Revised_Cryo_Plant_Demo_Removal_SOW.pdf

PERFORMANCE WORK STATEMENT

FOR

REMOVAL OF BOTH EXISTING CRYOGENIC PLANTS

AND INSTALLATION OF NEW CRYOGENIC PLANT

18 LRS/LGRFOC

Kadena Air Base, Japan

12 JUNE 2015

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 BASIC SERVICES FOR INSTALLATION. 5

3 DESCRIPTION OF INSTALLATION WORK 5

4 SHIPPING 6

5 GOVERNMENT FURNISHED PROPERTY AND SERVICES 7

6 GENERAL INFORMATION 7

7 HOURS OF OPERATION 7

8 CONSERVATION OF UTILITIES 7

9 ENVIRONMENTAL CONTROLS 8

10 SAFETY REQUIREMENTS 8

11 JAPANESE ROAD LAWS 9

12 REQUIRED INSURANCE BY JAPANESE LAW 10

DESCRIPTION OF SERVICES

1.0 General Scope:

This project is broken down into two phases with a break in between. Phase one being the demolition and removal of the existing cryogenics plants and the second phase being the installation of a new plant. During phase one the contractor shall be responsible to furnish all tools, equipment, materials, labor and personnel necessary to plan, design, manage, and supervise the demolition and removal of two (2) cryogenic production plants. In addition, during phase two, the contractor shall to furnish all tools, equipment, labor, and all related equipment

(piping, conduit, wiring, etc) necessary to install a government furnished cryogenics plant and connect it to the main power control panels in building 720, Kadena Air Base, Okinawa Japan.

The Contractor shall determine the best technical design solution in conformance with current codes and regulations, and other applicable standards not specifically stated elsewhere in this project statement of work, to provide a complete and useable facility and cryogenics plant upon completion. The scope of work is further defined in the Description of Work section in building

720 Kadena Air Base, Okinawa Japan.

There will be a break in the two parts of this project while structure modifications are made by a separate contractor to prepare the site for the new plant.

DEMOLITION AND REMOVAL

GENERAL

1.01 GENERAL REQUIREMENTS: Do not begin demolition of old plants until a notice to proceed (NTP) is received from the Contracting Officer. Demolition and removal shall begin within 7 days of the receipt of the NTP. The contractor shall be responsible for the removal of the roof cap, roof connections, roof anchors, and rainwater downspouts at the top of the cold box of Building 720. Removal of the roof cap should aid the contractor in removal of the two old cold box plants. Remove rubbish and debris from the project site; do not allow accumulations inside or outside adjacent buildings nor on pavements. Store materials that cannot be removed daily in areas specified by the Contracting Officer.

1.02 SUBMITTALS: Submit proposed demolition and removal procedures to the Contracting

Officer for approval before work is started. Include procedures for coordination with other work in progress, a disconnection schedule of utility services, a detailed description of methods and equipment to be used for each operation and of the sequence of operations.

1.03 DUST AND DEBRIS CONTROL: Prevent the spread of dust and debris to adjacent occupied buildings or on adjacent airfield pavements and avoid the creation of a nuisance or hazard in the surrounding area. Do not use water if it results in hazardous or objectionable conditions such as, but not limited to, flooding, or pollution. Sweep pavements as often as necessary to control the spread of debris outside the facility.

1.04 PROTECTION:

A. Traffic Control Signs: Where pedestrian or driver safety is endangered in the area of removal work, use traffic barricades with flashing lights. Notify the Contracting Officer fourteen (14) days prior to beginning such work.

B. Existing Work: Protect existing work which is to remain in place, be reused, or remain the property of the Government. Repair items which are to remain and which are damaged during performance of the work to their original condition, or replace with new. Do not overload pavements. Provide new supports and reinforcement for existing construction weakened by demolition or removal work. Repairs, reinforcement, or structural replacement must have Contracting Officer approval.

C. Facilities: Protect electrical and mechanical services and utilities. Where removal of existing utilities and panels is specified or indicated, provide approved Lockout/Tagout controls. Clearly mark and notify facility personnel if temporary services or connections for electrical and mechanical utilities are necessary.

1.05 BURNING: Burning of materials will not be permitted

EXECUTION

A. FILLING: Fill holes and other hazardous openings as necessary.

B. DISPOSITION OF MATERIAL:

1. Title to Materials: Title to all materials to be demolished and removed, except materials and equipment to be salvaged and reused, is vested in the Contractor upon receipt of notice to proceed and actual removal of materials. The Government will not be responsible for the condition, loss or damage to such property after notice to proceed. Materials to be removed shall be deemed salvageable or unsalvageable by

COR whenever material is to be disposed of.

2. Recyclable Material: The contractor is required to recycle material, if it is in the best interest of the US Government. 18 th

Logistics Readiness Personnel can assist with Defense Logistics Agency Disposition Services for large plant components and equipment. Examples of recyclable material are the old plant equipment, components, scrap metal, and cardboard. Scrap metal being defined as bits and pieces of metal parts (i.e., bars, turnings, rods, sheets, wire) or metal pieces that may be combined together with bolts or soldering (i.e., radiators, scrap automobiles, railroad boxcars), which when worn or superfluous can be recycled. Scrap metal which is recycled is exempt from regulation under RCRA, see 40 CFR

261.6(a)(3)(ii). The contractor is to utilize Kadena AB Recycling Center for disposition of such materials. For pick-up of large quantities of such material, contact base recycling at 634-2600/0448. For scrap metal that is painted and the paint is intact, it may be recycled directly through the recycling center. Scrap metal coated with lead-based paint or chromate-based paint is allowed, provided the metal is destined for recycling (meltdown in a furnace). If the scrap metal with the lead-based paint is not recycled, the paint needs to be removed and it is disposed of as hazardous waste and may be turned in to Kadena AB Hazardous Waste Operations

Center. In general, latex-based paint chip may be disposed of a solid waste.

C. CLEAN-UP:

1. Debris and rubbish: Debris and rubbish shall be removed from the Government property daily. Do not allow accumulation in the building or site.

2. Debris Control: Debris shall be removed and transported in a manner as to prevent spillage on streets and adjacent areas.

*** END OF SECTION ***

2. BASIC SERVICES FOR INSTALLATION.

2.01 The contractor shall coordinate and furnish an installation plan to 18 CONS/LGCA Unit

5199 Bldg. 95, Kadena AB, APO AP 96368-5220. The government will provide provided floor plans to include location of all required equipment and utilities needs for installing the equipment. The Government bears no responsibility for the accuracy of these drawings.

Actual field investigation and survey of the facility must be conducted by the Contractor to ascertain existing conditions before start of design.

2.02 The contractor shall phase the installation of each equipment item in such a manner that will not interfere with the day-to-day customer servicing requirements of the existing operations. All utilities will be available in the plant, within 150 feet and the contractor shall be required to install all electrical wiring from the main power panel to the equipment.

All electrical, welding, and brazing work will be in compliance with appropriate ASME codes for each utility.

3. DESCRIPTION OF INSTALLATION WORK

3.01 Survey and finalize plans against manufacturer drawings to assure compatibility with structural openings for utility conduit and process air piping and components.

3.02 Provide heavy equipment and crane support to install skid mounted equipment items in

Bldg. 720. Cold box will require 15-ton capable crane across entire span of lift. Opening of roof hole will be approximately 30 feet above grade of crane surface.

3.03 Securely attach all skids and equipment items to anchor points.

3.04 Weld all process air piping according to schematics attached.

3.05 Route and connect all electrical conduits and pull wiring from all equipment to main power control panel.

3.06 Fill refrigeration unit with Freon and compressor oil (if needed).

3.07 Construct and modify existing product supply lines from old output piping to new coldbox output connections and insulate piping.

3.08 Contractor shall install piping insulation.

3.09 Once the new cold box is affixed in place with the anchor points attached, the contractor shall be responsible for the placement of the new roof cap, roof connections, roof anchors, and rainwater downspouts at the top of the cold box of Building 720. Before placement by the contractor, the new roof cap will be extended by the Government in order to accommodate the new cold box.

4. SHIPPING

4.01 The Manufacturer, Cosmodyne LLC shall deliver the new plant to the Government by 31

October 2015.

4.02 Upon receipt at building 706 Camp Kinser, Okinawa Japan, SFC Richard Burns of the 18 th

Contracting Squadron will contact the contractor by email to make notification of receipt. The contractor shall start installation no later than 7 calendar days after receipt of notice to proceed, or 7 calendar days after site preparations are completed by the intermediary contractor;

whichever occurs last. Work is to be complete and finished by no later than February 1, 2016 provided new plant equipment is ready for installation by 4 January. The contractor must be available to assist and document startup testing to be conducted with a Cosmodyne LLC representative (at no expense to the contractor), to ensure systems are fully operational and no further construction modifications are required. Contractor shall wait for CO to provide a separate notice to proceed with specified period of performance for phase 2 of this project.

4.02 The contractor shall be required to provide assistance if needed while the Cosmodyne

Representative conducts training to cover complete operation and maintenance of systems to include all components of the systems. The training must be completed in no more than 20 workdays after installation, startup testing, and acceptance.

4.03 The Government will perform a review for acceptance that the 7-ton per day cryogenic plant is operating in a proper manner and that work was completed IAW this performance work statement for installation. No changes may be made without the written consent of the

Contracting Officer.

5. GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.01 Government will execute Project No: LXEZ 16-1367 during the break in construction once the old plants are removed. This project will provide the foundation base plate for the new plant cold box, which is 9.2 meters /30.2’ feet tall and weighs 7,000 kgs/16,000 lbs. The intermediary contractor selected by the government to execute Project No: LXEZ 16-1367, will ensure this base plate is level to within the prescribed parameters given by Cosmodyne LLC.

6. GENERAL INFORMATION

6.01 SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor

Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

6.02 ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter Kadena Air Base, Okinawa, Japan prior to start of work. All vehicles shall have the contractor’s company name displayed in

English on both sides and shall be visible to a distance of at least 50 feet away. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

7. HOURS OF OPERATION

7.01. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Monday – Saturday 0700 – 1700. The contractor may work, with prior approval of the Facility Manager and the Contracting Officer, extended hours to ensure timely completion of work at no additional cost to the government. 48 hours’ notice is requested/preferred to resolve scheduling conflicts.

7.02. Work shall not be conducted on regularly scheduled Federal holidays or during Family

Days, Down Days and other related base events. Contractor will be notified in advance of such events. Regular schedule will be in effect for Base Exercises unless otherwise notified.

1 January New Year’s Day

3rd Monday of January Martin Luther King’s Birthday

3rd Monday of February Presidents Day

Last Monday of May Memorial Day

4 July Independence Day

1st Monday of September Labor Day

2nd Monday of October Columbus Day

11 November Veteran’s Day

4th Thursday of November Thanksgiving Day

25 December Christmas Day

8. CONSERVATION OF UTILITIES

8.01. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

8.02. Lights shall be used only in areas where and when work is actually being performed.

8.03. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

8.04. Water faucets or valves shall be turned off after the required use has been accomplished.

8.05. Government telephones shall be used only for official government business.

9. ENVIRONMENTAL CONTROLS

9.01. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the

Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

9.02. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Kadena AB Fire Dept. at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

9.03. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

10. SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall:

10.01. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

10.02. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing

Standards (JEGS) by US Force Japan.

10.03. Develop and provide at the start of the orientation period a safety plan prior to the start of demolition work for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

10.04. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

10.05. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

10.06. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

10.07. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

10.08. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

10.09. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

10.10. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

While working on Kadena Air Base, call Kadena Dispatch at 098-934-5911 or

098-962-9445.

11. JAPANESE ROAD LAWS

11.01. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

11.02. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

11.03. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

11.04. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

12. REQUIRED INSURANCE BY JAPANESE LAW

12.01. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

12.02. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

12.03. All vehicles must be properly inspected/insured in accordance with Japanese

Compulsory Insurance (JCI) requirements.

12.04. Prior to the commencement of work hereunder, the Contractor shall furnish to the

Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.