Answers_to_Questions_27_Oct_2017.pdf

# Received Response Question Answer 1 20‐Oct‐17 23‐Oct‐17 Is a building permit required from the local commune, or is this not required on base?

No local community or base building permit required for these facilities. Architect / Designer / Engineer of Record must certify building meets Italian Laws, Regulations, and Norms.

2 20‐Oct‐17 23‐Oct‐17 Is a structural permit from the genio civile required, or is that handled locally on base?

No local community or base building permit required for these facilities. Engineer of Record must certify building meets Italian Laws, Regulations, and Norms.

3 20‐Oct‐17 23‐Oct‐17 Is a fire permit from the local fire department required of is that handled locally on base?

No local community or base building permit required for these facilities. Engineer of Record must certify building meets Italian Laws, Regulations, and Norms.

4 24‐Oct‐17 25‐Oct‐17 Can you please send Attachments 6 & 7 referenced on page 52 of the solicitation

Attachment 6 and Attachment 7 have been attached through Amendment#1 to the Solicitation

5 24‐Oct‐17 25‐Oct‐17 Item number 5 on page 48 of the solicitation.

What additional product data do you need that is not part of items 6, 7, 8 and 10 Is the layout different than item 9?

What do you mean by 'Location Map'

Item 5 includes Product Data, Layout, Location Map, Floor Plan.

Product Data includes but is not limited to the descriptive characterisitcs of the temporary facilities architecture, structure, MEP systems, utility requirements, Italian / EU compliance, etc.

Layout is similiar to the floor plans , but does not require dimensions that Floor plans showing interior layout for approval require. This layout is to support the Location Map in terms of building orientation.

Location Map is a Site Plan for where the facilities are located to ensure agreement on how the layout of the buildings are related to each other and the site.

6 24‐Oct‐17 25‐Oct‐17 For Item #11 on page 49 of the solicitation, what certificates do you need for the plants?

All utilities are required to have their certificates of compliance, based on the Italian laws, regulations, and norms, to be obtained and provided to the base.

7 24‐Oct‐17 25‐Oct‐17 For Item #13 on page 49 of the solicitation, what O&M manuals would be required for plants?

For all utilities, contractor is required to provide site plans and maintenance manuals for each of the systems installed. Site plan must contain quantities of each system component installed

8 24‐Oct‐17 25‐Oct‐17 Reference PWS, par. 1.1 Temporary Office and Storage Facilities Services Overview. “The Contractor shall provide temporary facilities along with the necessary utilities and equipment including but not limited to water, sanitary waste, electricity, communication, and HVAC.” Please clarify: will the Contractor be responsible for utility consumption bills during the leasing period?

The Contractor will not be responsible for any utility bills during the installation, lease, or demobilitzation of the temporary facilities

9 24‐Oct‐17 25‐Oct‐17 Reference PWS, par. 1.1 Temporary Office and Storage Facilities Services Overview. “The Contractor shall provide temporary facilities along with the necessary utilities and equipment including but not limited to water, sanitary waste, electricity, communication, and HVAC.” Could the Government provide a detailed list of the required utilities and equipment?

The required utility connections both permanent and temporary are listed in the Performance Work Statement as provided in the Solicitation. The contractor shall provide the equipment they deem necessary to complete this installation on time.

10 24‐Oct‐17 25‐Oct‐17 Reference PWS, par. 1.1 Temporary Office and Storage Facilities Services Overview. “In addition, Contractor must provide for smoke detection devices with audible/visual alarms”. Please clarify whether the Fire Alarm System has to be connected to the Fire Department Control Room through Monaco Transceiver or not.

No connection to the Fire Department through any Monaco devices is required for the temporary facilities

11 24‐Oct‐17 25‐Oct‐17 Reference PWS, par. 2.0 Service Summary (SS) and 7.0 Maintenance and Repair of Temporary Facilities. Please confirm Emergency response time from notification.

Emergency response times are included in the PWS 7.0 Maintenance and Repair. Note the PWS states, among other items, the following for clarification only, "Maintenance or repairs shall be completed within 72 hours of notification for all maintenance requests. For emergency repair items, Contractor shall maintain or repair as required to prevent future or additional damage within 24 hours."

12 24‐Oct‐17 25‐Oct‐17 Reference PWS, par. 3.1 Utility Installation (Permanent) and subparagraphs. Please provide occupancy data, how many end‐users are expected to utilize these temporary facilities daily and for how long? Are end‐users going to have shift work or are they scheduled to work only during duty hours?

Anticipate 100 persons to utilize the facility daily during regular duty hours. Anticipate 10 persons to utilize the facility in three (3) 24‐hour shifts, a total of 3 persons per shift plus 1 swing person.

13 24‐Oct‐17 25‐Oct‐17 Reference PWS, par. 7.0 Maintenance and Repair of Temporary Facilities. “Access to Base must be coordinated immediately after notification to ensure escort will be available at the time the Contractor arrives at the Base”. In order to be able to respond to emergency calls IAW contract requirements, would the Government consider providing 24/7 Base passes to the Contractor?

During emergency / maintenance a POC will be provided only requiring minimal notification. This requirement is to set the contractor's response time not to dictate the government's ability to provide escorts or access. The Contractor will not be held responsible for Government delays during emergency / maintenance period as long as the Contractor remains available during this time.

14 24‐Oct‐17 25‐Oct‐17 Reference PWS, par. 10.3 Escort requirement and restricted areas. This paragraph seems to be in conflict with the mission of this project. How can the Contractor be compliant with the requirements call‐in and emergency call‐ in maintenance and repairs if escort requests are needed 28 days in advance to have access to the place of performance? Please clarify.

the 28 day escort requests are required for construction only. During emergency / maintenance a POC will be provided only requiring minimal notification. This requirement is to set the contractor's response time not to dictate the government's ability to provide escorts or access. The Contractor will not be held responsible for Government delays during emergency / maintenance period as long as the Contractor remains available during this time.

15 24‐Oct‐17 25‐Oct‐17 Reference Addendum to 52.212‐1, par. A, page 51 of 56.

Please confirm that all the documents listed 1 through 14 have to be enclosed in the proposal package.

In accordance to Amendment#1 you have to submit with the proposal package the documents that go from no.1 through 6. Please, refer to the revised PWS for the documents that must be submitted 10 days within the contract award date.

16 24‐Oct‐17 25‐Oct‐17 Reference Addendum to 52.212‐1, par. A.3, page 51 of 56.

Could the Government please clarify what kind of documentation has to be provided to prove good standing and license to operate a business at Aviano AB?

This part has been changed through Amendment#1. The documentation is the following:

"Documentation proving good standing and license to operate in the same business sector of this project work scope" (e.g. Chamber of Commerce Certificate).

17 24‐Oct‐17 25‐Oct‐17 Reference Addendum to 52.212‐1, par. A.5 through A.8, page 51 of 56. Please clarify if the offeror must submit product data, plans and engineering drawings with the proposal package.

In accordance to Amendment#1 you have to submit with the proposal package the documents that go from no.1 through 6. Please, refer to the revised PWS for the documents that must be submitted 10 days within the contract award date.

18 24‐Oct‐17 25‐Oct‐17 Reference Addendum to 52.212‐1, par. A.9 and A.10, page 51 of 56. The type of documentation herein stated, requires a complex project design phase. Please confirm this documentation must be enclosed to the proposal package.

In accordance to Amendment#1 you have to submit with the proposal package the documents that go from no.1 through 6. Please, refer to the revised PWS for the documents that must be submitted 10 days within the contract award date.

19 24‐Oct‐17 25‐Oct‐17 If the response to Q18 is yes, will the Government consider to extend the proposal due date of 15 days at a minimum?

IAW Solicitation FA568218R0002, Offer Due Date 04:00 PM 06 NOV 2017 is extremely short and will not allow producing all the required documentation (technical and administrative) with the proposal package.

No extension of the proposal due date will be provided

20 24‐Oct‐17 25‐Oct‐17 Reference Addendum to 52.212‐1, par. A.11 through A.14, page 51 of 56. The type of documentation herein listed is project CLOSEOUT documentation. Please confirm this documentation must be enclosed to the proposal package;

it seems not feasible to produce CLOSEOUTS before performance.

These must be provided during closeout after initial installation of the utilities prior to the lease portion of the work.

21 24‐Oct‐17 25‐Oct‐17 Reference Addendum to 52.212‐1, par. A.14, page 51 of 56.

Please explain how POS can be provided at submission of our offer. Safety Plans are normally provided only after award or NTP and after receipt of PSC from client. Please clarify.

Item 14 is to be provided by the contractor after award.

22 24‐Oct‐17 25‐Oct‐17 Reference Factor 2 – Technical, 3. Experience, page 52 of

56. Attachment 6 “Experience Overview Sheet” and Attachment 7 “Experience Information Sheet” are missing and not enclosed in the Solicitation package. Please provide both Attachments (6 & 7)

Attachment 6 and Attachment 7 have been attached through Amendment#1 to the Solicitation

23 24‐Oct‐17 25‐Oct‐17 Reference Addendum to 52.212‐1, par. E.4, page 53‐54 of

56. Please confirm that hard copies of the proposal are not mandatory.

No hard copies are acceptable, submissions must be CD/DVD or email

24 24‐Oct‐17 25‐Oct‐17 Please provide the duration (the Period of Performance) of the construction/installation phase of the temporary facilities, neither the scope of work nor the supplies/services section indicate it.

All construction and installation must be completed by 1 May 2018.

25 24‐Oct‐17 25‐Oct‐17 Please clarify if in the substation where will be connected the power feeder lines for the temporary facilities there are available circuit breakers and enough available power supply.

There are is adequate power supply at the existing substation. Contractor will have to verify that existing circuit breakers are functioning and provide any additional breakers if power requirements are above the available supply. Contractor to verify on site during design phase.

26 24‐Oct‐17 25‐Oct‐17 Please clarify if the SIPR cabinet shall be Safe Rack or Standard Type. If it shall be Safe Rack please clarify if it shall be supply by Government or by contractor.

Standard rack is acceptable and to be provided by the contractor.

27 24‐Oct‐17 25‐Oct‐17 Please clarify if the SIPR FO cables shall be routed through PDS secure conduits or if PVC standard conduits could be accepted.

PVC conduit is acceptable.

28 24‐Oct‐17 25‐Oct‐17 Please clarify if the SIPR FO connectors shall be installed in High Security Drop Boxes or if standard boxes could be accepted.

Standard drop boxes are acceptable.

29 24‐Oct‐17 25‐Oct‐17 Will the Government issue a NOTICE TO PROCEED after award?

No, the government will not.