Updated_Recycling_pre-proposal_conference_final.ppt

U.S. Air Forces in Europe

Kelli A. Phillips 17 May 2019 Pre-Proposal Conference Collection and Recycling Services and Operation of Recycling Centers in the Kaiserslautern Military Community (KMC) Area

Pre-Proposal Briefing Agenda

Pre-Proposal Briefing Agenda (continued)

Pre-Proposal Conference/Schedule of Events

Government Personnel Introductions Contracting Office: 700 CONS/LGCA Kelli Phillips – Contracting Officer Anja Steil – Contract Specialist

Customers: 786 CE/CEOES Andreas Kantim – Chief Service Contracts Dirk Kennedy – Contracting Officer Representative Martina Divivier – Contracting Officer Representative Luise Westrich – Contracting Officer Representative

86 CES/CEIE:

Vera Leonardo-Ostermann, - Subject Matter Expert, for Hazardous Waste

Rules of Engagement

Requirement Overview – Mr. Andreas Kantim Collection and Recycling Services and Operation of Recycling Centers in the Kaiserslautern Military Community (KMC) Area

Important Dates

Past Performance Questionnaires (PPQs) – Due NLT 3 Jun 19 Questions Due – 24 May 19 Proposals Due - NLT 07 Jun 2019, at 14:00 hrs. p.m. (Central European Summer Time (CEST) to the Contracting Office.

Internet Sites

FBO: http://www.fbo.gov

FAR Site: http://farsite.hill.af.mil

Phase-In Period

Phase-in period shall start on approximately 01 Sept 19 and be completed 30 Sept 19

The Phase-In Period is for administrative purposes only, with no additional cost to the government.

Award/Period of Performance The government plans to award:

Single Award Firm Fixed Price (FFP) Indefinite Delivery Contract Base Year + Four (4) One-Year Options

Period of Performance:

Combined Synopsis/Solicitation

FA5613-19-R-0002

List of Documents:

Combined Synopsis/Solicitation Document, includes the following:

Attachment 1: Performance Work Statement (PWS) Appendix A- Historical Annual Work Load Data – Estimated Appendix B- MAPS – Review upon contractor’s request Appendix C-List of Hazardous Waste Appendix D-Government Property and Services Appendix E- Container Location/size & Frequency to include Underground Containers (UC’s) Appendix F – Location & Size Underground Containers (UCs) Attachment 2: Applicable Clauses and Provisions Attachment 3: Past Performance Questionnaire (PPQ) Attachment 4: Environmental Management System (EMS) Flyer Attachment 5: BID Schedule

CLIN Structure, IAW the Bid Schedule Base + Four One Year Options(Total - 5 Years), CLINs X001, X005, X014 (Not Separately Priced), X015

This shall include:

• Recycling – (PWS Para 1.1.1.3)

• Unscheduled Items Pick-up and

Special Events (PWS Para 1.1.3.1)

• Additional Pick-ups (PWS Para 1.1.3.6.)

• Basic Cleaning for Underground Containers (UC’s) (PWS Para 1.1.9.2.)

• On Call Cleaning for UC’s (PWS Para 1.1.9.3.)

Unscheduled UC Lifting (PWS Para 1.1.9.4.)

12 Mo EUR________ EUR________

This shall include:

• Recycling (PWS Para 1.1.1.3)

• Unscheduled Items Pick-up and

Special Events (PWS Para 1.1.3.1)

• Additional Pick-ups (PWS Para 1.1.3.6.)

• Basic Cleaning for Underground Containers (UC’s) (PWS Para 1.1.9.2.)

• On Call Cleaning for UC’s

(PWS Para 1.1.9.3.)

• Unscheduled UC Lifting

(PWS Para 1.1.9.4.) 12 Mo EUR________ EUR________

Benefits to CLIN Structure/Historical Annual Workload Estimate/Scope of Contract

Basis for Award

The Government intends to award to the lowest priced, technically acceptable (LPTA) offeror with an acceptable past performance rating

Instructions to Offerors ADDENDUM to 52.212-1, Factor 1 - Technical Capability:

Subfactor 1: Past Experience The offeror shall submit evidence of at least two (2) cumulative years of performance from the issuance date of the solicitation within the last five (5) years performing the handling of hazardous waste and performing recycling collection tasks, similar to those identified in the Performance Work Statement. (PWS)

Work must have been:

(1) for the removal of an amount equal to, or greater than, 2500 metric tons of recyclable material for above ground containers during contract performance;

(2) Handling and Cleaning multiple underground containers; *if no experience, a plan to perform the handling and cleaning of underground containers

(3) Operation of the Recycling Centers.

cont’d

Subfactor 2: Phase-in Plan: The offeror shall provide a phase-in plan that demonstrates the offeror’s capability to survey the area without interfering with the current contractor. The plan must demonstrate that the KMC Collection and Recycling Services can start on 01 Oct 19 and that the offeror will provide all requested above ground recycling containers and has the manpower and vehicles to have them all in place prior to 01 Oct 19. The phase in period shall start on approximately 01 Sep 19 and shall be completed 30 Sep 19 (with no additional cost to the US Government). The plan shall demonstrate how the offeror will coordinate with the Civil Engineering Squadron 786 CES/CEOES and the current contractor to accomplish a streamlined transition.

cont’d Subfactor 3: Contractor Quality Control Plan (QCP) The offeror shall provide a Quality Control Plan that ensures the services are performed in accordance with the PWS and commonly accepted commercial practices. The offeror shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the offeror shall develop quality control procedures addressing the performance objectives in Para 2, of the PWS, Services Summary (SS).

Subfactor 4: Disposal Certification: The offeror shall submit current documentation from the issuance date of the solicitation showing they are a certified company (Entsorgungsfachbetrieb) allowed to dispose in accordance with German Law (Kreislaufwirtschafts-Gesetz).

Instructions to Offerors - cont’d

Price: Offerors shall insert a unit and extended price in Attachment 1, Pricing Schedule, for each Contract Line Item Number (CLIN), except for CLINs 0005, 1005, 2005, 3005 and 4005, as identified in the pricing schedule. Only EURO currency offers will be accepted.

Past Performance: levant (similar in scope and magnitude) contracts by completing sections A. and B. of the Past Performance Questionnaire (PPQ), Attachment 5, one PPQ for each referenced contract, and submit all PPQs with their offer. The Government will send the received PPQs to the references for completion.

NOTE TO PARA (c): Period for acceptance of offers. All proposals shall be valid for 120 calendar days from the offer due date, unless we specify a revised date in an amendment to the solicitation.

Instructions to Offerors - cont’d Factor 3 - Past Performance - Offerors shall reference up to five (5) recent (within the past five (5) years from the issuance date of the solicitation where the total performance must meet or exceed two cumulative years), and relevant similar work performed IAW the PWS with the proposal.

Attachment 3, Past Performance Questionnaires (PPQs), shall be submitted no later than (NLT) 03 Jun 2019.

Evaluation

Offerors will be evaluated on written documentation provided in accordance with the Instructions to Offerors. Offerors MUST receive an ACCEPTABLE rating in all technical evaluation subfactors in order to receive and an overall ACCEPTABLE rating for Factor 1, Technical Capability.

Evaluation - cont’d

Evaluation - cont’d

Award Process Technical - All proposals will be rated for technical acceptability. The proposal must obtain an “Acceptable” rating for all technical subfactors in order to be determined technically acceptable

Price - All proposals determined to be technically “Acceptable” will be ranked by price, lowest price to highest price.

Proposal Organization Chart The offeror shall prepare the proposal as set forth in the Proposal Organization Chart below.

c. Subfactor Three (3) Quality Control Plan 20 Pages

d. Subfactor Four (4) Disposal Certificate 10 Pages

(Not including Past Performance Questionnaires (PPQs)

Provisions Requiring Fill-Ins

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS.

Special Clauses

52.216-21 REQUIREMENTS

52.217-9 OPTION TO EXTEND THE TERM OF THE

CONTRACT

252.232-7006 WIDE AREA WORKFLOW PAYMENT

INSTRUCTIONS

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE

INSTALLATIONS

Offeror Registration Requirements

SUBMISSION OF OFFERS

- Acknowledge receipt of the amendment(s) and complete the applicable blocks;

and sign and return to the Contracting Office.

- Follow/consider the instructions, as addressed;

- Submit proposal prior or at the proposal due date.

Late offers will not be accepted!

Questions & Answers

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