Attmt 7 - DoD SAFE Instructions.pdf

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Attached to
Al Udeid Air Base - Multiple Award Construction Contract
Solicitation number
FA570225R0001
Issued by

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This document is a set of instructions for using the Department of Defense (DoD) Secure Access File Exchange (SAFE) system for submitting solicitation and contract documents to the 379th Air Expeditionary Wing at Al Udeid Air Base. The instructions outline a step-by-step process for requesting and using a secure drop-off link from the Contracting Officer, with key requirements including: emailing the Contracting Officer to request a document drop-off link, ensuring the link is requested at least 24 hours before the solicitation deadline, and understanding that the generated link is only valid for 14 days. Users must encrypt files containing PHP, PII, and FOUO information, and cannot upload classified information to the system.

The detailed instructions cover how to navigate the DoD SAFE web interface, including filling out sender and recipient information, adding files, and using the "Drop-Off Files" button. Important notes emphasize that once files are dropped off, the user cannot send additional documents using the same link and must request a new link if more files need to be submitted. The system is designed to provide a secure method for transferring documents that may be too large or sensitive for standard email transmission to U.S. Air Force personnel.

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Air Expeditionary

Wing

DoD SAFE Drop Off Instructions Attachment 7 6 March 12025

OVERVIEW

• What is DoD SAFE?

• How to Request a Drop Off

• Dropping off Solicitation/Contract Documents

What is DoD SAFE?

• DoD Safe is a secure way to send documents to USAF personnel.

• Many documents are not able to be sent to @us.af.mil accounts, depending on the size or contents of the documents.

*NOTE: IF RESPONDING TO A SOLICITATION, ALL DOCUMENTS

MUST BE SENT TO THE CONTRACTING OFFICER BEFORE THE

SOLICITATION DEADLINE. THE REQUEST FOR THE DROP OFF

LINK MUST BE MADE AT LEAST 24 HOURS PRIOR TO THE

DEADLINE.

How to Request a Drop Off

• First, once you are ready to send documents, email the Contracting Officer requesting a link to drop off documents.

• Once the Contracting Officer sends you this request, you will receive the following email:

Dropping off Solicitation/Contract Documents

• When you receive the email request, click the link and you will be taken to this page.

• From there you will be able to drop off all document for the solicitation/contract.

• *Note: This link will only work for 14 days

Dropping off Solicitation/Contract Documents

• Once you have attached all the files, click the Drop-Off Files button.

• *Note: Once you click the button, you will not be able to send anymore documents using the link you received. If you need to send more documents, you will need to ask for another link.

File details come from the government source that posted it. Updated .