KISS Industry Week Questions and Answers.xlsx
XLSX spreadsheet 43 KB Posted
- Solicitation number
- FA5613KISS-IW
About this file
This document contains questions and answers related to a federal contract opportunity called the Kaiserslautern Installation Support Services (KISS) Multiple Award Contract (MAC). The KISS MAC is an Indefinite Delivery Indefinite Quantity (IDIQ) contract for various support services, including facility, real property, and real property installed equipment maintenance, grounds maintenance, custodial services, and housing maintenance. The contract will support the 86th Civil Engineer Group within the Kaiserslautern Military Community. Key details include:
The government is planning an industry week event on May 13-17, 2024 to gather feedback on the Performance Work Statement and understand industry capabilities. One-on-one meetings with the government will also be available. The IDIQ contract award is anticipated in 2025. The contract will likely be a firm-fixed price vehicle, with task orders issued for specific service domains. Small business set-asides do not apply since this is an overseas requirement. The government has not determined the number of awards yet. Incumbent information and a tentative list of existing contracts expected to transition to KISS are provided.
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Other files
| File | Type | Posted |
|---|---|---|
| Industry Week Briefings.pdf | ||
| KISS INDUSTRY WEEK Agenda_ Final 10 May.pdf | ||
| Grounds T.O. Draft PWS.pdf | ||
| Custodial T.O Draft PWS.pdf | ||
| Housing Maintenance T.O. Draft PWS.docx | DOCX document | |
| Husterhohe T.O. Draft PWS.pdf | ||
| KISS Industry Week Registration.pdf | ||
| 2024_86 CEG KISS Agenda Preliminary.pptx | PPTX presentation |
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Sheet1
| Kauserlatuern Instlallation Support Services Request For Information (RFI) Question and Answers | |||
| Question | Answer | ||
| 1 | Has USAF decided how many awards it may make? | Number of awards has not been decided but will be determined based on market research results. | |
| 2 | Has USAF decided if the opportunity will be unrestricted or include some type of small business set-aside? | Opportunity will be unrestricted since Small Business does not apply overseas. | |
| 3 | What is the anticipated funding ceiling for this MAC? | ||
| 4 | How many contracts does the USG intend to award? | See answer to Question #1. | |
| 5 | Will the USG award task orders (TOs) by functional area (for example: an individual TO for Custodial work, an individual TO for Housing Maintenance work, or an individual TO for RPIE maintenance)? | The Government intends to award task order(s) by functional area. Task orders could result in one or multiple in each of the functional areas pending market research results. | |
| 6 | Does the USG prefer local German companies possessing Handwerskammer registration? | ||
| 7 | Since this appears to be a new MAC consolidating existing, stand-alone contracts, it would be very helpful for industry if you could provide a list of those existing contracts that are anticipated to move to KISS as eventual task orders. For example, we assume that current contract FA5613-19-D-A001 held by Vectrus would become a KISS task order (or multiple task orders) under the Housing Maintenance domain? Even a tentative list of existing contract numbers, incumbents, and periods of performance that are being considered for consolidation under KISS would be very helpful for industry planning and preparation. | The following contracts are potential task orders under the KISS effort: FA5613-18-D-0001 (GEG GEBAUDEDIENSTE GMBH), FA5613-21-D-0002 (GaLa-Bau G. Schumacher GmbH), FA5613-19-D-A001 (Vectrus Systems Corporation), W564KV22D0001 (Vectrus Systems Corporation) | |
| 8 | Attachment 1, KISS Draft PWS states on page 5, “...This contract is available for use by 700th Contracting Squadron. The initial locations are primarily RAB, Vogelweh, and Husterhoe. Additional GSUs could be added via task order(s).” It further states on page 17 under paragraph 4.2.3. Custodial Services, “Base hours of operation are Monday through Friday, 07:00A.M. to 17:00P.M., for the KMC, GK, and Spangdahlem AB.” Question: The Geilenkirchen and Spangdahlem AB areas are typically handled by the 52nd Contracting Squadron. Please clarify/confirm if the locations where services will be required may include Geilenkirchen, Spangdahlem and other Geographically Separated Unit (GSU) areas normally serviced by the 52nd CONS. | ||
| 9 | The RFI document states on page 2, “Responses should be submitted in Microsoft Word compatible format and are due no later than 23 February 2024, 2:00PM CET.” | ||
| Question: Do answers to the Excel spreadsheet (Attachment 2) labeled Market Vendor Research questions also need to be transferred to a Microsoft Word compatible format or should the vendor answer the questions in the Excel spreadsheet and submit as an attachment? | Answers to the Excel spreadsheet (Attachment 2) labeled Market Vendor Research questions do not need to be transferred to a Microsoft Word compatible format. Vendors should answer the questions in the Excel spreadsheet and submit as a seperate attachment. | ||
| 10 | Question: Is this a rebid/recompete of a previous contract and if so, what is that contract number, which companies was it awarded to, and what subsequent task orders were awarded including award amount? | ||
| 11 | Question: Can the government provide historical workload data by domain? | ||
| 12 | Question: What is the anticipated solicitation (Master Contract) release date? | ||
| 13 | Question: What is the expected Period of Performance dates? | ||
| 14 | Question: Will there be site visits authorized for the various areas supported by this contract and when would they most likely occur? | The government will authorize site visits pending market research response. | |
| 15 | Paragraph 1.7. Key Positions of the draft PWS states, “Key positions will be identified at the task order level. The contractor is to supply qualified personnel resulting in continuity of personnel and minimizing turnover is critical. The contractor must have all personnel on the job at task order start. The contractor is to advise the COR at least two weeks prior to any vacancies/ turnover. At no time should vacancies impact the mission.” | ||
| Question: Please confirm that the two-week notice to the COR for any vacancies/turnover only applies to key personnel identified in the TO. | The two-week notice to the COR for any vacancies/turnover only applies to key personnel identified in the Task Order. | ||
| 16 | Paragraph 1.12. Contractor Personnel Administration of the draft PWS states, “The Contractor shall provide for the management and support of personnel. This includes, but is not limited to: providing for employees during designated Government non-business days or other periods where Government offices are closed; Training of employees (to include initial and refresher training); making necessary arrangements for employees required to travel in support of the TO; supporting personnel co-located with additional resources, expertise, advice; providing the necessary infrastructure to support tasks to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely manner (time keeping, leave processing, pay, emergency needs); and providing facility and staff security requirements.” |
Question: Is the government directing that these internal contractor employee support requirements be satisfied by company admin/management personnel in country (Germany) or can this be accomplished by company admin/management personnel (except Program Manager/Key Personnel) at the company headquarters outside of the country?
| 17 | Paragraph 1.18. Kick-Off Meetings of the draft PWS states, “The Contractor shall attend all kick-off meetings with the customer representative, COR, Contract Specialist, and the CO responsible for award and administration of the Task Order. All kick-off meetings will occur within 5 business days of TO award, or sooner as dictated by the Task Order requirement.” | |
| Question: Are these meetings conducted virtually or in-person? | Kick-off meetings can be held either virtually or in-person. This will be determined by the Government and Contractor at the time of award. | |
| 18 | Services Summary #2 (SS 2) on page 12 of the draft PWS states, “The Contractor maintains a stable workforce without disruption of service and eliminates the need for the Government to expend resources to retrain and re-orient new Contractor personnel.” The only training referenced in the draft PWS can be found in paragraph 4.23. Environmental Requirements. The last sentence in this paragraph states, “…Examples of classes are: Building Manager, Hazardous Material Management Program, Hazardous Waste Accumulation Site/Initial Point Management, Environmental Compliance Assessment Management Program, Pollution Prevention Program and Storm Water Seminar.” |
Question: Please confirm this is the only training/orientation required and confirm that attendance at these classes is considered work and chargeable hours to the government.
19 Paragraph 4.29. Logistics Support of the draft PWS states, “Many services and facilities are available at the installations serviced by the contractor. The use of these services and facilities by authorized contractor personnel shall be in accordance with the Status of Forces Agreement (SOFA).”
Question: Will logistical support and SOFA authorization be awarded under the Master Contract and/or task orders for the Program Manager and Key Personnel?
20 Who is the current incumbent (if any) related to the sources sought?
| This is a first-time effort. Therefore no current incumbent. | ||
| 21 | What is the incumbent's current project/job/contract number? | |
| This is a first-time effort. Therefore no current incumbent. | ||
| 22 | Is the agency open to placing the prospective requirement into the 8(a) program? | No, since Small Business does not apply overseas. |
| 23 | My question is: What part of the PWS Scope, if any, would require US citizens with security clearances? | |
| PWS Para 4.6. mentions a Contract Security Classification Specification (DD Form 254) which is normally issued at contract award to the contractor(s) outlining security clearance level requirements (Secret, Top Secret, Top Secret – Secure Compartmentalized Information, etc.) for part or all of a workforce. The requirement to provide cleared maintenance services would be of interest to M.C. Dean and would likely lead to our responding to the RFI. We work very well to maintain the EUCOM and USAREUR-AF Mission Command Centers and could perhaps do the same for USAFE-AFAFRICA on Ramstein as well as for other tenants on Air Force bases in Europe with security requirements. |
Custodial
| Kaiserslautern Instlallation Support Services (KISS) Industry Week - Questions and Answers | |||
| Question | Answer | ||
| 1 | Special CDC requirements? | Yes, Task Order (T.O.) PWS will dictate requirements | |
| 2 | Emergency deep cleaning services? | Yes, as mentioned in the T.O. PWS as needed | |
| 3 | Headquarters Building: | ||
| 4 | Limited access? Will after hours access be available to clean the building? | Potential limited access, after hours access will be limited, both will have to be cordinated with facility manager | |
| 5 | Are you going to publish the low-level and high-level cleaning standards? | Yes, Task Order PWS will dictate requirements | |
| 6 | Is the 5 days a week just for the bathrooms or does that include the trash? | Bathroom cleaning and trash is 5 times a week, office trash is weekly | |
| 7 | Where do they maintain their supply room? | Will have to be cordinated with facility manager | |
| 8 | Do contractors have to go through and sort trash? | No | |
| 9 | How often do glass surfaces need to be cleaned? | Mirrors in bathrooms will be cleaned IAW T.O. PWS, 5 days a week, no other window cleaning | |
| 10 | School Age Building: | ||
| 11 | Does the outdoor awning area fall under the custodial contract? | No | |
| 12 | Cleaning after meals, what are the expectations? | Appendix A of T.O. PWS will dictate requirements | |
| 13 | Are contractors allowed in government buildings alone to clean, or does building personnel need to be there? | Would need to be cordinated with facility manager | |
| 14 | Does the government use the contractor’s supplies? | No | |
| 15 | Is trash once a week or daily? | For building 1003 trash is collected daily | |
| 16 | Is kitchen cleaning included in the contract? | No | |
| 17 | Is window cleaning part of the custodial contract? What is considered “interior glass”? | Yes for special requirements, interior glass is mirrors and other reflective glass surfaces | |
| 18 | Is dusting a requirement? How detailed? | Yes, T.O. PWS will dictate requirements | |
| 19 | Indoor Pool: | ||
| 20 | If contractor provided equipment is broken, is the contractor still required to clean? | Yes | |
| 21 | Southside Fitness Center: | ||
| 22 | Wiping down seating part of the contract? | No | |
| 23 | Dusting of the vents required? | Yes in restroom, bathrooms, shower rooms | |
| 24 | Are special shoes required on the courts? | Non-marking shoes required | |
| 25 | Flight Simulator Building: | ||
| 26 | What is the timeline to wait to enter the building before the contractor should leave? | Per T.O. PWS, 15 minutes | |
| 27 | Combat Comm Building: | ||
| 28 | What is the standard level of cleaning for the building? | Basic | |
| 29 | Passenger Terminal: | ||
| 30 | Wiping down seating part of the contract? | Yes, T.O. PWS will dictate requirements | |
| 31 | General | ||
| 32 | Where is dusting required? | T.O. PWS will dictate requirements | |
| 33 | What are the cleaning frequencies? | T.O. PWS will dictate requirements | |
| 34 | Which certificate is needed? | ISO certificate needed, RAL Certificate not needed | |
| 35 | What happens when the facility manager doesn't show up to let personnell in? | 15 minute wait time, follow up next scheduled time | |
| 36 | What happens when office trash is found in bathroom trash? | trash will need to be emptied and reported to facility manager | |
| 37 | Does the contractor have to have an escprt before and after cleaning hours? | will be determined by facility manager | |
| 38 | Will emergency cleaning be a separate CLIN on this contract? | yes, T.O. PWS will dictate requirements | |
| 39 | Who is rresponsible for cleaning after construction? | not a requirement for the custodial contract | |
| 40 | What is the m² per area type, combined with the requested interval? | Appendix B of T.O. PWS will dictate requirements | |
| 41 | How many areas or m² per building are to be cleaned that are freely accessible or with difficult conditions or access is only possible with an escort? | approximately 70% of all buildings are freely accesible | |
| 42 | As far as we understand, consumables such as paper towels, toilet paper, soap etc. are to be provided. | ||
| How does this relate to billing? Can you send us a rough list of the current consumption? | yes, consumables will need to be provided and included in the monthly invoice, currently we have no list of the monthly consumption | ||
| 43 | Building cleaning in Germany is subject to a collective agreement, what about adjustments to the collective agreement? | any adjustments will be cordinated with Contracting |
Husterhöhe
| Kaiserslautern Instlallation Support Services (KISS) Industry Week - Questions and Answers | ||
| Question | Answer | |
| 1 | Are there any projects planned to improve any facilities? | Government does not know at this time, there is a master plan for this area utilizing MILCON, but that won’t occur during this IDIQ's ordering period. |
| 2 | Will anticipated projects and their respective workloads be projected beforehand? | The Government will identify projects at the Task Order (T.O.) level |
| 3 | Will GFE be provided? | No, GFE will not be provided |
| 4 | Will workspaces be provided? | Yes, workspaces will be present on-site |
| 5 | Will grounds maintenance be involved? | Yes, there will be snow removal, road repair, and general maintenance and upkeep. However mowing and trimming vegitation will not be required |
| 6 | Is front gate upkeep part of this contract? | The Front Gate may be apart of the T.O. The Army still manages some parts of the base, and the Air Force is still determing which areas specifically fall under them. This will be defined in the T.O. |
| 7 | Is there asbestos present? | Yes, there is and work to remove it is being done in some areas. In cases where it might be located and disturbed, we will ensure testing and remediation are complete before work begins. |
| 8 | Is the vendor required to remove the asbestos under the Task Order? | Currently, this is not a requirement in the PWS. |
| 9 | Does the vendor need to refill oil tanks? | No |
| 10 | Do potholes need to be filled or completely renewed? | The contractor should have the ability to repair potholes, either temporarily with stone or more permanently with cold mix, as examples. 786 CES will control which requirements make it to the contractor for execution IAW the T.O. PWS. |
| 11 | Is there a fuel- water separating system on base? | Unknown at this time. |
| 12 | Are there any wash racks? | Unknown at this time. |
| 13 | Can all requirements be captured or will a over and above CLIN be used? | The T.O. PWS provides all the requirements that could come and the contractor must have the capability to provide. |
| 14 | Which pricelist did the presentation refer to? | For the solicitation, we will request a labor price list and an equipment price list, which when combined with material costs will represent the total cost to complete each work task. |
| 15 | Is CMMS (computerized maintenance management system) in use? | We use Air Force programs of record, NexGen and BUILDER. These two systems combine to give us facility condition data, recomended preventative maintenance schedules, and collect data on individual work tasks. |
| 16 | Is there RIPE??? Inventory? | There is, and a complete list of all major real property installed equipment and it will be available as an appendix to the PWS during solicitation. |
| 17 | Is the polygon on Husterhoehe a separate Task Order? | Not at this time; it is currently not included in the PWS. |
| 18 | Is custodial or grounds overlapping with Husterhoehe? | No, neither are included in the Husterhohe T.O. PWS and there is no plan to include them in this PWS. |
| 19 | Is special security clearance needed for WRM at Husterhoehe? | No, not that we are tracking at this time. |
| 20 | Do we envision upgrades on frequent intervalls? | Small scale upgrades (Priority 4 Enhancement Work Tasks) will be a CLIN item on the contract, however large scale projects will not be handled by this contract. The contractor can expect that no more than 10% of their work in a given year will be Priority 4 enhancement work. We cannot say with any confidence when large scale projects to upgrade facilities will happen. |
| 21 | Will the facilities slated for demo be provided to the contractors? | Yes, the list will be provided in an appendix to the PWS during solicitation. |
| 22 | Is the Army keeping any portion of the Husterhohe? | No, although the gate is unknown at this time. |
| 23 | What about the refurbishment of existing properties? Do we prepare an offer for you beforehand and then invoice the services separately? | Refurbishment of existing properties will not take place prior to the contract, and the facilities will be turned over as they are for ongoing maintenance as required. The contractor will not be asked to perform major refurbishments or renovations of the existing properties. Enhancement work tasks (priority 4) will fall under its own CLIN and will capture some renovations, however this will account for no more than 10% of the total work in a given year. |
| 24 | How are "major" works such as the renovation of the tarred area and the heating plant invoiced? | Renovations fall under Priority 4 enhancement work tasks, which is its own CLIN. They will be invoiced individually using the labor and equipment price sheets supplied by the contractor, along with any material costs. Priority 4 work will account for no more than 10% of the total work in a given year. These work tasks will be assigned by the government on a case by case basis. The Heat Plant will also be on its own CLIN and should cover operations and maintenance costs for the year. |
| 25 | Will renovation be invoiced separately or is this to be included in the tender price? | Renovations fall under Priority 4 enhancement work tasks, which is its own CLIN. They will be invoiced individually using the labor and equipment price sheets supplied by the contractor, along with any material costs. Priority 4 work will account for no more than 10% of the total work in a given year. These work tasks will be assigned by the government on a case by case basis. |
| 26 | Will there be more details on renovation projects? | Requests for Priority 4 enhancement work will be submitted by occupants and reviewed by the government. In some cases, the work task might be assigned to the contractor who will deliver a quote using the labor and equipment price sheets along with an estimate of materials costs. Once the work is complete, an updated invoice showing the materials used will be submitted to the government for approval and payment. |
Grounds
| Kaiserslautern Instlallation Support Services (KISS) Industry Week - Questions and Answers | ||
| Question | Answer | |
| 1 | How is fuel stored? Is there fuel stored on a location on base? Does the contractor provide and own their own fuel? | Yes, there is a location on base and yes the contractor must provide their own fuel, which they own and are responsible for |
| 2 | What if there are cars or objects in the way? How does this impact the schedule and routines? | if there is something in the way inform facility manager, COR or CO |
| 3 | Are trees included? Tree Pruning? | No. Only bushes and hedges should be trimmed/maintained (unless tree limbs fall off, those should be taken care of). |
| 4 | Do faculty managers do their own grounds maintenance? | Appendix B will dictate requirements |
| 5 | Spring Cleaning days, are contractors required to provide anything special or help? | No |
| 6 | Do the debris and such have to be transported all the way to the proper recycling centers for Permis. Side? | Yes, they bring it back to our base composte facility |
| 7 | Are you allowed to use tools that burn the weeds? Or chemicals? | Just weed eaters at the moment. For blow torch/fire tools must be cordinated with fire department, no chemicals |
| 8 | Is there preference for performing the grounds maintenance early to minimize disturbance of the Child Development center activities? | Needs to be cordinated with facility manager |
| 9 | Are bushes/foliage near the houses part of the grounds maintenance contract? | Yes, for the foliage outside of housing fencing and not on the front lawn of a house, once a year. If the resident is not living there, it is not the ground's contractor's responsibility. (Trees not included) See Appendix B of T.O. PWS |
| 10 | If the work the contractor did on the field is damaged/messed up by people playing/using the field ? | After turnover to the facility manager the responsibility goes over to the government |
| 11 | During droughts, so they need to water? What about during Floods? | Watering is done per facility manager, damage incurred by a flood is not the responsibility of the contractor |
| 12 | Are emptying Public Trash receptacles required? | Only in playground areas as per Appendix B of T.O. PWS. |
| 13 | What happens when they are forced to wait despite their appointment or there is no escort available (aka. the non-contractor party is late to their appointment time for grounds maintenance)? | 15 minute wait time, follow up next scheduled time |
| 14 | Do you need to take the working people from the previous contract if you are awarded the Contract? | German laws apply to contractor workforce. |
| 15 | Are there fall protections/requirements? | See T.O. PWS 1.8.1.2 |
| 16 | Where is the place or places to store equipment and how much space is available in those zones? What are the dimensions? Is power available? | There is space avialable on Ramstein and Vogelweh, dimensions will be given upon contract award, power is available on Ramstein |
| 17 | Are we responsible for the Cold Storage Area? | Yes |
| 18 | Topsoil? Will it be free to the contractor or not? | No |
| 20 | When will the grounds Task Order be awarded? | Grounds T.O. award is anticipated in 2028. |
| 21 | Is robotic mowing acceptable? | Upon Government approval it could be accepted. |
| 22 | Do vendors have to put marks on sports fields? | Vendor doesn't have to put marks on sports fields Golf club, it is done internally. |
| 23 | Is RAL a requirement? | No |
| Has the Husterhöhe object been included with its total quantities in Annex A or is it only Ramstein and the quantities for Husterhöhe are included in the Total Maintenance Husterhöhe domain? | To be defined in the T.O. PWS. | |
| Are Vendors required to plant anything? Cutting shrubs, trees or planting flower beds? | No | |
| Is there a certain number crews or personnel specified to accomplish the job? And any equipment concerns? | The number of personnel to accomplish the job is specifically up to the vendor and there are no equipment concerns. | |
| Can the Government provide maps of housing and what areas will require cutting? | The Government (86 CES) will provide maps depicting the required areas in housing to cut and what residents will be responsible for. | |
| Are homes without occupants, required to be maintained by the vendors? And how do Vendors know which homes are vacant? | Those areas will be maintained by the housing office. | |
| Are Vendors responsible for any locks located at the individual sites? | No, the facility manager of the specific facility will be responsible | |
| Are Vendors responsible for Golf Course lawn care? | No | |
| If there is damage to any vehicle, or facility, what are the actions of the Vendor? | The Government requires all damage by the Vendor to be reported to the COR or CO | |
| Are the grounds maintenance requirements the same at the other KMC locations? | The requirements are similar in nature and defined in the T.O. PWS | |
| Will AFCOLS standards remain the same? | Yes | |
| Are the living quarters across from the soccer fields required grounds maintenance? | No | |
| Will the Vendor have to provide small trash bags for waste pick-up. | Yes, only for playground recepticals | |
| What gates would be utilized by Vendors to bring extra materials/equipment onto the base? | Elvis gate | |
| Will the Vendors have access to topsoil access areas? | Yes, only for drop off | |
| Is CTS apart of the grounds contract? | Yes |
Housing
| Kaiserslautern Instlallation Support Services (KISS) Industry Week - Questions and Answers | ||
| Question | Answer | |
| 1 | Would we be dealing with 110v or 220v? | Both |
| 2 | What voltage do the appliances use | 220 V |
| 3 | How is dual voltage dealt with? | Dual voltage is handled internally to the elctrical systems of the home. |
| 4 | How many units are expected on the task order? | All 1661 units. |
| 5 | Any parameters for handover process with incumbent? | Any parementer for a handover process is outlined in the PWS. |
| 6 | When does the Government pay for inventory? | When the item enters the Gov inventory pool. |
| 7 | Who determines the lifecycle of the appliances? | Contractor and COR coordination |
| 8 | Who Audits the park maintenance? | Any parementer for a audit process is outlined in the PWS. |
| 9 | When do cracked tiles lead to replacing the entire floor? | Tile replacements matching in size and color will be utilized until COR dictates reflooring is necessary. Tile size and color availability shall be communicated to the COR. |
| 10 | Do outlet circuits need to be labeled? | PWS will dictate requirements. |
| 11 | Are the fireplaces functioning? | Yes, housing with special requirements will be identified on the PWS. |
| 12 | Are there wooden floors anywhere? | Yes, in General Officer Quarters and Stairwell Units. |
| 13 | Do Duplexes have garages? | Yes, they are detached. |
| 14 | Do stairwell units have laundry machines available? | Yes. All units have accessibility to laundry units. |
| 15 | Do the stairwell units have gas or electric central boiler systems? | Electric. Vogelweh is managed by Kaiserslautern. |
| 16 | What about extenuating circumstances on units that are being vacated? | Communication with the COR may allow for additional days to the 10 days originally allotted. |
| 17 | Are abandoned items contractor responsibility? | Yes |
| 18 | Is the government considering labour hour instead of FFP? | As outlined in the PWS "the Contractor shall perform non fixed price work when identified and approved by the Government." |
| 19 | How many COMs are needed? | 350 COM per year average |
| 20 | Preference for high quality vs timeliness? | High quality on time. We have standards on quality and need it back by a certain time. |
| 21 | Is there a material reimbursment and COM TO? | No, it's one contract not separate. |
| 22 | What is CLIN17? | Price based on the cost, it's basically over and above |
| 23 | Is GFOQ budget provided by congress? | No |
| 24 | What is the size of GOQ? | 290 sqm |
| 25 | Who does weed control? | During COM or upon request it is the contractors responsibility |
| 26 | The averge of COMs is 1.95 COMs per day with 3.72 COMs per day in the months of June to August. Is this distribution usually always the case? | Appendix to T.O. PWS provides COM outbreak |
| 27 | Is it correct to understand that new built-in electrical appliances are to be billed via CLIN X010 and X011 and are not part of the COM flat rate? | Yes |
General
| Kaiserslautern Instlallation Support Services (KISS) Industry Week - Questions and Answers | |
| Question | Answer |
| Will key personnel be identified at the IDIQ level? | Yes and as required at the T.O. level |
| Will other squadrons e.g. FSS be ramped on? | No |
| Is Spangdahlem, Geilenkirschen etc. still part of it? | No |
| Are we planning to onboard Army etc. onto the IDIQ? | No |
| Why are we not doing a massive base wide contract? | AF is different to Army and we have shops that run the base |
| Do you need to take the working people from the previous contract if you are awarded the Contract? | German labor laws apply. |
| Is a work permit needed? | German work permit is needed |
| What are special labour requirements? | Labour needs an ID card for 3 months if they haven't lived in Germany for at least a year. For german work permission they need to be in the EU |
| Is there a SOFA status for some positions? | No sofa sponsored positions. |
| When is the AF planning to solicit? | RFP tentative in fall |
| What typ of contract is the AF anticipating? | Type of contract for now FFP |
| Shall vendors propose labour rate on IDIQ level? | To Be Determined |
| When is pricing evaluated? | To Be Determined |
| When will the TOs come out? | Varies |
| If a company submits a quote for the IDIQ and a certain domain, will they be bound to that domain? | Yes, contractors may provide proposals for one or more than one domain. The contractor is permitted to propose only on their awarded domains task orders. |
| How long is a TO? | Varies |
| Can ceiling be increased? | Yes |
| Is there any affeliation to the 409th contract? | No |
| How do we intent to award IDIQ and TOs? | IDIQ will be awarded first, then T.O. |
| When will quantities be defined? | T.O. Level |
| Can the TOs be separated per location or is a domain for the whole base? | Varies |
| How will the government evaluate proposals? | To Be Determined |
| Will contractors have to qualify for umbrella to bid on the TOs? | Yes |
| Are we procviding all locations for the TOs? | All required locations will be determine in each T.O. PWS |
| Can we provide information on the current/ previous contracts? (Contractor, PoP, number) | This information is provided and posted on SAM.gov |
| Are TOs seen as separate requirements? | Yes |
| Will there be only stand alone TOs or also mods? | Depends on the new work needed. |
| Will the AF provide maps, sizes, sqm, more quantities before vendors have to submit pricing? | Yes |
| Are the TOs part of the IDIQ bid? | No |
| What is the level of proficiency in english is required? | English is required, basic english for grounds and custodial, foreman needs higher proficiency. Housing requires english and german knowledge. |
| Is there a requirement for security clearance? | Only for base ID, no extra clearance for management |
| Will vendors receive ID cards for labour on base? | Yes |
| Will protected areas (grounds) always be with an escort? | Yes |
| How many facilities have restricted entrance (like simulator)? | Roughly 30-40 buildings |
| Is environmental law specified? | Yes |
| Are there any restricition regarding attire? | Identified in the PWS |
| Is there space provided for trucks etc? | Custodial: storage and parking at contractors facility, janitors closets around the base |
grounds has a stoagre area/ storage rooms in about 90% of the buldings housing has warehouses and a compound area on Rab and Vogelweh
| Are there any cost CLINs for enhancement on other Tos, besides Husterhoehe? | To Be Determined | |
| Is the site manager going to be considered "Key Personnel" on all TOs | To Be Determined | |
| How many task orders will be issued for this requirement/IDIQ? | ||
| At this time the Government has requirements for four seperate T.O. | ||
| Will you be On-boarding by Domain? | Yes | |
| How will you provide work load or structure within the individual domains? | ||
| Will only one company receive all the work or how will the work flow? | T.O.s will be awarded under each domain. | |
| Is there a value assigned to how many Domains a vendors bids against? | No | |
| Will there be a first right of refusal in place if and when awarded? | German labor laws apply. | |
| Will you allow modifications of task orders? | Yes | |
| Can the Government provide a timeline for this requirement? | IDIQ award is anticipated in 2025 | |
| Do we have to be able to service all "Domains"? Can we still compete if we can only service some of the Domains but not all? (For example, I can service Domain B, but not C or D. The future, I could but I cannot today.) | Yes, contractors may provide proposals for one or more than one domain. The contractor is permitted to propose on their awarded domains task orders. |
Attendees
File details come from the government source that posted it. Updated .