AVB_Site_Visit_Questions_Part_1.pdf

- - Are more contractors going to be present?

Vendors are highly encouraged to attend, however they are not obligated to attend site visits. Vendors can still submit proposals without attending. CONS

PWS, Attachment 1 Page 38 Appendix, I Estimated Work Load Data Gate 3 - Det 4 Pop-up Barrier. When was the electrical unit installed?

Installed December 2018. NOTE: Top panel came off from electrical housing unit. Top bolts were missing. CES

PWS, Attachment 1 page 38 Appendix, I Estimated Work Load Data

Gate 3 - Det 4 Electric Gate. Can we take pictures? Can we look at the electrical unit/box? Do you know what the black columns are? Do you know what they act as? Do they stop the gate? Do they act as a safety feature?

Pictures cannot be taken as this is a Restricted and Controlled Area. Yes, the electrical box can be viewed. NOTE. The electrical unit is contained within fencing of the Restricted and Controlled Area. SFS

PWS, Attachment 1 Page 38 Appendix, I Estimated Work Load Data Do you know how old the Gate 3 - Det 4 Electric Gate is?

2013. The model number, and manufacturer is identified on the grey control box. CES

PWS, Attachment 1 Para. 1.2.2.5 Minor Repairs How does the contract work for spare parts?

As stated in the PWS paragraph 1.2.2.5 'Minor Repairs', all labor and work required to perform minor repair shall be included under the firm-fixed-price (FFP) PM CLIN (see CLIN X002). Minor repairs consist of £100 per barrier per visit for parts and materials and shall be included in the FFP. The total cost of minor repair parts per visit shall not exceed the aggregate amount of minor repair parts allowance per visit. If the repair amount exceeds the cost, the Contractor shall submit a SO to the CO for evaluation and approval for the remaining parts and materials cost under the Additional In- Scope Work (CLIN X005). CONS

PWS, Attachment 1 Page 38 Appendix, I Estimated Work Load Data

Fire Department Gate. The unit is broken and is not water tight. Does the US Government want vendors to price a new unit into their proposal price, or will this be fixed and brought up to standard before maintenance is required? Does the US Government want vendors to price a new bollards into their proposal price, or will these be fixed and brought up to standard before maintenance is required?

NOTE: The door hinge was broken, so the unit was not water tight. The bollards have debris around them to imply maintenance has not been carried out, and there is rust on the tops of the bollards. **NOTE** THE DOOR

HAS SINCE BEEN REPAIRED BY 48 CES STRUCTURES SHOP. CES

PWS, Attachment 1 Page 38 Appendix, I Estimated Work Load Data Fire Department Gate. Can we view the Fire Department Gate box? Can we see the Pop-up bollards go up and down? Are the Pop-up bollards on the Emergency Fast Operation (EFO) System?

Yes, the box can be viewed. The operation of the bollards was not tested as the EFO control panel was switched to "off". The Fire Department Gate box is located in the hut nearby labeled 'Designated Smoking Area Building'.

Additional Note: The contractors present were authorized to take pictures of the gate control panel located in the hut. CES

PWS, Attachment 1 Page 38 Appendix, I Estimated Work Load Data

Fire Department Hydraulic Gate. The gate is currently non-operational, will this be brought up to specification standards before Preventative Maintenance (PM) is required? The electrical lines have been cut, why have they been cut? Do the two grey boxes located on the wall control the gate?

The hydraulic gate is non-operational. The gate requires upgrading, has no safety features, the electrical lines have been cut, the safety loop line is visible on the ground. Broughton 410 x2 / Broughton 941/942/943 x 2-unsure which model, used website pictures. Additional Note: The contractors present were authorized to take pictures of the gate. **NOTE** THIS GATE

HAS BEEN REMOVED FROM THE REQUIREMENT. CES

PWS, Attachment 1 Page 38 Appendix, I Estimated Work Load Data

Fire Department Hydraulic Gate. The gate is currently non-operational. Does the US Government want vendors to price to change the gate, or price for maintenance with the intent the gate will be operational before PM is required?

NOTE: The gate is only used manually at the moment as the hydraulics have been disconnected. **NOTE** THIS GATE HAS BEEN REMOVED

FROM THE REQUIREMENT. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data Gate 8 - Building 5900 (X-Ray Barn) Exit barriers. Are the drop barriers included in the Asset List?

Yes, building 5900 exit barriers are included in the contract. These are identified in Appendix I. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data Gate 8 - Building 5900 (X-Ray Barn) Exit barriers. What are the make/models of the units and barriers located at the exit of building 5900 (the X-Ray barn)?

Broughton 410 x2 / Broughton 941/942/943 x 2-unsure which model. The government used website pictures. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data

Gate 8 - Building 5900 (X-Ray Barn) Exit barriers. How do you know whether someone is standing in the way of the barriers? Do the barriers have safety loops? Can the barriers be operated from inside the building, as well as outside?

There is CCTV inside that has direct view on the barriers at all time to ensure the barrier is clear of hazards for operational functions. The first barrier does not have a safety loop, as it is interchangeable, but it can be operated from inside and outside the building. Note: Barriers can be operated from inside and outside the building. Additional Note: The contractors present were authorized to take pictures of the barriers, units and control unit located in building 5900. **Notes** The control unit was explained to all present. This included the function of buttons, in relation to the barriers and CCTV. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data Gate 8 - Building 5900 (X-Ray Barn) Exit barriers. Is the front barrier interchangeable with the rear barrier?

Do the second row of barriers work? Yes, the second row of barriers are operational. CES

PWS, Attachment 1 Page 37 Gate 8 - Building 5900 (X-Ray Barn) barriers. Are the roll-up doors interchangeable, and are they included in the contract?

Yes the roll-up doors are interchangeable. No the maintenance of the roll-up doors is not included in the contract. CES

AVB COMBO and PWS, Attachment 1 Appendix, I Estimated Work Load Data Gate 8 - Building 5900 (X-Ray Barn) Exit barriers. What is the naming convention of the barriers at Gate 8?

When referencing the barriers at Gate 8, then the suggested convention would be entrance and exit barriers. The barriers prior to building 5900 X-Ray barn located at Gate 8, shall be referred to as A1065 entry/exit barrier. This shall be clarified on the Asset List. Note: The A1065 entrance and exit barriers can be controlled by the hut (building 5901) at the entrance of Gate 8.

CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data Gate 8. Are the A1065 entrance and exit barriers controlled by a push button from inside building 5900?

What is the make and model of the A1065 entry/exit gate? No, the entrance and exit barriers are not controlled from building 5900. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data Gate 8. If the emergency button is pressed, do the A1065 metal gates closed? Are these used if there is an attack?

The emergency button does not control the A1065 entry/exit metal gates.

These are closed at the end of every day, and the barrier is lowered. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data

Gate 1 Drop Arms. A drop arm is missing on the entrance to the base, is that included in the maintenance of the contract? Will a new one be installed prior to the PM being required or is the contractor required to include the supply of a drop arm in their price?

The Government has routed an AF 332 to install new gates before PM is required. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data Gate 2 Elementary School. Is the intercom system linked to the barrier? Are there intercoms at the exit barrier? How long have the intercoms been in place?

Yes the intercoms are linked to the barrier. The barriers will open through inputting the code in the intercom, or there is a push button located inside the Elementary School. There are intercoms at the exit barrier. The exit barrier will open either by driving up to it, or from inputting the code in the telecom.

The intercoms have been in place for numerous years. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data The PWS does not state the maintenance of telecoms, will these be added to the contract?

The telecoms are linked by using a pin number to raise the arms. The telecom/key pads are included within the contract. The telecoms/key pads will be added to the Performance Work Statement via an Amendment. CES

Building 1324 POL Gate. Are there any push buttons located in the POL facility (building 1307)?

Push buttons for the gate operating system are located in building 1307.

However, CCTV is in place so they can monitor the gates/entry points.

**Notes** POL would like a remote opening function to the gate for the refueller trucks. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data Building 1324 POL Entry Gate. How long has the gate been in place? How does it open? Does the green button open the gate, and does this time out?

The gate was installed about 10-12 years ago. The person needs a code to input into the key pad to gain access, then to exit, the driver can drive up the gate and it will open (free exit). Safety loops are installed. The green button is the manual way to open the gate to exit. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data

MUNS building 1644 Gate. Do only certain people have access to this area? What would happen in the situation of a call out? Would coordination have to be made and who would this be with? What is the process? Yes, this is a Controlled and Restricted Area. All contractors require escorts. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data MUNS building 1644 Gate. Does the gate have a push button to open from the inside?

Yes, and this also has open exit. Safety loops have been installed. The side gate has lasers as a safety feature, the other gate does not. The side gate also has a rubber stop. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data MUNS building 1644 Gate. Do MUNS have an escort system? Yes, this requires prior coordination, including escorts for call-outs. CES PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data MUNS building 1644 Gate. Is the contractor able to walk the length of gate? Yes. The length of the gate is 11 meters. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data MUNS building 1644 Gate. Will the contractors need a flight line license to access this area?

Yes contractors will need a flight line license. This requires additional training and certification. **NOTE** Paragraph 3.9, Flight-line Drivers, has been added to the Performance Work Statement. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data MUNS building 1644 Gate. Do you control the gate from anywhere else? Are there push buttons?

Yes, outlets are located on the side of the building with just an open/close ability. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data MUNS building 1550 Gate. Who installed the fence? Has this recently been installed? The safety entrapment feature has not been installed.

This is a recently installed gate that was not on the Asset List at the time of the site visit. This will be added to the Asset List in the PWS via an Amendment. CES

PWS, Attachment 1 Page 19 and 20 Paragraph 9.9 Security Clearances Contractor passes. How do contractors get passes? Is there another process in order to get passes faster?

Paragraph 9.9 'Security Clearances' idenfies the security clearance process. The US Government can utilize Approved Contract Lists (ACLs), or Base Access Letters (BALs) to gain temporary access to the site(s) in order for the contractor to commence work. This would be for a limited time or until contractor passes can be gained. CES

PWS, Attachment 1 Page 13 and 14 Paragraph 7 Services calls, service orders and additional in-scope work Emergency Service Calls. Is the call out 2 hours?

The service call out has changed from 2 hours to 4 hours. Please see paragraph 7 Services calls, service orders and additional in-scope works CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data MUNS building 1549 Gate. Are there local buttons inside the electrical box? Are the gates operational? Does the gate go back and forth? Are the controls for the gate in the building?

The manual controls in the electrical box may work due to temporary connection, but it is known to stop working. The manual open of the gate is still live due to temporary connection. **Note** the panel to the electrical box was off the hinges on the ground. The controls to the gate are located in the building, but the key pad on the gate also controls it (as long as power is restored). The power was cut to the gate, and a temporary feed was installed, however due to rodent issues the power cable was chewed through. NOTE.

The key pad has the ability for entry and exit, however the key pad is not currently functioning due to power issues. CES

PWS, Attachment 1 Page 37 Appendix, I Estimated Work Load Data

MUNS building 1549 Gate. Does it state the manufacture for the gate in the appendix? Is the red button on the outside column the emergency stop? Will this gate be brought up to standards and operational before being put on the contract?

Manufacturer of the gate is located in Appendix I. It is unknown if the button works, due to the power being cut. NOTE This gate requires new infrastructure for the key pad facilities, new safety loops, and a entrapment safety guard installed. CES

RAF Mildenhall

PWS, Attachment 1 Page 35 Appendix, I Estimated Work Load Data CDC Shippea Hill Gate Map #1 (Koffin bollards). Are these bollards manually operated?

The bollards are manual operation only. CES/SFS have a key that opens the floor panel enabling manual push down. The Koffin Bollards are not included in the PWS. CES

PWS, Attachment 1 Page 35 Appendix, I Estimated Work Load Data CDC Map #14. When is the Drop Arm going to be replaced by the Final Denial Barrier? Replacement should be taking place in September 2019. CES

PWS, Attachment 1 Page 35 Appendix, I Estimated Work Load Data Perimeter Fence/Gate Map #10. What gate is this? Is this a manual gate?

This is the perimeter Fence Gate Map #10 - Drop Arm. This is a manual gate.

Note: The contractors present were authorized to take pictures of the gate. CES

PWS, Attachment 1 Page 35 Appendix, I Estimated Work Load Data Flight line Access D/P Map #15. Do you know if the Bi Fold Gate and the gate installed outside building 669 is on the maps and asset list? Yes, the gates are included. These are included in the estimates, and asset list. CES

PWS, Attachment 1 Page 35 Appendix, I Estimated Work Load Data Perimeter Fence/Gate Map #6. Is this gate operational? Is the gate automatic or manual? This gate is manual, however it is not operational at this time. CES

PWS, Attachment 1 Page 35 Appendix, I Estimated Work Load Data Flight Line Access D/P Map #15 and Main Gate Final Denial Barrier Map #5. What is the delay on these gates? There is a 9 second delay from pressing the button at the main gate. CES

PWS, Attachment 1 Page 35 Appendix, I Estimated Work Load Data Perimeter Fence/Gate Map #6. Do the traffic lights meet the standard?

Flight Line Access D/P Map # 5 is the closest gate the US Government has that meets the standard. CES

PWS, Attachment 1 Page 35 Appendix, I Estimated Work Load Data Perimeter Fence/Gate Map #7. Does this gate have an oil leak? How long has it been leaking? Is this gate operational? When were the parts removed? How does the US Government get the parts?

This gate has numerous issues and does have an oil leak. It is not operational, as parts were removed from this gate to be used on another gate whilst waiting for parts to come in. There are remaining issues with the hydraulics. In the past parts have been ordered through accredited agents such as Allen's Fencing Limited. Interserve Defence Limited have also purchased parts directly from the manufacturer; Delta Scientific Corporation. In the past when ordering directly from the manufacturer, parts have been known to take up to 6 months to arrive. NOTE: Perimeter Fence/Gate Map #7 and Map #8 are operated from the X-Ray barn, building 653. CES

PWS, Attachment 1 Page 35 Appendix, I Estimated Work Load Data Base Access Gates Map #26. Are the shark teeth included in the contract? Yes, these are included in the contract. CES

PWS, Attachment 1 Page 35 Appendix, I Estimated Work Load Data Main Gate Map #3 and Main Gate Map #5, and Flight Line Access D/P Map #15. Can you operate these gates from the security hut?

Main Gate Map #3, Main Gate Map #5, and Flight line Access D/P Map #15 are operated from the Over watch Hut at the main entrance. The hut operates Flight line Access D/P Map #15 north and south . CES

PWS, Attachment 1 Page 35 Appendix, I Estimated Work Load Data West Row Gate Map #12 (entrance) and West Row Gate Map #13 (exit). Are there tire shredders at this entrance/exit?

Yes, in addition to the drop arms, there is also tire shredders. These will be replaced with shark teeth. NOTE: The drop arms shake as the arm lowers. The bushings on the arms are deteriorating causing the shaking. CES

PWS, Attachment 1 Page 35 Appendix, I Estimated Work Load Data West Row Gate Map #12 (entrance) and West Row Gate Map #13 (exit). Can the Hydraulic Pressure Unit (HPU) be opened? Is there an emergency button in the security hut?

Yes, the HPU can be opened. NOTE: Vipers will be used to replace the hydraulic barriers. Yes there is an emergency button located in the hut. CES

PWS, Attachment 1 Page 35 Appendix, I Estimated Work Load Data Will the West Row Gate Map #12 and West Row Gate Map #13 be replaced?

No, at this time these will not be replaced. However, the US Government does reserve the right to upgrade or replace them at a later time. CES

PWS, Attachment 1 Page 35 Appendix, I Estimated Work Load Data Are the Vehicle Access Control barriers included in the contract? No, these are disabled. CES

PWS, Attachment 1 Page 19 and 20 Paragraph 9.9 Security Clearances Contractor passes. How do contractors get passes?

Paragraph 9.9 'Security Clearances' idenfies the security clearance process. The US Government can utilize Approved Contract Lists (ACLs), or Base Access Letters (BALs) to gain temporary access to the site(s) in order for the contractor to commence work. This would be for a limited time or until contractor passes can be gained. CES

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