Questions and Answers - 14 Aug 24.pdf

Questions and Answers

1. Are the measurements in the original technical specifications document the same as the measurements of the furniture from the site survey?

a. The measurements stated on the original document are correct. The furniture in the room during the site survey was the old furniture that is being replaced.

2. Are the measurements for the width of three drawer chest and two shelf bookcase may be incorrect if the book case is to be sitting on top of the drawer chest (which per table is smaller)?

a. The bookshelf will be placed on top of the desk and will need to ensure that the desk is wide enough to allow the bookcase to safely sit on top.

3. Are the bed and underbed storage measurements correct?

a. The measurements stated on the original document are correct. The furniture in the room during the site survey was the old furniture that is being replaced.

4. Desk has no drawer but a pull-out shelf for the keyboard. Can you clarify if a drawer is needed or a pull-out tray, and the dimensions?

a. The desk will require an enclosed central drawer directly under the desktop. Pictures attached.

5. Is the headboard a required furniture item?

a. Headboard is NOT a required furniture item.

6. Will there be elevating equipment to transport supplies?

a. The Facility does have a public use elevator for personnel but is limited by weight and potential service outages. Other lifting means for installation/removal must be provided by contractor with the ability to reach European 2nd floor.

7. What storage areas will be available for use during the installation?

a. Dorm Management will provide space for TWO mobile dumpers for the removal/disposal of old items. The space provided will be 2 parking spaces by 5 parking spaces (35.5 feet by 36 feet).

8. Are there restrooms for use by the workers, and if elevators can be used for installation or they must use their own?

a. Removal and Installation crew members will have constant access to public restrooms during the extent of their work hours. Locations will be provided upon their arrival.

b. The Facility does have a public use elevator for personnel but is limited by weight and potential service outages. Other lifting means for installation/removal must be provided by contractor with the ability to reach European 2nd floor.

9. Can the USG confirm the composition of the existing furniture shown during the site visit? Is it also solid wood?

a. The composition of the existing furniture is unknown. It was manufactured approximately 10 years ago under old requirements.

10. During the site visit, a USG representative suggested that the dimensions of the required furniture may have changed. Can the USG confirm when these new dimensions will be published?

a. The dimensions remain the same. Please refer to the answer in question 1.

11. Can the USG confirm that the furniture delivered under solicitation FA568223Q0033 for Building 1422 was also solid wood?

a. 31 CONS Answer: We cannot provide any information with reference to another contract.

12. Should bidders be prepared to offer NDT solutions for each piece of furniture? If not, how will the USG confirm the composition of the delivered furniture?

a. NDT solutions are not required from bidders. However, a visual inspection of the furniture will be conducted upon its arrival before installation will begin.

13. From page 1 of the Technical Specifications document, “Work to be performed on regular working hours Mo-Fri 7:30 through 17:00.” Additionally, page 2 of the Technical Specifications document states, “Total delivery and installation completed between 90-120 days from receipt of order. Installation to be completed within 6 weeks…

…from initial delivery, not to exceed the 120 days from contract award date.” This 90-120 days from receipt of order excludes any potential US or European Federal Holidays. No furniture storage is available on site, so installation will need to begin immediately upon delivery.

a. Can the USG confirm the “90-120 days” requirement is workdays (Monday through Friday)?

i. Correct, the “90-120 days” does refer to workdays (Monday thru

Friday)

b. Without specific clarification how will the USG evaluate different schedules that may use workdays versus calendar days from different bidders?

i. All measurement of time should be given in workdays. 1 week equals 5 days (Monday thru Friday).

c. Can the USG confirm that the “Installation to be completed in 6 weeks” statement means that if all furniture is delivered in 2 weeks, the installation should be completed by the end of 8 weeks?

i. No, total delivery AND installation shall be completed between 90- 120 workdays (Monday thru Friday). The term 6 weeks refer to the 30 days between the 90 and 120 days respectfully. 5 days a week for 6 weeks.

14. Will the delivery and installation be done in a warehouse or in a building? If it is a building, how many floors are in the building?

a. Both delivery and installation will take place in individual dorm rooms located in two different buildings. The building consists of 3 floors (ground, 1st, 2nd).

15. Do you have photos of the furniture that you would like to procure?

a. No, we do not have photos of the furniture we would like to procure.

16. When you refer to the dark oak wood, are you referring to the dark oak color?

a. Where did we refer to the “dark oak wood”?

17. Can you offer HPL wood?

a. No, HPL wood will not be accepted.

18. Will the building will be occupied during removal of the old furniture and installation of the new furniture?

a. Yes, most of the rooms will be occupied during the removal and installation process for the furniture. Dorm Management will ensure that adequate space is available inside the room as well as all personal items have been removed from on top of and inside of all furniture as the removal process is underway.

19. Could you confirm if the contractor shall dispose the old inventory in a storage provided by the Government? Please specify the required packaging material.

a. No, contractors are responsible for the breakdown and disposal of all packing waste generated from the installation of furniture as well as the disposal of old furniture inventory from the rooms.

20. Will temporary storage space be provided for the new furniture by the government? If yes please specify the approximate dimensions of the premise.

a. 31 CONS Answer: Please see answer from question 7 and 13.

21. Is it enough space next to the entrance for 20-ton truck to operate (load and unload items from the buildings)?

a. Yes, adequate space will be provided to maneuver a 20-ton truck from the car park area to near the building. Be mindful that the area around the building is considered a soft-surface and weather could dictate usage.

(ie…heavy rain)

22. Line item № 0001: FOUR DRAWERS UNDER BED STORAGE – could you please provide the size of each drawer?

a. 31 CONS Answer: Please see technical specifications attachment.

23. Line item № 0001 and 0004: FOUR DRAWERS UNDER BED STORAGE and 3 DRAWER NIGHSTAND – please confirm if the drawer’s module and the nightstand shall be with casters?

a. Only the 4 drawers under bed storage require casters.

24. Line item № 0003: 2 shelf book case: please specify if the book case shall be wall mounted or self-standing. Shall the book case have wooden back or shall it remain accessible from both sides.

a. The bookshelf will be placed on top of the desk and will need to ensure that the desk is wide enough to allow the bookcase to safely sit on top unsecured by fasteners or adhesives. Additionally, the bookcase does require to have a wooden backing IAW furniture material specifications.