OMEE_questions_Peppler_comments_Final.docx

Q: Please provide inventory list of all equipment under this solicitation. It will help in providing more competitive pricing and better value to the Government.

A: A finalized equipment inventory list is included with this amendment, please reference Appendix 2b.

Q: There is no specifications or data for chilled water and hot water treatment and testing. Are these treatments included in this solicitation?

A: Yes, water treatment and testing is required. Please reference PWS 3.5.10 for details concerning this requirement and specifications.

Q: There is no specifications or data for water tank cleaning. Does Contractor need to include the pricing for annual water tank cleaning work?

A: Yes, annual cleaning is required. Please reference PWS 3.5.10 and Appendix 2b for details concerning this requirement and specifications.

Q: For high elevation work, for example checking security and street lights, will the Government provide aerial lift or manlift for this work or Contractor is required to include rental for this equipment?

A: No, a manlift will not be available on site. We have a small one to change light bulbs, but no large one. One would have to be rented. FYI: Street lights are not a requirement on this contract, that is handled by Base CE.

Q: As per PWS, it is not clear for boilers annual and UPV tank inspections if it will be provided within the solicitation. Please clarify.

A: Yes, annual boiler and UPV tank inspections are required. Please reference PWS 3.5.10 for clarifications of this requirement.

Q: Is it required to allocate certified technician or supervisor for medical gas and dental gas systems' maintenance?

A: Yes, All certifications including medical/dental gas systems are required to be certified technicians. Please reference PWS 4.5.1.2 for clarifications of this requirement.

Q: There is no backflow preventer data under this appendix. Do we need to maintain and testing (annually) work for the preventer. If yes, is certification for the work necessary.

A: Yes, maintenance and testing is required for the backflow preventer, and certification is not required. Please reference PWS 3.5.10 for this requirement. Backflow preventer data has been included; please reference Appendix 2b (pages 10 & 15) and publications (pg 50).

Q: May we understand the total number of manpower of the current existing contract?

A: No, the current existing contract does not reflect the manpower requirements of the new contract as certain terms and conditions have changed. Please utilize the manpower estimates within the solicitation.

Q: Can the contractor request the Government to visit other buildings listed in the solicitation?

A: Yes. A secondary Site-Visit has been scheduled for 17 Jun 2016 at 0800. Reservation forms must be submitted no later than 15 June 2016. Reference Second Site-Visit Reservation Form.

Q: Proposal requires insertion of proposed unit price(s) and extended amount(s) in the Schedule of Suppliers/Services for each Contract Line Item Number (CLIN). The schedule to be filled-in is from pages 3 to 35, a total of 33 pages but the page limit for Part II is 10 pages. Please clarify.

A: Page limit has been updated in the amendment under 52.212-1.

Q: Can contractor use standard two (2) ring binder?

A: Yes.

Q: 5 of 38 PWS 1.2.8 Spec Item states in part..--"provisions of a mandatory directive listed in Appendix 9". Question: Is "9" a typo and the reference should be "6"?

A: Yes, the reference should be 6. An update has been made to correct this typo. Please reference PWS 1.2.8.

Q: 7 of 38 PWS 1.3.5.3 Spec Item states in part..--"for initial basic training the government shall pay for one DMLSS-FM training course for the contractor during the contract period. Question 1: How many individuals from the contractors company can attend the training? Question 2: Where will the training be held? Question 3: Will the training be held prior to the beginning of the contract period of performance? Question 4: In what language(s) will the class be instructed?

Q: 7 of 38 PWS 1.3.6.1 Spec item states in part..--"The contractor shall translate all technical manuals and documentation in both English and Japanese. Question: Is the existing technical documentation files / database in both English and Japanese? Question 2: Is it the Governments intent that English manuals be translated to Japanese?

A: The current database is in English. The existing files are in both English and Japanese. Manuals should be translated if they only come in one language (English or Japanese). Please refer to PWS 1.3.6.1.

Q: 8 of 38 PWS 1.3.6.3 Spec Item states in part..--"The contractor shall utilize DMLSS to tract all labor and material warranty information". Question: Is the DMLSS currently up-to-date with respect to equipment warranty information?

A: Yes. This information has been added to the PWS. Please refer to Appendix 2b and PWS 1.3.6.3

Q: 9 of 38 PWS 1.4.3 Spec Item states in part..--"the COR may approve the emergency purchase of individual items estimated not to exceed $3,500". Question: Is the contractor to use local banking center rate to calculate the Yen value of $3,500.?

A: No, the contractor shall use the contracted exchange rate to determine value. This exchange rate will be included at time of award. Please refer to PWS 1.4.5.1.

Q: 9 of 38 PWS 1.4.4.1 General Question: Is the contractor to understand that Urgent, Routine PM, and Wellness WO requests are only to be responded to within Normal Duty Hours?

A: Yes, only emergency requests are to be responded to outside of normal duty hours. Please reference PWS 1.4.4.1.

Q: 9 of 38 PWS 1.4.5 Spec Item states in part..--"supplies having a unit cost of $3,500 or more, --". Question 1: For supplies purchased in Yen, is the contractor to use local banking center rate to calculate the value of $3,500? Question 2: Is shipping considered part of the "unit cost" and reimbursable?

A: The contractor shall use the contracted exchange rate to determine value. This exchange rate will be included at time of award. Shipping costs shall be included as part of the total unit cost, subject to the $3,500 limit, and reimbursable under the terms of the contract. Please reference PWS paragraph 1.4.5.1.

Q: 10 of 38 PWS 1.4.6 General Question 1: For calculating purchases made from Dollars to Yen, is it understood that the date of the purchase order should be used for the daily exchange rate? Question 2: Is the contractor allowed a general & administrative (G&A) margin on the materials, parts, and supplies? Question 3: Is the contractor allowed an over-head (OH) or profit (P) margin on the materials, parts and supplies?

Q: 11of38 PWS 1.5.3 Spec Item states in part..--"shall be responsible for powering down; providing surveillance, bring all facility systems back on line during the entire service period at no additional cost to the government." Question Is the contractor to provide this service after normal routing hours at no additional cost to the Government?

A: Yes, the contractor is required to provide this service after normal hours. No additional CLIN will be added to invoice this work against. Please reference PWS 1.5.3

Q: 11of38 PWS 1.6.5 Spec Item states in part..--"Contractor is responsible for disposing of both hazardous and non-hazardous job-related waste material in accordance with the local base and host nation procedures." Question: Can the contractor use base disposal for any refuse?

A: No. The contractor must use off-base facilities for disposal. Please refer to PWS 1.6.5 and Appendix 8.

Q: 12 of 38 PWS 1.7Spec Item states in part..--"Operators shall be required to notify the COR or designated medical staff individual (depending on the time of day/night) within one hour after out-of-limits conditions occur within the system." Question: What specific times and dates is the contractor to have personnel physically present to monitor the EMCS?

A: During normal duty hours as stated in PWS 4.3.1.

Q: 12 of 38 PWS 1.8 Spec Item states in part..--"The contractor shall bear the cost of any subcontractor hired to perform scheduled/preventative maintenance to include those tasks requiring regulatory certifications such as but not limited to high-pressure gas and vessel testing." Question: Is a third party Med/Gas certification and/or inspection required?

A: OMEE certifications that are required are listed in PWS 4.5.1.2. Any subcontractors hired to perform on this contract must hold the certifications pertinent to the work they are performing. We added Med/Dental Gas as a certification for this contract.

Q: 12of38 PWS 1.9 Spec Item states in part..--"The contractor shall submit a DMLSS-FM work request to document corrective action and request for reimbursement." Question: How is that cost to be calculated (example hourly/per page/etc) and under which CLIN would it be paid?

A: Cost is calculated by the hour and it would fall under the unscheduled maintenance duty hours CLIN. Please refer to PWS 1.9.

Q: 15of38 PWS 3.3.1Spec Item states in part..--"The government shall provide the contractor Information Technology equipment listed in Appendix 5f. Question: Has Appendix 5f been mislabeled or inadvertently not included with the solicitation package?

A: Table was added to Appendix 5b that lists all comm equipment; please see Appendix 5b.

Q: 16of38 PWS 3.3.4 Spec Item states in part..--"Two reserved parking spaces will be available upon request for contractor vehicle(s) used in the requirements of this contract (does not include privately owned vehicles)." Question: Is the contractor to understand parking will be available for their employees at the main parking lot, however, only two will be designated?

A: Yes, employee parking is part of the main parking lot. The 2 designated spots are only for marked company vehicles. Please reference PWS 3.3.5.

Q: 17of38 PWS 3.5.7.1 Spec Item states in part..--"All training shall be accomplished with the contract manager in attendance." Question: Is it understood that the Alternate Contract Manager's attendance would suffice during any period of time the Contract Manager was not available?

A: Please see PWS 3.5.7.1, this requirement has been removed from the PWS. The Government is not mandating the organizational structure of the contractor.

Q: 18of38 PWS 3.5.10Spec Item states in part..--"The government will pay all costs associated with permits, tests and analyses." Question 1: How is the contractor to invoice for these services? Question 2: Does the government provide the tester, such as third party med gas inspector? Question 3: Will the government provide examples of the permits, tests and analyses - that the government will pay for?

A: 1. Permits, tests, and analyses will be covered under the reimbursable CLIN. The contractor will invoice for these services the same way as for materials and supplies. The CLIN descriptions and PWS have been updated to reflect this requirement.

2. No, the contractor will be responsible to provide this equipment.

3. Yes. Please see PWS 3.5.10.

Q: 22of38 PWS 4.5 Spec Item states in part..--"As a minimum, the contractor must have primary and alternate staff that has at least one year experience of utilizing, updating data and processing work requests through DMLSS- FM." Question: Can the experience requirement be waived for any reason? Example, contractor has personell able to learn the system with minimal training or be able to be trained during a phase-in schedule?

A: Please see PWS 4.5, this requirement has been removed from the PWS.

Q: 23of38 PWS 4.5.1.3General Question: Is the Alternate Contract Manager considered acceptable, with regard to on-site requirements as well as after hours availability requirements?

A: Please see PWS 4.5.1.3, this requirement is to have the Contract Manager or alternate on-site.

Q: 30of38 PWS 4.11.1 General Question: Was Appendix 9 mislabeled or inadvertently omitted from the solicitation package?

A: Deleted from PWS, Please see PWS 4.12.1. There should not be a reference to any Appendix as contractor will receive plans once contract has been awarded.

Q: 45of77 Solicitation C - 4(a) General Question: Will submittal in a 2 ring binder be acceptable?

A: Yes.

Q: 43of 77 Solicitation B-1(f) What is this (f) referring to ?

A: You must provide a statement of affirmation of no Exceptions, Deviations, or Waivers to any of the terms and conditions of this contract , if you are not proposing any.