I.(E)2.(g)
2. Provide a list of Tables & Figures for Volume I per ITO paragraph I.(E)2.(h)
3. Provide a Glossary of Abbreviations and Acronyms for Volume I per ITO paragraph I.(E)2.(i)
(c) Validity Statement
1. The proposal acceptance period is specified in the Standard Form 33, page 1, block 12 of the RFP (*******See provision 52.214-16, Minimum Bid Acceptance Period*******).
2. The Offeror shall make a clear statement that the proposal is valid until this date in the Administrative/Contract Documentation volume.
(d) Contact Information
1. Provide address, phone number, fax number, proposal POC and email address for the proposing prime and each of the teaming members.
(e) Teaming Arrangements and/or Letters of Intent
1. Provide all teaming arrangements and letters of intent for the first level subcontractors to receive credit for performing as a teaming member.
(f) Exceptions to Terms and Conditions
1. Exceptions to terms and conditions of the model contract (completed RFP section A-J) are strongly discouraged. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.
1. Exceptions taken to terms and conditions of the model contract, to any of its formal attachments, or to other parts of the solicitation shall be identified.
1. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.
1. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost and specific requirement of the solicitation.
1. This information shall be provided in the format and content as shown below. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.
| SOLICITATION Document |
| Paragraph/Page |
| Requirement/Portion |
| Rationale |
| Contract clause, RFP paragraph, ITO, etc. |
| Applicable Page and Paragraph Numbers |
| Identify the requirement or portion to which exception is taken |
| Justify why the requirement will not be met |
(g) Section K. The purpose of this section is to provide information to the Government not included in the on-line representations and certifications for preparing the contract document and supporting files. On line representations and certifications are located at https://www.sam.gov/portal/public/SAM/ .
III. VOLUME II – TECHNICAL CAPABILITIES (QUALITY CONTROL RESOURCE/PERSONNEL MANAGEMENT)
1. Volume Organization
(a) Standard Proposal Information
1. Provide a Table of Contents for Volume II per ITO paragraph I.(E)2.(g)
2. Provide a list of Tables & Figures for Volume II per ITO paragraph I.(E)2.(h)
3. Provide a Glossary of Abbreviations and Acronyms for Volume II per ITO paragraph I.(E)2.(i)
(b) Evaluation Factor 1 – Technical Capabilities
1. General
a. The Technical Capabilities Volume shall be no more than 100 pages.
b. The Technical Capabilities Volume must be specific and complete without references to price.
c. Legibility, clarity and coherence are important.
d. Responses will be evaluated against the Technical Capabilities Factor defined in Section M, Evaluation Factors for Award, for each Sub-Factor.
e. All requirements specified in the solicitation are mandatory.
f. By submission of a proposal, the offeror represents that it will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for the offeror to indicate this in the proposal.
g. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.
2. Specific Instructions: At a minimum the Technical Capabilities Volume shall address the following Sub-factors:
Sub-factor 1.1 Quality Control plan: The Offeror shall provide a Quality Control Plan (QCP) that addresses how the offeror will establish and monitor performance metrics. The QCP shall clearly articulate how the offeror will populate the data required by the components that comprise the metrics. The QCP shall contain a metric for each performance threshold identified in the service summaries and may use additional indicators for managing the offeror’s processes and operations. Descriptions shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, the title and organization’s placement of the inspectors, a description of the methods to be used for identifying and preventing defects in the quality of service performed and a description of the records to be kept to document inspections and corrective actions taken. The QCP will be incorporated in the resultant contract.
Sub-factor 1.2 Resource/Personnel Management: The Offeror shall provide a resource/personnel management approach. At a minimum, the proposed approach shall provide the following essential components:
1. Manning: Process for recruiting, hiring, training and retaining a qualified/certified and capable workforce that can accomplish the entire scope of the PWS and handle surges/variables in workload requirements.
1. Organizational Structure: Organization approach and management structure, including an organizational chart reflecting a management and technical understanding of the complexity of the requirement for the overall structure and each of the Tabs. This element shall include the following: number of the offeror’s proposed management team, rationale and methodology to staff the proposed structure, separately identify the Full time Equivalent (FTEs) associated with the fixed price for recurring Real property Maintenance (RPM) and recurring Real property Services (RPS) The plan shall include any cross-utilization and all sub-contractor participation.
1. Inventory Management: An approach to address inventory controls and accountability of material (contract acquired parts), furnishings and Government furnished property (GFP). The approach must demonstrate how the offeror plans to account for, track and update inventory.
3. Functional Tabs:
3.1: Tab A - General 3.2: Tab B - Supply 3.3: Tab C - Motor Vehicle Management 3.4: Tab D - Traffic Management 3.5: Tab E – Reserved 3.6: Tab F - Real Property Management 3.7: Tab G – Fuels Management 3.8: Tab H – Airfield Management 3.9: Tab I – Reserved
IV. VOLUME III - PRICE/FINANCIAL
1. Volume Organization
(a) General Instructions
1. These instructions are to assist in the submission of price/financial data and information.
2. Compliance with these instructions is mandatory.
3. All information relating to the proposed price must be included in the section of the proposal designated as the price/financial volume.
4. The price/financial volume is not subject to a page limitation.
5. An unreasonably high or low total evaluated price may be grounds for elimination of a proposal from the competition.
(b) Standard Proposal Information
1. Provide a Table of Contents for Volume III per ITO paragraph I.(E)2.(g)
2. Provide a list of Tables & Figures for Volume III per ITO paragraph I.(E)2.(h)
3. Provide a Glossary of Abbreviations and Acronyms for Volume III per ITO paragraph I.(E)2.(i)
(c) Exceptions: List any exceptions taken to the pricing requirements stated in this solicitation and state assumption(s) made by the offeror. Provide complete rationale.
(d) Accounting System
1. The contract will include Labor Hour and Cost Reimbursable line items.
2. The Prime contractor must have an accounting system for accumulating and reporting incurred costs under cost type contracts in order to receive an award.
3. The Offeror shall provide evidence of an adequate accounting system.
(e) Financial Statement from the offeror’s financial institution certifying that the offeror either has the financial capability to perform the resulting contract or has the means to acquire them.
(f) Pricing Data shall include, as a minimum, the information set forth below:
1. Properly executed (by an official authorized to bind the company) Request for Proposal (SF33), excluding attachments, but including all amendments (SF30) with Section B, and all clause fill-ins completed. The required pricing fill-ins for section B are only for the FFP CLINS, the Labor Hour and Cost Reimbursable CLINs will be funded at the discretion of the Government and do not require a submission by the offeror.
2. A fully completed Pricing Matrix, Attachment 11, both printed and electronic which shall include all prices and rates as follows:
a. The Pricing Matrix workbook has been formatted to allow the offeror to only enter data in the green cells on each sheet of the workbook.
b. On the Summary Page enter the Company’s Name and Cage Code in the upper right hand of the sheet.
c. On the Year 1 – Year 5 sheets enter the monthly price in whole dollars for all of the Firm Fixed Price CLINS under the column entitled “Unit Price/Rate”. Ensure that your price includes all labor and materials necessary to perform the services as described in Section B of this RFP. Additionally, enter the Material Handling Rate that is contained in PWS in the cell under column “Unit Price/Rate.”
d. On the SCA Labor Rate Sheet for each labor category you are required to submit a Normal Duty Hour (NDH) and Overtime (O/T) rate. Ensure that your proposed rates comply with the Department of Labor Wage Determinations: Attachments 3 and 6 of this RFP. Failure to propose a NDH and O/T rate for each category may result in elimination from further consideration.
e. On the DBA Labor Rate Sheet for each labor category you are required to submit a Normal Duty Hour (NDH) and Overtime (O/T) rate. Ensure that your proposed rates comply with the Department of Labor General Decision attachments 4 and 5 of this RFP. Failure to propose a NDH and O/T rate for each category may result in elimination from further consideration.
f. On the O&A Labor Rate Sheet for each labor category you are required to submit a Normal Duty Hour (NDH) and Overtime (O/T) rate. Failure to propose a NDH and O/T rate for each category may result in elimination from further consideration.
g. The Pricing Matrix has been designed to print on 8 ½ x 14 pages. The Summary, SCA Labor Rates, DBA Labor Rates, O&A Labor Rates and Year 1 – Year 5 sheets shall be printed on one page in “landscape” orientation.
h. Your electronic copy shall be submitted per ITO paragraph (a)(5)(ii)(m). The saved document’s file name shall be as follows: “Your Company’s Name” FA6712-16-R-0001, Attachment 11, Pricing Matrix.
NOTE: ALL PRICE INFORMATION SHALL ADDRESS EACH YEAR OF PERFORMANCE.
L-2 TEAMS/JOINT VENTURE
The Government recognizes that the offeror may subcontract or team with other contractors to meet the requirements of the solicitation. The Government will verify the Offeror and its first-tier subcontractors or Joint Venture as a whole when a signed Teaming Agreement, Letter of Intent or Joint Venture Agreement committing all parties to performance under this contract is submitted.
SECTION M - EVALUATION FACTORS FOR AWARD
M-1
M-1 EVALUATION FACTORS FOR AWARD
SECTION M - EVALUATION FACTORS FOR AWARD
1. INTRODUCTION. This section outlines the basis for evaluation of the offeror’s capabilities and proposals submitted in response to the solicitation, after evaluation of offeror’s minimum requirements is completed. The evaluation criteria describe the scope of the evaluation to be performed on each proposal. Section L of the RFP describes the proposal content and format requirements.
2. BASIS FOR CONTRACT AWARD:
a. Solicitation Requirements, Terms and Conditions: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or sub factors. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable.
b. This acquisition is a best value source selection conducted in accordance with the Federal Acquisition Regulation Supplement (FAR) 15.101-2, Lowest Price Technically Acceptable Source Selection Process. The Government will select the offeror based on an integrated assessment of the offerors technical proposal and proposed price information. The first step of the evaluation process will be to accomplish a price analysis and all offerors that will be ranked from lowest to highest evaluated price. The second step is determine if their technical proposal is acceptable or unacceptable in accordance with the evaluation criteria. If during this phase the lowest price offeror is determined to be 1) technically acceptable, and 2) price is determined reasonable and balanced, award will be made to that offeror without further consideration of any of the other offerors. If the lowest priced offeror is not found to be acceptable, then the next lowest bidder will be evaluated by the same criteria. This process will continue until a lowest price offer is identified that is technically acceptable.
c. While the Government Source Selection Evaluation Board (SSEB) and the Source Selection Authority (SSA) will strive for maximum objectivity, the source selection process, by its nature, is subjective and, therefore, professional judgment is implicit throughout the entire process. Proposals will be evaluated based solely on the factors contained in this solicitation.
d. The Government reserves the right to:
(1) Award a contract or make no award depending upon the quality and/or affordability of proposals received in response to the solicitation;
(2) Reject proposals which, upon initial review, are deemed substantially noncompliant with the proposal requirements of the RFP;
(3) Consider, throughout the evaluation process, the correction potential of a proposal” when a deficiency is identified;
(4) Conduct discussions – if the offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the Final Proposal Revision are subject to evaluation, and may introduce risk that the offeror’s proposal be determined unacceptable and ineligible for award.; and/or
(5) Award without conducting discussions.
3. EVALUATION FACTORS
Evaluation Factors and Sub factors: The following evaluation factors and sub factors will be used to evaluate proposals. The Government will evaluate proposals for acceptability, but will not rank the proposals by the non-price factors or sub factors.
Factor 1: Technical Sub factor 1: Quality Control Plan Sub factor 2: Resource/Personnel Management Factor 2: Price
4. TECHNICAL EVALUATION:
The Government’s technical evaluation team shall evaluate the technical proposals on an acceptable or unacceptable basis, assigning one of the ratings described below for each sub factor. Any sub factor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore, unawardable. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. However, the offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.
TABLE 1 - TECHNICAL RATINGS
| Rating |
| Description |
| Acceptable |
| Proposal clearly meets the minimum requirements of the solicitation. |
| Unacceptable |
| Proposal does not clearly meet the minimum requirements of the solicitation. |
The proposals shall be evaluated against the following technical sub factors for each of the PWS functional tabs (A-I) listed in paragraph c. below:
Sub factor 1: Quality Control Plan Description: The Government will assess the offeror’s proposed Quality Control Plan (QCP). Offeror’s are required to present all the information as stated in Section L – Instruction to Offerors (ITO).
Measure of Merit: This requirement is met when the QCP demonstrates that the offeror will provide oversight ensuring acceptable performance in accordance with the PWS and service delivery summery.
Sub factor 2: Resource/Personnel Management Description: The Government will assess the offeror’s proposed resource/personnel management approach. Offerors are required to present all the information as stated in Section L – Instruction to Offerors (ITO).
Measure of Merit: This requirement is met when the offeror’s proposal clearly explains the following:
1. A manning process which ensures the offeror will successfully maintain a capable workforce to accomplish the entire scope of effort and successfully handle surges/variables in workload requirements IAW PWS.
1. An organization approach and management structure which ensure an appropriately qualified, sufficiently staffed workforce to perform all PWS requirements and skill sets. In addition, the offeror’s approach must ensure successful management of all subcontractor performance.
1. An inventory management approach which ensures all inventory requirements will be met to include the joint inventory at start up. In addition the plan includes how inventory of materials will be tracked and charged to the workorders in Tab C and Tab F.
c. Functional Tabs:
Tab A – General Tab B – Supply
| Tab C – Motor Vehicle Management |
| Tab D – Traffic Management |
| Tab E – Reserved |
| Tab F – Real Property Management |
| Tab G – Fuels Management |
| Tab H – Airfield Management |
| Tab I – Reserved |
6. PRICE EVALUATION:
The offeror’s Price proposal will be evaluated for reasonableness and balance. See paragraphs (a) and (b) below. Total Evaluated Price (TEP) will be calculated in accordance with paragraph (c) below.
(a) Reasonableness: The existence of adequate price competition is expected to support a determination of reasonableness. Price analysis techniques may be used to further validate price reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information in accordance with FAR 15.4 may be required to support the proposed price.
(b) Balance: Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of proposal analysis techniques. The Government shall analyze offers to determine whether there are unbalanced separately priced line items or sub-line items. Prices submitted will be compared and evaluated to assure that a logical progression exists as related to price and quantity changes within each offeror’s response to the pricing structure in Section B. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.
(c) Total Evaluated Price: A Total Evaluated Price (TEP) will be used for evaluation purposes only and will be calculated as follows:
(1) The extended prices (unit price x quantity) for all of the firm, fixed price CLINs *001 - *013 and the corresponding option CLINs will be totaled.
(2) The “Service Contract Act Labor” applicable to CLINs *014 - *018 will be calculated as follows: The proposed fully-loaded labor rates set forth in the “SCA Labor Rates” worksheet in Attachment 11 shall be multiplied by estimated hours for both HDH and O/T hours for each labor category isted in all years. The number of hours used is based on historical data. The extended amounts (fully-loaded labor rate times predetermined amount of hours) will be given a total for each contract period. The same estimated hours apply to all contract periods and are for evaluation purposes only. The fully-loaded rates proposed by the offerors need to be balanced as defined in paragraph 6(b). Labor categories by NDH or O/T that are considered unbalanced as defined in paragraph 6(b) may be determined unacceptable.
(3) The “Davis Bacon Act Labor” applicable to CLIN *019 will be evaluated as follows: The proposed fully-loaded labor rates set forth in the “DBA Labor Rates” worksheet in Attachment 11 shall be multiplied by estimated hours for both NDH and O/T hours for each labor category listed in all years. The number of hours used is based on historical data. The extended amounts (fully-loaded labor rate times predetermined amount of hours) will be given a total for each contract period. The same estimated hours apply to all contract periods and are for evaluation purposes only. The fully-loaded rates proposed by the offerors need to be balanced as defined in paragraph 6(b). Labor categories by NDH or O/T that are considered unbalanced as defined in paragraph 6(b) may be determined unacceptable.
(4) The “Over & Above Labor” applicable to CLINs *025 - *030 will be evaluated as follows: The proposed fully-loaded labor rates set forth in the “O&A Labor Rates” worksheet in Attachment 11 shall be multiplied by estimated hours for both NDH and O/T hours for each labor category listed and in all years. The number of hours used is based on historical data. The extended amounts (fully-loaded labor rate times predetermined amount of hours) will be given a total for each contract period. The same estimated hours apply to all contract periods and are for evaluation purposes only. The fully-loaded rates proposed by the offerors need to be balanced as defined in paragraph 6(b). Labor categories by NDH or O/T that are considered unbalanced as defined in paragraph 6(b) may be determined unacceptable.
(5) For evaluation purposes only, an estimated lump sum dollar amount of $800,000 per year for reimbursable parts and materials will be used to determine the material-handling fee portion of the total evaluated price. The figure is based on historical data. Evaluation of the material-handling cost is based on the offerors proposed rate times the lump sum dollar amount of $800,000.
(6) The sums derived from Paragraphs (1), (2), (3) (4), and (5) above will be added together to develop each offeror’s “total evaluated price”.
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