ODPW-2503 PWS - Invasive Species BPA - 7 January 2025.pdf

PERFORMANCE WORK STATEMENT

FOR

FY25 – FY29 Control of Invasive Species for Critical Habitat Management

Directorate of Public Works

U.S. Army Garrison, Okinawa

(7 January 2025)

TABLE OF CONTENTS

1.0 Basic Information

1.1 Background

1.2 Objectives

2.0 DESCRIPTION OF SERVICES

2.1 Pre-Field Activities

2.2 Work Plan

2.3 Site Safety and Health Plan

2.4 Fieldwork

2.5 Report

3.0 QUALIFICATIONS

4.0 SUBMITTALS

4.1 Summary Report

4.2 Complete Report

4.3 Geographic Information System (GIS) Data

4.4 Addresses

5.0 SCHEDULE

6.0 SERVICE SUMMARY (SS)

7.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

8.0 GENERAL INFORMATION

8.1 QUALITY ASSURANCE

8.2 SECURITY REQUIREMENTS

8.3 PHYSICAL SECURITY

8.4 HOURS OF OPERATION

8.5 CONSERVATION OF UTILITIES

8.6 RECORDS

8.7 ENVIRONMENTAL CONTROLS

8.8 GOVERNMENT OBSERVATIONS

8.9 SAFETY REQUIREMENTS

8.10 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.41

8.11 PHASE OUT

8.12 PUBLICATIONS

8.13 CONTRACTOR PERSONNEL

8.14 JAPANESE ROAD LAWS

9.0 APPENDICES

APPENDIX A: Acronyms and Abbreviations List APPENDIX B: Location of the Project

1.0 Basic Information

1.1 Background

Some Invasive Alien Species (IAS) listed on the Japan Environmental Governing Standards (JEGS, USFJ 2002) are known to occur within the installations of the U.S.

Army Garrison Okinawa (USAG Okinawa). The Bitter Vine (Mikania micrantha) is a JEGS-listed IAS and also listed in the “100 of the World’s Worst Invasive Alien Species” (Lowe, Browne, Boudjelas, and Poorter, 2004). Other JEGS-listed IAS (e.g. Water Lettuce, Pistia stratiotes) are also subject to be controlled under this contract. However, Bitter Vine and other newly-introduced invasive alien floral and faunal species control serves the high priority.

1.1.1 Criteria and Regulations:

Applicable criteria and regulations relevant to this project include but not limited to are as follows:

• Japan Environmental Governing Standards (JEGS), April 2022 (or the latest)

• U.S. Army Regulation (AR) 200-1, Environmental Protection and Enhancement, December 2007 (or the latest)

• DoDD 4715.5, Management of Environmental Compliance Overseas Installations, April 1996

• Conservation of Endangered Species of Wild Fauna and Flora (Japanese Law

No.75 of 1992)

• Wildlife Protection and Hunting Law (Japanese Law No.32 of 1918)

• Invasive Alien Species Act (Japanese Law No.78 of 2004)

• Wastes Disposal and Public Cleaning Act (Japanese Law No.137 of 1970)

• Integrated Natural Resources Management Plan (INRMP), June 2022

1.1.2 References:

The references below can be provided upon request after award.

• Control of Invasive Species for Critical Habitat Management Installation of USAG Okinawa (2014-)

1.2 Objectives

The objectives of the project are to control JEGS-listed invasive alien floral and faunal species for critical habitat management, prepare reports in order to comply with the JEGS requirements to develop an effective critical habitat management and take responsible steps for the conservation of Species at Risk (SAR) and their habitats.

2.0 DESCRIPTION OF SERVICES

The contractor shall provide all management, tools, supplies, equipment, labor and travel expenses necessary to control invasive alien floral and faunal species in accordance with the JEGS and other local and commercial standards on the USAG Okinawa installations.

Target invasive species include followings:

Invasive Plants:

Bitter Vine, Tsuruhiyodori (Mikania micrantha) Water Hyacinth, Hoteiaoi (Eichhornia crassipes)

Invasive Animals:

Browsing Ant, Hayatogefushiari (Lepisiota frauenfeldi) Red Imported Fire Ants, Hiari (Solenopsis invicta) and the other invasive ants White Lipped Tree Frog, Shiroagogaeru (Polypedates leucomystax) Cane Toad, Ohikigaeru (Rhinella marina) Flat worms, Nyuginiayarigatarikuuzumushi (Platydemus manokwari) Green Anole (Anolis carolinensis) Mosquito Fish (Gambusia affinis) and Guppy (Poecilia reticulate) Taiwan Beauty Rat Snake, Taiwan Sujio (Orthriophis taeniurus friesei) Taiwan Habu (Protobothrops mucrosquamatus) Small Indian Mongoose (Herpestes auropunctatus) Other Invasive Species designated on JEGS

2.1 Pre-Field Activities

The contractor shall conduct a start-up meeting with the Torii Station Point of Contact (TS-POC) within five (5) calendar days of contract award to:

• Provide project overview and objectives

• Discuss project schedule

• Discuss logistical requirements (Base access and permits)

• Discuss physical site conditions

• Identify data needs and gaps

• Identify potential obstacles, hazards, or conditions that would interfere with project completion

• Obtain additional information necessary to complete the project

• Discuss other related topics.

The contractor shall provide the meeting agenda including items listed above at least two (2) days before the meeting. The contractor shall submit minutes of the meeting to address discussion items to the NR PgM within two (2) days following the meeting. The minutes will be subject to review by the Government and the contractor shall incorporate comments on the minutes and redistribute them as necessary. Meetings shall be held throughout the project, as necessary.

2.2 Work Plan

The contractor shall prepare a draft Work Plan (WP) within 14 calendar days of the start-up meeting outlining major work tasks, project schedule, survey plan and methodology, and qualifications of key personnel (see chapter 3). The Government will review the draft WP and provide comments. The contractor shall incorporate these comments and submit the final WP for Government approval within seven (7) days upon receipt of the comments.

2.3 Site Safety and Health Plan

The contractor shall prepare a draft abbreviated Site Safety and Health Plan (SSHP) within 14 calendar days of the start-up meeting. The abbreviated SSHP shall discuss site-specific safety issues potentially encountered during field activities. The abbreviated SSHP shall cover follow-on field activities and include potential hazards discovered. The contractor shall be responsible for reviewing all information provided and preparing the necessary documents concerning health and safety criteria, procedures, and practices sufficient to comply with the pertinent regulations to protect on-site personnel and the environment. The abbreviated SSHP shall insure potential off-site receptors are not adversely impacted. The Government will review the draft abbreviated SSHP and provide comments on the submittal. The contractor shall incorporate these comments and submit the final abbreviated SSHP for Government approval within seven (7) days upon receipt of the comments.

2.4 Fieldwork

Invasive Plants:

Fieldwork should be planned and conducted to avoid the flowering season of the target species.

The contractor shall remove JEGS-listed IAS completely by hand pulling and digging up roots, or other applicable methods. In order to prevent re-sprouting, all of the removed plant fragments including roots, stems, and soil shall be put into the plastic trash bags and tightly sealed. The contractor shall not leave any cut parts of the species in the field. The contractor shall coordinate with the Natural Resources Program Manager (NR PgM) of USAG Okinawa prior to removal activities. The contractor shall not use any chemicals or herbicides in the vicinity of waterbodies to avoid contamination and pollution.

The contractor shall submit Dig Permit/Utilities clearance to the Work Order Section at least three weeks in advance when a backhoe is used. The contractor shall provide the project schedule to DLA through NR PgM for the removal in the fuel tank farms.

The target species removed during fieldwork should be collected on a blue poly tarp at a pre-approved designated spot within the installation to allow desiccation.

Disposal shall be handled by USAG Okinawa.

All trash generated during the course of work must be removed within five (5) working days upon completion of fieldwork,and be collected at a designated spot / dumpster arranged by the NR PgM.

Each removal item include at least twice of post-fieldwork monitoring and removal.

Post-fieldwork monitoring aims to target plants that were not controlled during the initial control operations in order to achieve eradication to the maximum extent possible.

The contractor shall not damage any Species at Risk (SAR), Government of Japan (GOJ)-protected species, their habitats/nests, and wetlands while controlling the target species.

Field notes shall be prepared weekly and submitted to on the following Wednesday of the week via e-mail. The field notes shall include:

• Date, weather

• Identification

• Sizes of removed area

• Distribution Maps/ location maps of the invasive species

• Photos of invasive species and their habitats

• Detailed habitat/behavior/issue information

• Challenges during fieldwork (if any) and recommendation

Invasive Ants:

The contractor shall provide the fieldwork schedule to NR PGM at least two weeks in advance of performance start.

a. The contractor shall conduct the monitoring survey of the target invasive ant species, and identify potential nest sites. The contractor shall use the methods recommended by local authority to identify the ants. Since some of the ants are difficult to determine species’ names, identifications of the species shall be reviewed by qualified entomologist (s), specialize in ants in the university with contractor’s expense, and the name of identifier shall be stated in the report. The contractor shall provide several ethanol immersion specimens of all of the invasive ants also to the TS-POC. The contractor shall recommend the control method in the report.

b. The contractor shall perform the surveillance regularly to determine the effectiveness of chemical control and update the distribution maps of the invasive ants.

2.5 Report

The contractor shall prepare either a summary report or complete report detailing the results and effectiveness of the control measures. All of the data collected in the field from each site shall be compiled and organized in a consistent format to be submitted for review and comments. Details of the report and submittals are discussed in Sections 4.1 and 4.2 of the PWS.

3.0 QUALIFICATIONS

The contractor shall employ, either directly or through subcontract, personnel adequate in numbers, skill, and qualifications to accomplish the work required in conformance with the PWS.

Key Personnel Qualifications

1) Supervisorial Biologist The Supervisorial Scientist must hold, at a minimum, a master’s degree in biology or other related field. The supervisorial biologist shall have at least five (5) years of experience working on invasive species-related activities in Japan, including three

(3) years working with local authorities (GOJ and/or Okinawa Prefectural Government), and two (2) years of experience working with U.S. Forces in Japan.

2) Biologist The Biologist shall have a t a minimum, a bachelor’s degree in biology or other related field and five (5) years of experience in preparing natural resources reports for the U.S. Government.

3) Field Workers The contractor shall work with personnel with at least three (3) years of experience in natural resources fieldwork. The shall be capable of accomplishing required tasks under the supervision of the supervisorial biologists qualified for this project. Field workers engaged in pesticide application shall hold DoD Pesticide Applicator certificate or Host Nation (HN) license/certificate equivalent.

The contractor shall submit the required documents as specified below. Key personnel information will be used for selection purposes.

1) Resume: The contractor shall submit resumes of the supervisorial biologist to demonstrate his/her professional experience.

2) Project List: The contractor shall submit a list of projects that demonstrate supervisorial biologist meets the qualifications specified above.

The contractor shall employ, either directly or through subcontract, personnel adequate in numbers, skill, and qualifications to accomplish the work required in conformance with the PWS.

If, during the performance of this contract, the contractor must utilize personnel other than those submitted for this contract, such substitution shall not be made without prior written approval of the contracting officer or his/her authorized representative. If key personnel are found to devote less effort than stated in the proposal or are performing unsatisfactorily, the Contracting Officer (CO) or NR PgM may direct replacement of such personnel as appropriate. A bilingual (English and Japanese) staff member shall be available as required by the NR PgM.

NOTICE:

The information developed, gathered, and assembled in fulfillment of the contract required as defined in or related to the PWS shall not be released by the contractor, their consultants, subcontractors or associates without prior coordination and approval by the CO. The information developed, gathered, and assembled in fulfillment of the contract requirements as defined or related to the PWS will become the complete property of the Government. The contractor shall not use the information for any purpose at any time without the written consent of the CO. The contractor or his subcontractors shall not make available to the news media or publicly disclose any data generated or reviewed under this contract. The contractor shall not release any news articles concerning this project without the consent of the CO. When approached by the news media, the contractor shall refer all questions to the CO or the NR PgM for a response.

4.0 SUBMITTALS

Per the requirements of the PWS, the contractor shall provide the following submittals:

• Start-up Meeting Agenda: The contractor shall submit the meeting agenda at least 2 calendar days before the start-up meeting.

• Start-up Meeting Minutes: The contractor shall submit the minutes of the meeting within 2 calendar days following the meeting. A copy of the minutes shall be provided to each participant.

• WP: The contractor shall submit one electronic copy of the WP within 14 calendar days of the start-up meeting. Final WP shall be submitted within 7 calendar days after receipt of comments.

• SSHP: The contractor shall submit one electronic copy of the SSHP within 14 calendar days of the start-up meeting. Final SSHP shall be submitted within 7 calendar days after receipt of comments.

• Field Note: The contractor shall submit weekly Field Notes on the following Wednesday of the week via e-mail.

• Summary Report: The contractor shall prepare and submit one electronic copy of the Summary Report within 30 calendar days upon completion of the last control event. The Government shall have a minimum of 20 calendar days from receipt of the Summary Report to review and provide comments.

• Complete Report. The contractor shall prepare and submit a Complete Report (electronic and hard copy) within 45 days upon completion of the last control event.

4.1 Summary Report

The summary report fucuses on preliminary findings of the control effort. The summary report shall include, at a minimum, the following:

• The contractor’s name, address, phone number, contract name and number, number of individuals who conducted removal work, work volumes in “person-day.”

• Field Date

• Target Species

• Methods and procedures used including maps of areas/sites where control efforts were made.

• Results: Photos depicting before and after the removal effort, date and time of control efforts, GIS maps

The Summary Report shall be submitted via e-mail.

4.2 Complete Report

The following information, at a minimum, shall be included in the complete report:

• The contractor’s name, address, phone number, contract name and number, names of individuals who conducted removal work, work volumes in “person-day.”

• Summary of the project including objectives, methods, results, and discussion.

• Introduction including the objectives and description of the target invasive species (scientific name, common name, and Japanese name), its habitat and other related information

• Methods and procedures used including maps of areas/sites where control efforts were made.

• Results: Photos depicting before and after the removal effort, date and time of control efforts, GIS maps

• Discussion of the effectiveness of the removal efforts, including, likelihood of the efforts, if continued, to effectively control future invasive species population, factors contributing to future repopulation, and an evaluation of the appropriateness of the approaches implemented.

• Recommendations for future invasive species control efforts, including: target locations; removal frequency and methods; recommendations for future projects to include estimates of the time, annual cost, and manpower requirements; and recommendations for the management of other species of invasive character found on the installations.

All “hard copy” deliverables shall be submitted on recycled-content paper, printed double- sided unless otherwise specified. The draft and final reports shall consist of 8½” by 11” pages with all drawings folded, if necessary, to this size. Any full-size maps and/or drawings generated shall be individually folded and enclosed as part of the report but not attached. All site drawings shall be of non-scale with sufficient detail to show interrelations of major features on the site map (i.e., north arrows, keys, scales, etc.). Data may be combined to reduce the number of drawings. All pages shall be numbered and of adequate legible quality suitable for reproduction.

The Complete Report shall be submitted in white clear-view 3-ring binders, each with the title of the project on the front covers and spines. The “hard copy” of the final report shall be single-spaced using a professional page format. Maps (both hard copy and electronic) shall be provided in accordance with a format approved and coordinated with the TS- POC (This could further be discussed during the project start-up meeting.).

Report must be in English and the electronic data to be provided (test data, photographs, maps, etc.). Final electronic files should be in Microsoft Word and/or Excel for Windows format and PDF. Final photographs shall be submitted in Joint Photographic Experts Group (JPEG) format.

4.3 Geographic Information System (GIS) Data

The contractor shall record the nest locations found using the Global Positioning System (GPS). GIS data set will be delivered in ESRI ArcGIS 10.6.1 geodatabase format and shape file format. The contractor shall record the locations using a GPS device and X-Y coordinate data shall be provided in the report. The contractor shall provide the GIS data for the location. GIS files shall be provided in JGD2000 horizontal datum, Mean Sea Level (MSL) vertical datum, and the Universal Transverse Mercator (UTM). Metadata shall accompany the GIS file. Data Standards for Facilities, Infrastructure & Environment (SDSFIE) Version 4.0.2 Army Adaptation shall be used.

The contractor shall coordinate with TS-PM before preparation of GIS submittals.

4.4 Addresses

The contractor is responsible for the delivery of each submittal to the address below in the quantities indicated. The contractor shall notify the NR PgM three (3) business days before each submission and provide a transmittal letter for the enclosure with the submission package.

ORGANIZATION DRAFT REPORT FINAL REPORT

Environmental Division via e-mail 1 hard copy + 1 CD Directorate of Public Works USAG Okinawa Unit 35114 ATTN: AMIM-JNO-PE (Ms. Ishiki)

APO AP 96376-5114

naho.ishiki.ln@army.mil

5.0 SCHEDULE

During the progress of the work, NR PgM will contact the contractor to assure that the mailto:naho.ishiki.ln@army.mil work is being successfully directed to the satisfaction of the primary project management concerns. The following anticipated work schedule shall be used. It is essential that the submission of all reports be timely.

Performance and Submittal Schedule

BASIC TASK PERFORMANCE PERIOD PERFORMANCE

MONTH

Start-Up Meeting Agenda 2 calendar days before the meeting

Start-Up Meeting Within 5 calendar days after award Start-Up Meeting Minutes

Within 2 calendar days after start-up meeting

Submission of Base Access Request to Torii Pass Office

Within 28 calendar days after award

Submission of Draft WP and SSHP

Within 14 calendar days after the start-up meeting

Submission of Final WP and SSHP

Within 7 days after receipt of the government comments

Begin Fieldwork Upon each call order placed and after base pass obtained / WP/APP approved

End Fieldwork Within 90 days of the start of fieldwork.

Submission of Draft Summary Report (and GIS Data)

Within 30 calendar days after completion of fieldwork

Submission of Draft Complete Report (and GIS Data)

Within 45 calendar days after receipt of the government comments

Government Review 20 calendar days for Gov’t Review Final Summary/Complete Report

20 calendar days after receiving Gov’t Review Comments

If the change is contractor-caused or due to inclement weather, the contractor shall inform the NR PgM a minimum of 24 hours prior to the requested or revised performance schedule.

If the change is Government-caused, the contractor shall report immediately to the TS- POC on the change.

6.0 SERVICE SUMMARY (SS)

PERFORMANCE OBJECTIVE PWS Para PERFORMANCE Coordination & Pre Field Activity 2.1 90% of the time Field Work 2.4 98% of the time Reports 4.0 98% of the time

7.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

There is no government furnished property and services to be provided to the contractor. Any damages to the U.S. Government properties caused by the contractor shall be restored at no cost to the U.S. Government.

8.0 GENERAL INFORMATION

8.1 QUALITY ASSURANCE

The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections and receipt of complaints from government personnel.

The government may inspect each task as completed appropriate because of repeated failures discovered during inspections or because of repeated customer complaints.

Likewise, the government may decrease the number of inspections if merited by performance. The government will also investigate complaints received from various customers located on the installations. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

8.2 SECURITY REQUIREMENTS

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Except U.S. military installations where the required services are performed, only two (2) contractor employees (contract manager and its alternate) shall require for base pass for access to Kadena Air Base.

Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

8.2.1 ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S.

military installations prior to start of work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer (CO) or designated representative. At the time of application, Security Forces may conduct a background check on employees.

Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

The contractor shall submit a request for base passes for his/her employees to the CO, for recommendation of approval by the Pass and ID Section. After approval from 18 CONS/PKB the contractor shall follow the instructions for acquiring designated pass ID for entry into applicable Army facilities at Torii Station, Bldg 456, at DSN 645-2239/7519 or from off base dial 098-970-2239/7519. The contractor shall follow the instructions for acquiring designated pass ID for entry into Army Facilities (Torii Station, Naha Port and POL Facilities: Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3 and White Beach Tank Farm) from Torii Station Pass Office, at Bldg 240, Torii Station, at DSN 315-652- 4688 and from off base dial 098-961-7777 (Operator) and after the tone changes, dial 315-652-4688.

8.3 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property provided for contractor use (if applicable). At the close of each work period, government facilities, property, and materials shall be secured.

8.3.1 Key Control (When Applicable)

The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall coordinate with the NR PgM to obtain keys for work areas that are fenced-in. The contractor shall return the keys to the NR PgM before close of business every day. Failure to do this may result in refusal of key use by the government.

8.3.2 Loss of Keys

The contractor shall immediately report the loss of a duplicate key to the TS-POC. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re- keying.

When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

8.3.3 Prohibit Use Keys

The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

8.3.4 Lock Combinations

The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

8.3.5 Secured Areas

The contractor shall clean designated facilities during normal working hours only. The authorized contractor to perform the secured areas will be escorted by an appropriate government official, particularly at buildings #100/105,Torii Station. If access to the secured areas is delayed or not available, the contractor shall perform other duties.

8.4 HOURS OF OPERATION

8.4.1 Normal Hours of Operation

The contractor shall perform the services required under this contract during the following hours: 0400 thru 2400 hrs during weekdays. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

8.4.2 Recognized Holidays

The contractor is not required to provide service on the following days: New Year’s Day, Birthday of Martin Luther King, Jr., President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

8.4.3 Emergency Hours of Operations

No emergency hours of operations are projected for this contract.

8.5 CONSERVATION OF UTILITIES

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

8.5.1 Lights

Lights shall be used only in areas where and when work is actually being performed.

8.5.2 Prohibition to Change

Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

8.5.3 Water Faucet

Water faucets or valves shall be turned off after the required use has been accomplished.

8.5.4 Government Telephones

Government telephones shall be used only for official government business.

8.6 RECORDS

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Applicable Publications and Forms. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

8.7 ENVIRONMENTAL CONTROLS

8.7.1 Compliance with Laws and Regulations

The contractor shall be knowledgeable of and comply with all applicable JEGS, Department of Defense, prefectural and local environmental laws and regulations and requirements regarding environmental protection. In the event environmental laws change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

8.7.2 Notification of Environmental Spills

If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Army Fire Department at 911 and the TS-POC. The liability for the spill or release of such substances rests solely with the contractor and its agent. The contractor is responsible for spill clean-up, remediation and disposal in accordance with appropriate laws and regulations.

8.7.3 Use of Hazardous Materials

The contractor’s use of any hazardous materials will require the submittal of a Safety Data Sheet (SDS) in English and Japanese for each item utilized. The contractor shall prepare to obtain the approval through the NR PgM from the Fire Department, Safety and the Environmental Office prior to the use of the item. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous materials in accordance with all existing laws and regulations set forth by the Prefecture Government of Okinawa, Japan. Storage of hazardous material on the installation is prohibited and all hazardous materials will be removed from the installation at the end of each work days.

8.8 GOVERNMENT OBSERVATIONS

Government personnel, other than the CO and TS-POC, may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

8.9 SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall:

8.9.1 Conformation

Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

8.9.2 Safety Measures

Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, JEGS by US Force Japan, and general safety requirements of EM 385-1-1, dated 15 March 2024, “US Army Corps of Engineers, Safety and Health Requirements Manual”. See web site address, https://www.publications.usace.army.mil/USACE- Publications/Engineer-Manuals and click EM 385-1-1.

8.9.3 Safety Plan

Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

8.9.4 Prevention of Damage

Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

8.9.5 Subcontractors

Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

8.9.6 Emergency Service Phones

Ensure personnel have the following on-base emergency services phone numbers http://www.osha.gov/ programmed into their cell phones:

Security Police and Fire Department While working at any locations on base:

From On-base (Use DSN Phone): 652-4911, or (99) 934-591 From Off-base/Cell Phone: 098-934-5911

8.9.7 Records and Reports

Record and report promptly (within one hour) to the CO or NR PgM all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

8.9.8 Accident and Mishap

In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

8.9.9 Investigation

If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

8.9.10 Cooperation

Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

8.9.11 Safety Hazard

The contractor will be responsible for instructing his/her employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards.

Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

8.9.12 Safety Precautions

All safety precautions shall be exercised when working in and around POL storage facilities. All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

8.9.13 Maintenance of Vehicles

All contractor vehicles shall be in good mechanical and safe operating condition. All vehicles shall keep dry chemical type fire extinguishers on each vehicle. These vehicles are subject to inspection at any time.

8.9.14 Non-Smoking

All contractor employees entering POL areas shall not have matches or lighters in their possession. Smoking is prohibited at POL Facilities (Kuwae Tank Farm 1, 2, Chimuwan Tank Farm 1, 2 & 3, White Beach Tank Farms).

8.9.15 Fire & Emergency Services

The contractor shall be responsible to follow the Fire & Emergency Services (USAG-J Reg 420-90).

8.10 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.41

IAW AFI 63-124, para 2.7.1, and DODI 3020.37 this requirement is not considered mission essential.

8.11 PHASE OUT

8.11.1 Familiarization

If there is a change in contractor or if the operation reverts to in- house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be, for 30 days after receipt of a notice from the CO. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of the required services.

8.11.2 Site Visit

The government reserves the right to conduct site visits in all contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

8.12 PUBLICATIONS

8.12.1 Compliance

Compliance with all publications, regulations and operating instructions provided by the government is required when:

8.12.2 Material Expediting

They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

8.12.3 Publications

The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

8.12.4 Requirement of the latest version

The contractor is required to acquire and work on the latest version of the publication.

8.13 CONTRACTOR PERSONNEL

8.13.1 Contract Manager

The Contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period.

The contract manager and alternate(s) must be able to read, write, speak, and understand English.

8.13.2 Authority of the contract manager

The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

8.13.3 Availability of the contract manager

The contract manager or his/her alternate shall be available on work sites during the normal hours of operation for the CO, TS- POC, and other government personnel designated by the CO for any matters and issues concerning the contract.

8.13.4 Contractor Employees

The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

8.13.5 Clothing

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

8.13.6 Restriction of Employee

The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64- 106.

8.13.7 Military Personnel

The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

8.14 JAPANESE ROAD LAWS

8.14.1 Local Laws

The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43, The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

• Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall-out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

8.14.2 Article 43-2

Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out).

8.14.3 Prevention of Accidents

The agency managing a road may when there is reasonable cause for him/her to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

8.15 REQUIRED INSURANCE by JAPANESE LAW

8.15.1 Insurance

The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

8.15.2 Example of Payment

Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

8.15.3 Inspection

All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

8.16 SERVICE CONTRACT REPORTING (SCR)

Ensure the Contractor is reporting ALL labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The COR is required to completely fill in all required data fields at https://www.sam.gov. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the SCR help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

a. The system is designed for the contractor to enter their data first. The CORs are not able to enter the contractor’s data for them. CORs cannot enter their data until the contractor has complied. The CORs need to contact their buyer/CO if their Contractor has not put in their data timely.

b. Once the contractor has input their data, then the COR can view/edit the NDAA elements and Fund Cite Data.

c. CORs ensure by 1 Aug of each calendar year you have started communicating with the contractor about uploading the information.

8.17 RELEASE OF INFORMATION

The information developed, gathered, and assembled in fulfillment of the contract required as defined in or related to the PWS shall not be released by the Contractor, their consultants, subcontractors or associates without prior coordination and approval by the CO. The contractor information developed, gathered, and assembled in fulfillment of the contract requirements as defined or related to the PWS will become the complete property of the Government. The Contractor shall not use the information for any purpose at any time without the written consent of the CO. The Contractor or his subcontractors shall not make available to the news media or publicly disclose any data generated or reviewed under this contract. The Contractor shall not release any news articles concerning this project without the consent of the CO. When approached by the news media, the Contractor shall refer all questions to the CO NR PgM for response.

9.0 APPENDICES

Appendix A: Acronyms & Abbreviations List

Appendix B: Location of the Project https://www.sam.gov/

APPENDIX A: Acronyms and Abbreviations List

Acronym/Abbreviation Definition

CFR Code Federal Regulation

CO Contracting Officer

DOD Department of Defense

GIS Geographic Information System

GOJ Government of Japan

GPS Global Positioning System

IAS Invasive Alien Species

JEGS Japan Environmental Governing Standards

NR PgM Natural Resources Program Manager

OSHA Occupational Safety and Health Act

POL Petroleum Oil Lubricants

PWS Performance-Based Work Statement

SAR Species at Risk

SCM Service Contract Reporting

SS Services Summary

SSHP Site Safety and Health Plan

USAG United States Army Garrison

WP Work Plan

APPENDIX B: Location of the Project

1.2 Objectives