Site visit Agenda.docx

AGENDA

Site Visit – 30 July 2025 @ 1000 hours Solicitation #FA665625B0001 Shortfield Striping and Rubber Removal

Project ZQEL-25-0001 Shortfield Striping & Rubber Removal The work specified herein consists of furnishing all labor, equipment, tools, appliances, transportation, and materials required to remove 95% of the rubber buildup from 100% of designated area on the Youngstown ARS Assault (asphalt covered) Runway. The rubber removal is to be completed without damage to the pavement surface joints and crack seals, or any other government property. Destruction of any runway or other pavement markings as a result of the rubber removal process will be restored, repainted as necessary. All LZ Markings, Controlled Apron and Non-Controlled Apron Markings shall be repainted as per specifications and as shown on plans dated 14 May 2025. In accordance with drawings and specifications in Section J.

This project has one (1) line item. This is a sealed bid solicitation whereby the bid opening will take place at Youngstown Air Reserve Station in Bldg.504—Conference Room at 10:00 am local time on 22 August 2025. Offers will be publicly opened at that time. Envelopes containing offers must be sealed and marked with the offeror’s name, the solicitation number, and the date and time the offers are due.

Anyone who needs base access for the bid opening must submit a completed Entry Authority List form no later than 8:00am local time on 19 August 2025. An updated form with instructions will be posted on sam.gov following this site visit. Even if you already completed one for this site visit, you will need to submit a new one.

This project is a HUBZone Set-Aside. Offers are only being solicited from certified HUBZone Small Businesses. Contract Clause 52.219-3, Notice of HUBZone Set-Aside or Sole Source Award is included in the solicitation at Section I page 13. (The full text of the clause is also attached to this agenda.)

Bids are due on 22 August 2025 at 10:00 am, local time. Hand carried bids shall be delivered to the Contracting Office at Bldg. 504—Conference Room, no later than that time. Bid package is to include required bonds and the Financial Institution Reference Sheet (Attachment 4 of the solicitation).

Contractors are reminded that in order to receive an award as a prime contractor, they must be registered and listed in the System for Award Management (SAM) database at website, www.sam.gov, as well as have completed the annual representations and certifications. NAICS code 237310 must be registered in SAM at the time of bid opening. The contractor that receives the award as a prime contractor will be required to give written notice to the OFCCP within 10 working days of an award of a subcontract in excess of $10,000. You will submit this notice on the Notification of Construction Contract Award Portal (NCAP) at https://www.dol.gov/agencies/ofccp/ncap.

The bid is to be based on the specifications/drawings. Contractors are urged to closely review the drawing notes. No changes are to be made unless received in writing from the Contracting Officer in the form of an amendment. It is the contractors’ responsibility to check the sam.gov website for updates and amendments.

Contractors are to direct all questions to the Contracting Office in writing. Questions can be e-mailed to the attention of Kimberly Hitchcock – kimberly.hitchcock.1@us.af.mil or Josh Tomor –joshua.tomor.2@us.af.mil. Emails are preferred. It is imperative all communications are identified with the full solicitation number, not project number, in the subject line. Any/all questions received, along with the response, will be posted to the sam.gov website. It is important to have your questions to us by 5 August 2025 no later than 8:00 am Eastern to allow time to answer and post no later than 8 August 2025 at 2:00pm. If questions are not received by the deadline, they will not be answered.

Contractors are reminded that the Buy American Act pertains per the terms of the contract. The contractor shall use only domestic construction material in performing this contract. (Reference, Section I – Contract Clause 52.225-9). Consideration should also be given to biobased products. This clause can be found in Section K.

NOTICE OF HUBZONE SET-ASIDE OR SOLE-SOURCE AWARD (OCT 2022)

(a) Definitions. HUBZone small business concern, as used in this clause, means a small business concern, certified by the Small Business Administration (SBA), that appears on the List of Qualified HUBZone Small Business Concerns maintained by the SBA ( 13 CFR 126.103).

(b) Applicability. This clause applies only to-

(1) Contracts that have been set aside or awarded on a sole-source basis to, HUBZone small business concerns;

(2) Part or parts of a multiple-award contract that have been set aside for HUBZone small business concerns;

(3) Orders set aside for HUBZone small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F); and

(4) Orders issued directly to HUBZone small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii).

(c) General.

(1) Offers are solicited only from HUBZone small business concerns. Offers received from concerns that are not HUBZone small business concerns will not be considered.

(2) Any award resulting from this solicitation will be made to a HUBZone small business concern.

(d) Joint venture. A joint venture may be considered a HUBZone concern if—

(1) At least one party to the joint venture is a HUBZone small business concern and complies with 13 CFR 126.616(c); and

(2) Each party to the joint venture qualifies as small under the size standard for the solicitation, or the protégé is small under the size standard for the solicitation in a joint venture comprised of a mentor and protégé with an approved mentor-protégé agreement under the SBA mentor-protégé program.

(e) A HUBZone joint venture agrees that, in the performance of the contract, at least 40 percent of the aggregate work performed by the joint venture shall be completed by the HUBZone small business parties to the joint venture. Work performed by the HUBZone small business party or parties to the joint venture must be more than administrative functions.

(End of clause)