Attmt 2 - Seed Project_SOO.pdf

Table of Contents

1. PROJECT REQUIREMENTS

1.1. PROJECT SUMMARY

1.2. GOVERNMENT TITLES/ROLES

1.3. MANDATORY CRITERIA

1.4. CODES, REGULATIONS AND REFERENCES

1.5. ORDER OF PRECEDENCE

1.6. CONTRACTOR REQUIREMENTS

2. PROJECT DESIGN/BUILD PHASES AND SUBMITTAL REQUIREMENTS

2.3. DESIGN ANALYSIS

2.4. CALCULATIONS

2.5. DRAWINGS

2.6. SPECIFICATIONS

3. DESIGN / BUILD SUBMITTALS

3.1. DESIGN SUBMITTAL PHASES

3.2. CONSTRUCTION SUBMITTALS

3.3. AS-BUILT SUBMITTALS

4. PERIOD OF PERFORMANCE

4.1. GENERAL

4.2. REVIEW PERIODS

5. SCHEDULE

5.1. FORMAT

5.2. MINIMUM REQUIREMENTS

5.3. SAMPLE SCHEDULE

6. ATTACHMENTS

1. PROJECT REQUIREMENTS

1.1. Project Summary

1.1.1. This Statement of Objectives (SOO) outlines the minimum requirements for a complete

Design/Build project to construct the ESFS North Gate Complex. This project is to include the design, engineering, consultant coordination, procurement, logistical planning and construction required to allow the GOVERNMENT to maintain a complete and usable ESFS North Gate Complex facility upon completion of the project.

1.1.2. A summary of this project is identified as follows:

Site Requirements:

The CONTRACTOR shall design and construct new ESFA North Gate Complex to include

Guardhouse, parking lot, bus stop, lighting, utilities, and security systems.

and

The CONTRACTOR shall connect existing Domestic Water service to the new ESFS North

Gate Guardhouse as shown on Civil Drawings Sheets C-1.0 to C-2.0. The

CONTRACTOR to ensure water distribution system's pressure does not go under 20 psi when work is being performed.

The CONTRACTOR shall design, construct, and connect proposed new septic tank to the new ESFS North Gate Guardhouse and as shown on Civil Drawings Sheets

C- 1.0 and C-1.1

The CONTRACTOR shall design, construct and connect existing Electrical Service to the new ESFS North Gate Guardhouse and as shown on Electrical Drawings

Sheets E-1.0 to E-5.1

The CONTRACTOR shall design, construct, and connect existing communications (voice and data) service to the new ESFS North Gate Guardhouse from nearest communication manhole as shown on Civil Drawing Sheet C-1.1 and

Telecommunications Drawing Sheet T-1.0.

The CONTRACTOR shall design parking lot and bus turnaround and execute the rough and final grading of the site as shown on Civil Drawing Sheet C-1.0 to C-2.0.

The CONTRACTOR shall design a parking sunshade as shown on Civil Drawing Sheet C-

1.0 to C2.0.

The CONTRACTOR shall install (8) 20’ light poles on each side of the entrance road as shown on Civil Drawing Sheet C-1.0 to C2.0. The CONTRACTOR to provide photometric calculations to ensure sufficient lighting.

The CONTRACTOR shall install security system to include cameras, motion sensors and remote communications around the complex.

The CONTRACTOR shall design foundations of adequate size and strength as shown on

Architectural Drawing Sheet A-1.0.

The CONTRACTOR shall prepare an overall site plan indicating but not limited to the extent of demolition, construction, location of temporary fences, laydown yard and temporary facilities.

The CONTRACTOR to follow both local Qatari codes and US codes, and implement the more stringent code.

Exterior Requirements:

The CONTRACTOR shall construct a ± 49 SM (522 SF) X 3.66 M (12’-0”) structural slab level

CMU block wall construction in accordance with manufacturer’s recommendation. The shell will include all required openings and will be constructed atop cast-in-place concrete footings and cast-in-place concrete slab of adequate size, thickness, and strength as shown on Architectural Drawing Sheet A-3.0. The CONTRACTOR shall design and construct

Ethylene-Propylene-Diene-Monomer waterproofing roof system in accordance with the manufacturer’s recommendations and as shown on Architectural Drawing Sheet A-4.0.

Interior Space Requirements:

The CONTRACTOR shall design, furnish and install all building systems including walls, ceilings, doors, mechanical, plumbing, fire protection, electrical systems, communication systems, and other associated equipment and shown on all drawing attachments.

Mechanical Requirements:

THE CONTRACTOR shall conduct design, analysis, and calculations to determine sizing of

HVAC spit units for rooms as shown on Mechanical Drawing Sheet M-1.0.

The CONTRACTOR shall furnish and install all Mechanical (HVAC) equipment and systems including two (2) new split HVAC units, associated supply and return ductwork, ceiling registers and exhaust fan in accordance UFC 3-

410-01, Heating, Ventilating and Air Conditioning Systems, International

Mechanical Code (IMC), and as shown on Mechanical Drawing Sheet M-

1.0.

Plumbing Requirements:

The CONTRACTOR shall design, furnish, and install all plumbing fixtures, associated domestic water supply and sanitary sewer systems and electric tankless water heater in accordance with UFC 3-420-01, Plumbing Systems, and

International Plumbing Code (IPC).

The CONTRACTOR shall supply, at a minimum, one (1) toilet, one (1) sink and one (1) tankless water heater.

The CONTRACTOR shall conduct design, analysis and calculations to determine pipe sizing and connections to the water main.

The CONTRACTOR shall design, construct, and connect existing domestic sewer service to the new ESFS North Gate Guardhouse as shown on Civil Drawings Sheets

C-1.1 and C-1.2.

The CONTRACTOR shall conduct design, analysis, and calculations to determine pipe sizing and connections to the sewer main.

Electrical Requirements:

The CONTRACTOR shall furnish and install service feeders, electrical distribution system, lighting system and lightning protection system in accordance with UFC

Series 3-500 ELECTRICAL, NFPA 70 National Electric Code, NFPA 780

Standard for the Installation of Lightning Protection Systems, and as shown on Electrical Drawing Sheet E-3.0. The main building service is to be a 200A 3 phase distribution panel, with an automatic transfer switch (ATS) and a 150kW diesel generator set for backup power.

Fire Protection Requirements:

The CONTRACTOR shall secure the services of a certified fire protection engineer to, furnish and install a complete fire detection system to include manual pull stations, smoke detectors, heat detectors, and exit signs connecting to the fire alarm detection system (see 1.1.2.9 Communications Requirements) and fire extinguishers in accordance with UFC 3-600-01, Fire Protection

Engineering for Facilities, NFPA 13.

Communications Requirements:

The CONTRACTOR shall design, furnish and install all outside and inside plant communications Objectives in accordance with NEC, ANSI/TIA/EIA-568-B

Commercial Building Telecommunications Cabling Standard and UFC 3-580-

1 Telecommunications Building Cabling Systems Planning and Design and shall include trenching, maintenance hole duct systems, conduit, pull boxes, cable trays, outlet jacks, etc. per this SOO and applicable codes so upon completion the Government can easily install wiring and termination devices.

The CONTRACTOR shall secure the services of a certified fire protection engineer to design, furnish, and install a fire detection system to include but not limited to all smoke and heat detectors, pull stations, alarm/strobes and fire alarm control panel, and fire alarm transmitter in accordance with

NFPA 72, National Fire Alarm and Signaling Code.

1.2. Government Titles/Roles

1.2.1. The CO shall be the only entity to direct the CONTRACTOR and act on behalf of the government. All references within this document to “the GOVERNMENT” refer to the

CO. On occasions, the CO may appoint a Contracting Officer Representative (COR) to act on their behalf for specific tasks. Additionally, the CO may designate a Contracting

Officer’s Technical Representative (COTR) to provide government Quality Assurance and

Inspection. Typically the COTR may be referred to as the BCE, Project Manager (PM), or

Construction Manager (CM).

1.3. Mandatory Criteria

1.3.1. The Solicitation Package documents provide mandatory design criteria. Mandatory design criteria consists of schematic drawings, specifications, and other requirements which shall not be altered or modified for proposal, design and/or construction except for adjustments addressing coordination issues or cost reduction proposals.

1.4. Codes, Regulations and References

1.4.1. All design, fabrication of component systems and construction Objectives shall adhere to the most current American, Qatari and International building codes and

References. These Building Codes and References include but are not limited to the following:

Qatar Drainage Design Manual

Qatar Highway Design Manual

Unified Facilities Criteria

1.4.2. The most stringent code shall apply in all cases. Deviations from the codes can only be approved by the Contracting Officer (CO) in writing.

1.4.3. Project Electrical Installation:

All electrical Objectives must be performed by a KAHRA MAA approved licensed

CONTRACTOR. The Prime CONTRACTOR shall be responsible for the hiring of an approved KAHRA MAA CONTRACTOR to carry out electrical systems' construction.

The CONTRACTOR shall supply with its proposal, a copy of the CONTRACTOR’s KAHRA MAA certificate.

1.4.4. All Objectives shall be in compliance with AFMAN 91-203, Air Force Consolidated

Occupational Safety Instruction.

1.5. Order of Precedence

1.5.1. In case of conflict, duplication, or overlap of design criteria specified in the documents referenced in this section, the following order of precedence shall be followed:

General written design requirements within RFP narrative

General guidance from referenced publications herein

Drawings

1.6. Contractor Requirements

1.6.1. Design/Build CONTRACTOR Requirements:

GOVERNMENT provided drawings and SOO are schematic in nature and do not represent a complete project. The Government makes no representation regarding the accuracy or completeness of these documents. It shall be the DESIGN/BUILD

CONTRACTOR who completes the required engineering and takes responsibility for the final design for the project. The CONTRACTOR’s design/build submittals shall further develop and define all requested building information and engineering requirements identified during all periodic submittals and reviews, coordinating the information supplied in this SOO providing a complete and fully operational ESFS North Gate Guardhouse.

This project shall be designed and built by a single DESIGN/BUILD CONTRACTOR.

The CONTRACTOR may be a single firm or a team of firms that includes registered Architects and Engineers either employed by or subcontracted to the

CONTRACTOR. Licensing jurisdiction of Architects and Engineers of record shall be verifiable under the provisions of Article (7) of the Law No. (19) for the year

2005, Regulating the Practice of Engineering Professions (the “Engineering

Law”) published by the State of Qatar, Ministry of Municipality and Urban

Planning.

The CONTRACTOR shall serve as Architect/Engineer-of-Record, whether the

CONTRACTOR utilizes services of licensed architects and engineers employed by its firm or subcontracts with independent architectural and/or engineering firm(s).

Overview of Engineering Law rules: Pursuant to Article 7 of the Engineering Law, no engineer may practice without enrollment in the “Register of Engineers” and no engineering consultancy may be undertaken without enrollment in the “Register of Local Engineering Consultancy Offices” or “Register of International

Engineering Consultancy Offices”. Enrollment in these three registers is considered as a license to practice in the field of engineering. The CONTRACTOR shall submit proof of Engineer’s registration with the solicitation response.

The CONTRACTOR is encouraged to develop and submit cost savings proposals for innovative design alternatives as the project design evolves. All alternatives must be approved by the CO prior to incorporation into the project.

The CONTRACTOR shall be solely liable for design errors and/or omissions and shall be insured as the A/E firm against design errors and omissions.

The CONTRACTOR shall maintain in accordance with Qatari Law, an Annual Contractors All

Risk Insurance policy covering all civil work projects.

The drawings provided by the GOVERNMENT are to be used for reference only and the

CONTRACTOR shall be responsible to verify all information and include additional items required to provide a complete and fully operational ESFS

North Gate Guardhouse. All construction, delivery, and products must meet the requirements of the project scope and facility management.

The CONTRACTOR shall familiarize him/herself with all material, fabrication, installation and performance criteria, recommendations and standards publications. These publications are found in each Unified Facility Guide Specification (UFGS) section, Part

1 General, 1.1 References.

The CONTRACTOR shall familiarize him/herself with the Al Udeid Air Base Architectural Building and Sign Standards.

2. PROJECT DESIGN/BUILD PHASES AND SUBMITTAL REQUIREMENTS

2.1. Project Phases

2.1.1. Each Project shall be apportioned into four (4) definable phases. Two (2) of which require an NTP be issued by the CO prior to the CONTRACTOR proceeding to subsequent phases. The phases are as follows:

Administrative

The CONTRACTOR shall make application for and receive a base access pass for each member of the Administrative, Design, Consultant, Construction and

Commissioning team member required to provide the GOVERNMENT with a complete and usable facility.

The CONTRACTOR shall coordinate base access for the required personnel with its construction schedule to avoid delays in the Period of Performance (POP).

The CONTRACTOR shall not be permitted to perform tasks of a subsequent phase until all the requirements of this phase have been met, approved by the CO and an NTP has been issued for the next phase.

Design/Materials: NTP Required.

The CO shall issue a NTP for the Design and Long Lead Materials submittals.

The CONTRACTOR shall prepare and submit for review a Construction Document, Shop

Drawing and Product submittal schedule.

Lead times longer than 30 days shall be identified on the submittal schedule and sufficient schedule time shall be granted for their procurement.

The CONTRACTOR shall prepare a design appropriate to the Preliminary (65%) complete

Construction Documents requirements.

The CONTRACTOR shall not be permitted to proceed to the Final (95%) Construction

Document phase until all the requirements of this phase have been met, and approved by the CO.

The CONTRACTOR shall prepare a design equivalent to Final (95%) complete

Construction Documents requirements.

Each design submittal shall be presented in its entirety. Individual drawings and/or discipline specific submittals shall not be accepted.

The CONTRACTOR shall update the Project Schedule reflecting Objectives completed and notify the CO if any projected delays or modification to the schedule are required.

The CONTRACTOR shall not be permitted to perform tasks of a subsequent phase until all the requirements of this phase have been met, approved by the CO and an NTP has been issued for the next phase.

Construction: NTP Required.

The CONTRACTOR shall obtain a Base Civil Engineer Work Clearance Request (AF Form

103) from the CO or designated representative at the pre-construction conference prior to commencement of site work.

The CONTRACTOR shall apply for and maintain active dig permits during excavation activities and when required by the project. The CONTRACTOR shall have a copy of the dig permit present onsite during all excavation activities. If the

CONTRACTOR damages a utility, the CONTRACTOR shall contact the CO or designated representative immediately.

The CONTRACTOR shall obtain a Welding, Cutting and Brazing Permit (AF Form 592) prior to commencement of all hot work and when required as part of the

Statement of Objectives hot work includes, but is not limited to, welding, cutting, brazing operations and the use of tar kettles. The CONTRACTOR shall ensure that controls are in place to protect adjacent work centers as applicable (e.g. UV shielding, local exhaust ventilation, warning signs, etc.)

The CONTRACTOR shall submit their completed AF Form 592 to the CO or designated representative for approval and coordination. The Fire

Prevention office is the POC for all AF Form 592 Hot Work Permits located at Fire Station 1 (B10130).The CONTRACTOR shall update the Project

Schedule reflecting work completed and notify the CO if any projected delays or modification to the schedule are required. The CONTRACTOR shall provide written procedures that are in place to protect adjacent work centers as applicable (e.g. UV shielding, local exhaust ventilation, warning signs, etc.).

The CONTRACTOR shall not be permitted to perform tasks of a subsequent phase until all the requirements of this phase have been met, approved by the CO.

Project Closeout/Post Construction:

The CONTRACTOR shall schedule and perform all inspections, tests, start-up and commissioning operations prior to acceptance of the work by the

GOVERNMENT.

The CONTRACTOR shall make available to the CO all test results prior to the acceptance of the work by the GOVERNMENT.

The CONTRACTOR shall prepare and deliver to the CO a letter of warranty for workmanship and defective materials.

The CONTRACTOR shall prepare and deliver to the CO a complete As-built document package.

2.2. Submittal Requirements

2.2.1. Each Interim Design Submittal shall include:

Design Analysis (See section 2.3)

Manufacturers’ information (See paragraph 2.2.5)

Calculations (See section 2.4)

Drawings (See section 2.5)

Specifications (See section 2.6)

2.2.2. All items required for submission shall be accompanied with a USAF Form 3000 and shall indicate the submittal number as it corresponds to the submittal schedule, content and media. Soft submittals shall be converted to Microsoft Word or Adobe

Portable Format (PDF) and transmitted to the CO by email. Hard submittals (samples or mock-ups) shall be of a size sufficient to determine its material content and color.

Whenever possible, hard submittals shall be accompanied by manufacturer’s literature.

2.2.3. Review Comments: Copies of all previous design phase review comments and the actions assigned to them shall be included with each submission of the design analysis.

2.2.4. Meeting Minutes: The CONTRACTOR shall be responsible for keeping minutes of all meetings, calls and emails with the GOVERNMENT and its representatives. Meeting

Minutes shall be delivered to the Government within five (5) calendar days of the meeting date. The government shall have five (5) calendar days from receipt to either comment or accept the meeting minutes as transmitted.

2.2.5. Manufacturers’ Information: Consists of catalog cuts, manufacturer's safety data sheets (SDS), and color selections for all materials and equipment. Manufacturer’s information shall be included in the Design Analysis (DA) submittal. Manufacturer’s information in the DA may also be used as construction submittals with approval of the GOVERNMENT.

2.3. Design Analysis

2.3.1. The Design Analysis is a written explanation of the project design which is expanded and revised for each submission. The Design Analysis contains a summary of the Basis of Design including building occupancy and the construction classification; also include design criteria furnished by the GOVERNMENT including letters, codes, references, and pertinent design research.

2.3.2. The Design Analysis contains analyses, such as life-cycle cost analyses, of each major building system and material and a constructability analysis. The justification of each major selection and design decision is to be stated clearly.

2.4. Calculations

2.4.1. Bill of Quantities and Design calculations, computerized and manual, are to be included in the Design Analysis. Narrative descriptions of design solutions are to be included as well. Written material may be illustrated by diagrams and sketches to convey design concepts.

2.4.2. The CONTRACTOR shall provide, at a minimum:

Bill of Quantities for Civil, Architectural, Structural, Fire, Plumbing, Heating Ventilation and

Air Conditioning (HVAC), Lighting, Power and all other calculations necessary to demonstrate the design shall function properly.

2.5. Drawings

Drawings will follow the General Provisions for MACC IDIQ paragraph 6.b.

2.6. Specifications

2.6.1. The CONTRACTOR shall provide a Project Manual (Specifications) for each Material and Activity required to install said material.

2.6.2. Only Unified Facilities Guide Specification (UFGS) available at www.wbdg.org are to be used on this project unless otherwise noted. These guide specifications contain notes with design information to the specifier and designer. The A-E shall examine these notes and check the drawings and other submittal data to be sure that they are coordinated with the specifications. SpecsIntact is the preferred software for preparing specifications. Software is available at http://specsintact.ksc.nasa.gov.

Where a specification is not available in UFGS format, CONTRACTOR may use a commercial or in-house specification formatted to comply with the UFGS format.

3. DESIGN / BUILD SUBMITTALS

3.1. Design Submittal Phases

3.1.1. Preliminary Design Submittal (65% Design Submittal) will follow the General

Provisions for MACC IDIQ paragraph 2.b.

3.1.2. Preliminary Design Submittal Requirements:

Design Analysis: See Section 2.3.

Civil: Include Survey, Geotechnical Report and address grading, paving, drainage, utilities and improved earthen pad.

Architectural: Relevant regulations, code analysis, facility use, and construction description.

Structural: Relevant regulations, proposed, basic load design criteria and description of substructure and superstructure.

Building Services (Mechanical): Relevant regulations, design criteria, system descriptions for mechanical, plumbing, fire protection and other systems.

Electrical: Relevant regulations, design criteria, system descriptions for power, lighting, grounding, lightning protection, electrical services.

Communications: Only Outside Plant requirements apply.

Equipment and Material cut sheets and color selections

Specifications: Provide UFGS sections edited with strike out to show what text has been deleted.

Provide Preliminary Design drawings to include but not be limited to the following:

Civil:

Survey: CONTRACTOR shall survey the site to locate all existing conditions on the site.

Site location map and location plan showing geographic location of project relative to existing facilities, roads, streets, etc.

Demolition plans at a legible scale showing quantities, locations and type of materials to be removed and added.

Site plan: All roads, parking, sidewalks and loading zones

Grading plan: showing all topographic and grading information

Utilities Plan: showing connections, routing and capacities of all utilities

Details: all civil engineering details required to complete the installation of the work

Geotechnical Report

Architectural:

New floor plans at a legible scale showing dimensions and functional arrangements of all areas. It shall include exits and utility spaces properly related to exterior access, service areas, etc.

Reflected Ceiling plans: showing all ceiling mounted devices including lighting, fire, mechanical, electrical and communications.

Roof plan

Exterior elevations

Building section in sufficient detail to portray the intended exterior appearance.

Wall sections

Exterior wall details

Interior details: at a minimum include enlarged plans, fixture mounting elevations, and partition details.

Schedules: at a minimum provide an opening schedule listing all doors, windows, openings, louvers and hardware.

Mechanical:

Plans showing features such as locations and capacities of mechanical equipment, heating and cooling loads for each room, and plumbing fixture locations.

Schedules of mechanical equipment at a minimum including HVAC units, fans, and louvers.

Plumbing:

Plans showing features such as locations and capacities of plumbing equipment and devices.

Isometric diagrams of plumbing, sanitary, domestic water, process water, and gasses.

Schedules of plumbing equipment at a minimum including fixtures and other devices.

Electrical:

Plans showing features such as location, capacity and space requirements of major equipment, lighting, power and communications.

Schedules of electrical components at a minimum including lighting, power devices panel schedules.

One line diagrams

Installation Details

Communications:

Plans showing features such as location, capacity and space requirements of major equipment, phone and data outlets.

Schedules of communications components.

One line diagrams

Schedule of Material Submittals: Provide a detailed list of submittals that shall be provided during construction.

Construction Schedule: Provide an updated Construction Schedule.

3.1.3. Acceptance of the Technical Proposal does not imply acceptance of the Preliminary

Design Phase Submittal. CONTRACTOR may be required to revise and resubmit the design concept based on review comments by the GOVERNMENT.

3.1.4. Contractor responses to Government review comments shall be noted in the appropriate location on the Comment Matrix and crossed referenced to the revised drawing which will be clouded and annotated with the corresponding Comment

Matrix item number.

3.1.5. Final Design Submittal (95% Design Submittal):

The Final Design Submittal shall reflect a 95% complete design effort including a signed and sealed Design Analysis, Manufacturers Information, Calculations, Drawings, and

Specifications required to document the work incorporating the Preliminary

Design Submittal Review Comments and Responses.

3.1.6. Final Design Submittal Requirements:

Design Analysis: See Section 2.3

The Design Analysis submitted for review shall be in its final form. The Design Analysis shall include all backup material previously submitted and revised as necessary.

All design calculations shall be included.

All material cut sheets and color selections shall be included.

The Design Analysis shall contain all explanatory material giving the design rationale for all design decisions which would not be obvious to an engineer reviewing the final drawings and specifications.

The annotated Design Checklist shall be included signed by the A/E verifying that each item on the list has been checked.

Drawings

The contract drawings submitted for review shall include the drawings previously submitted which have been revised and completed as necessary. The

A/E is expected to have completed all constructability and coordination checks and have the drawings in a ready-to-construct condition.

The drawings shall be complete at this time, incorporating all design review comments generated by the Preliminary design review.

The drawings shall contain all the details necessary to assure a clear understanding of the work throughout construction.

Specifications

The specifications submitted for review shall be in final form, including all specification sections required for the design.

The identification of all aspects of the project that must be addressed in the Special

Clauses, or Contract Clauses to be used for the proposed project, shall also accompany this submittal.

3.1.7. Acceptance of the Technical Proposal does not imply acceptance of the Preliminary

Design Phase Submittal. CONTRACTOR may be required to revise and resubmit the design concept based on review comments by the GOVERNMENT.

3.1.8. Contractor responses to Government review comments shall be noted in the appropriate location on the Comment Matrix and crossed referenced to the revised drawing which will be clouded and annotated with the corresponding Comment

Matrix item number.

3.2. Construction Submittals

3.2.1. The Air Force (AF) Schedule of Material Submittals Form (FORM 66) shall be provided to the CONTRACTOR upon award of this contract. The provided AF FORM 66 is dependent upon the CONTRACTOR’s proposed systems, materials, and construction processes and therefore should be considered as only a guideline for minimum requirements.

3.2.2. The CONTRACTOR shall prepare and submit a Submittal Schedule for GOVERNMENT review to de-conflict other installation events and construction projects, escort requirements and GOVERNMENT onsite quality control points.

3.2.3. Lead times longer than 30 days shall be identified on the submittal schedule and sufficient schedule time shall be granted for their procurement.

3.2.4. Construction Submittals shall include (but not limited to):

Shop Drawings

Product Data

Samples

Design Data

Test Reports

Certificates

Manufacturer’s Instructions

Manufacturer’s Field Reports

Operation and Maintenance Data

Closeout Submittals

3.2.5. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

3.2.6. Each submittal shall include CONTRACTOR’s, Manufacturer’s or Fabricator’s drawings;

descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties and other such required submittals.

3.2.7. Submittal items from general catalogs shall have the specific item individually identified by highlighting, or arrows. Submittals shall be concise, referenced to codes, and readily identifiable upon initial review.

3.2.8. Material or equipment items for which a capacity, sizing, or rating calculation is required shall be accompanied with detailed technical calculations supporting the submitted material. Units utilized in calculations shall be identical to catalog data provided as part of the material submittal for ready inspection of alignment between the data and the calculated requirement. All input assumptions shall be clearly identified as part of the calculation procedure. Where computerized calculations software is utilized, the input data file along with hand calculations verifying base scenario shall be included with the submittal.

3.2.9. Each Submittal (Final Calculations, Drawings and Specifications) shall be stamped and signed by the registered Professional Engineer responsible for the design.

3.2.10. All items meeting the above criteria shall be submitted for GOVERNMENT review. It is the CONTRACTOR’s responsibility to identify additional items for GOVERNMENT review in writing before construction operations begin or procurement of the specific material, equipment, schedule, or process.

3.2.11. The CONTRACTOR shall make all corrections required by the GOVERNMENT and promptly furnish a corrected submittal in the form and number of copies specified for the initial submittal. After the GOVERNMENT approves a design submittal, the

GOVERNMENT shall not consider any re-submittal for the purpose of substituting materials or equipment unless accompanied by an explanation of why a substitution is necessary and benefits the GOVERNMENT.

3.2.12. If the submittal is not approved, the CONTRACTOR shall revise and resubmit in ten

(10) calendar days. Once the resubmittal is provided, the GOVERNMENT has ten (10) calendar days to review and approve.

3.2.13. The CONTRACTOR shall prepare and submit with each resubmittal a written response matrix. The response matrix shall include the review comment and the

CONTRACTOR’s response including location on drawing where resolution is located.

3.2.14. This submittal procedure shall be followed until the submittal is approved by the

GOVERNMENT.

3.2.15. The CONTRACTOR may propose alternate procedures, methods and /or type of materials; however, alternate proposals must meet the minimum requirements outlined within this SOO and approved by the GOVERNMENT.

3.2.16. All materials shall be new, no refurbished or used materials are allowed without prior

GOVERNMENT approval unless material is provided by the GOVERNMENT.

3.2.17. All construction material (including long lead items), fabrication shop drawings and erection procedures shall have to be reviewed and approved for construction prior to beginning of work unless directed otherwise by the CO.

3.3. As-Built Submittals

3.3.1. As-Built Drawings shall be maintained at the work site at all times and shall record all changes and hidden or subsurface data discovered or emplaced during construction.

All changes that transpired during the contract shall be included on this copy in ink and shall be neat, legible, reproducible and consistent with the drawings’ drafting standards.

3.3.2. The draft As-Built drawings shall be available to the CO during the final inspection.

3.3.3. Provide the completed As-Built Documentation package to the CO within ten (10) days after occupancy by the GOVERNMENT. As-Built Submittals shall be transmitted to the

CO in Digital Format. Any variance from this requirement must be approved by the

CO.

3.3.4. As-Built Submittal shall reflect 100% complete design and construction documentation including a signed and sealed Design Analysis, Manufacturers

Information including Warrantees, Calculations, Drawings, Specifications Operating

Instruction and O&M manuals required to document the Objectives incorporating the

Final Design Submittal Review Comments and Responses and all changes to the work made during Construction.

3.3.5. As-built Drawings will be submitted in Both Portable Document Format (PDF) and

AutoCad (DWG) formats.

3.3.6. See UFGS Section 01 33 00 Submittal Procedures for additional information.

4. PERIOD OF PERFORMANCE

4.1. General

4.1.1. The CONTRACTOR shall provide a recommended total period of performance (POP) for this project in calendar days inclusive of Administrative, Design, and Construction activities with The GOVERNMENT approval.

4.1.2. The CONTRACTOR shall not postpone or interrupt work performance unless official notice is provided by the CO. If a GOVERNMENT employee, other than the CO, directs work stoppage, it is the CONTRACTOR’s responsibility to notify the CO immediately of the name, rank, and organization of the employee directing work stoppage.

4.1.3. The CONTRACTOR shall prepare and submit for approval, a construction schedule recommended total period of performance (POP) for this project in calendar days inclusive of Administrative, Design, and Construction activities if previous construction schedule falls 5% behind the GOVERNMENT approved schedule. Updated construction schedule to include plan to crash schedule at no cost to the GOVERNMENT within 7 days from CO request.

4.2. Review Periods

4.2.1. The CONTRACTOR shall incorporate the GOVERNMENT review periods into their schedule.

4.2.2. Government Review Periods:

Preliminary (65%) Design Submittal Review: Twenty (20) calendar days

Final (95%) Design Submittal Review: Twenty (20) calendar days

Other Submittals: Twenty (20) calendar days

4.2.3. The CONTRACTOR shall perform its own Independent Technical Review (ITR) prior to the submittal of work to the GOVERNMENT for its Review.

5. SCHEDULE

5.1. Format

5.1.1. The CONTRACTOR shall prepare and submit for approval, a Critical Path Method

(CPM) Master Schedule listing all items and activities associated with this project, inclusive of all GOVERNMENT furnished items and information, submittals for major items, long lead procurement activities, drawing revisions and facility shutdowns using a Work Breakdown Structure (WBS) based on the Construction Specification Institute

(CSI) format. All tasks required under the SOO shall be included in the WBS. The

CONTRACTOR shall utilize MICROSOFT PROJECT scheduling software and AF Form

3064, Contract Progress Schedule, to build and maintain the Master Schedule. The

CONTRACTOR shall maintain the same schedule format throughout the contract.

5.2. Minimum Requirements

5.2.1. The CONTRACTOR shall perform planning, scheduling and reporting functions utilizing

Gantt Charts, Critical Path Analysis, Resource Histograms and Look Ahead Schedules.

Items within the project schedule shall have predecessor and successor activities to support a full CPM overview. Items in the schedule shall be resource loaded with the manpower required.

5.2.2. Baseline Schedule: The CONTRACTOR shall save a baseline schedule and show actual start and finish dates for activities verses the baseline.

5.2.3. The CONTRACTOR shall provide a schedule of projected work for approval. The

CONTRACTOR shall bring a proposed progress schedule to the pre-construction conference.

5.2.4. Due to Force Protection concerns at Al Udeid Air Base (AUAB), The CONTRACTOR may experience delays of up to four (4) hours while gaining access to the base. The

CONTRACTOR shall account for such possible delays. All documented GOVERNMENT delays in excess of four (4) hours shall be reviewed with the CO for possible time extensions.

5.2.5. Normal daytime working hours shall be adhered to. Normal hours are from 07:00 hours to 17:00 hours Saturday through Thursday. If the CONTRACTOR wishes to work at night time, on weekends, during recognized Holidays, or during other unscheduled times, they must first get permission from the CO. The CONTRACTOR shall provide a written request to the CO to work outside normal duty hours at least 72 hours in advance, and is not guaranteed as approved.

5.2.6. The CONTRACTOR shall account for Qatari recognized National Holidays (including

National Day and National Sports Day), all US Federal Holidays, and religious holidays

(Eid al Fitr, Eid al Adha, Ramadan, etc.), if expected as non-work days regardless of the start and end dates. The CONTRACTOR understands, and agrees, that the performance period for this contract includes any and all non-productive time attributable to the contractor’s observance of these holidays.

5.3. Sample Schedule

5.3.1. The following is a suggested internal design schedule and is subject to modification by the CONTRACTOR to suit their particular method of operation. Overall time constraints are required and cannot be changed except by contract modification.

Prospective bidders are required to submit a complete schedule for design and construction that meets or exceeds the GOVERNMENT’S overall time goals for each definable project phase.

5.3.2. Design/ Build Schedule :

Contract Award (upon written notification)

Administrative Notice to Proceed

Pre-design Meeting

Design/Materials Notice to Proceed

Preliminary Design Submittal

Submittal Review within 20 days following Preliminary Design Submittal.

Final Design Submittal

Submittal Review within 20 days following Final Design Submittal

Final Corrections

Construction Notice to Proceed

Building Substantial Completion

Testing and Balancing

Final Walk Through

GOVERNMENT Occupancy

As Built Documentation package

Closeout Documents

6. ATTACHMENTS

6.1. Government Furnished Drawings:

6.1.1. List of Design Drawings 11”x17” (PDF FORMAT)

GENERAL

G-0.0 Coversheet, Index of Drawings, and Key Plan

CIVIL

C-1.0 Existing Site Plan C-1.1 Site Plan 1 of 2 C-1.1 Site Plan 2 of 2 C-2.0 Civil Details

ARCHITECTURAL

A-1.0 Proposed Floor Plan A-2.0 Proposed Reflected Ceiling Plan A-3.0 Proposed Building Elevations A-4.0 Proposed Roof Plan & Roof Detail A-5.0 Proposed Door & Room Finish Schedules

MECHANICAL

M-1.0 Proposed HVAC Plan

ELECTRICAL

E-1.0 Electrical Site Plan E-2.0 Proposed Lighting Plan E-3.0 Proposed Power Plan & Detail E-4.0 Proposed Grounding & Lightning Plan

FIRE PROTECTION

FP-1.0 Proposed Fire Protection Plan

TELECOMMUNICATIONS

T-1.0 Proposed Telecommunications Plan