Attachment 1 - FA560626QA002 Group Excercise Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

GROUP EXERCISE CONTRACT

SPANGDAHLEM AIR BASE, GERMANY

1 December 2025

GENERAL

1. SCOPE OF WORK

1.1 The weekly schedule may consist of a minimum of 5 classes and a maximum of 15 classes.

All classes should be provided at the Spangdahlem Fitness Center (Bldg. 580). Classes will be provided Monday – Saturday. Class types (aerobics or indoor cycling) and times may vary at the discretion of the fitness center director. Class sizes are limited to 30 students. Instructors will need 24/7 access to the Fitness Center to teach Classes on U.S. holidays, down days, family days, and German holidays.

1.2 The contractor provides all personnel, transportation, music, tools, materials, supervision, and other items necessary to perform aerobic classes as defined in the PWS.

1.3 The Fitness Improvement Program (FIP) is the responsibility of the fitness center personnel and is not part of the contractor's scope of work

1.4 Spangdahlem Fitness Center meets the minimum requirement of 10 weekly group exercise class offerings, as mandated by DAFI 34-14, para 3.4, through a combination of classes taught by military staff, volunteer instructors, and the services provided under this contract. This contract is not required to provide services for all 10 classes; it is designed to supplement the existing class offerings.

1.5 Classes should provide aerobics, strength, and flexibility conditioning appropriate for fitness development. Careful consideration should be given to providing classes meeting these requirements. Examples are hi/lo impact, cardio-kick boxing, group cycling, circuit training, abs class, and group strength training.

1.6 Group exercise instructors must have a primary certification from an accredited health/fitness organization or a certification from a commercial/industry health/fitness organization approved by the Service HQ in the specific physical activity program in which they instruct. Group exercise instructors must maintain current first aid and either the American Heart Association’s Basic Lifesaving automatic external defibrillator or the cardiopulmonary resuscitation certification. All certifications shall be submitted to the COR.

1.7 Instructors with expired certifications will not be allowed to instruct classes until they have been re-certified.

1.8 The Group Exercise instructor must make sure that all students are above the age of 16 unless they are 13-15 years old and have qualified adult interactive supervision. Interactive supervision requires qualified adults and children to participate always in/perform activity together. (a "qualified adult" is a parent, legal guardian, qualified Family Member Program (FMP) staff member). Children aged 12 and below are not allowed to be in the cardio room during the class.

1.9 The Contractor may postpone/cancel a class due to base mission commitments, deployments, emergencies, qualified instructor shortage, illness, and base closures. The fitness center must be notified via email or direct message 24 hours in advance when this occurs.

1.10 Make Up Classes When classes are postponed/cancelled, the fitness center will determine if classes need to be rescheduled. The contractor will only be paid for make-up classes if the classes are rescheduled, and the service is provided.

2. CONTRACTOR’S RESPONSIBILITIES

2.1 The contractor must provide the number and type of instructors needed for the group exercise classes. The contractor will provide COR with a list of instructors and update the list weekly.

2.2 The contractor secures instructors who are certified and registered by the appropriate fitness associations. They must show proof of certification/registration for the aerobic classes being conducted at the fitness center. Provides certification clinics/training classes for instructors and fitness center staff members from a qualified source, other local associations, or appropriate stateside fitness associations.

2.3. The contractor ensures assigned instructors arrive at the site of the class at least 15 minutes prior to the start of group exercise classes and 30 minutes prior to the start of special events. All employees must perform duties professionally.

2.4 When passes are required for non-government instructors, the contractor will ensure the base access request is submitted no less than five duty days prior to the scheduled event.

2.5 The contractor provides a contract manager who is available on site and will be responsible for day-to-day operations, including but not limited to scheduling classes and coordination with the COR and CO, as required. The COR and CO will be notified immediately of any contract manager changes. The name of this person will be designated in writing to the contracting office prior to the start of performance. Contractor evaluates instructors during the year and provides training/feedback on performance when needed. If any deficiencies are noted, the contractor takes immediate action to correct them. The contractor and personnel must be able to read, write, and speak English at a good proficiency level. The contractor must ensure military members on any mandatory fitness programs have priority access to group class instruction over space-available patrons when the class is not designated as an FIP class. All customers must be treated with courtesy and respect.

2.6 Instructors should maintain a professional and athletic appearance appropriate for the fitness environment. Specific attire guidelines will be provided by the COR.

2.7 The contractor ensures incidents are reported verbally to the CO and COR by 1200 and a written report of 1600 on the first duty day following the incident.

2.8 The contractor inspects the fitness area ensuring it is properly prepared and all potential safety hazards are removed prior to any use of the fitness area. The contractor will turn on/off room lights, fans, electronic equipment, and transformers.

2.9 The contractor ensures all participants wear appropriate fitness attire per the Fitness Center Policy and is responsible for the safety of all customers and employees

2.10 The contractor ensures all required paperwork is provided to the COR by 0800 on the first day of duty after classes are completed. This includes providing attendance sheets with proper information recorded on the documents for record-keeping purposes. Ensure all participants sign in with name, rank, squadron, and duty phone for each class.

3. GOVERNMENT RESPONSIBILITIES

3.1 The COR will provide the class schedule to the contractor three days prior to the end of the current schedule. When base passes are required for non-government instructors, the COR will provide assistance.

3.2 Provide locker room and shower facilities for group exercise instructors (daily use lockers are available). Provide the contractor with access to aerobic/spinning rooms for practice sessions.

Ensure all equipment provided to contractors is in working condition prior to group exercise classes/special events.

3.3 Inform instructors of any modifications to group exercise programs within 48-hours.

3.4 When base emergencies, mission commitments, deployments, and base closures happen, the COR will notify the contractor of the changes and will only pay for classes scheduled within 3 hours of initial notification. The fitness center will give the contractor 24 hours’ notice when events will resume.

3.5 Help market the group exercise program through services marketing office, base newspaper, AFN TV/radio, and by other sources available to the fitness center.

3.6 When instructors do not show up for scheduled classes/special events. The contractor will not receive payment for services not rendered.

3.7 ACCESS TO FACILITIES. The Contractor ensures all assigned instructors have access to all facilities at scheduled events. This should include getting 24/7 access for when the facility switches to 24/7 access for wing training day, observed holidays when there are no staff manning the facility.

4. PERIOD OF PERFORMANCE

4.1 The period of performance for this contract shall consist of a twelve (12) month base year commencing February 1, 2026, and four (4) twelve (12) month option years. The Government has the unilateral right to exercise these options in accordance with FAR 52.217-9, Option to Extend the Term of the Contract.

5. TRANSITION PLAN

5.1 The contractor shall provide a transition plan within 10 business days of contract award. The transition plan shall address how the contractor intends to ensure a seamless transition of services.

5.2 The Transition Plan shall include but not be limited to:

5.2.1 A detailed schedule of transition activities.

5.2.2 Methods for communicating with Fitness Center staff

5.2.3 Procedures for familiarizing contractor personnel with the facility.

5.2.4 Strategies for recruiting and retaining qualified instructors.

5.2.5 Plans for maintaining class schedules.

5.2.6 The government will provide access to the previous contractor for up to one week to coordinate the transition efforts.