Attachment 17 - Consolidated Requests for Information Q-As.xlsx
XLSX spreadsheet 22 KB Posted
- Solicitation number
- FA664825R0004
About this file
This document is a Consolidated Requests for Information (RFI) Q&A spreadsheet for a competitive small business set-aside solicitation to repair the Aircraft Fire Training Facility at Homestead Air Reserve Base (HARB) in Florida. The project involves comprehensive facility upgrades including replacing a control tower, burn room liner, approach ramps, roof decking, utility systems, and various structural and mechanical components. The solicitation (FA664825R0004) is valued between $1-5 million, with a targeted 180-calendar day performance period and a proposal submission deadline of 5 June 2025 at 1:00 PM EDT.
Key project requirements include constructing a new fire command tower with specific design specifications, installing a 924 sf fire liner system, replacing electrical and utility infrastructure, and performing various structural repairs while adhering to Technical Order 35E1-2-13-1 standards. The project mandates three separate roles for superintendent, safety, and quality control, requires Florida-registered PE-sealed drawings, and involves multiple design submittal phases including 65% and 100% construction document reviews. Contractors must field verify existing conditions, comply with environmental restrictions, and provide manufacturer warranties for equipment and systems.
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QAs
| Vendor: | Questions: | Responses: | |
| Polu Kai Services, LLC | Can CPARS be submitted in lieu of Attachment 14 – Past Performance Questionnaires? | No, contractors should send attachment 14 - past performacne questionnaires as instructed in solicitation to past contract POCs. The government will independently verify CPARS if available as indicated in evaluation criteria section M. | |
| McKenzie Construction | Design Team Inquiry / Environmental Conditions | ||
| AFFF Use and PFAS Contamination: Has this site been used for testing utilizing Aqueous Film Forming Foam (AFFF)? If so, are there known levels of PFAS in the groundwater or soil? If PFAS exists, please confirm that remediation is not part of this project scope. | no | ||
| SOW Section 11 | |||
| Utility As-Built Drawings: Are the as-built utility drawings provided to assist in locating existing service tie-ins? | no as-built | ||
| Utility Survey and Existing As-Builts: Are the existing utility as-built drawings for trenching and tie-in locations? If not, should the contractor assume full utility locating responsibilities? | yes | ||
| SOW Section 11 / UFC References | |||
| Geotechnical Report or Boring Logs: Are geotechnical reports or soil boring logs available for the site to support foundation and pavement design per UFC 3-250-01 and 3-250-03? | no Geo report, however, we have a close one 2000 ft approx away | ||
| SOW Section 12 | |||
| Site Control and Survey Points: Will the government provide site control points, or is the contractor responsible for establishing survey benchmarks? | contractor is responsile | ||
| SOW Section 3.1.c | |||
| Warranty Periods for Coatings: The SOW references a 2-year warranty for exterior coatings and 1-year for general work. Are any other systems (e.g., mockup liner, HVAC, control systems) required to have extended warranties? | manufactures warranties must be included for liners, HVAC, controls, roof. | ||
| SOW Section 3.1.e | |||
| Pump and Piping Material Confirmation: Please confirm that all aboveground piping must be stainless steel and that HDPE is only acceptable for underground applications, per SOW 3.1.e. | yes | ||
| SOW Section 3.1.h | |||
| Utility Compatibility Requirements: Will voltage and phase requirements for all new electrical equipment be provided by the base, or must the contractor field-verify site conditions? | contractor must field verify | ||
| SOW Section 4.1 | |||
| Holding Tank Design and Tie-In: Are drawings or specifications available for the 900-gallon holding tank? Please confirm inlet/outlet locations and tie-in requirements. | no drawings available, it must comply with Florida Department of Health | ||
| Control Tower Thermostat System: Should the mini-split thermostats be networked or individually controlled? Is remote control capability or password-lockout required? | individually wired password protected thermostat for each indoor unit | ||
| SOW Section 4.10 | |||
| Burn Room Fire Liner Specification: Is a specific manufacturer or fire liner product pre-approved for the replacement of the marinite panel system? | no | ||
| Burn Room Liner and Door Replacement Quantities: Please confirm that 924 SF of fire liner is to be installed and one door (including frame and hardware) is to be replaced as stated in Section 4.10. Are there additional walls, ceilings, or frame protection items not clearly detailed in the SOW? | Yes and no additions | ||
| SOW Section 4.11 | |||
| Roof Deck Area Confirmation – B218, SOW Section 4.11 references approximately 700 SF of roof deck to be replaced with new ¾” CDX plywood, felt, and asphalt shingles. Please confirm the roof area quantity and whether any sheathing beyond the deck (e.g., fascia or trim) is to be included. | yes | ||
| SOW Section 4.12 | |||
| Truss and Column Base Quantity and Locations: Section 4.12 calls for painting 14 trusses and 29 column bases. Are there drawings or photos available to confirm these quantities and locations? Should trusses and columns in adjacent spaces (not currently listed) be included if visibly corroded? | no pics available, it is a total of 14 trusses and 29 columns. Contractor may field verify them. See site visit photos. | ||
| Wall Sheathing Repair Detail: Please confirm the construction type and material required for the 5 ft-wide section of corroded wall sheathing to be repaired, per Section 4.12. Are material specs, gauge, or substrate drawings available for reference? | no specs available neither drawings | ||
| SOW Section 4.13 | |||
| Roof Drain Box Replacement Detail: Section 4.13 specifies replacement of one roof drain box. Please confirm the size, location, and tie-in requirement for the new drain. Is there a detail available or a product model to match? | no detail available. Contractor may field verified it. | ||
| SOW Section 4.14 | |||
| Door Hardware Quantities – B218: Section 4.14 references one door frame, 6 sweepers, and 16 stainless steel door/window strikers. Please confirm these are the full quantities across the facility. Are replacement sweepers and strikers all on exterior doors only? | yes it all on exterior doors and windows only | ||
| Safety Chain Hardware Scope Clarification: SOW 4.14 lists 80 LF of stainless steel decking safety chain. Please confirm whether this is to replace existing safety rails at walkways, ladders, or platforms. Are any mounting brackets or anchors to be included? | its only to replace 80 LF SS decking chains including anchors. | ||
| SOW Section 4.15 | |||
| Roof Deck Sealant – Area and Material Confirmation: Please confirm the 242 SF and 300 LF quantities listed in Section 4.15 for concrete surface prep and joint sealing. Should the contractor assume all sealer is being removed and replaced or only visibly deteriorated joints? | all sealer need to be removed and prep surfece for new one. | ||
| Applicable UFGS Specs for Restoration Sealant: Section 4.15 references UFGS 07 14 00 and 07 92 00. Please confirm which system is to be applied to horizontal vs. vertical joints, and whether primers or backer rods are required per spec. | the submitted sealer must meet the mentioned UFGs | ||
| SOW Section 4.3 | |||
| Mockup Corrosion Protection: Does the corten steel mockup require any additional coating or surface treatment beyond standard fabrication to extend its service life? | no | ||
| SOW Section 4.4 | |||
| Clarification of Mockup Dimensions and Tie-In: Please confirm whether the new aircraft trainer mockup dimensions must match the previous installation exactly, or if deviations are permitted within the containment berm footprint. | installation shall comply with T.O. 35E1-2-13-1 | ||
| Mockup Dimensional Requirements: Should the new aircraft mockup replicate the exact dimensions of the previous unit, or are modifications permitted within the containment berm? | shall comply with T.O. 35E1-2-13-1 | ||
| Fire Control Panel Integration: Is the stainless steel control panel in the tower intended to be integrated with any base-wide alarm, communications, or SCADA system? | no | ||
| SOW Section 4.5 | |||
| Wet Deck Drainage and Slope: Should the high-temp concrete wet deck be sloped toward a drainage point, or is it designed to hold water uniformly at a 2-inch depth? | shall comply with T.O. 35E1-2-13-1 | ||
| SOW Section 4.6 / Attachment 2 - T.O. 35E1-2-13-1 | |||
| Controls Vendor or Manufacturer: Is a preferred or pre-approved vendor listed for the control panel and monitoring systems to be installed in the new fire command tower? | no | ||
| SOW Section 4.6 / T.O. 35E1-2-13-1 | |||
| Fire Command Tower Control Panel Vendor: Is there a specified or approved vendor for the stainless steel control panel in the Fire Command tower? | no | ||
| SOW Section 4.8 | |||
| Pond Aerator System Requirements: What are the electrical and flow performance requirements for the new pond aerator pump? Is a specific manufacturer/model required or preferred? | no available | ||
| SOW Section 4.9 | |||
| Approach Ramp Quantity Clarification: SOW Section 4.9 references both 'four separate approach ramps' and 'three approaches to the pad.' Please confirm the total number of approach ramps required and their intended configuration. | The concrete pad shall have four separate approach ramps at four locations | ||
| Number of Approach Ramps – Concrete Pad (SOW 4.9): SOW Section 4.9 includes two different references to approach ramps, one specifying four locations and the other three. Please confirm the required number of approach ramps and their approximate length or geometry. | The concrete pad shall have four separate approach ramps at four locations. Ramps shall be design as per T.O. 35E1-2-13-1 | ||
| SOW Section 4.9 / UFC 3-250-01 | |||
| Testing Requirements for Reinforced Concrete Pad: Please confirm testing requirements (e.g., compressive strength, slump tests) for the new 210 ft ‘donut’ concrete pad surrounding the mockup. | compressive strenght and slump test | ||
| SOW Section 5.1 | |||
| Interpretation of SOW Section 5.1 – Open Burning: SOW Section 5.1 states 'No open burning shall be allowed under any circumstances.' Please confirm that this restriction applies only to construction-related waste burning, and not to controlled training burns at the fire trainer facility. | Air Pollution Control no open burning on HARB | ||
| Open Burning Interpretation: SOW Section 5.1 states 'No open burning shall be allowed under any circumstances.' Please confirm this restriction applies only to construction-related burning and not controlled burns related to facility training operations. | Air Pollution Control no open burning on HARB | ||
| SOW Section 8 / General Design Requirements | |||
| Design Submittal Milestones and Review Meetings: Please confirm that the design phase will consist of one 65% submission (with review meeting) and one 100% signed/sealed submission (without additional review meeting). | 100% will be reviewed prior to 100% final | ||
| SOW Sections 4.10, 4.6 | |||
| Component Warranty Requirements: Are any equipment or systems required to carry specific extended warranties (e.g., mockup liner, control systems)? | equipments and systmes must have manufacturer warranties | ||
| SOW Sections 4.6 and 9 | |||
| Controls Integration and System Commissioning: Is a separate third-party commissioning agent required for the control systems and fire trainer components? | no | ||
| General / Administrative Clarifications | |||
| Do the Superintendent, SSHO, and QC Manager need to be three separate individuals, or can roles be combined? | three separate individuals | ||
| Are there any phasing requirements anticipated for this project, or can the work be completed continuously? | burning room is a priority | ||
| If the building remains occupied during construction, how many people will be present and in what areas? | Building 218 is not occupied it’s a training building only | ||
| Are any temporary heating or cooling provisions required to maintain operational conditions during construction? | no | ||
| Can the period of performance be extended after award based on validated equipment/material lead times due to current market conditions? | contractors can propose an alternate period of performance with their techncial proposal if lead times are known in advance; however after award if a delay is experienced a no cost time extension can also be considered. | ||
| Is this project tax exempt, and if so, can an exemption certificate be provided? | No, contractors should include appropriate sales taxes in their proposals. | ||
| Site Investigation / Existing Conditions | |||
| Are soil boring reports available? If not, should the contractor assume subsurface conditions are free of rock and obstructions? | no Geo report, however, we have a close one 2000 ft approx. away | ||
| Please confirm whether asbestos or lead-based paint is present on site. If so, please provide relevant documentation and locations. | no asbestos present | ||
| Please provide the site visit attendee sign-in sheet for reference and follow-up coordination. | See Attachment 19 included with solicitation amendment 1 posting. | ||
| Roofing / Paving Systems | |||
| Please provide estimated bidding quantities for deteriorated underlayment (roofing) for pricing purposes. | 700 sf approx | ||
| Please confirm the manufacturer of the existing roofing system and identify who currently holds the active warranty for the roof. | no warranty | ||
| Controls / Fire Alarm | |||
| Please provide the contact information for the building controls contractor (if known or previously contracted). | none | ||
| Please provide the contact information for the fire alarm contractor or service provider supporting the building. | none | ||
| Kirila Fire Training Facilities, Inc. | |||
| Question: | |||
| Has the SOW been reviewed and approved by AFCEC? | no, however, SOW was developed under the TO standards. | ||
| Background: Per SOW paragraph 4.4: |
“4.4. The new control tower shall be a Fire Command Design with all hot dipped galvanized framing steel and screwless vertical 18-gauge siding with a salt resistant baked enamel surface. The control tower shall be equipped with air conditioning, restroom facilities, and an operator control center with a stainless-steel control panel using latching automation to control and monitor fire scene, temperature, pumps and water flows, shall have exterior site lighting, Public Address system to communicate with training participants, video capabilities to record training activities.”
Question:
| Since you are specifying a brand name Fire Command design, will you accept an “equal or better”? If so, can you please provide the salient characteristics of the specified model? | yes, equal or better, complying with the TO standards | |
| Background: Per SOW paragraph 4.10: |
“4.10. Burn Room - remove existing marinite liner and supply and install a new 924 sf of Fire Command Class A composite fire lines system with a lifetime warranty. Remove existing burn room door and install a new door with all components including the door frame. The burn room must be completed on project Phase 1.”
Question:
| Since you are specifying a brand name Fire Command Class A composite liner system, will you accept an “equal or better”? If so, can you please provide the salient characteristics of the specified system? | yes, equal or better, complying with the TO standards | |
| Background: Per SOW paragraph 8: |
“8. DRAWINGS & PHOTOS: Contractor shall provide a 65% and 100% construction set of drawings for review and approvals prior to the start of work and notice to proceed. All drawings shall be signed and sealed by a Florida registered P.E. Provide structural calculations during the 65% design submittal.”
Question:
| Can you please clarify “provide structural calculations” of what? | new tower | |
| Background: |
The solicitation includes FAR Clauses Incorporated by Reference: FAR 52.204-22 Alternative Line Item Proposal.
Question:
| Can you please confirm that an additional proposal is allowed, as an alternate? | FAR 52.204-22 is in reference to the proposed CLIN structure, if you look at FAR 4.1007 it indicates "Solicitations should be structured to allow offerors to propose alternative line items (see 4.1008 and 52.212-1(e)). For example, when soliciting certain items using units of measure such as kit, set, or lot, the offeror may not be able to group and deliver all items in a single shipment." It is not intended to allow for additional proposals, as an alternate. | ||
| Questions asked during site visit: | Can you confirm where laydown area is to be located? | Contractors were told at site visit there's lot of open space in area, they can select what works best for them. | |
| Is replacement of the waterline from the distribution building and water reservoir part of the scope? | no | ||
| Where is the new control tower going? | Per Code control tower should go at the nose of the airfract, however scope includes turning the aircraft and will be part of the design phase to determine final placement. | ||
| Where will lighting fixtures be placed? | new tower | ||
| When would electrical work (if any) need to be completed? | during construciotn | ||
| Is building 218 a full demo? | no | ||
| What work needs to be completed on the doors and windows? | replace hardware (strikers) | ||
| Will the control tower be oeprational the entire time or can the control tower be disconnected during construction work? | yes, CT will be disconnectued during construction | ||
| Are the high voltage panel boxes being removed/re-used? | re-used | ||
| Will resorvoir disconnect switch be staying, replaced, or removed? | stay |
| LATE RFIs | ||
| Guardian Construction, Inc. | 1. Can the Government confirm the required certification level for personnel working on the live fire training components, per T.O. 35E1-2-13-1? | it's referring for the certify trainers during a fire training at the facility |
| 2. Is there an existing site utility plan identifying current propane, nitrogen, and water lines to assist with demolition and installation coordination? | yes | |
| 3. Will the Government provide detailed specifications or preferred vendors for HDPE underground and stainless-steel aboveground piping? | UFG 33 71 02 | |
| 4. Are there any specific requirements for sequencing demolition and installation work around active aircraft operations to comply with FOD mitigation? | no | |
| 5. Does the Government have existing records or documentation for the required flow rates and pressure levels for the replacement pump discharge piping system? | no | |
| 6. Should the new fire training mockup components (engine, cockpit) be fabricated to match the original materials and dimensions, or will revised dimensions be provided? | yes match existing one. | |
| 7. Will the Government provide access to the original structural drawings for the mockup and the tower to ensure consistency in replacements and repairs? | yes | |
| 8. Can the Government specify the type and grade of stainless steel required for above-ground piping and fixtures? | Type 304 or 316 | |
| 9. Is there a required minimum thickness or performance standard for coatings applied to exterior equipment subject to sun and salt air exposure? | no | |
| 10. Are there constraints on the types of valves or control components that can be used within the control/safety tower due to compatibility with existing systems? | no | |
| 11. Does the existing fire control system utilize a specific communication protocol or programmable logic controller (PLC) brand that replacements must be compatible with? | no | |
| 12. Is there a preference or requirement for elastomeric joint sealants used in waterproofing (per UFGS 07 92 00), and will compatibility testing be required? | no | |
| 13. Will water quality or environmental discharge testing be required after work on the water conservation pond piping system is complete? | no | |
| 14. Can the Government confirm if any environmental or wildlife protection measures will be required during excavation and installation around the pond and live-fire mockup area? | a dig permit is required prior any excavation |
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