PPC_Questions_and_Answers_add_copy.docx

Prior to the conclusion of the Pre-Proposal Conference (PPC), the contractors raised the following questions:

Question 1: What does a CLIN stands for?

CONS Answer: A CLIN is a Contract Line Item Identification Number and is used for the contractors for invoicing.

Question 2: How long will it take to go around the Base to pick up the recyclables? In regards to that, this contractor stated it is easy for them to calculate the time for an off-base recyclable pickup, but for the Base different conditions might apply.

Answer from CE: The contractors can go to google earth to see how large the area on the base is. The start point for the route is the Elvis Gate, always. The contractors have to aspect delays on traffic, (detour), exercises, etc. Access to restricted areas might take some time, too. Due to that fact, an average can’t be provided. But CE will assist to avoid delays. The total bins can be defined in Appendix E and F.

Question 3: Can the contractors get MAPS or Site Plans, to ensure they know where to go to?

Answer from CE: Since it is a Safety Issue, a print out of the Maps/Site Plans is not possible. But a review of the maps/site plans can be requested. Phone number is identified in the Appendix B.

Question 4: How many Past Performance data shall be provided?

CONS Answer: Offerors shall reference up to five (5) recent (within the past five (5) years from the issuance date of the solicitation where the total performance must meet or exceed two cumulative years), and relevant similar work performed IAW the PWS, dated 11 Feb 19 with their proposal. (See 52.212-1)

At the end of the PPC and since not everything was discussed/not discussed in detail, Ms. Phillips did want the contractors to pay attention to the following:

Scope of Contract;

It light fraction or any other type of pick up fraction is above 10%, the contractors can submit a request for equitable adjustment. The Contracting Office will work the request and if it is applicable, the contractor will get reimbursed, IAW 52.216-21.

Sales;

The contractor shall retain all revenues generated by the sale of recyclable metal materials. In consideration, when exercising the option, the government will decrease each option year CLIN X003 for metal by € 10,000. The government will decrease the final invoice for Option Year 4 by, €10,000, prior to the contractor submitting for final payment.

Site Visit:

First Installation/KMCC (Above Ground Containers):

While the first installation was arrived, all attendees noted that the area was closed and therefore the following question was raised:

Question 1: How can they pick up the recyclables, if the area is closed?

Answer from CE: The 786 will coordinate with the customer to assure that the contractors have access.

Second Installation/Dorms (Above Ground Containers) Question 2: Are the contractors responsible to pick up the recyclable outside of the containers, since the areas are showing that trash was placed outside of the contractors?

Answer from CE: No. The contractor shall just pick-up the containers. However, CE needs to be informed about it. So, if trash is placed outside the containers, the Contractor shall call the 786 CES. The COR(s) will schedule a truck who goes around the area to pick up the trash.

Third Installation/Dorms: (Underground Containers) The COR demonstrated that the Underground Containers need to have a specific mounted device for “Kinshofer Pilz” to assure that the pick-up process is working properly.

Question 3: What did happen if something important was dropped off in an underground container, before the required and scheduled pick-up time?

Answer from CE: If keys, wallets, etc. will be dropped off in an underground container, the CO or COR may request in writing within 24 hours the lifting and emptying of the contents to the ground to retrieve the missing items. The person retrieving the items shall be responsible for immediate cleanup of all spills, debris, etc., which may occur.

Question 04: What will happen if the underground container can’t be lifted due to deficiencies?

Answer from CE: Contractor need to notify the 786 CES, so they can get Government owned Underground Containers repaired.

Fourth installation/Recycling Center, the following questions was raised by the contractors:

Question 5: When is assistance required?

Answer from CE: The contractor shall physically assist the customers to upload their waste, recyclables and hazardous waste from their vehicle.

Question 6: What type of hazardous material is allowed to drop off at the recycling center?

Answer from CE: The list of hazardous waste to be eligible to dispose at the KMC Recycling Centers, is identified in Appendix C of the Performance Work Statement. (PWS).

Question 7: Are they allowed to use the facility, located with the Recycling Center?

Answer from CE: Yes. Each Recycling Center has a heated office building or office containers. Lights, power and telephones are available too.

Question 8: How long shall the Recycling Center stay open?

Answer: The operating hours are from 0700 to 18 hours Monday through Saturday.