Attachment-2- Statement of Works Modular Facility.pdf

Solicitation Number / Contract Number TBD Insert Date, Mod #

STATEMENT OF WORK

for

422 FSS/FSR

RAF Fairford Coffee Shop

Contract Number TBD

7 September 2026

1.0 Introduction

1.1 Mission: The mission of 422 FSS at RAF Fairford is to provide high-quality, efficient, and compliant food service facilities for military personnel, civilian staff, and contractors.

This requirement directly supports the Wing’s ability to sustain personnel readiness by delivering a modern, permanent modular café building that meets commercial catering standards, enhances food safety, and improves operational efficiency in food service delivery.

The ultimate expectation from the Contractor is the successful design, manufacture, delivery, installation, commissioning, and handover of a fully functional, code-compliant permanent modular kitchen and café facility that is ready for immediate operational use, supporting the daily food service needs of assigned personnel at RAF Fairford.

1.2 Background: Existing food service infrastructure at RAF Fairford requires augmentation to meet current and projected demand. Following detailed consultation with the mission partner, it was determined that a purpose-built permanent modular café building represents the optimal balance of speed of delivery, quality, flexibility, and long-term durability.

This project contributes to the overall mission by providing a modern, food-safe, energy-efficient kitchen and café environment designed to current building regulations and commercial catering best practices. The facility will reduce the risk of cross-contamination and support efficient lunch service and independent self-service operations where applicable.

1.3 Scope: The Contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and services necessary to design, manufacture, deliver, install, commission, and handover one (1) permanent modular café building complete with integrated commercial kitchen and associated equipment.

The facility will be delivered to and installed at RAF Fairford, United Kingdom. The scope includes a robust non-combustible galvanized steel-framed modular structure with food-safe internal finishes, extraction systems, non-slip safety flooring, 500 Lux lighting, custom electrical points, external Plastisol finish in a Government-selected RAL color, and a comprehensive package of commercial catering equipment to accommodate 3 cooks in daily operation that serves 10 customers at a time.

The Contractor is responsible for off-site construction, delivery (including crane hire), internal fit-out, final utility connections within the unit, testing, commissioning, training, and handover. All work shall be completed to current UK Building Regulations standards or US Building Regulation, whichever standard is most onerous, with a 15-year structural warranty and 12-month parts and labor warranty.

Desired outcomes include a fully operational, safe, and compliant café facility capable of supporting efficient food service operations with minimized disruption during installation (target 15 working days for unit installation).

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time. If work must be completed outside of normal work hours, it will be charged via cost variation.

3.0 Product Specifications

3.1 The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items and services necessary to provide the following:

- Quantity One (1) Each: Permanent Modular Café Building with integrated commercial kitchen, complete with all features and equipment as detailed in this SOW and the Contractor’s technical proposal.

- Quantity One (1) Each: Groundworks for the Permanent Modular Café Building to include surveys, investigations, excavation, drainage, ducts, connections to electrical and water mains, soft landscaping, clearance, and a concrete foundation.

- Delivery to: RAF Fairford

3.2 Building Construction and Structure:

- Robust non-combustible galvanized steel frame construction, providing long-lasting premium performance.

- Exterior finish: Plastisol in a RAL color selected by the Government.

- Constructed to current UK Building Regulations standards or US Building Regulation, whichever standard is most onerous.

- 15-year structural warranty and 60-year design life.

- Flexible design solution reviewed and updated to meet Government preferences prior to design freeze.

3.3 Groundworks:

- Topographical surveys showing site features and boundaries.

- Excavation to strip top soil, reduce levels, and create drainage trenches.

- Connections to electrical and water mains.

- Clearance of waste and storage of dirt for later use.

- Supply and lay concrete to bases.

- Soft landscaping to replace disturbed grass and foliage.

3.4 Kitchen Design Features:

- Extraction canopy above the cooking line and condense canopy above the dishwasher.

- Food-safe, wipe-clean, non-shedding wall covering throughout the modular kitchen.

- 500 Lux level lighting with steam-proof diffuser suitable for a commercial catering environment.

- Customized internal electrical points located in positions identified by the Government.

- Non-slip safety flooring to ensure a safe working environment.

- Commercial catering internal finishes.

- Design incorporates Hazard Analysis and Critical Control Point (HACCP) best practice principles to minimize the risk of cross-contamination.

3.5 Catering Equipment:

- The Contractor shall supply and install the catering equipment selected to meet the specific operational needs of the kitchen, as previously outlined and agreed in the technical proposal to include at minimum, undercounter dishwasher, 2 sink basins (600x460x300mm) with drainer and taps, 2 prep tables, an autofill beverage water boiler, electric fryer, microwave oven, 2 undercounter fridges, microwave oven, 600 liter refrigerator, 600 liter freezer, countertop electric griddle, condiment counter, chilled display unit, countertop heater merchandiser, and 1.9 meter merchandiser.

3.6 Site Preliminaries and Installation:

- Onsite and factory supervision

- Design works and design freeze

- Operation and Maintenance (O&M) manuals

- Construction and Design Management (CDM) responsibilities (Contractor’s duties)

- Simplified Building Energy Model and Energy Performance Certificate (SBEM & EPC)

- Structural analysis

- Site welfare and site fencing

- Skips

- Crane hire (subject to survey)

- Risk assessments and method statements for delivery and positioning

- Chlorination of water pipes and taps

- Dosing unit and fire suppression system

The Contractor will complete the internal fit-out and final connection of utilities within the unit. All lead-out services shall be provided by others and ready on delivery of the units.

3.7 Sample Timeline:

- The overall program from order to completion should last around 14 weeks (Monday – Friday working).

An example of stages include:

Stage Description Timing

1 Design Freeze Week 1

2 Unit Construction (off-site) Weeks 2 – 11

3 Delivery Week 12

4 Installation Weeks 12 – 14

5 Handover Week 14

6 Training Week 14

- Actual dates and stages will be confirmed upon order placement and design freeze. Client-driven changes after design freeze may impact the program and cost.

3.8 Commissioning, Training and Handover:

- Modular kitchens and catering equipment will be tested and commissioned on site by Contractor engineers

(GasSafe and F-Gas registered) prior to handover.

- Installations shall meet BS 7671 for electrical safety.

- Bespoke, easy-to-read user guides will be provided for all catering equipment supplied.

- Dedicated product trainers shall provide bespoke training sessions on the safe operation and cleaning of catering equipment. Under the Provision and Use of Work Equipment Regulations (PUWER) 1998, the Government remains responsible for ensuring its staff are trained in the safe operation of equipment.

3.9 Inclusions:

- Modular kitchen building and equipment as detailed in this SOW

- Full internal electrical installation (including electric distribution board)

- 12 months parts and labor warranty

- 15-year structural warranty and 60-year design life

- Commercial catering internal finishes

- Crane hire (subject to survey)

- Delivery of modular kitchen and internal installation

- Risk assessments and method statements for delivery and positioning

- Chlorination of water pipes and taps, dosing unit, and fire suppression system

3.10 Exclusions:

- VAT

- Data cables / ICT fit-out

- CCTV, intruder alarm, and fire alarm

- Enabling works (foundations, utilities to unit boundary, landscaping, etc.)

- Solar PV

- Fit-out of non-Contractor supplied equipment

- Building control approval (Government responsibility)

- External ramps or steps

- Grease trap

- Optional equipment (griddle, iVario, blast chiller) unless separately ordered

- Anything not specifically mentioned in this document

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the

Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.1.4 Given the nature of this modular building (large modular units requiring specialized cranage), delivery is assumed to require delivery via 60-tonne crane positioning pending crane survey, as detailed in Section 3. Detailed site feasibility and transport survey have not been completed by the Contractor at the time of this SOW; final arrangements will be confirmed prior to delivery.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED

STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.3.3 Contact Information:

4.3.3.1 Customs: To be provided by the Government upon award.

4.3.3.2 Cargo: To be provided by the Government upon award.

4.3.3.3 Commercial phone number: To be provided by the Government upon award.