Questions_25Q0016.pdf

FA527025Q0016 – Questions/Responses

Question 1 - Schedule

The project schedule calls for:

• Milestone schedule (14 days following award)

• Initial report (30 days after milestone schedule)

• Government review and acceptance of initial report (30 days from submission of initial report)

• Final report (45 days after government review and acceptance of initial report)

• Government review and acceptance of final report (45 days from submission of final report)

This sets the number of days to submission of the final report as only 119 days following award (14+30+30+45), which is less than 4 months out of the total period of performance of 6 months.

While we do recognize that the government will require the time to review the final report (45 days), the schedule as outlined in the PWS significantly cuts into the 6-month POP by requiring us to submit the final report within 119 days (less than 4 months) after award. The question we have is whether we can use more than 119 days of the POP to complete the final report?

The government will adjust the PWS as follows to address these concerns:

• Government review and acceptance of initial report (20 days from submission of initial report.

• Final Report (70 days after government review and acceptance of initial report).

• Government review and acceptance of final report (30 days from submission of final report)

Question 2 - Invoicing

Section 5.2 of the PWS addresses invoicing and seems to suggest only two invoices can be sent.

• Invoice 1 for 10 buildings. This can be sent upon acceptance of the initial report. This appears to be at 74 days after award per the above schedule (14+30+30). In other words, approximately 2-1/2 months after award.

• Invoice 2 for 22 buildings. This can be sent upon acceptance of the final report. This appears to be at 164 days after award per the above schedule (74+45+45). In other words, approximately 5-1/2 months after award.

By limiting us to only two invoices, one after 2-1/2 months and the second after 5-1/2 months, it places a significant cash flow burden on us for the project. The question we have is whether we can send more than two invoices, say, at least four invoices, or preferably six invoices? Our previous work for the 18th CES on the CSO allowed for us to send monthly invoices. Can this be done on your project? The government will adjust to allow two additional invoices for a total of 4:

1. Invoice 1: Upon acceptance of initial report.

2. Invoice 2: Interim invoice based on contract/scheduled progress.

3. Invoice 3: Interim invoice based on contract/scheduled progress.

4. Final invoice. Upon acceptance of final report.

Question 3 - Base Access for Personnel and Drones

We may wish to use drones to aid in thermal imaging and other scanning. We are still considering this. We used drones in our previous work for the 18th CES on the CSO.

FA527025Q0016 – Questions/Responses

Base access for drone usage can be time consuming based on our previous experience, even if the drones that are being used are not near the flight line. Can we assume that our personnel access, as well as the permission to fly drones, will be arranged by the government such that we can deploy our drones after submission of our milestone schedule (which is 14 days after award)? 718 CES PM will help to facilitate this approval. If delays occur coordinate with government to resolve.

Question 4 – CUI Requirements

Will the project have any CUI requirements? We suspect the answer is ‘no’, since the damaged buildings are purely residential and there is already a preponderance of information about them already on the internet, but we thought we would check. Due to the nature of the facilities, no CUI requirements.

Question 5 – Occupancy

Are the buildings occupied, and if not, will we be able to switch on the AC inside the buildings in order to cool them down? The reason we ask is that we intend using thermal imagery to aid in spall detection and such imagery works detection of temperature differential. As a result, we when we fly drones we will be searching for temperature differences between the roof as it heats up compared to the inside of the building. Facilities will be vacant. Cooling should be available.

Question 6 – Professional Certifications

The PWS alludes to Certification as a “Certified Concrete Technician” but does not reference a certifying authority or organization. To what certification program does this requirement refer? Is industry certification such as NRMCA Concrete Technologist Level III and IV acceptable? Industry standards for certification are acceptable that is an equivalent to an ACI Concrete Construction Special Inspector.

The PWS also alludes to ASNT Level III Certification in Ultrasonic Testing (UT) and Ground Penetrating Radar (GPR). The UT certification relates primarily to welding and weld defect analysis, which does not seem applicable to this particular project and there is no GPR certification provided by ASNT. Is industry experience and participation in standards-making organizations acceptable?

Confirmed, in lieu of UT certification industry experience and training is acceptable.