Fire Extinguisher Services - Combined Synopsis Solicitation - Rev 2.pdf

15 August 2022

Combined Synopsis/Solicitation for Commercial Items/Services

– Rev 2

1. General Information

Title: FIRE EXTINGUISHER MAINTENANCE, TESTING, and INSPECTION Document Type: Combined Synopsis/Solicitation

Solicitation Number: FA6648-22-Q-0006

Posted Date: 20 July 2022

Response Due Date Time: 19 August 2022

Response Due Time: 4:00 P.M. Eastern Standard Time(EST)

Classification Code: J042 – Maintenance, Repair, and Rebuilding of Equipment-

Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials.

Set-Aside: N/A

NAICS Code: 811310 – Commercial and Industrial Machinery and Equipment

(except Automotive and Electronic) Repair and Maintenance.

2. Contracting Office Address

Department of the Air Force, Air Force Reserve Command, Homestead (ARB)

Installation Operational Contracting Division, Homestead ARB, FL.

3. Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 - Streamlined Procedures for Evaluation and

Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation (paper copy) will not be issued. Further, Offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation FA6648-22-Q-0006 is issued as a request for quotation (RFQ).

This solicitation document and incorporated provisions and clauses for commercial items are those in effect through Federal Acquisition Circular (FAC) 2022-06, Electronic Code of Federal Regulation (eCFR) https://gov.ecfr.io/cgi-bin/ECFRl, and Air Force Federal

Acquisition Circular (AFAC) 2022-0502.

It is the Offeror’s responsibility to be familiar with applicable provisions and clauses. See https://gov.ecfr.io and https://www.acquisition.gov/ for the full text of all provisions and clauses incorporated by reference herein. Class deviations can be found at https://www.acq.osd.mil/dpap/dars/class_deviations.html.

This procurement is being issued as Full and Open Competition under NAICS code

811310 – Commercial and Industrial Machinery and Equipment (except Automotive and

Electronic) Repair and Maintenance.

Homestead Air Reserve Base, Homestead, FL, has a requirement for annual maintenance, 5 or 6 year maintenance, and 12 year hydrostatic testing on a variety of types and sizes of portable fire extinguishers to include but not limited to the following types of extinguishers: ABC, Dry Chemical, Metal-X, and 150 lb. Halon and NOVEC flight line extinguishers. Technicians will inspect, service, and test extinguishers in accordance with, but not limited to, the following: 40 CFR Part 82, Subpart H, NFPA 10, UFC 3-

600-01 Chapter 9-17, AMEREX manufacturers data, Halon Recycling Corporation Code of Practice for Halon reclaiming Companies, 29 CFR 1910, Subpart L, Chapter 69A-21, Florida Administrative Code, Section 633, Florida Statutes, and any other federal, state and/or local regulations at Homestead Air Reserve Base (ARB). All work shall be completed in accordance with the Statement of Work dated 27 May 2022 (Attachment

1).

The anticipated period of performance (PoP) shall consist of a base year plus four (4) option years. The anticipated performance periods for the base year and options is as follows:

Base Year 29 August 2022 - 28 August 2023

Option Year 1 29 August 2023 - 28 August 2024

Option Year 2 29 August 2024 - 28 August 2025

Option Year 3 29 August 2025 - 28 August 2026

Option Year 4 29 August 2026 - 28 August 2027

Please review this solicitation in its entirety including all solicitation attachments provided herein and submit an offer for the requested services as outlined in the SOW

(Attachment 1). Offerors shall submit their firm fixed-price quote using the attached

Price Schedule (Attachment 2).

Any questions generated from this solicitation must be submitted in writing to Consuelo

Kiser (consuelo.kiser@us.af.mil) no later than 12:00 PM Eastern Standard Time

(EST), 25 July 2022. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph that requires clarification. The

Contracting Officer will provide clarification(s) through amendment(s) to the solicitation following receipt of any questions by the end of day on 26 July at 5:00 P.M. Any questions received after 12:00 PM on 25 July 2022 may or may not be answered.

Notice to Offeror(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

https://gov.ecfr.io/ https://www.acquisition.gov/ http://www.acq.osd.mil/dpap/dars/class_deviations.html mailto:consuelo.kiser@us.af.mil

The provision at 52.212-1, Instructions to Offerors – Commercial Items (JUN 2020), applies to this acquisition.

Addenda to the following paragraphs of 52.212-1 are:

(a) Submission of offers. Electronic Submission of offers is required. Offers shall be submitted via email to the following: Consuelo Kiser, consuelo.kiser@us.af.mil not later than 4:00 PM, (EST) 19 August 2022. Offerors shall submit a clear and complete quote. and include only information that is relevant to this notice. Offerors shall submit their firm fixed-price quote using the attached Pricing Schedule (Attachment 2).

(b) Special Instructions. All offerors shall meet the requirements of the Request For Quote (RFQ) identified in 52.212-1 and 52.212-2 addenda’s. Failure to do so will be at the Offeror’s own risk. The Government shall not pay any Offeror for any cost or expenses associated with the preparation of their quote.

A. The offeror must follow the instructions contained herein to assure timely and equitable evaluation of the offer. Offerors are required to be fully responsive to and consistent with all of the solicitation requirements using the attached Pricing Schedule (Attachment 2).

i. Insert proposed extended prices in the attached Pricing Schedule (Attachment 2) for Contract Line Item Numbers (CLINs) 0001 which contains 19 lines, CLIN 0002 contains 8 lines, CLIN 0003 contains 8 lines and CLIN 0004 contains 1 line. The extended amount must equal the whole dollar unit price multiplied by the number of units. Prices shall be included for all five (5) years of service.

B. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Email Format: The subject line of all emails that comprise the proposal shall be formatted as follows: Subject: FA6648-22-Q-0006/Company Name/Email X of X (insert number of the email and total number of emails)

(a)(8) Representations/Certifications. Utilizing the provision below (52.212-3 -- Offeror

Representations and Certifications – Commercial Items) Offerors shall complete the necessary fill-ins, representations and certifications as set forth in the solicitation

(Attachment 3).

(b)(9) Acknowledgement of Solicitation Amendments. The Government reserves the right to revise or amend the solicitation and attachments prior to the offer closing time. Such amendments will be issued electronically by email. In such cases, the amendment will include an announcement of the new closing date and time. The Offeror shall mailto:consuelo.kiser@us.af.mil acknowledge all amendments issued by completing and initialing the section titled

Acknowledgment of Amendments located in Attachment 2 - Price Schedule.

(b)(11) Offerors shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale. Offerors are cautioned that it is not the Government’s intent to incorporate the Offeror’s proposal in the resulting award. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

Discrepancies. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the

Contracting Officer in writing with supporting rationale as well as the remedies the

Offeror is asking the Contracting Officer to consider as related to the omission or error.

The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

(c) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 90 Calendar Days from Response Date.

(d) Contract award. The Government intends to evaluate offers and award a firm fixed-price contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the

Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received.

System for Award Management. In order for an Offeror to be considered for award, the Offeror must be registered in System for Management

Award (SAM). Visit the SAM website at https://www.sam.gov for further information.

If you are not registered, and active, you cannot receive an award

The provision at FAR 52.212-2, Evaluation -- Commercial Items (Oct 2014) applies.

(1) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(a) Technical: quote must be rated as technically acceptable to be eligible for award.

(b) Price: Award will be made to the lowest priced technically acceptable offeror.

http://www.sam.gov/ http://www.sam.gov/

(2) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Offerors shall use the Pricing Schedule (Attachment 2) to submit pricing for their firm fixed-price proposal.

Offerors are required to complete the representations and certifications found in the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial

Items (MAR 2020) OR complete electronic annual representations and certifications at the System for Award Management https://www.sam.gov/SAM/.

Offerors are required to complete the representations found in the provision 52.204-24

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (DEC 2019)

For your convenience all referenced representations and certifications are attached to this solicitation. (Attachment 3). NOTE: Offeror is required to complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically in SAM. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (OCT

2018), applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (JUN 2020), applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to this acquisition:

52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), Alternate I

(OCT 1995)

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN

2020)

52.209-6, Protecting the Government Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (JUN 2020)

52.219-6, Notice of Total Small Business Aside (MAR 2020) DEVIATION 2020-O0008

52.219-14, Limitations on Subcontracting (MAR 2020) DEVIATION 2020-O0008

(g) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1) and (2) of this clause—

By the end of the base term of the contract and then by the end of each subsequent option period.

52.219-28, Post Award Small Business Program Re-representation (MAY 2020) https://www.sam.gov/SAM/

52.222-3, Convict Labor (Jun 2003) (E.O. 11755)

52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246)

52.222-35, Equal Opportunity for Veterans (JUN 2020)

52.222-36, Equal Opportunity for Workers With Disabilities (JUN 2020)

52.222-37, Employment Reports on Veterans (JUN 2020)

52.222-40, Notification of Employee Rights Under the National Labor Relations Act

(DEC 2010) (E.O. 13496)

52.222-50, Combating Trafficking in Persons (Jan 2019)

52.222-54, Employment Eligibility Verification (OCT 2015) (E.O. 12989)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN

2020) (E.O. 13513)

52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008)

52.232-33, Payment By Electronic Funds Transfer—System For Award Management

(Oct 2018)

52.222-41, Service Contract Labor Standards (AUG 2018)

52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)

52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (EO 13658).

52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (EO 13706).

The following additional FAR and FAR Supplement provisions and clauses also apply:

52.204-7, System for Award Management (OCT 2018)

52.204-16, Commercial and Government Entity Code Reporting (Jul 2016)

52.204-18, Commercial and Government Entity Code Maintenance (Jul 2016)

52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Jun 2016)

52.204-19, Incorporation by Reference of Representations and Certifications (DEC 2014)

52.204-22, Alternative Line Item Proposal (Jan 2017)

52.212-4, Contract Terms and Conditions -- Commercial Items (OCT 2018)

52.228-5 Insurance-Work on a Government Installation (Jan 1997)

52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec

2013)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998)

52.252-2, Clauses Incorporated By Reference (FEB 1998)

52.252-3, Alterations in Solicitation (APR 1984)

52.252-4, Alterations in Contract (APR 1984)

52.252-5, Authorized Deviations in Provisions (NOV 2020)

52.252-6, Authorized Deviations in Clauses (NOV 2020)

252.201-7000, Contracting Officer’s Representative (DEC 1991)

252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP

2011)

52.203-7002 Requirement to Inform Employees of Whistleblower Rights. (SEP 2013)

252.203-7005, Representation Relating to Compensation of Former DoD Officials (NOV

2011).

252.204-7003 Control of Government Personnel Work Product (APR 1992)

252.204-7004 DoD Antiterrorism Awareness Training for Contractors (FEB 2019)

252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

(OCT 2016)

252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

(DEC 2019)

252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

(MAY 2016)

252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services (JAN 2021)

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the

Government of a Country that is a State Sponsor of Terrorism. (MAY 2019)

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors.

(JAN 2018)

252.223-7006, Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous

Materials (SEP 2019)

252.223-7008, Prohibition of Hexavalent Chromium (JUN 2013)

252.225-7048 Export-Controlled Items (JUN 2013)

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC

2018)

252.232-7006, Wide Area Workflow Payment Instructions (Dec 2018)

252.232-7010, Levies on Contract Payments (DEC 2006)

252.232-7017, Accelerating Payments to Small Business Subcontractors-Prohibition on

Fees and Consideration

252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (JUN

2013)

252.243-7001 Pricing of Contract Modifications (DEC 1991)

252.244-7000, Subcontracts for Commercial Items (JUN 2013)

5352.201-9101, Ombudsman (OCT 2019) is hereby incorporated into this solicitation.

The Ombudsman for this acquisition is Ombudsman Col David Robertson, HQ

AFRC/DSD, 155 Richard Ray Blvd, Robins AFB GA 31098. Comm: 478-327-2440.

Email: david.robertson.3@us.af.mil.

5352.223-9001, Health and Safety on Government Installations (OCT 2019)

5352.242-9000 Contractor Access to Air Force Installations (OCT 2019)

Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically.

All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide

Area Workflow – Receipt and Acceptance (see website – https://wawf.eb.mil). Wide

Area Workflow Training may be accessed online at http://www.wawftraining.com.

Please confirm in your proposal that your company is able to submit electronic invoices as set forth in the clause.

mailto:david.robertson.3@us.af.mil https://wawf.eb.mil/ http://www.wawftraining.com/

All responsible organizations may submit a quote, which shall be considered.

List of Attachments:

Attachment 1 – Statement of Work, dated 27 May 2022 (7 pages)

Attachment 2 – Price Schedule

Attachment 3 - 13F4-4-121 150 lb ext

Attachment 4 - 13F4-4-501

Attachment 5 - 29 CFR 1910.157 (up to date as of 5-24-2022)

Attachment 6 - 40 CFR Part 82 Subpart H (up to date as of 5-23-2022)

Attachment 7 - Guidance_for_halon_emissions_reduction_rule_40 cfr_part_82_subpart_h

Attachment 8 - Halon Recycling Corporation Code

Attachment 9 - UFC 3-600-01 Fire Protection Engineering For Facilities, with Change 6

Attachment 10 - wheeled-halon-1211-extinguishers