A7_PWS,_Attachment_1,_for_Amendment_0001_dated__20_May_2019.pdf

FA5613-19-R-0002/Attachment 1/Amendment

PERFORMANCE WORK STATEMENT

FOR

KAISERSLAUTERN MILITARY COMMUNITY

COLLECTION AND RECYCLING SERVICES

AND FOR THE

OPERATION OF

RECYCLING CENTERS

RAMSTEIN AB

20 MAY 2019

NOTE: THIS PWS WILL FOLLOW THE MANDATORY PROCEDURES, IN

ACCORDANCE WITH AFI 32-1001 AND IT WILL MEET AIR FORCE COMMON

OUTPUT LEVEL STANDARDS. (AF COLS).

TABLE OF CONTENTS

PARAGRAPH TITLE PAGE

1. Description of Services 4

1.1. Collection Requirements 5

1.1.1.3. Recycling 5

1.1.1.4. Schedules 5

1.1.1.5. On-Call 5

1.1.1.6. Plastic bags / Green Recycling Bins (Government owned) in Housing 5

1.1.1.7. Other Locations 5

1.1.1.8. Type of Containers 6

1.1.1.9. Government owned Underground Containers 6

1.1.1.10. Positioning 6

1.1.3.1. Unscheduled Pickup and Special Events 6

1.1.3.6. Additional Pickups 7

1.1.3.7. Container Relocations 7

1.1.4. Inclement Weather Schedule 7

1.1.5. Route Parameters 7

1.1.6. Points of Collection 7

1.1.7. Cubic Yard Capacity 7

1.1.9. Maintaining Containers and Collection Area 7-8

1.1.9.1. Cleaning of Underground Containers 8

1.1.9.2. Basic Cleaning 8

1.1.9.3. On Call Cleaning 8

1.1.9.4. Unscheduled Underground Container Lifting 8

1.1.10. Vehicle Weighing 8

1.1.11 Sales 8-9

1.2. Recyclable Materials Processing 9

1.2.1. Materials 9

1.2.2. Pickup Points 9

1.2.3. Base Recycling Center / Material Recovery Facility 9

1.3. Disposal 10

1.3.1. Off-Base Disposal 10

1.3.2. Disposal of Non-Marketable Materials 10

1.4. Equipment Maintenance 10

1.5. Reports and Records 10

2. Services Summary 11-12

2.1. Quality Control 12

2.2. Quality Assurance 12

2.3. Performance Assessment 12

2.3.1. Periodic Validations 12

2.3.2. Unsatisfactory Performance 12-13

2.4. Periodic Progress Meetings 13

2.4.1. Meetings 13

2.4.2. Meeting Minutes 13

3. Government Property and Services 13

3.1. Recycling Center / Material Recovery Facility Utilities 13

3.2. Hours of Operation for Recycling Centers at Ramstein & Vogelweh 13

3.2.1. Customer Assistance 13-14

3.2.2. Safeguarding 14

3.2.3. Authorized Customers 14

3.2.4. English Language Requirements 14

3.2.5. German Language Requirements 14

3.2.6. Emergency Procedures 14

3.2.7. Emergency Numbers 14

3.3. Recyclables / Refuse 15

3.3.1. Recyclables 15

3.3.1.1. Refuse / Bulk Trash 15

3.3.1.2. Construction Debris 15

3.3.1.3. Tires / Rims 15

3.3.1.4. Pick-up Coordination for Recyclables / Refuse 15

3.4. Hazardous Waste Material 15

3.4.1. Hazardous Waste 15

3.4.1.1. Pick-up Coordination for Hazardous Waste Containers 16

3.4.1.2. Logbooks 16

3.4.1.3. Training 16

3.4.1.4. Cleaning 16

3.5. Applicable Laws / Regulations / Plans 16

3.6. Conformance with Environmental Management Systems 17

4. General Information 17

4.1. Mission 17

4.3. Hours of Operation for Recycling Collection 18

4.4. Holidays and Closures 18

4.4.1. Recognized Federal Holidays 18

4.4.2. Other Base Closures 18

4.5. Performance of Service During Crisis or Heightened Security 18

4.7. Contract Personnel 19

4.7.1. Contract Manager 19

4.7.2. Personnel 19

4.7.3. Employee Restrictions 19

4.8. Contractor Manpower Reporting Application (CMRA) 19

4.8.3. Uses and Safeguarding of Information 20

4.8.4. User Manuals 20

4.9. Security Requirements 20

4.9.1. Base Access 20

4.9.2. Main Base Access 20

4.9.3.2. Security Authority 20-21

4.9.4. Restricted / Controlled Areas 21

4.9.4.1. Access Coordination 21

4.9.4.2. Escorts 21

4.9.5.3. Access Revocation 21

4.9.6. Contractor Vehicles 21

4.9.8. Reporting Requirements 21-22

4.9.9. Physical Security 22

4.9.10. Key Control 22

4.10. Safety Requirements and Reports 22

4.12. Contracting Officer and Contracting Officer Representative 22

4.13. Multi-Functional Team 22

4.15. Damages to Government Buildings, Equipment or Vegetation 23

4.16 Disposal Certification 23

4.17 Scope of Contract 23

5. Appendices 23

APPENDICES

PAGE

APPENDIX A Historical Estimated Workload Data

24-26

APPENDIX B Maps and/or Site Plans 26

APPENDIX C List of Hazardous Waste Accepted at the KMC Recycling Centers

27-28

APPENDIX D List of Government Property and Services, for the KMC Recycling Centers

APPENDIX E Container location/ size / frequency (In Excel)

APPENDIX F UC-cleaning location / size (In Excel)

1. DESCRIPTION OF SERVICES.

a. Recycling Collection

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform collection of recyclable materials to include Paper/Cardboard, Glass, Electronic Parts, Light Fraction (LF), Wood Material, Construction Debris, Tires and Metal (see Appendix A) and recycling services at:

Air Mobility Command (AMC) Ramstein Air Base (AB) Bann Administrative Areas Construction Training Squadron (CTS) Camp Department of Defense Schools (DoDDS) Ramstein AB Department of Defense Schools (DoDDS) Landstuhl Dormitories, Ramstein AB Landstuhl Military Family Housing (MFH) Meat Processing Plant Ramstein AB Medical Clinic Ramstein AB Ramstein AB Commissaries Ramstein MFH

b. Operation Recycling Centers

The Contractor shall provide all labor, equipment, personnel, supervision, management, necessary equipment and supplies, trained personnel, and services necessary to perform the operation of recycling centers as defined in this Performance Work Statement (PWS) in support of 786 CES/CEOES. The recycling centers are located at:

Ramstein AB Vogelweh These services are considered to be non-mission essential. The Contracting Officer Representative (COR) place of performance is Bldg. 502, Ramstein AFB, Germany. The Contractor shall perform to the standards in the contract as well as all German Government regulations and laws, local, state, and federal regulations, international agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing Standards (FGS) or, in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD). Estimated workload factors are in Appendix A and collection areas are in APPENDIX E.

1.1. COLLECTION REQUIREMENTS.

NOTE: Any references to Cubic Yards in this PWS shall be interpreted to mean Cubic Meters.

1.1.1. RESERVED

1.1.1.1. RESERVED

1.1.1.2. RESERVED

1.1.1.3. Recycling. The Contractor shall empty recycling containers based on historical data for the first 30 days IAW APPENDIX E or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Container size, routes, and frequencies should be established to provide the minimum number of pick-ups necessary to maintain a healthy, vector free environment and prevent recycling container overflow. They are to be submitted to the Contracting Officer (CO) 5 calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s designated Representative (COR) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made. No changes are allowed to the schedule or haul route without CO or COR coordination.

1.1.1.4. Schedules. The Contractor shall establish vehicle routes and collection schedules based on the frequency tables and pickup dates located in APPENDIX F. Contractor shall submit vehicle routes and collection schedules to the Contracting Officer (CO) 5 workdays prior to start of contract performance for approval of the COR. The Contractor shall collect all recyclable material. No changes are allowed to the collection schedule or haul route without CO or COR approval.

1.1.1.5. On-Call. The Contractor shall collect recyclable material from locations identified as on-call in the Frequency Table in APPENDIX E within 24 hours of receiving request from the

COR.

1.1.1.6. Plastic Bags / Green Recycling Bins (Government owned) in Housing. Collection points for yellow plastic recycle bags shall be located in existing light fraction Underground Container’s (UC’s) or in designated green recycling bins. Any changes in collection points or times require prior approval by the COR to ensure tenants are notified accordingly.

1.1.1.7. Other Locations. Container collection points are identified by building number or location as described in Appendix E, Frequency Tables/Minimum Container Requirements.

Any changes in collection points or times require prior approval by the COR to ensure tenants are notified accordingly. The COR will adjust the Appendix as required.

1.1.1.8. Type of Containers. All Contractor provided containers (see APPENDIX E excluding all Underground Containers (UCs) and Attachment 11, Government Provided Containers) shall be Government-approved. 786 CES/CEOES shall be the approving authority for these containers. Contractor shall label all containers in both English and German specifying the type of material to be placed in the container.

1.1.1.9. Government owned Underground Containers. The Contractor shall supply vehicles equipped with specific mounted device for “Kinshofer Pilz” UC. The maintenance, repair and labeling of the Government owned UCs is the responsibility of the US Government.

1.1.1.10. Positioning. The Contractor shall position containers for customer ease in depositing recycling material and to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees and other potential obstructions. Location of collection points may require repositioning from time to time to accommodate construction or other events. Changes to collection points shall be approved by the COR.

1.1.2. RESERVED

1.1.2.1. RESERVED

1.1.2.2. RESERVED

1.1.2.3. RESERVED

1.1.2.4. RESERVED

1.1.2.5. RESERVED

1.1.3. RESERVED

1.1.3.1. Unscheduled Pickup and Special Events. The CO or COR may request the Contractor make unscheduled collections and disposals. For unscheduled events, the Contractor shall respond within one business day of notification from the CO or COR. For special events, the Contractor shall also provide containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO or COR shall notify the Contractor in writing at least 7 days in advance of the special event date. See Appendix A for workload data. The COR may require the Contractor to adjust the schedule for special events or other occasions.

1.1.3.2. RESERVED

1.1.3.3. RESERVED

1.1.3.4. RESERVED

1.1.3.5. RESERVED

1.1.3.6. Additional Pickups: In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing (email/Fax sufficient) pickup within 24 hours and the Contractor will be compensated at the appropriate unit rate listed in the schedule based on the actual weight.

1.1.3.7. Container Relocations: The Government may request relocation of containers at no additional cost to the Government. The request will be made in writing and the container will be relocated within 24 hours.

1.1.4. Inclement Weather Schedule. The Contractor shall collect recyclable material during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions.

When exceptions are granted, the Contractor shall accomplish all missed collections within 24 hours after the severe weather has terminated with no additional cost to the Government. The CO or COR may authorize additional time to accomplish missed services as appropriate for weather conditions.

1.1.5. Route Parameters. The Contractor shall establish routes to the base through the main gate, or alternate gate, as directed by security forces. Collection shall be made between the hours of 0700-2000 Monday – Saturday for all areas. Collection and routes outside these hours shall require prior approval of the CO or COR.

1.1.6. Points of Collection. Collection stations for recyclable materials are listed in APPENDIX E. The Contractor shall position containers for customer ease in depositing recycling materials. The Contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains and other potential obstructions.

1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in APPENDIX E.

The Contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of recycling removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR.

1.1.8. RESERVED

1.1.9. Maintaining Containers and Collection Area. The Contractor shall return all recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor shall be responsible for immediate cleanup of all spills, debris, etc., which may occur during collection of containers and plastic bags. All recyclable material designated for pickup on the scheduled collection day, will be placed on the ground, within three meters of the container or collection point. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The Contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.9.1. Cleaning of Underground Containers. The Contractor shall provide cleaning (Basic and on call) for UC’s for Ramstein, Vogelweh and Landstuhl (IAW APPENDIX F).

1.1.9.2. Basic Cleaning. The Contractor shall provide Basic Cleaning two times a year. This cleaning is required for 272 UC’s, and consists of the following:

- Platform cleaning (including removal of litter on the platforms and in the tray)

- Platform and gap suction cleaning

- Foundation cleaning (including water pumped out, steam cleaning or pressure washing as well as cleaning of the gap and receptacles)

- The performance shall be accomplished in the months of May and October.

1.1.9.3. On Call Cleaning. The Contractor shall provide on call cleaning for approximately 20 UC’s for Ramstein, Vogelweh and Landstuhl. (For task details see paragraph 1.1.9.1.)

1.1.9.4. Unscheduled Underground Container Lifting. In the event of someone dropping important items as keys, wallets, documents, ID’s etc. in an underground container causing a container to require pickup before the scheduled time, the CO or COR may request in writing (email/Fax sufficient) within 24 hours the lifting and emptying of the contents to the ground to retrieve the missing items. The person retrieving the items shall be responsible for immediate cleanup of all spills, debris, etc., which may occur. The Contractor shall provide lifting for approximately 10 underground containers in Ramstein, Landstuhl and Vogelweh.

1.1.10. Vehicle Weighing. All vehicles used in collection of recyclable materials shall be weighed on certified and calibrated vehicle scales after departing the base or on certified and calibrated scales at the landfill in accordance with TÜV standards. The person weighing the vehicles shall be a Certified Weight Master. The COR may be present at the scale to oversee the weighing with no notice to the Contractor at least twice a year. All weight discrepancies will be resolved prior to departing the scale site. The Contractor and COR (if present) shall sign all weight tickets. The Contractor shall submit “certified original” weight tickets recorded and provided by a weight station or landfill, not later than the 10th working day of the following month to the COR (para 1.5).

1.1.11 Sales. The contractor shall retain all revenues generated by the sale of recyclable materials. In consideration, when exercising the option, the government will decrease each option year CLIN X003 by € 10,000. The government will decrease the final invoice for Option Year 4 by, €10,000, prior to the contractor submitting for final payment.

1.2. RECYCLABLE MATERIALS PROCESSING. The Contractor is responsible for any unsorted Light Fraction materials. The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. The Contractor shall also notify the COR of potential recycling opportunities in the local area.

1.2.1. Materials. The following items shall be recycled:

Paper/Cardboard, Glass, Electronic Parts, Light Fraction (LF), Wood Material, Construction Debris, Tires and Metal. The Contractor may recycle materials not listed above with prior coordination of the CO or COR at no additional cost to the Government. All recyclable items shall be stored, shipped and disposed of in accordance with federal and local environmental regulations.

1.2.2. Pickup Points. The Contractor shall provide recycling containers at the locations specified in APPENDIX E. Containers shall be emptied as specified in section 1.1.1.3.

1.2.3. Base Recycling Center / Material Recovery Facility. The Government will provide the facilities for the Recycling Centers located on Ramstein AB and Vogelweh. Each facility is in a secure fenced area. For each area the Government provides an office building or office container (Ramstein AB, Bldg 2045) and (Vogelweh, Bldg 2820). The Contractor shall return the facilities to the Government in the same condition as received, to include fair wear and tear. Any damages caused by negligent or careless actions by the contractor shall be repaired by the contractor at no additional cost to the government. These facilities shall only be used in performance of this contract and the Government will be responsible for all facility and utility maintenance and wear and tear repairs of the building.

1.2.3.1. RESERVED

1.2.4. RESERVED

1.2.5. RESERVED

1.2.6. RESERVED

1.2.6.1. RESERVED

1.2.6.2. RESERVED

1.2.6.3 RESERVED

1.2.6.4. RESERVED

1.3. DISPOSAL

1.3.1. Off-Base Disposal. The Contractor shall transport and dispose of all recyclable material to a licensed off-base disposal site selected by the Contractor. Disposal shall be in accordance with all laws and regulations, to include, but not limited to: The latest version of Kreislaufwirtschaftsgesetz, Law on Life-Cycle Management, Zweite allgemeine Verwaltungsvorschrift zum Abfallgesetz TA Abfall, Second Administrative Order to waste disposal law Technical Order for Waste; Dritte Allgemeine Verwaltungsvorschrift zum Abfallgesetz TA Siedlungsabfall, Third Administrative Order to the waste disposal law Technical Order for Community Waste; The Abfallverbringungsrecht AbfVerbrG is covered in the Kreislaufwirtschaftsgesetz, KrW, Abfallverbringungsrecht, TA Abfall, and TA Siedlungsabfall). The Contractor shall be responsible for any permits or fees associated with the use of off-base disposal locations.

1.3.2. Disposal of Non-marketable Materials. The Contractor shall dispose of non-marketable materials found during the recycling process at an off-base facility to include any recyclable material rejected by the disposal site in accordance with (IAW) TASI (Technische Anleitung Siedlungsabfall) Technical Advice regarding disposal of trash, effective 01 June 2006).

1.4. EQUIPMENT MAINTENANCE. The Contractor shall maintain all Contractor provided containers (government owned UC and green recycle bins are not included), ensuring that they are free of unpleasant odors, dirt, debris and pests. All containers must remain in good, workable condition and be easily accessible to customers. The Contractor shall perform all cleaning, repair and other maintenance on Contractor provided containers. Trucks and trailers used for hauling and collecting shall be free of odors, dirt, debris and pests. After servicing, the Contractor shall return the containers to their original location in an upright position with the lids securely in place and closed. The Contractor shall return all UC’s to their original location. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the Contractor is responsible for cleanup at no additional cost to the government.

1.5. REPORTS AND RECORDS. The Contractor shall provide the 786 CES/CEOES a monthly report detailing total tonnages and a summary of all weight tickets (see paragraph 1.1.10.) of recyclable material collected during the previous month no later than the 10th workday of the following month. The format of the monthly report shall be approved by the COR and provided in electronic form, in Microsoft Excel format, Wide Area Work Flow (WAWF) and a hard copy.

1289968667U Highlight

2. SERVICES SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of Contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective #

PWS

Para Performance Objective Performance Threshold

SS1

1.

1.1.

1.3.2.

Collect and dispose of recyclable materials in accordance with the established schedule as prescribed in the PWS.

No more than five (5) inspection defects per month

SS2 1.4. Maintain equipment in clean and workable condition in accordance with the PWS.

No more than five (5) inspection defects per month.

SS3

1.1.10.

1.5.

Provide weight tickets and monthly reports in accordance with the PWS.

No more than five (5) inspection defects per year.

SS4

3.2.1.

3.3.

Ensure correct separation of recyclable materials;

provision of advice and assistance to customers;

and coordination of unscheduled exchange of full recycling and refuse containers with the 786

CES/CEOES.

No more than five (5) inspection defects per month

SS5

3.4.

3.4.1.

3.4.1.1.

Ensure proper sorting and storage of hazardous waste; coordinate the exchange of hazardous waste containers with the 86 CES/CEIE.

Zero (0) deficiencies per month.

SS6 3.2.

Ensure both recycling centers are accessible and in operation for customers Monday through Saturday from 0700 to 1800 hours

No more than two (2) inspection defects per month.

SS7 1.

Ensure that the Collection and Recycling Services and Operation of Recycling Centers are performed in accordance with the PWS.

No more than five (5) inspection defects per month.

2.1. QUALITY CONTROL

The Contractor shall have a QCP to ensure that the performance is in accordance with the standards established within this PWS. The Contractor shall implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum, the Contractor shall have quality control procedures addressing the areas identified in paragraph 2, Services Summary. Quality control records shall be maintained throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. The QCP is one of the standards with which the Contractor will comply and against which COR personnel will measure Contractor performance. After acceptance by the Government, this plan becomes a compliance document incorporated into the contract at time of award and after any approved updates.

2.2. QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The Contractor shall provide work schedules to the COR in accordance with paragraph 4.3 of this PWS within five work days prior to start of contract performance. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to conduct surveillance of the contractor’s performance and to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3. PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO.

Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS

2.4.1. Meetings. The CO, Functional Commander, COR, QRP Manager or other government personnel as appropriate and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2. Meeting Minutes. The meeting minutes will be prepared by the Government, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GOVERNMENT PROPERTY AND SERVICES.

Government Property includes an office desk, chair and a spill kit with absorbent compounds for each recycling center. The Contractor shall be responsible to replace these items. The Contractor and COR shall conduct a joint inventory of all Government furnished property within 10 days of contract performance and at the beginning of each option year. (See APPENDIX D and F).

3.1. Recycling Center/Material Recovery Facility Utilities. The office buildings or office containers are heated and provide lights, power and telephones. The telephones shall be for “official use only”. The Ramstein AB and Vogelweh Recycling Center facilities provides water and a restrooms. (See APPENDIX E).

3.2. Hours of Operation for Recycling Centers at Ramstein and Vogelweh.

0700 to 1800 hours Monday through Saturday. The Contractor shall operate each of the two Recycling Centers on all German Holidays except 25-26 December and 1 January. The Contractor shall be in compliance with German labor laws.

3.2.1. CUSTOMER ASSISTANCE. The Contractor shall physically assist customers to unload their waste, recyclables and hazardous waste from their vehicle. The Contractor shall insure that all waste/recyclables go in the proper containers. If any doubt, the Contractor personnel will escort the customer to the container to assist him/her during the disposal.

3.2.2. SAFEGUARDING. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured.

3.2.3. AUTHORIZED CUSTOMERS. Facility managers may deliver materials generated at their workplace on KMC military installations. Active duty members living in Government quarters may deliver items, however quantities are limited to amounts generated by a single-family household. US and/or NATO ID card holders can drop off used batteries, used oil filters and oil as well as tires, at the auto hobby shops free of charge. Personnel residing off-base can only deliver materials generated at home 60 days after arrival or if they are finalizing a PCS move and have PCS orders with them at the time of delivery. All other recyclables and refuse (except mentioned above) generated by personnel residing off-base, to include commercial businesses and Contractors will not be accepted at any recycling center. Similarly waste and refuse generated by Department of Defense Dependent Schools, Commissaries, Air Mobility Command, Army and 86th MDSS will not be accepted at any recycling center.

3.2.4. ENGLISH LANGUAGE REQUIREMENTS. Recycling Center Contractor personnel shall be able to read, write and speak English at a level necessary to fully perform all required duties and tasks of their position. The CO may request demonstrations of ability to meet personnel language proficiency requirements by any reasonable method.

3.2.5. GERMAN LANGUAGE REQUIREMENTS. Recycling Center Contractor personnel shall be able to read, write and speak German at a level necessary to fully perform all required duties and tasks of their position. The CO may request demonstrations of ability to meet personnel language proficiency requirements by any reasonable method.

3.2.6. EMERGENCY PROCEDURES. In the event of a fire, or in the case of a hazardous waste or material spill, the Contractor shall notify the Fire Department and the Environmental Management Flight immediately.

3.2.7. EMERGENCY NUMBERS Military Civilian

Fire Protection RAB & MFH Mil 480-5511 06371-47-5511 Fire Protection Vogelweh Mil 489-6681 0631-536-6861 Security Police RAB & MFH Mil 480-2050 06371-47-2050 Security Police Vogelweh Mil 489-6060 0631-536-6060 Natural Resources Management Mil 478-8406 06371-405-8406

3.3. Recyclables/Refuse. The Contractor shall be responsible for the correct separation of materials before dumping into containers. The Contractor shall advise the customers on how to separate and dispose the different types of waste. Containers shall be labeled so the Contractor and customer can easily identify the proper contents. The Contractor shall be responsible for the proper contents in each container. The Contractor shall be responsible for separating waste placed in the wrong container and correcting mistakes on the spot.

3.3.1. Recyclables. The types of recyclables the Contractor will accept include electronic items including all household appliances, scrap metal, paper, cardboard, plastic/light fraction material, treated and untreated wood and green, white and brown glass.

3.3.1.1. Refuse/Bulk Trash. This waste includes paper with stains, organic waste (food waste, diapers), mattresses, box springs, toys, carpets, furniture, bicycles.

3.3.1.2. Construction Debris. Construction debris includes stones, concrete, floor and ceiling tiles (asbestos free) generated from small facility manager projects or 786 CES Shops.

3.3.1.3. Tires/Rims. Tires with or without rims are limited to car, motorcycle and truck tires.

3.3.1.4. Pick-up Coordination for Recyclables/Refuse. The recycling centers have regularly scheduled pick-ups (see APPENDIX F) that should prevent the containers becoming full. If the refuse/recycling containers on Ramstein AB/Vogelweh are filled prior to the scheduled pick-up, the Contractor’s recycling center personnel shall coordinate an out-of-cycle exchange of the full containers with 786 CES/CEOES, Operations Support Flight, Service Contract Management at DSN 480-6919.

3.4. Hazardous Waste Material. The Contractor is responsible for sorting and storage of all hazardous waste as required by Zentrale Abfallwirtschaft Kaiserslautern (ZAK) and correcting any discrepancies on the spot to enable hazardous waste pick-up. The Contractor will be responsible for any costs due to improper sorting of regular wastes or incorrect hazardous waste disposal. For example, if the Contractor mixes oil and antifreeze creating a larger volume of “mixed waste” the Contractor will incur the cost to have the “mixed waste” disposed of by the disposal agency.

3.4.1. Hazardous Waste. The types of hazardous waste the Contractor will accept include, paint cans, paint contaminated materials, Petroleum Oil and Lubricants (POL) contaminated solids, POL filter, waste POL, fluorescent light tubes, dry cell batteries, lead acid batteries, aerosol cans, antifreeze. See Appendix D for a complete listing accepted by the Kaiserslautern Military Community Recycling Centers.

3.4.1.1. Pick-up Coordination for Hazardous Waste Containers. For hazardous waste containers at all recycling centers, the Contractor shall coordinate the pick-up of full containers with 86 CES/CEIE, Natural Resources Management DSN 478-8406. The Contractor shall ensure the turn-in/pick-up of full hazardous waste containers follow the procedures outlined in the 86 CES/CEIE Hazardous Waste Training (see paragraph 3.4.1.3.) and by the 86 AW Hazardous Waste Management Plan (see paragraph 3.5.)

3.4.1.2. Logbooks. Contractor shall maintain a logbook daily of customers that turn in hazardous waste. A sample logbook shall be provided by the 86 CES/CEIE to the Contractor after award. All inspections required by the 86th Airlift Wing Hazardous Waste Management Plan shall be documented in a Hazardous Waste Storage Logbook. All hazardous waste deliveries from customers and pickups conducted by the Zentrale Abfallwirtschaft Kaiserslautern (ZAK), or their Contractor, shall be documented. The logbook shall indicate other significant events such as spills and external inspections conducted by German authorities such as Kreisverwaltung (County Office), StAWa Staatliches Wasser Wirtschaftsamt (Federal Water Conservation Board) and the TÜV. Logbooks shall be available for Government review during normal working hours. At the conclusion of the contract, all logbooks shall be turned over to 86 CES/CEIE.

3.4.1.3. Training. All personnel working at the recycling centers must receive training annually regarding the requirements for operation of the hazardous waste storage areas. This training is provided by the US Air Force by the 86 CES/CEIE Natural Resources Management Element and lasts approximately 8 hours. All personnel working with hazardous waste must be identified in writing to the COR. Personnel must comply with all aspects of the training, including the administrative and functional requirements for hazardous waste collection, storage and disposal. The training will be conducted in English and the Contractor’s employees must have sufficient knowledge of English to comprehend the information provided.

3.4.1.4. CLEANING. The Contractor shall keep the recycling centers in a clean and organized condition at all times. The Contractor shall clean up all spillages around containers and in the work centers. The Contractor shall be responsible for clean-up of minor hazardous waste spills by using the spill kit (see paragraph 3.). For hazardous waste spills over ten gallons, the Contractor shall follow the procedures outlined in paragraph 1.2.10.3 in the 86 AW Operation Plan 32-4013, “The Hazardous Material Emergency Response Plan”.

3.5. APPLICABLE LAWS/REGULATIONS/PLANS. The Contractor shall ensure that each Recycling Center complies with the following laws and regulations. Contact the 86 CES/CEIE, Mr. Thomas Weber, 06371-405-8406, thomas.weber.7.de@us.af.mil, for copies.

3.5.1. All applicable portions of Chapter 5 and 6 of the German Final Governing Standards and other appropriate German laws.

3.5.2. The 86 Airlift Wing (AW) Hazardous Waste Management Plan (as attached).

mailto:thomas.weber.7.de@us.af.mil

3.5.3. 86 AW Operation Plan 32-4002 The Hazardous Material Emergency Response Plan (as attached).

3.6. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS.

The Contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the Contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the Contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract.

3.6.1. All on-site contractor personnel shall receive the installation EMS awareness level information.

3.6.2. Conformance with Environmental Requirements. The Contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The Contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

3.6.3. The FGS for Germany and other important environmental laws & requirements applicable for all contractors working on base will be provided upon request. Contact the 86 CES/CEIE, Mr. Thomas Weber, 06371-405-8406, thomas.weber.7.de@us.af.mil, for copies.

4. GENERAL INFORMATION.

4.1. MISSION.

The overall Civil Engineer mission in the KMC is to plan, maintain, operate and protect the infrastructure, facilities and environment for assigned Airmen, families and civilian employees.

4.2. RESERVED

mailto:thomas.weber.7.de@us.af.mil

4.3. HOURS OF OPERATION FOR RECYCLING COLLECTION.

Collection and Recycling Services: 0700 – 2000 hours Monday-Saturday except German Holidays. If scheduled services fall on a German national holiday the Contractor shall perform services the following work day, unless otherwise required in the contract or approved by the CO. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.4. HOLIDAYS & CLOSURES.

4.4.1. For informational purposes only, below is the reference for recognized Federal Holidays.

Reference: https://de.usembassy.gov/holiday-calendar/

The holidays are based on local German Holidays:

1. 1 January New Year (Neujahr)

2. Karfreitag Good Friday

3. Ostermontag Easter Monday

4. 1 May Labor Day (Tag der Arbeit)

5. Himmelfahrt Ascension Day

6. Pfingstmontag Whit Monday (7th Monday after Easter Monday)

7. Fronleichnam Corpus Christi Day

8. 3 October Day of German Unity

9. 1 November All Saints Day

10. 24-26 December Christmas

4.4.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

The services required under this PWS are not mission essential as defined by DoDI 1100.22.

4.5. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED

SECURITY.

The services under this contract are not essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

4.6. RESERVED

4.6.1. RESERVED

4.6.2. RESERVED

https://de.usembassy.gov/holiday-calendar/

4.7. CONTRACT PERSONNEL.

4.7.1. Contract Manager. The Contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate must be able to meet with the government personnel designated by the CO to discuss or resolve any contract issues. The Contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. This information will be kept updated by the Contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. The contract manager (primary and alternate) shall be able to read, write and speak, basic and technical English. (Limited Basic Oral and Written Proficiency: Understand simple oral and written instructions and be able to provide oral and written information).

4.7.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection. The Contractor shall provide all safety equipment for contractor personnel working at the two recycling centers to include safety gloves, goggles, first aid kit and eye wash stations.

4.7.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.8. CONTRACTOR MANPOWER REPORTING APPLICATION (CMRA).

The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil.

4.8.1. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

4.8.2. Reporting Period: Contractors are required to input data by 31 October of each year.

4.8.3. USES AND SAFEGUARDING OF INFORMATION.

Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars.

At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.8.4. USER MANUALS.

Data for the Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for Government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

4.9. SECURITY REQUIREMENTS. The contractor personnel shall comply with all requirements and procedures IAW AFFARS 5352.242-9000, Contractor access to Air Force Installations.

4.9.1. Base Access. The contractors personnel shall obtain Base Entry Identification, Installation Common Access Card (ICAC). In order to obtain the ICAC the Contractor is required to submit a USAFE IMT 79 (Request for Base Entry Identification), Memo of Base ID request and the Security Questionnaire for simple security check as well as a Police Good Conduct Certificate (Polizeiliches Fuehrungszeugnis). USAFE IMT 79, Memo of Base ID request and the Security Question forms shall be provided by the 786 CES/CEOES COR.

Contractor personnel will take the USAFE Form 79, Memo of Base ID request along with certification of good personal conduct and the Security Questionnaire to Bldg #134 at Ramstein Air Base, to obtain Base Entry Identification. Contractor Personnel can only gain access to the KMC after the security check has been passed with positive result. It is the responsibility of the Contractor to collect and turn-in the ICAC within one week for personnel no longer employed.

4.9.2. Main Base Access. Current security access restrictions in the Kaiserslautern Military Community require all contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter through the Vehicle Inspection Site Gate only. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever-changing security procedures.

4.9.3. RESERVED

4.9.3.1. RESERVED

http://www.ecmra.mil/

4.9.3.2. Security Authority. The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.9.4. Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require Contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area.

4.9.4.1. Access Coordination. The facility manager/user/occupant/requester will be responsible for providing access, escorts, or temporary visitor access badges for contractor personnel while performing their duties. The COR shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

4.9.4.2. Escorts. At all times while in restricted/controlled areas, contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas.

4.9.5. RESERVED

4.9.5.1. RESERVED

4.9.5.2. RESERVED

4.9.5.3. Access Revocation. The Ramstein AFB Installation Commander reserves the right to deny restricted area entry to any contractor employee and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

4.9.5.4. RESERVED

4.9.5.5. RESERVED

4.9.6. Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on Ramstein AFB.

4.9.7. RESERVED

4.9.8. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, contractor personnel, resources and classified or unclassified defense information.

4.9.9. Physical Security. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment and materials shall be secured.

4.9.10. Key Control. The Contractor shall establish and implement methods of making sure all keys/combinations issued to the Contractor by the government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the government. The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys other than master keys are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment due the Contractor.

4.10. SAFETY REQUIREMENTS AND REPORTS. The Contractor shall perform work in a safe manner as required by applicable Safety and Health Requirements. Provide a verbal report to the COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse…