FA5613-25-Q-0028_1.pdf

FA5613-25-Q-0028

HOIST MAINTENANCE, REPAIR & INSPECTION SERVICES

IN THE KAISERSLAUTERN MILITARY COMMUNITY, GERMANY

Combined Synopsis/Solicitation No. FA5613-25-Q-0028

(i) This is a combined synopsis/solicitation for commercial items (services) prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Only quotations submitted in English and Euro currency will be considered for award.

NOTICE TO CONTRACTORS: In accordance with FAR clause 52.232-18, Availability of Funds, funds are not presently available for this effort. No award will be made under this combined synopsis/solicitation until funds are available. The government reserves the right to cancel this solicitation, whether before or after the closing due date and time. In the event the government cancels this solicitation, the government has no obligation to reimburse an offeror for any costs.

A pre‐proposal conference and site visit will be conducted on 31 July 2025, starting at 09.00 hrs (09.00 a.m.)

CEST (Central European Summer Time), attendance is highly encouraged, but not mandatory.

Vendors who wish to attend the site visit – with a maximum of three (3) individuals per company ‐ must confirm participation by email to Ms. Beatrice Meier, email: beatrice.meier.1.de@us.af.mil, TSgt Jon Hoseth, email:

jon.hoseth@us.af.mil, and SrA Tristan Gallemore, email: tristan.gallemore@us.af.mil, by 10.00 hrs (10.00 a.m.) CEST on 23 July 2025. Vendors not holding base access cards will be escorted on base; vendors in possession of base access cards may meet the government party in front of building B502; please specify if you need to be signed in or not. Interested vendors not holding base access cards must arrive at the ROB-MC Gate, Bldg. 800 / Ramstein Air Base at 08.00 hrs (08.00 a.m.) CEST on 31 July 2025 to be signed in. In order to expedite gate passes for this day, please provide the following information for each participant by 10.00 hrs (10.00 a.m.) CEST on 23 July 2025 on Atch 6, DBIDS IAR INFO Excel Workbook: First, Last and Middle Name, Date of Birth, Sex, Eye Color, Hair Color, Height, Weight, Address, Cell Phone Number, SSN/Passport/ID Card Number/NATO‐Military ID Card Number, Nationality and Place of Birth (Country); please attach a copy of front and back of each attending individual’s ID card or passport to the confirmation email and bring your driver’s license and vehicle registration card (Fahrzeugschein) on the day of the site visit. Please make sure that the provided mobile phone numbers can be used to reach the individual in case of delays, e.g. due to traffic.

NOTE: It is the government's intent to conduct not more than one (1) site visit.

(ii) The solicitation number is FA5613-25-Q-0028 and the solicitation is issued as a request for a quotation (RFQ).

This acquisition is conducted in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, and FAR Part 13, Simplified Acquisition Procedures. For the solicited services, the government anticipates to issue a firm-fixed price purchase order.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04, which is effective 12 May 2025, except for items I and II, which are effective June 11, 2025.

(iv) This is not a set‐aside. The Small Business Act does not apply to this acquisition. The North American Industry Classification System (NAICS) code for this solicitation is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.

(v) 786 CES has a requirement for maintenance, repair and inspection services for hoists in the Kaiserslautern Military Community, Germany. The period of performance for the base period will be 1 Nov 2025 through 31 Oct 2026, with the yearly option to extend performance through 31 Oct 2030.

(vi) Attachment 1, Performance Work Statement (PWS), contains a description of the requirement for HOIST

MAINTENANCE, REPAIR & INSPECTION SERVICES.

(vii) Places of performance and acceptance are identified in PWS, Appendix B, Equipment List. All offerors must propose FOB (free on board) destination.

Required period of performance:

Base: 1 Nov 2025 – 31 Oct 2026 Option Year 1: 1 Nov 2026 – 31 Oct 2027 Option Year 2: 1 Nov 2027 – 31 Oct 2028 Option Year 3: 1 Nov 2028 – 31 Oct 2029 Option Year 4: 1 Nov 2029 – 31 Oct 2030

(viii) The provision at FAR 52.212‐1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023), applies to this acquisition and is tailored in the below paragraph.

(ix) The provision at FAR 52.212‐2, Evaluation – Commercial Products and Commercial Services (Nov 2021), applies to this acquisition. Specific evaluation criteria are contained in paragraph (a) of the provision.

(x) The clause at FAR 52.212‐4, Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2023), applies to this acquisition.

(xi) The clause at FAR 52.212‐5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Products and Commercial Services (Mar 2025) (Deviation 2025-O0003 and 2025-O0004), applies to this acquisition.

(xii) Additional FAR (Federal Acquisition Regulation), DFARS (Defense FAR Supplement) and DAFFARS (Department of the Air Force FAR Supplement) clauses are included below.

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

(xiv) The points of contact for this requirement are Ms. Beatrice Meier, email:

beatrice.meier.1.de@us.af.mil, phone: 0049‐6371‐405‐4109, TSgt Jon Hoseth, email:

jon.hoseth@us.af.mil, phone: 0049‐631‐536‐6799, and SrA Tristan Gallemore, email:

tristan.gallemore@us.af.mil, phone: 0049-631-536-5284.

(xv) In accordance with FAR 4.1102, offerors are required to be registered in the System for Award Management (SAM) (https://sam.gov/content/home) in order to comply with the annual representation and certification requirements at the time an offer or quotation is submitted in order to be eligible for award.

(xvi) In order to be eligible for award, offeror shall comply with DFARS 252.204-7019, NIST SP 800-171 DoD Assessment Requirements.

Addendum to FAR provision 52.212‐1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023).

This addendum to FAR provision FAR 52.212‐1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023), replaces the below referenced paragraphs. The solicitation requirements shown below are in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award.

Offerors are encouraged to present their best prices in their initial quote submission by completely filling out Atch 2, Bid Schedule, in accordance with (b)(6) below. Additionally, the offeror shall submit the below supporting documents upon submission of quote:

a. Atch 3, Technical Capability Questionnaire, which must be completed in accordance with (b)(4), Subfactor 1, below.

b. Contractor Certifications as set out in (b)(4), Subfactor 2, sub-para. (i), below: Certificates of competency for hoists/cranes (Befähigte Person für Hebezeuge/Krane) of the employees being intended to perform the solicited services.

c. Proof of registration with the German Chamber of Commerce and Industry (Industrie- und Handelskammer) or German Chamber of Trade (Handwerkskammer) of contractor, subcontractor, teaming and/or joint venture partner being intended to perform the solicited services as set out in (b)(4), Subfactor 2, sub-para. (ii) below.

d. Quality Control Plan (QCP) in accordance with (b)(4), Subfactor 3, below.

e. Representations and Confirmation email(s) listed in (b)(8) and (b)(9) below.

f. Confirmation that the offeror complies with all terms, conditions, and provisions included in the solicitation as set out in (b)(11) below.

g. Confirmation that the offeror holds the prices in its offer firm for 180 calendar days as set out in (c) below, confirmation must be added to Atch 2, Bid Schedule.

h. Name of Quality Control Inspector (by email is sufficient) in accordance with PWS para. 8.1.

(b)(2) Time specified in the solicitation for receipt of offers.

(i) Complete offers must be received not later than 18 August 2025, at 14.00 hrs (02.00 p.m.) CEST. All questions regarding this solicitation are due in writing by 09.00 hrs (09.00 a.m.) CEST on 5 August 2025.

Questions must be submitted in writing to the Contract Specialist, Ms. Beatrice Meier, at beatrice.meier.1.de@us.af.mil, and the Contracting Officers, TSgt Jon Hoseth, at jon.hoseth@us.af.mil, and SrA Gallemore, at tristan.gallemore@us.af.mil. The government has no obligation to answer any questions received after the due date and time. All timely questions will be answered officially through posting to Contract Opportunities (https://sam.gov/content/opportunities).

(ii) Delivery Methods: Hand‐delivery, FAX and mail offers WILL NOT be accepted. Offers shall be sent by email to the Contract Specialist, Ms. Beatrice Meier, at beatrice.meier.1.de@us.af.mil, and the Contracting Officers, TSgt Jon Hoseth, at jon.hoseth@us.af.mil, and SrA Gallemore, at tristan.gallemore@us.af.mil. Emailed offers must be received in the stated address(es) email inboxes at the specified time for receipt of quotations and the addressees must be able to open the email and all attachments. It is the offeror’s responsibility to confirm timely receipt of their offers with the aforementioned government points of contact (POCs) and to ensure the government POCs receive the offer in its entirety – prior to the closing date and time. (May require multiple transmissions if large‐size attachments are included, see paragraph (f) Late submissions, modifications, revisions, and withdrawals of offers below).

(iii) IAW FAR Subpart 4.8., Government Contract Files, the government will retain a copy of all unsuccessful offers.

(b)(4) Technical Capability

Subfactor 1: Past Experience

Offerors are required to submit written documentation as follows:

(i) Offerors shall submit a minimum of one (1), but not more than three (3) contract references of at least one (1) continuous year of contract performance entirely within the previous three (3) years from the issuance date of this solicitation, where the offeror (or subcontractor, teaming and/or joint venture partner being intended to perform the solicited services, or instances where the offeror performed as key personnel or a subcontractor) is/was responsible for the performance of relevant maintenance and repair services. “Relevant” performance is defined as maintenance and repair services for a minimum of 30 hoists, and similar to the work identified in the PWS. If multiple contracts are needed in order to meet the minimum of the 30 hoists, this is acceptable, if maintenance and repair services were provided within a continuous twelve-month (12) period within the previous three (3) years from the issuance date of this solicitation.

Include the following information for each contract/subcontract referenced. Offeror shall complete Atch 3, Technical Capability Questionnaire, to fulfill this requirement.

(A) Name and Address of Contractor;

(B) Point of Contact (POC), Valid Phone Number and Email Address;

(C) Project Title or Brief Description of Work;

(D) Number of Hoists Maintenance and Repair Services were provided for;

(E) Contract Reference Number;

(F) Total Contract Amount, Associated Subcontract Amount;

(G) Period of Performance;

(H) Contract Performed as Prime Contractor, Subcontractor, Key Personnel, Teaming/Joint Venture Partner;

(I) Complete Description of Services Performed.

(J) Brief Technical Description.

Subfactor 2: Contractor Certifications

(i) Proof of certification. The offeror shall submit copies of certificates of competency for hoists/cranes (Befähigte Person für Hebezeuge/Krane) of the employees being intended to perform the solicited services upon submission of quote. The training certificates shall be obtained through an accreditation authority (for example TÜV–Technischer Überwachungsverein, DEKRA).

(ii) Proof of German Chamber of Commerce and Industry (Industrie- und Handelskammer) or German Chamber of Trade (Handwerkskammer) membership of contractor, subcontractor, teaming and/or joint venture partner being intended to perform the solicited services.

Subfactor 3: Quality Control Plan

1. Quality Control Plan that meets the requirements set forth in PWS paragraph 8.1., Quality Control. The offeror shall provide a Quality Control Plan that ensures services are performed in accordance with the PWS and commonly accepted commercial practices. The offeror shall develop and implement procedures to identify, prevent, and ensure non‐recurrence of defective services. As a minimum, the contractor shall develop quality control procedures addressing the areas identified in PWS paragraph 6., Services Summary

(SS).

(b)(6) Price

(i) Offerors shall complete Atch 2, Bid Schedule; offerors shall insert a unit and extended amount for each CLIN (Contract Line Item Number), as well as total amounts for all performance periods as listed within Atch 2, Bid Schedule. Potential rounding shall be limited to two (2) digits after the decimal. Total amounts of the overall grand total shall be inclusive of all CLINs. All prices shall be submitted in EURO currency. Offers not submitted in EURO currency and offers for partial or incomplete CLINs may be excluded from consideration for award. Prices must be without value added tax (Mehrwertsteuer). Please see FAR provision 52.212‐2, Evaluation – Commercial Products and Commercial Services, below for further instructions.

(b)(8) Offerors shall submit a completed copy of FAR 52.212‐3, Offeror Representations and Certifications – Commercial Items, incl. Alternate I, or complete paragraph (b) of 52.212‐3, if the offeror has completed the annual representations and certifications electronically at https://www.acquisition.gov/browse/index/far.

(b)(9) Acknowledgment of Solicitation Amendments. Offerors are required to confirm receipt by email of all solicitation amendments to the contracting points of contact listed in (b)(2) above by the due date and time specified in (b)(2) above.

(b)(11) Offerors shall comply with all requirements, terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish all of the required certifications, representations or information or reject the terms and conditions of the solicitation may be excluded from consideration for award. Offerors shall submit a statement confirming that the offeror complies with all terms, conditions, and provisions included in the solicitation.

(c) Period for Acceptance of Offers.

Offeror agrees to hold prices in their offer firm for 180 calendar days from the date specified in (b)(2) above for receipt of offers. Offerors shall include a statement in the Bid Schedule confirming that the prices in their offer are valid for 180 calendar days.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the government office designated in the solicitation by the time specified in the solicitation.

(2)(i)(B) Offer is considered delivered if there is acceptable evidence to establish that it was received at the government installation designated for receipt of offers and was under the government's control prior to the time set for receipt of offers. When transmitting through an electronic commerce method authorized by the solicitation, it must be received in the stated addressees' email inboxes not later than 14.00 hrs (02.00 p.m.) CEST on the solicitation closing date and the addressees must be able to open the email and all attachments in a readable format (PDF, Microsoft (MS) Word 2016, MS Excel 2016, MS Power Point 2016, or later versions, as applicable). Offerors are cautioned to consider when submitting their offer that (1) due to firewall issues, some attachments may be stripped; and (2) some attachments are too big and may be blocked. It is the offeror's responsibility to allow for sufficient time for the offer to clear all of the agency's email servers. For the purpose of electronically transmitted offer receipt, the offer is determined to be "under the government's control" when it is in the addressees’ email inbox (in its entirety), no other government point of entry, including all email servers, will be acceptable.

FOLLOWING PARAGRAPHS ADDED:

(m) Offerors may submit modifications to their offers at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before the established closing date and time.

(n) Offerors are cautioned that all required offer information must be received by the offer due date and time as shown in (b)(2) above, otherwise the quotation may be considered non‐responsive, and may not be considered or evaluated.

NOTE:

Section 613a BGB (German Civil Code) may apply to any contract awarded as a result of this solicitation for personnel employed in Germany. It is the offeror’s responsibility to determine if 613a BGB applies and propose accordingly.

Offerors are requested to point out to the CO any errors, discrepancies, omissions or unsound, flawed and/or unclear language in this solicitation and any attachments thereto.

(End of addendum)

52.212-2 – Evaluation-Commercial Products and Commercial Services.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation – Commercial Products and Commercial Services. (Nov 2021)

(a) The government will award a single contract resulting from this solicitation to the responsible offeror, whose offer conforming to the solicitation, is determined to be the lowest-priced, technically acceptable (LPTA) offer. The government may award without interchanges, but reserves the right to hold interchanges if deemed necessary by the CO. The following factors shall be used to evaluate offers:

(1) Factor 1 – Technical Capability:

Subfactor 1: Past Experience Subfactor 2: Contractor Certifications Subfactor 3: Quality Control Plan

(2) Factor 2 – Price

(1) Factor 1 – Technical Capability Evaluation

Offerors will be evaluated on written documentation provided in accordance with paragraph (b)(4), Technical Capability, of the Addendum to FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services. Technical acceptability is based on successfully meeting these requirements. Each of the three (3) technical capability subfactors will be rated “Acceptable” or “Unacceptable” as follows:

Acceptable (Definition): Quote clearly meets or exceeds the minimum requirements of the solicitation.

Unacceptable (Definition): Quote does not clearly meet or exceed the minimum requirements of the solicitation.

Offerors must receive an “Acceptable” rating for each of the three (3) technical capability subfactors to receive an overall “Acceptable” rating for Factor 1 – Technical Capability. In the event one or more subfactors receive an “Unacceptable” rating, the quotation will receive an overall “Unacceptable” rating for Factor 1 – Technical Capability.

1. Subfactor 1 – Past Experience.

This subfactor is met when the offeror provides a minimum of one (1), but not more than three (3) contract references, of at least one (1) continuous year of contract performance entirely within the previous three (3) years from the issuance date of this solicitation, where the offeror (or subcontractor, teaming and/or joint venture partner being intended to perform the solicited services, or instances where the offeror performed as key personnel or a subcontractor) is/was responsible for the performance of relevant maintenance and repair services as defined in the Addendum to FAR provision 52.212-1 (b)(4) Technical Capability, Subfactor 1 – Past Experience, sub-para. (i) above. “Relevant” performance is defined as maintenance and repair services for a minimum of 30 hoists, and similar to the work identified in the PWS. If multiple contracts are needed in order to meet the minimum of the 30 hoists, this is acceptable, if maintenance and repair services were provided within a continuous twelve-month (12) period within the previous three (3) years from the issuance date of this solicitation.

2. Subfactor 2 – Contractor Certifications.

This subfactor is met when the offeror submits a copy of the certifications and proof of membership in accordance with the Addendum to FAR provision 52.212-1 (b)(4) Technical Capability, Subfactor 2 – Contractor Certifications, sub-para. (i) and (ii) and as indicated below:

a. Copies of certificates of competency for hoists/cranes (Befähigte Person für Hebezeuge/Krane) of the employees being intended to perform the solicited services upon submission of quote. The training certificates shall be obtained through an accreditation authority (for example TÜV–Technischer Überwachungsverein, DEKRA).

b. Proof of German Chamber of Commerce and Industry (Industrie- und Handelskammer) or German Chamber of Trade (Handwerkskammer) membership of contractor, subcontractor, teaming and/or joint venture partner being intended to perform the solicited services.

3. Subfactor 3 – Quality Control Plan.

This subfactor is met when the offeror submits a Quality Control Plan in accordance with the criteria defined in the Addendum to FAR provision 52.212‐1, (b)(4) Technical Capability, Subfactor 3 – Quality Control Plan.

(2) Factor 2 – Price Evaluation

The offer will be evaluated on the TOTAL price of all CLINs. Base and all option years must be quoted – no partial quotes will be accepted. Failure to include a unit price and extended amount for each CLIN, a total amount per performance period and the total proposed price within Atch 2, Bid Schedule, may exclude the offeror from further consideration for award. Price is determined by multiplying the unit price by the quantity of each CLIN. The amounts of all CLINs for all option periods represent the total proposed price. For the evaluation of the option price pursuant to FAR clause 52.217‐8, Option to Extend Services, 50% of the prices proposed for the last option period will be included in the Total Evaluated Price (TEP). The offeror's TEP will be calculated by adding the base period and all options, to include the option available under 52.217‐8. Prices shall be submitted in EURO currency only and will be evaluated in EURO currency. The TEP will be evaluated for fair and reasonableness in accordance with FAR 13.106‐3. The government reserves the right to obtain other than cost or pricing data if deemed necessary by the CO.

Arithmetic Discrepancies: For the purpose of evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the price list as submitted by the offeror.

A. Obviously misplaced decimal points will be corrected:

B. Discrepancy between unit price and extended price, the unit price will govern;

C. Apparent errors in extensions of unit prices will be corrected.

D. Apparent errors in extended amounts per CLIN will be corrected.

E. Rounding of unit price shall be limited to two (2) digits after the decimal.

The government will rely on the unit price, as proposed by the offeror, multiplied by the quantity to correct any apparent arithmetic discrepancies in the extended amount for each CLIN. The totals calculated by resolution of the arithmetic discrepancies listed above will represent the TEP. These procedures will not be used if the TEP displaces the low offeror. Interchanges with the offeror may then be conducted.

Award Process. The government intends to award to the lowest priced, technically acceptable offeror. The evaluation process is as follows:

1. The government will rank offers from lowest to highest total evaluated price.

2. Next, a technical evaluation will be performed beginning with the two (2) lowest priced offers. Evaluations will stop when two (2) offers are rated as technically acceptable for price comparison purposes. Only those offers determined to be technically acceptable, either initially or as a result of interchanges, will be considered for award.

3. A fair and reasonable determination will be made for the lowest-priced, technically acceptable offer.

4. If only one (1) offer is found to be technically acceptable, the CO will conduct a fair and reasonable determination of the offer found technically acceptable.

(b) Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the option(s). NOTE: Pricing for the option periods will be evaluated for use under Federal Acquisition Regulation clauses 52.217-8 and 52.217-9.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are interchanges after its receipt, unless a written notice of withdrawal is received before award.