31_CONS_Custodial_Brief.ppt

31st Contracting Squadron Pre-Proposal Conference Base Wide Custodial Services, Aviano AFB, Italy 14 March 2017

Pre-Proposal Agenda

Welcome and Introductions U.S Gov’t Procuring Activity – 31st Fighter Wing Contracting Squadron (31CONS/LGCB)

Points of Contact for Interested Vendors:

Melissa Maurhart and Ivana Barac

Contracting Officer:

Gregory W. Harris

U.S. Gov’t Requiring Activity: 31CE/CEOES

Briefing Objective Allow vendors an opportunity to gain a comprehensive understanding of the requirement, and how to effectively propose for consideration of contract award.

Ground Rules Questions shall be recorded and answered collectively in an open forum at the end of this presentation.

Clarifications regarding any requirement of the RFP may be asked during this conference.

All Q&A presented during this brief will be addressed and posted to Federal Business Opportunities (FBO) website at https://www.fbo.gov/ Any changes to the RFP leading up to the due date for proposals (Thursday, 3 April 2017, 16:00 Local Time) will be formally amended & posted to the FBO website.

General Contracting Terms Requirement – Base Wide Custodial Services, Aviano AFB, Italy RFP – Request for Proposal (i.e. solicitation, tender) PWS – Performance Work Statement (description of work) CLIN – Contract Line Item Number CLAUSES – RFP/Contract Terms and Conditions FAR – Federal Acquisition Regulation (Governing Acquisition policy/procedure). Also includes DFARS & AFFARS DoD – United States Department of Defense CO – Contracting Officer Offeror – Vendor, Contractor Proposal/Offer – Written proposal by a vendor/contractor PoP – Period of Performance COR - Contracting Officer’s Representative (for Quality Assurance)

Project Overview The Contractor shall provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Custodial Services at various, geographically separated locations, all parts of Aviano AFB, Italy, in accordance with (IAW) the Performance Work Statement (PWS) and Air Force Custodial Standards (AF COLS).

Project Overview Anticipated award notification:

30 June 2017 Transition Period:

1 September 2017 – 30 September 2017 Proposed Period of Performance:

1 September 2017 – 31 August 2022 Base period of performance is 12 months:

1 October 2017 – 30 September 2018 Fourth (4th) option period (11 months):

1 October 2018 - 31 August 2022

Vendor Resources for Proposing In accordance with Federal Acquisition Regulations, prospective companies wishing to do business with the U.S. Air Force must:

register in the SAM (System for Award Management) system.

Register via the Internet: https://www.sam.gov/ Any problems? Call the SAM Help Desk International Desk: 001-334-206-7828

Obtain a DUNS (Data Universal Numbering System) number.

Request via the Internet: www.dnb.com Can be provided over the phone.

Obtain an NCAGE (North Atlantic Treaty Organization Commercial and Government Entity) code Request via the Internet: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx Both, DUNS and NCAGE, can be obtained during SAM registration process

Federal Business Opportunities (FBO) https://www.fbo.gov/

Set up email notifications;

Pre-solicitation notices Solicitation notices From the FBO home page, click on "Vendor Notification Service." Click on the subscription option desired and follow the instructions

Contractual Requirements Firm-Fixed Price Requirements Contract Pricing – Complete the Price Worksheet Period of Performance:

30-days Phase in period (1 Sep 2017 – 30 Sep 2017) 1-year Base period plus Four option periods 1 October 2018 – 30 September 2019 1 October 2019 – 30 September 2020 1 October 2020 – 30 September 2021 1 October 2021 – 31 August 2022

Key Clauses – Base Pass Procedures

List of Contract Sections - Solicitation Requirements RFP - Deliveries or Performance Periods

RFP - Contract Clauses

RFP - Representations, Certifications and Other Statements of Offerors

RFP - Addendum to FAR Clause 52.212-1 - Instructions, Conditions and Notices to Offers; What is required in a proposal RFP - Addendum to FAR Clause 52.212-2 - Evaluation Factors for Award; How proposals will be evaluated

RFP – Front Page SF1449 Complete blocks 12, 17a., and 30a. b. & c.

RFP – CLIN Schedule

FFP

FY18 Custodial Services - to cover all aspects of Prestige Facility Cleaning as identified in the Performance Work Statement. Partial payments are authorized for services received and accepted by the government.

For price details, see Attachment #1 Price Worksheet FOB: Destination

MAX

NET AMT

Service Delivery Summary

Quality Control/Quality Assurance

Special Requirements

a. Child Development Center(s)

b. Fitness Centers

c. Youth Center

d. School Age Program

Negative Past Performance Evaluation

RFP – Addendum to FAR Part 52.212-1 - Instructions, Conditions and Notices to Offers Addendum to FAR Part 52.212-1- What is Required?

Proposal Preparation Instructions & General Info

Proposals shall consist of 2 Parts entailing factors of:

PART I – Price PART II – Technical Capability

i. Transition Plan

ii. Contractor’s Quality Control Plan

Proposal Preparation/General Instructions:

Proposals should contain the offeror’s best terms from a Price and Technical standpoint.

Failure to meet a requirement, or address key aspects of any evaluation factor, may result in not being considered for award.

Proposal instructions – page limitations/sizes, delivery

The Government may or may not conduct discussions to allow proposal revisions – Submit your best offer!

PART I – PRICE PROPOSAL

All pricing must be submitted on the Attachment 1 - Price Worksheet

All pricing submitted in Euro (EUR), have to remain valid for at least 180 days, have no more than two decimal places, and contain the base and option years.

Contract Type: Proposed pricing by vendors shall be firm-fixed, and not subject to revision and/or negotiation if selected for contract award.

PART II – TECHNICAL CAPABILITY PROPOSAL

i. Transition Plan – Items a) and b)

ii. Contractor’s Quality Control Plan – Items a) through g)

RFP – Addendum to 52.212-2 Evaluation Factors for Award How proposal factors will be evaluated

Price (Factor I) – Evaluated to assess if proposal pricing is balanced, reasonable, and complete.

A price for the six-month extension authorized by 52.217-8, Option to Extend Services, will be added to the total of the extended amount of all CLINS. The price for the six-month extension will be calculated using 50% of the total extended price for the last twelve-month period (CLINs 4001-4025). Evaluation of this option period will not obligate the Government to exercise the option.

How proposal factors will be evaluated

Technical (Factor II) – Evaluated to assess whether or not an offeror can acceptably meet all requirements of the PWS. End result is an Acceptable or Unacceptable rating (e.g. Pass or Fail). An unacceptable/failed rating of any technical sub-factor, will result in an overall, unacceptable technical rating.

How proposals will be evaluated – After all factors of all proposals have been evaluated:

Of those offerors found technically acceptable, an award selection will be made to the lowest priced technically acceptable proposal, after determination of contractor’s responsibility and price reasonableness.

Questions?