AVB_COMBO_Amendment_1.pdf

Department of the Air Force 48th Fighter Wing (USAFE)

Combined Synopsis/Solicitation

Requirement Title: Active Vehicle Barrier (AVB) Maintenance

Solicitation Number: FA558719RA005

Solicitation Issue Date: Monday, 05 August 2019

Amendment Number: 1

Amendment Issue Date: Tuesday, 03 September 2019

Response Deadline: Wednesday, 11 September 2019 no later than 0900 BST Point(s) of Contact: Kim Baker / Ph. 01638521223 / Email: kim.baker.3.gb@us.af.mil

Amy Elizondo-Williams / Ph. 01638522250 / Email: amy.elizondo-williams.3@us.af.mil

Number of Pages: 13

Summary of Changes: The purpose of this amendment is to change the following:

1. Attachment 1 Performance Work Statement - Paragraph 1.1 ‘DESCRIPTION OF SERVICES’ added “…telecommunication and access control devices”.

2. Attachment 1 Performance Work Statement - Paragraph 1.1 ‘DESCRIPTION OF SERVICES’ added “The contractor shall be compliant with the industry Code of Practice, including but not limited to; Machinery Directive MD2006/42/EC; BS-EN 13241-1 Safety in Use of Power Operated Doors, BS-EN 12453 Requirements and BS-EN 12445 Test Methods; and ISO 13857 Safety of Machinery.”

3. Attachment 1 Performance Work Statement - Added paragraph 3.9 ‘FLIGHTLINE DRIVERS’.

4. Attachment 1 Performance Work Statement, APPENDIX I: ESTIMATED WORKLOAD DATA – RAF FELTWELL – Removed (1 quantity) Hydraulic Gate - Fire Station/Base Access, and (1 quantity) Heras HMD230 from estimates.

5. Attachment 1 Performance Work Statement, APPENDIX I: ESTIMATED WORKLOAD DATA –RAF LAKENHEATH – Removed (1 quantity) Aztek MEC900 from estimates.

6. Changed submittal due date to Wednesday, 11 September 2019, by 0900 hours British Summer Time.

7. Provision and Clauses Incorporated by Reference: Added FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, and FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Proposal (RFP).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2019-03 Defense Federal Acquisition Regulation Public Notice DPN 20190628 Air Force Federal Acquisition Circular AFAC 2018-0525

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b). The North American Industry Size Classification System (NAICS) code associated with this requirement is 811219.

Description:

The Contractor shall provide a comprehensive proposal to include all personnel, labor, equipment, supplies, tools, materials, supervision, travel, periodic inspection, minor repair, and other items and services necessary to provide maintenance for all RAF Mildenhall, RAF Lakenheath, and RAF Feltwell vehicle barrier systems. The contractor shall comply with all United Kingdom (UK), United States Air Force (USAF), and local regulations in performance of this contract.

Place of Delivery/Performance/Acceptance/FOB Point:

Place of Performance for this requirement will be the three U.S. Visiting Forces (USVF) installations of RAF Lakenheath, RAF Mildenhall, and RAF Feltwell.

Line Item Description Quantity Unit of Measure

0001 Monthly Function Check 11 Months 0002 Preventive Maintenance 11 Months 0003 Routine Maintenance 24 Visits 0004 Emergency Call-Outs 11 Visits

0005 Additional In-Scope Work NTE NTE

0006 Barrier Control Schematic Option 3 Lots 0007 Mobilization 1 Month 1001 Monthly Function Check 12 Months 1002 Preventive Maintenance 12 Months

General Information

Requirement Information

1003 Routine Maintenance 24 Visits 1004 Emergency Call-Outs 12 Visits

1005 Additional In-Scope Work NTE NTE

2001 Monthly Function Check 12 Months 2002 Preventive Maintenance 12 Months 2003 Routine Maintenance 24 Visits 2004 Emergency Call-Outs 12 Visits 2005 Additional In-Scope Work NTE NTE 3001 Monthly Function Check 12 Months 3002 Preventive Maintenance 12 Months 3003 Routine Maintenance 24 Visits 3004 Emergency Call-Outs 12 Visits 3005 Additional In-Scope Work NTE NTE 4001 Monthly Function Check 12 Months 4002 Preventive Maintenance 12 Months 4003 Routine Maintenance 24 Visits 4004 Emergency Call-Outs 12 Visits 4005 Additional In-Scope Work NTE NTE

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Period of Acceptance of Offers. The paragraph is tailored as follow: "The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers." To assure timely and equitable evaluation of the proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including:

• Terms and conditions;

• Representations and certifications;

• Technical Requirements, in addition to those identified as evaluation factors and subfactors; and

• Current UK business registrations, licenses, and/or insurance required to legally operate and employ personnel within the UK or show rationale for non-applicability.

Failure to meet a requirement may result in an offer being ineligible for award. By providing a proposal, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments.

This solicitation constitutes the contract structure for the Contract Line Item Numbering (CLIN), and the contractual clauses listed below.

2. In accordance with 52.212-3, offerors must complete the annual representations and certifications electronically via the SAM website at www.sam.gov. The United States Government reserves the right to review the representations and certifications via SAM.

3. All price proposals must be submitted on Attachment 2 - Price Sheet and it must be filled in entirely; all technical

Instructions to Offerors http://www.sam.gov/ submissions must be submitted on a separate document.

4. Questions: Questions must be submitted via email to the personnel noted above. All questions are due no later than 1200 hours, on 15 August 2019, British Summer Time.

5. Proposal Submission: Proposals in response to this solicitation must be submitted no later than 0900 British Summer Time on

Wednesday, 4 September 2019. Proposals must be submitted via email to either the Contract Administrator, Kim Baker (Ph.

01638521223 / Email: kim.baker.3.gb@us.af.mil), or the Contracting Officer, Amy Elizondo-Williams (Ph. 01638522250 / Email: amy.elizondo- williams.3@us.af.mil). Proposals submitted after the time given has expired will be considered LATE, and will therefore not be evaluated for award consideration.

6. There will be a Site Visit hosted on each of the three (3) US bases listed on this requirement. The dates are as follows: RAF

Feltwell at 0900 BST on Wednesday, 7 August 2019, RAF Lakenheath at 0900 BST on Thursday, 8 August 2019, and RAF Mildenhall at 0900 BST on Friday, 9 August 2019. All prospective offerors are highly encouraged to attend. Exact details and information for the Site Visit will be provided after receipt of the information required below. In no event shall failure to inspect the sites constitute grounds for a claim after contract award. All offerors who intend to participate in the Site Visit shall coordinate base access through 48 CONS. A maximum of 3 persons per company will be allowed to participate.

Contractor shall provide the names of company representatives attending the Site Visit and the type of vehicle they intend to arrive to the base with (i.e. company/personal car or company utility van) no later than 1500 hours British Summer Time (BST) on 6 August 2019, to the Contracting Officer, and Contract Administrator listed (above) in paragraph 5.

7. Specific Instructions:

a. Technical Capability:

i. Offerors shall not simply restate the Performance Work Statement (PWS); they shall include their technical capabilities in fulfilling requirements. Offerors shall include:

1. Subfactor 1 – Operations and Maintenance Plan – At a minimum, the offeror must present all of the information required of a submitted Operations and Maintenance Plan as outlined in Section 5.1 of the PWS.

2. Subfactor 2 – Emergency Response Plan – At a minimum, the offeror must detail their methodology in responding to a situation that may occur as detailed in Section 7.1.1 of the PWS to include actions taken within the required response time.

3. Subfactor 3 – Continuation of Essential Contractor Supplies – At a minimum, the offeror must submit a written plan addressing the requirements stated in provision 252.237-7024 Notice of Continuation of Essential Contractor Services.

b. Price:

1. Subfactor 4 – Past Experience - At a minimum, the offeror must provide within their submission examples of services provided within the last three (3) years showcasing the maintenance of relevant barrier systems.

i. Offerors shall complete the Price Sheet attached to this RFP (Attachment 2); this must be filled in entirely. Insert proposed unit and extended prices on the Price Sheet for each Contract Line Item Number (CLIN), including all option periods. Ensure that unit prices are no more than two (2) decimal places. The extended amount must equal the unit price when multiplied by the Quantity. As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR clause 52.217-8.

ii. The resultant contract will be Firm Fixed Priced. Accordingly, proposed pricing by offerors shall be firm-fixed and not subject to revision and/or negotiation if selected for contract award. Additionally, multiple awards will not be considered, proposals shall include pricing for all items in Attachment 2, Price Sheet. Ensure that unit prices are no more than two (2) decimal places of a British Pound Sterling (£). Proposal pricing must be submitted in British Pound Sterling (£), exclusive of Value Added Tax (VAT). Proposals shall remain valid for 120 days after the closing date of this solicitation. Page 4 of 12

INFORMATIONAL PRICING NOTE:

TUPE - (Transfer of Undertakings (Protection of Employment) Regulations 2006 Definition. The United Kingdom's Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) is the main piece of legislation governing the transfer of an undertaking, or part of one, to another. The regulations are designed to protect the rights of employees in a transfer situation.

During the solicitation phase and award of the resultant contract the Government does not have access to specific TUPE information nor becomes involved with related TUPE processes and associated liabilities (to include indemnification) that may transpire during pre-award or post-award phases between transferor and transferee. While the Government understands the relevance of TUPE- information in proposing fixed prices, the responsibility to provide TUPE-information rests solely with the transferor; governed by Regulation 11 of the Transfer of Undertakings (Protection of Employees) Regulations 2006 (TUPE). As the transferor need only provide TUPE information to the transferee prior to the transfer, the Government will only make available the listing of the current, incumbent contractor(s) with associated points of contact if requested. The Government is not responsible for determination of TUPE applicability; the responsibility lies solely with the transferor.

As this is a firm-fixed price contract it is incumbent upon the offeror to calculate any anticipated TUPE pricing at time of proposal submittal. TUPE costs cannot be submitted as a conditional proposal, if submitted as such the offeror's proposal will be considered unacceptable and the offeror may be excluded from competition.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

The Government's terms, conditions, and respective clauses contained within this solicitation are prescribed in accordance with United States Federal Acquisition Regulations (FAR), and are not subject to conditionally proposed revisions or changes requested by offerors. Offerors' specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract, if awarded, will not be considered by the Government in its evaluation of Offers. Offerors that are not able to comply with the aforementioned conditions, will be determined as noncompliant with the solicitation requirements, and therefore may be removed from consideration for award.

52.212-2 – Evaluation – Commercial Items

The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and technical factors considered. The Government intends to make an award without conducting interchanges. However, the Government reserves the right to enter into interchanges with some, all or none of the offerors regarding their offer at any time during the evaluation if deemed in the best interest of the Government. Award will be made utilizing FAR Part 13.5, Simplified Acquisition Procedures, the Government will award a contract to the lowest price offered that is technically acceptable. The following factors shall be used to evaluate offers:

1. Technical Capability: The Government will evaluate technical capability using the four subfactors below. Offerors that exceed the minimum requirements outlined in the subfactor criteria by providing additional value to the Government, as determined by the Government Evaluation Team, may be given additional consideration for awardee selection at the Government’s discretion. Failure to meet the minimum requirements outlined in any of the sub-factors below may result in the offer being removed from consideration for award. To be considered a strength, Offerors must explicitly identify and explain areas in which they believe their proposal exceeds the Government’s minimum requirements in a beneficial way to receive credit as a strength. The Government is not bound by the offeror’s opinion of its strength and the Government is not limited to those strengths outlined by the offeror. Technical acceptability and any related strengths shall be evaluated against the following information:

• Subfactor 1 – Operations and Maintenance Plan: A clear description in detail of the methods, processes, and procedures for ensuring performance meets the standards of an Operations and Maintenance Plan as stated in PWS paragraph 5.1.

• Subfactor 2 - Emergency Response Plan: A clear description in detail of the methods, processes, and procedures for ensuring performance meets the standards of the Emergency Service Calls in PWS paragraph 7.1.1.

Evaluation Criteria

• Subfactor 3 – Continuation of Essential Contractor Supplies: Provide Mission Essential Plan that clearly describes in detail the methods, processes, and procedures for ensuring performance meets the standards of the performance of service during crisis or heightened security declared by the National Command Authority as required in PWS paragraph 9.2.2 IAW

DFARS 252.237-7023.

• Subfactor 4 – Past Experience: Provide verification of three (3) years of experience showcasing maintenance of Tire

Shredders, Drop Arms, Final Denial Barriers, and Hydraulic Bollards.

2. Price: The Government will evaluate prices submitted in the Price Sheet to determine a fair and reasonable price in accordance with FAR 13.106-3. Failure to provide the documentation described in the Instructions to Offerors above may result in the offer being deemed non-responsive and ineligible for award.

a) The Government will only evaluate prices submitted on the Price Sheet. During the evaluation process the Government Evaluation Team will determine a total proposed price for each responsive offer. The extended price for each CLIN in the base period and each option period will be added together to determine the total price. NOTE: Evaluation of options shall not obligate the Government to exercise such options.

b) In accordance with FAR 52.217-8 Option to Extend Services, the Government may require continued performance of any of the services within the limits and at the rates specified in the contract. For evaluation purposes the Government will add fifty percent (50%) of the total sum for the extended amount of the final option period to each offeror’s total price to arrive at the Total Evaluated Price (TEP). Offerors shall not submit a price for the Extension of Services clause.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offeror’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

3. Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors

✖ Debarred, Suspended, or Proposed for Debarment ✖ 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters ✖ 52.222-17, Nondisplacement of Qualified Workers ✖ 52.222-21, Prohibition of Segregated Facilities ✖ 52.222-26, Equal Opportunity ✖ 52.222-50, Combating Trafficking Persons ✖ 52.222-54, Employment Eligibility Verification

Clauses and Provisions

✖ 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖ 52.225-13, Restrictions on Certain Foreign Purchases ✖ 52.232-33, Payment by Electronic Funds Transfer--System for Award Management

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.204-7, System for Award Management 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance

52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.209-10, prohibition on Contracting with Inverted Domestic Corporations 52.219-13, Notice of Set-Aside Orders 52.233-3, Protest After Award 52.233-4, Applicable Law for Breach of Contract Claim 52.245-1, Government Property 252.201-7000, Contracting Officer's Representative 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7006, Billing Instructions 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.209-7004, Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.222-7002, Compliance with Labor Laws (Overseas) 252.225-7033, Waiver of United Kingdom Levies 252.225-7041, Correspondence in English 252.225- 7042, Authorization to Perform 252.225-7043, Antiterrorism/Force Protection for Defense 252.229-7000, Invoices Exclusive of Taxes or Duties 252.229-7006, Value Added Tax Exclusion (United Kingdom) 252.229-7007, Verification of United States Receipt of Goods 252.229-7008, Relief from Import Duty (United Kingdom) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7007, Limitation of Government's Obligation 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7008, Assignment of Claims (Overseas) 252.232-7010, Levies on Contract Payments 252.232-7011, Payments in Support of Emergencies and Contingency Operations 252.233-7001, Choice of Law (Overseas) 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001, Pricing of Contract Modifications 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.245-7001, Tagging, Labeling, and Marking of Government-Furnished Property 252.245-7002, Reporting Loss of Government Property 252.245-7003, Contractor Property Management 5352.201-9101, Ombudsman 5352.223-9001, Health and Safety on Government Installations

5352.242-9000, Contractor Access to Air Force Installations

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by full text:

52.217-5 -- Evaluation of Options (Jul 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of Provision)

52.217-8 -- Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration.

(End of Clause)

52.217-9 -- Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.232-18 -- Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.farsite.hill.af.mil

252.237-7023 Continuation of Essential Contractor Services (OCT 2010)

(a) Definitions. As used in this clause–

(1) “Essential contractor service” means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, including ships owned, leased, or operated in support of military missions or roles at sea; associated support activities, including installation, garrison, and base support services; and similar services http://www.farsite.hill.af.mil/ provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.

(2) “Mission-essential functions” means those organizational activities that must be performed under all circumstances to achieve DoD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DoD’s ability to provide vital services or exercise authority, direction, and control.

(b) The Government has identified all or a portion of the contractor services performed under this contract as essential contractor services in support of mission essential functions. These services are listed in Attachment 1, Performance Work Statement, section 9.2.2, dated 1 August 2019.

(c)(1) The Mission-Essential Contractor Services Plan submitted by the Contractor, is incorporated in this contract.

(2) The Contractor shall maintain and update its plan as necessary. The Contractor shall provide all plan updates to the Contracting Officer for approval.

(3) As directed by the Contracting Officer, the Contractor shall participate in training events, exercises, and drills associated with Government efforts to test the effectiveness of continuity of operations procedures and practices.

(d)(1) Notwithstanding any other clause of this contract, the contractor shall be responsible to perform those services identified as essential contractor services during crisis situations (as directed by the Contracting Officer), in accordance with its Mission-Essential Contractor Services Plan.

(2) In the event the Contractor anticipates not being able to perform any of the essential contractor services identified in accordance with paragraph (b) of this section during a crisis situation, the Contractor shall notify the Contracting Officer or other designated representative as expeditiously as possible and use its best efforts to cooperate with the Government in the Government’s efforts to maintain the continuity of operations.

(e) The Government reserves the right in such crisis situations to use Federal employees, military personnel or contract support from other contractors, or to enter into new contracts for essential contractor services.

(f) Changes. The Contractor shall segregate and separately identify all costs incurred in continuing performance of essential services in a crisis situation. The Contractor shall notify the Contracting Officer of an increase or decrease in costs within ninety days after continued performance has been directed by the Contracting Officer, or within any additional period that the Contracting Officer approves in writing, but not later than the date of final payment under the contract. The Contractor’s notice shall include the Contractor’s proposal for an equitable adjustment and any data supporting the increase or decrease in the form prescribed by the Contracting Officer. The parties shall negotiate an equitable price adjustment to the contract price, delivery schedule, or both as soon as is practicable after receipt of the Contractor’s proposal.

(g) The Contractor shall include the substance of this clause, including this paragraph (g), in subcontracts for the essential services.

252.237-7024 Notice of Continuation of Essential Contractor Services.

(a) Definitions. “Essential contractor service”and “mission-essential functions” have the meanings given in the clause at 252.237-7023, Continuation of Essential Contractor Services, in this solicitation.

(b) The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in the PWS section 9.2.2, dated 1 August 2019, during periods of crisis. The offeror shall–

(1) Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

(2) Address in the plan, at a minimum—

(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

(End of clause)

5352.201-9101 Ombudsman (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman: Primary:

Mr. Erik Symanski

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: erik.symanski@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025

Alternate:

Ms. Heidi Hoehn

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements.

Such inquiries shall be directed to the Contracting Officer.

mailto:erik.symanski@us.af.mil mailto:heidi.hoehn.de@us.af.mil

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (NOV 2012)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I

ODS.]

5352.223-9001 Health and Safety on Government Installations (NOV 2012)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5352.242-9000 Contractor Access to Air Force Installations (NOV 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and a valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

5352.242-9001 Common Access Cards (CAC) for Contractor Personnel (NOV 2012)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer. The government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

Attachment 1 - Performance Work Statement, dated 27 August 2019 Attachment 2 - Price Sheet

Attachments