Solicitation Amendment FA568222Q00010001 SF 30.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

List of Attachments

Miscellaneous text in this section has been modified to:

Attachment 1 PWS Custodial Services 21 December 2021, 26 pages Attachment 2 FAR 52.212-3_Alternate I Offeror Representations and Certifications- Commercial Items, 15 pages Attachment 3 Prohibition Covered Telecommunication Equipment, 1 page Attachment 4 Antimafia Self Certification, 1 page Attachment 5 Prior Experience, 1 page Exhibit 1 Price Schedule Custodial Services 21 December 2021, 7 sheets Appendix A - AFCOLS 01 June 2021, 9 pages Appendix B - Facility Square Meters 01 June 2021, 3 pages Appendix C - Special Facility Operating Hours 01 June 2021, 1 page Appendix D - Contractor Furnished Restroom Supplies 21 December 2021, 1 page.

Instructions, Conditions, & Notices to Offerors or Quoters

Miscellaneous text in this section has been modified to:

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (JUL 2021)

A. To assure timely and equitable evaluation of quotations, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and the identified evaluations factors.

Failure to meet a requirement may result in a quotation being ineligible for award.

Clarification of language used:

This solicitation is a request for quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote", the word "offeror" shall mean "quoter".

The offeror shall provide a written quote (in English) that must address each of the factors listed below.

The offeror shall submit electronic copies of its quotation package via email with the subject line "FA568222Q0001 CUSTODIAL SERVICES AVIANO AB, ITALY" to the following points of contact:

Barbara Cavallin at barbara.cavallin.it@us.af.mil; and Melissa Maurhart at melissa.maurhart.it@us.af.mil no later than the solicitation closing date and time.

The offeror is responsible for verifying that its quotation package was received before the solicitation closing date. Only email submissions will be accepted.

5MB size restriction applies per e-mail - no zipped folders, only PDF.

If sending multiple e-mail, label each e-mail as "1 of X", "2 of X" etc. so that the receipt of all parts can be verified.

Issuance of a Single Contract. Quotations should contain the quoter's technical, prior experience and price terms.

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After the evaluation of quotations, the Contracting Officer may conduct interchanges with one or more quoters of the Government's choice, before issuing any contract. The Contracting Officer will not negotiate with any quoters other than those of the Government's choice and will not use the formal source selection procedures described in FAR Part 15. Quoters may request to the Contracting Officer information on the contract resulting from this solicitation.

Quotation Organization:

The Offeror's quotation package shall consist of four (4) parts. Each respective part shall comply with the following format and page limitations in accordance with the data indicated below. Pages shall be letter or A4 size, Font - Times New Roman or Arial 12 pitch. Pages exceeding the "page limits" will neither be read nor evaluated and may make the quote unacceptable.

Part I: Required Documents - No page limitation Part II: Factor 1-Technical -No more than 25 pages Part III: Factor 2- Prior Experience - No more than 25 pages Part IV: Factor 3- Price - (Solicitation/SF 1449) - No page limitation

1. All information shall be confined to the appropriate Part. The quote shall be prepared clearly and concisely to demonstrate that the offeror has a complete understanding of the requirements. Offerors shall prepare their quotes on the presumption that the Government has no previous knowledge of their capabilities. Quotes will be evaluated only on the information specifically presented in the respective submittals. Quotes shall not merely repeat that works will be performed in accordance with the Performance Work Statement (PWS).

The PWS reflects the objectives of the program; therefore, repeating the PWS without sufficient elaboration will not be accepted. Offerors who submit a generic quote risk receiving unacceptable evaluation.

2. The term "offeror/quoter" means a single firm, a firm with identified subcontractor/s, a soc. coop. (societa' cooperativa), a s.c.a.r.l. (societa' consortile a responsabilita' limitata), a consortium or a joint venture.

3. The cover page of each Part shall include solicitation number, part number, offeror's name, address, Point of Contact (POC), CAGE Code (NCAGE Code) and DUNS number.

B. Each Quotation Part shall contain the below information:

1. Part I: Required Documents If the offeror fails to furnish the below listed documents, it shall be excluded from consideration:

a) Acknowledgement of compliance with all solicitation terms and conditions;

b) Acknowledgement of all solicitation amendments;

c) Completion of the necessary fill-ins and certifications in the provisions and in the on-line Representations and Certifications at www.sam.gov. The offeror shall return the provision FAR 52.212-3 Alternate I, Offeror Representations and Certifications - Commercial Items (Attachment 2: FAR 52.212-3_Alternate I Offeror Representations and Certifications- Commercial Items) along with the quote. For other provisions and clauses in the solicitation, the offeror is required to fill in the solicitation pages that require a fill-in by the offeror;

d) A copy of the Attachment 3 "Prohibition Covered Telecommunication Equipment" duly filled in and signed;

e) Proof of System for Award Management (SAM) registration [see https://beta.sam.gov/content/home for information on SAM registration and annual confirmation (***)];

f) Italian Chamber of Commerce Certificate of Membership: the offeror shall provide with the quote a copy of the Chamber of Commerce Certificate of Membership (Certificato di Iscrizione alla Camera di Commercio) NOT older than ninety (90) days from the solicitation release date. The Certificate shall prove the authority of the firm to operate in the specific business sector of the instant solicitation at Aviano Air Base, Italy. Self-certifications are NOT allowed;

g) Current ISO 9001:2015 certification following the principles of ISO 9001;

h) "Self-Certification for Antimafia Communication": The quote will be provided with the Attachment 4 "Self- Certification for Antimafia Communication" duly filled out and signed;

i) Current Documento Unico di Regolarita' Contributiva (DURC) for host nation offerors, or other equivalent document issued by the foreign competent authorities for non-host nation offerors, certifying the regular

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1596456584U Highlight payment status of the social security contributions due under the competent jurisdiction. This document must not be older than ninety (90) days from the solicitation release date. Self-certifications are NOT allowed;

j) Price and any discount terms.

NOTE: The following applies in the event the offeror is:

(i) either a Prime/main contractor acting with one or more subcontractors,

(ii) or the leader of a pool of entities.

==> As to documents listed under (a), (b), (c), (e) and (j), they shall be submitted by the a Prime/main contractor or by the group leader only;

==> As to documents listed under (f), (g) they shall be submitted EITHER by the prime/main contractor/group leader OR by any of its subcontractor(s)/joint venture partner(s)/members of the pool of entities;

==> As to documents listed under (d), (h) and (i), they shall be provided BOTH by the Prime/main contractor /group leader AND by all its subcontractors/joint venture partner(s)/members of the pool of entity.

2. Part II: Technical

a. The quoter shall submit a resume (in English language) for the Contract Manager, Alternate, and Quality Control Inspector (QC). The resume shall show evidence that the Contract Manager/Alternate and QC Inspector has a minimum of two (2) years of experience in the same position for custodial services in military and/or commercial and/or residential and/or community and/or medical areas and they speak the English language;

b. The quoter shall provide a Quality Control Plan that includes:

b.1. A description of the quoter's inspection system to effectively meet the quality thresholds defined in the Service Summary (SS) in paragraph 2 of the PWS. Description shall include procedures to identify, prevent, and ensure non-performance and continual repeat of defective service do not occur. The description shall include areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, how inspections will be documented, how feedback will be provided to employees, which corrective actions will be taken to remedy unsatisfactory performance, how corrective actions effectiveness will be analyzed and the title and organizational placement of the inspector/s. This should include processes for interfacing with the assigned Contracting Officer's Representatives (CORs);

b.2. An organizational chart (to include proposed manning for all locations) that would support contract performance if awarded the contract and a strategy addressing availability of the Contract Manager, Alternate and Quality Control Inspector, Monday through Friday from 08:00 a.m. to 5:00 p.m. (CET Central European Time) and their availability to be present on site (Aviano Air Base) within one (1) hour from the call by a Government representative;

b.3. An equipment management plan that provides an explanation of the process to ensure that adequate equipment, cleaning products, and consumables are available to enable staff to perform all the required tasks to the standard of the PWS in each facility.

NOTE: If selected for award, the contractor's Quality Control Plan may be incorporated into the contract by reference and will be monitored for compliance on the Service Summary as a performance objective item, and rated accordingly by the Government at the Contractor Performance Assessment Reporting System (CPARS) Department of Defense (DoD) database.

Part III: Prior Experience This part shall contain prior experience information regarding similar contracts. The offeror shall provide contract information of at least two (2) but no more than three (3) relevant projects covering a period of at least one (1) one year, completed or ongoing, within the last three (3) years of the solicitation release date, similar to this acquisition in size, scope and complexity. At least one (1) out of the abovementioned two (2) minimum projects/contracts has to be performed or must be ongoing on the Italian territory and has to be attributable either to the Prime contractor, or to its identified subcontractor/s or to the pool of entities submitting the quotation. If the offeror is a firm with identified subcontractor/s or a pool of entities, at least one (1) out of the two (2) minimum contracts/projects has to be attributable to the Prime contractor or to the lead member of the pool of entities.

The information shall be presented by completing the Prior Experience Form (Attachment 5), one (1) for each

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contract. It is the offeror's responsibility to provide accurate points of contact, current telephone numbers and email addresses for each identified contract.

Part IV: Price

a. Fixed Priced Quotes: the resultant contract will be Firm-Fixed Priced. Multiple awards will not be considered.

Accordingly, quoted prices shall be fixed, and not subject to revision and/or negotiation if selected for contract award. Insert prices for CLIN 0001 through CLIN 4015 for base and all option periods. Insert proposed unit and extended prices after having filled out the excel sheet named Exhibit 1 Price Schedule Custodial Services provided with the solicitation. The quote must be submitted for all items, for Base Year plus four (4) Option Periods. The price for the six (6) months possible extension of services will not be submitted by the offeror. All proposed prices shall be exclusive of taxes and submitted in Euro currency only. Quotes submitted in a currency other than Euro will be rejected. Unit prices shall have no more than two (2) decimals.

b. By submission of its quotation the offeror agrees to hold the prices firm for one hundred eighty (180) calendar days from the solicitation closing date. Failure to meet a requirement may result in a quote not taken in consideration or deemed unacceptable and therefore ineligible for award.

Additional Information:

a. Quotes must be submitted by email only to the 31st Contracting Office NLT 11:00 a.m. (CET Central European Time) 21 January 2022 to the following points of contact:

Barbara Cavallin (barbara.cavallin.it@us.af.mil), and Melissa Maurhart (melissa.maurhart@us.af.mil).

b. Questions must be submitted via email only to the email address mentioned above at paragraph a. no later than 20 December 2021 at 11:00 a.m. (CET Central European Time). All routine questions will be answered during the site visit/pre-solicitation conference. All questions and related answers will be published on beta. sam.

gov before the solicitation closing date.

c. A Site Visit/Pre-Solicitation Conference shall be held on 16 December 2021 at 8:00 a.m. (CET Central European Time), meeting point LVIS Gate, Aviano Air Base, Italy (Localita' Tornielli, 17 - 33080 Roveredo in Piano PN). All interested offerors in order to join the site visit/pre-solicitation conference must submit a written request by email only to the email addresses mentioned above at paragraph a. within 15 December 2021 at 2:00 p.m. (CET Central European Time), indicating company name, company address, first name and last name of a maximum of two company representatives and their cell phone number. Each company representative to access Aviano Air Base needs a valid Identification Document and valid green pass or negative Covid-19 test result.

All prospective offerors are highly encouraged to attend and to inspect the sites where the services are to be performed. In no event shall failure to inspect the sites constitute grounds for an award protest.

(***) Offerors are required be registered in System for Award Management (SAM) database at the time of solicitation submission. If company is not registered in SAM, they may do so by going to SAM web site at https://beta.sam.gov/content/home. Offerors should provide their DUNS number, CAGE code, and confirmation of their SAM registration along with their quote.

For obtaining the DUNS number: https://fedgov.dnb.com/webform.

CAGE Code for U.S. companies: CAGE code will be generated upon completion of SAM registration.

CAGE Code for European companies: https://eportal.nspa.nato.int/AC135Public/CageTool/home CAGE Code for Italian companies: https://siac.difesa.it/Pagine/Area_ditte.aspx.

Please, begin the process as soon as you receive this RFQ in order to speed up the contracting process in the event that you are the winning quoter. A CAGE Code and a DUNS Number can be applied for and can be obtained free of charge.

(End of Addendum to FAR 52.212-1)

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Evaluation Factors for Award

Miscellaneous text in this section has been modified to:

ADDENDUM TO FAR 52.212-2 Evaluation-Commercial Items (Oct 2014)

This acquisition evaluation will be accomplished in accordance with FAR Part 12 Commercial Items and FAR13.5 Simplified Acquisition Procedures for Certain Commercial Items.

Comparative evaluations will be utilized whereby the Government will compare all quotes that meet the minimum requirements as defined in Addendum to 52.212-1 and 52.212-2. The Government will select an awardee whose quote is considered the most advantageous to the Government. Therefore, the Government reserves the right to select an awardee that provides benefit to the Government exceeding the minimum standards, but is not required to do so. In accordance with the procedures stated in FAR 13.106-2, the Government will award a firm fixed price contract resulting from this solicitation to the responsible quoter whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. Before awarding, the Government will make a responsibility determination by analyzing whether the apparent successful offeror complies with the requirements of FAR Subpart 9.1, including:

- Adequate financial resources or the ability to obtain them;

- Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

- Satisfactory record of integrity and business ethics;

- Necessary organization, experience, and skills or the ability to obtain them;

- Necessary equipment and facilities or the ability to obtain them; and

- Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

The following factors shall be used in a comparative evaluation and they are of equal importance:

Technical, Prior Experience, Price.

1) Technical The Government will evaluate if the quoter is able to demonstrate the necessary level of technical capability to manage the project of this solicitation.

In order to do so, the offeror shall provide:

a. A resume in English language for the Contract Manager, Alternate and Quality Control Inspector showing each one at least two (2) years of experience in the same position in managing custodial services performed in military and/or commercial and/or residential and/or community and/or medical areas and their capability in speaking the English language.

b. A Quality Control Plan which shall showcase the offeror's inspection system capability in effectively providing and meeting the quality thresholds defined in the Service Summary (SS) in paragraph 2 of the PWS.

b.1 Description shall include procedures to identify, prevent, and ensure non-performance and continual repeat of defective service do not occur. The description shall include areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, how inspections will be documented, how feedback will be provided to employees, which corrective actions will be taken to remedy unsatisfactory performance, how corrective actions effectiveness will be analyzed and the title and organizational placement of the inspector/s.

This should include processes for interfacing with the assigned Contracting Officer's Representatives (CORs);

b.2 An organizational chart (to include proposed manning for all locations) that shows: 1) How the company organizational structure shall support the contract performance in case of award; 2) The offeror's strategy to address the availability of Contract Manager, Alternate and Quality Control Inspector, Monday through Friday from 08:00 a.m. to 5:00 p.m. (CET Central European Time) and their availability to be present on site within

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one (1) hour from the call made by a Government representative;

b.3 An equipment management plan that shall showcase the capability of the contractor in ensuring adequate availability of equipment, cleaning products, and consumables to enable its staff to perform all the required tasks to the standard of the PWS in each facility.

2) Prior Experience In evaluation of this factor the Government will determine if the offeror did submit information for at least two

(2) but no more than three (3) similar contracts/projects covering a period of at least one (1) year, completed or ongoing satisfactorily within the last 3 years from the issue date of subject solicitation, demonstrating that the offeror provided services relevant to those required to this acquisition. Relevant performance includes but is not limited to contracts/projects for similar services in term of size, scope and complexity, conducted in military and /or commercial and/or residential and/or community and/or medical areas. At least one (1) out of the abovementioned two (2) minimum projects/contracts has to be performed or must be ongoing on the Italian territory and has to be attributable either to the Prime contractor, or to its identified subcontractor/s or to the pool of entities submitting the quotation. If the offeror is a firm with identified subcontractor/s or a pool of entities, at least one (1) out of the two (2) minimum contracts/projects has to be attributable to the Prime contractor or to the lead member of the pool of entities.

3) Price The contract will be a Firm Fixed Price and the reasonableness of the quotation will be determined on the total price provided for this solicitation.

All prices quoted will be determined by multiplying the quantities by the proposed unit price for each Contract Line Item Number (CLIN) to confirm the extended amount and the total amount. The total evaluated price (TEP) will include all line items (CLINs) plus the 50% of the final option period price, as referenced in clause FAR 52.217-8, to reflect the price of a maximum six month extension. Quoters should give the best available pricing to the Government for each CLIN in arriving at the most competitive price. Additionally, as this requirement is commercial and will result in a "firm-fixed-price" a comparison of quoters' total price will satisfy the requirement for price analysis, in determining the price fair and reasonable. The Government may determine that a quote is unacceptable if the prices are significantly unbalanced or unrealistically low because this is considered a performance risk. Price analysis is the process of examining and evaluating a proposed price to determine if it is fair and reasonable, without evaluating its separate cost elements and proposed profit. The contracting officer may use various price analysis techniques and procedures to ensure a fair and reasonable price.

The option(s) and the Government Evaluation of the options shall not obligate the Government to exercise any of the options.

The Government may exercise the option for extension of services under FAR Clause 52.217-8 at the end of any performance period (Base or Option Periods).

IMPORTANT NOTE: The evaluation factors listed above are of equal importance.

(End of Addendum to FAR 52.212-2)

FA568222Q00010001

APO AE 09604-6102

UNIT 6102 BOX 140

APO, AE 09604-6102

UNITED STATES

BARBARA CAVALLIN, Email: barbara.cavallin.it@us.af.mil Telephone: 632-7987

Email: melissa.maurhart.it@us.af.mil Telephone: 632-4318