Pre-Proposal Slides Appliances_11Aug22.pptx

U.S. Air Forces in Europe 11 Aug 2022 Pre-Proposal Conference

FA5613-22-Q0013

Cleaning of US Government Household Appliances

Government Personnel

86 CES/CEHF

Frank Zigahn, COR Mauri Isaac, Chief of FMS Michael Velasquez, Operations Supervisor

700 CONS/PKA

Shannon Hochmuth/Claudia Ledig – Contracting Officers Anja Steil – Contract Specialist

Agenda Purpose Rules of Engagement General Information Solicitation Overview Summary Questions

Purpose Provide prospective offerors an overall understanding of the acquisition Discuss the requirement Explain significant elements of the solicitation Answer questions

Rules of Engagement All communication regarding this source selection shall be through the Contracting Office (700 CONS/PKA) The Contracting Officer and Contract Specialist serve as the only points of contact for all inquiries and information regarding this acquisition All remarks, explanations and answers to questions are supplemental guidance and do not override the terms of the solicitation Terms of the solicitation remain unchanged until amended in writing Please do not use video or other recording devices Please turn off cell phones

Internet Sites SAM: https://sam.gov/content/home

FAR Site: http://acquisition.gov/browse/index/far

Pre-Proposal Slides, Attendance Sheet, and Questions/Answers will be posted on the SAM Website

Solicitation Overview Solicitation Documents Period of Performance Basis for Contract Award Instruction to Offerors Evaluation Factors Award Process Offeror Registration Requirements

Solicitation Documents Combined Synopsis/Solicitation FA5613-22-Q0013 List of Documents:

Combined Synopsis/Solicitation Document Attachment 1, Performance Work Statement (PWS);

Attachment 2, Workload Estimates;

Attachment 3, Past Experience Reference Sheet;

Attachment 4, Past Performance Questionnaire (PPQ);

Attachment 5, EMS Flyer;

Amendment 01 including attachment.

Period of Performance

The period of performance for the base period is an estimate and might change, if determined to be necessary.

Instructions to Offerors Solicitation, Applicable Clauses and Provisions The offeror shall submit documentation as follows:

1. Technical

2. Past performance

3. Price

Technical Technical Capability:

(b)(4)(i) Past Experience

Experience must be for the Cleaning of Household Appliances and may be commercial and/or governmental. Offerors shall submit written evidence of at least one (1) year of contract performance during the previous three (3) years, where the offeror is/was responsible for cleaning Household Appliances. Cleaning skills shall be similar to those identified in the PWS.

Offerors shall provide documentation, at least one (1) but no more than five (5) recent (within the past three (3) years from the issuance date of the solicitation, demonstrating a minimum of 12 months of relevant (similar in scope and magnitude) contract performance by completing sections A. and B. of the Past Experience Reference Sheet, Attachment 3. Complete one Past Experience Reference Sheet for each referenced contract.

Technical Capability

(b)(4)(ii) Performance Management Plan

(PMP)

The contractor shall provide a PMP that ensures that services are performed in accordance with the PWS. The PMP is limited to no more than 7 pages, single sided, single spaced, no less than one inch margin around the page, font Times New Roman, no less than font size 10

Past Performance (b)(10) Past Performance:

Offerors shall reference up to a total of three (3) recent (within the past three (3) years from the issuance date of the solicitation for a minimum of one continuous year per referenced contract) and relevant (similar in scope and magnitude; for the Cleaning of Household Appliances Contracts by completing sections A and B of the Past Performance Questionnaire (PPQ), Attachment 4, one PPQ for each referenced contract. Offerors shall send the PPQs to the references prior to the due date of offers for completion. Offerors shall ensure that the references submit the PPQs to the POCs not later than the closing date of the quotes 30 Aug 2022, at 16:00 hrs. (4:00 pm), Central European Summer Time (CEST).

A list of the references shall be submitted with the quote.

The Government will not evaluate any additionally received references. For Past Performance the Government will consider the information received through the questionnaires, as well as information obtained from other sources; such as but not limited to, the Past Performance Information Retrieval System (PPIRS) and the Contractor Performance Assessment Reporting System (CPARS).

Offerors will have the opportunity to address any negative performance information received that the offeror has not already had the opportunity to address.

Price (b)(6) Price:

Offerors shall insert a unit price and amount in each Contract Line Item (CLIN) for the Base Period and Option CLINS identified in section B of this solicitation (Supplies or Services & Prices or Costs).

Failure to include all prices may exclude the offer from further consideration for award and unbalanced prices may serve as a basis for rejection of the quote.

NOTE: Only EURO currency offers will be accepted.

Besides the documentatiaon, identified already in slide 11-14, the offeror shall consider the following:

Copy of the signed Quote, SF1449 and Copy/Copies of the Amendment(s).

The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

For the purpose of electronically transmitted proposal receipt, the proposal is determined to be "under the Government's control" when it is in the addressee's email inbox, no other Government point of entry, including all email servers, will be acceptable.

Evaluation Factors Solicitation FA561322Q0013/0001:

FACTOR 1 – Technical FACTOR 2 – Past Performance FACTOR 3 - Price

Evaluation Factors, cont’d Factor 1 – Technical Offerors will be evaluated on written documentation provided in accordance with paragraph (b)(4) of the Addendum to FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, and is listed in subfactor A and B, as above.

Technical acceptability is based on successfully meeting this requirement. Each outlined subfactor will be rated "Acceptable" or "Unacceptable" as follows:

TECHNICAL CRITERIA RATINGS:

Acceptable: Quote meets the requirements of the solicitation.

Unacceptable: Quote does not meet the requirements of the solicitation.

Offerors must receive "Acceptable" rating for each subfactor to receive an overall "Acceptable" rating in the technical evaluation. In the event one or more subfactors receive an "Unacceptable" rating, the quote will receive an overall “Unacceptable rating within this evaluation.

Factor 2 – Past Performance Past Performance will be evaluated based on subjective assessment of how well the offeror performed on recent and relevant work, as outlined in para (b)(10) Addendum 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services For the purpose of assessing acceptable performance, ratings S (Satisfactory),G (Good) and E (Exceptional) assigned on the PPQs will be considered "Acceptable".

M (Marginal) and U (Unsatisfactory) will be considered "Unacceptable".

The rating is based upon offeror-provided references, received PPQs, or information obtained from any other sources of past performance information. Offeror must receive "Acceptable" rating to receive an award.

In the context of acceptability/unacceptability, "Unknown" shall be considered "Acceptable."

Factor 3 – Price Offerors will be evaluated on the Total Evaluated Price (TEP) price resulting from the estimated total amounts of all CLINs 0001 through 4001, for the basic period and all option periods.

Unbalanced prices may serve as a basis for rejection of the proposal.

Prices will be evaluated for fair and reasonableness of the IAW FAR 13.106-3(a).

The following will be utilized as arithmetic discrepancies:

(A) Obviously misplaced decimal points will be corrected;

(B) Discrepancy between unit price and extended price, the unit price will govern;

(C) Apparent errors in extension of unit prices will be corrected;

(D) Apparent errors in extended prices per CLIN will be corrected.

Only EURO currency offers will be accepted.

Award Process The Government intends to award to the offeror, that provides the best value to the Government. The Government reserves the right to hold discussions at any point during the evaluation. The evaluation process is as follows:

The Government will first evaluate all quotes for technical capability. Only those offerors that receive an acceptable rating will be considered for award.

(2) The Government will then evaluate all quotes that received an acceptable rating for technical capability, past performance and for price.

(3) Past performance evaluation will be performed on all quotes determined to be technically acceptable. Only those offerors with an acceptable past performance rating, either initially or as a result of discussions, will be considered for award.

Award Process cont’d Options.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

For the evaluation of the option price pursuant to FAR Clause 52.217-8, Option to Extend Services, 50% of the prices proposed for the last option period will be included in the TEP.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Offeror Registration Requirements NCAGE, Unique Entity Identifier (UEI) number SAM (System for Award Management) https://www.sam.gov

Summary Offer due date is 30 Aug 2022, 16:00 hrs CEST, unless the due date will be extended by Amendment.

Offers have to be emailed.

For email submissions, see FAR 52.212-1 Addendum.

The proposal is determined to be “under the Government’s control” when it is in the addressees’ email inbox.

Summary, cont’d Offerors shall provide the following with the quote:

Past Experience Reference Sheet, Performance Management Plan (PMP) Past Performance Questionnaire (PPQ)

Remember: Include your Company Name and CAGE/NCAGE code/Unique Entity Identifier (UEI) numbers in your quote.

The quote must be signed and dated.

PERIOD FOR ACCEPTANCE OF OFFERS:

120 CALENDAR DAYS FROM THE DATE SPECIFIED FOR RECEIPT OF OFFERS

QUESTIONS?

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