Full_Solicitation.pdf

Combined Synopsis/Solicitation

For

Cryogenics Removal and Installation

FA5270-15-Q-A047

Presolicitation/Solicitation for Kadena AB, Okinawa, Japan

From: 18th Contracting Squadron To: All Qualified Interested Parties

Unit 5199, Bldg. 99 Your Company Name:

Kadena Air Base, Japan

APO, AP 96368

POC: A1C Kile McTague

Tel: 634-5834

E-mail: kile.mctague@us.af.mil

1. This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, and the test procedures in subpart 13.5 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. The solicitation FA5270-

15-Q-A047 is being issued as a Request for Quotation. This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR). All responsible sources may submit a proposal.

2. The North American Industry Classification System (NAICS) code is 238290 Machinery and equipment, large-scale, installation. Offerors must be registered in the System for Award

Management (SAM) at http://www.sam.gov/, in order to be considered for award. Given the SAM registration requirement, FAR Provision 52.212-3, Offeror Representations and Certifications --

Commercial Items will be included in this solicitation by reference. A current copy of a prospective awardee’s Reps and Certs will be validated using the SAM website prior to the issuance of an award.

3. This document and incorporated provisions and clauses are those in effect through Defense

Acquisition Circular (DAC) 91-13, Air Force Acquisition Circular AFAC 2015-0406, and the Federal

Acquisition Circular (FAC) 05-82, 7 May 2015.

4. The Government contemplates an award of a Lowest-Price Technically Acceptable (LPTA) Firm

Fixed Priced purchase order resulting from this solicitation. This requirement will utilize full and open competition, no socio-economic set-asides.

5. Interested vendors may submit their capability statements or quotations in writing to the identified point of contact no later than 2 August 2015 4:30 PM JST (Japan Standard Time). See attachment for a description, quantities, and units of measure for the items to be acquired.

This combined synopsis & solicitation notice is a request for competitive quotations. Therefore, all capability statements or quotations received prior to the RFQ close date will be considered.

6. The Government will award a single purchase order contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of technical acceptability and price to the Government.

7. All capability statements, quotations, and/or questions should be directed to A1C Kile Mctague at kile.mctague@us.af.mil. Offers for this requirement are due no later than 4:30 PM Japan Standard

Time (JST), 2 August 2015. It is the vendor's responsibility to monitor the FBO system for amendments issued in reference to this requirement. All Contractors who provide goods/services to the DOD must be registered in the SYSTEM FOR AWARD MANAGEMENT (SAM). Online

Certifications and Representations are also required. Failure to comply with SAM registration will deem offeror ineligible for award.

8. NOTICE TO OFFEROR(S)/SUPPIER(S): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. Please make your quotes valid until 01 October 2015. Questions must be sent to kile.mctague@us.af.mil by 20

July 2015. All questions asked after 20 July 2015 may not be entertained

Item Description QTY Unit Price Extended Amount

0001 Removal 1 each $ $ Removal of existing 6-ton/day and

5-ton/day cryogenic production plants to include all equipment components of plant and piping, wiring, etc.

Contractors will receive a 7 day notice to proceed prior to beginning work.

0002 Installation `1 each $ $ installation of new 7-ton/day cryogenic production plant with all equipment components and piping, wiring, etc.

Contractors will receive a 7 day notice to proceed prior to beginning work.

Modules: Cold Box (16,100 LBM), Air Compressor (14,400 LBM), Lube Oil Skid (2,500 LBM)

Chiller Skid (7,500 LBM)

Absorber Skid (11,000 LBM)

TOTAL ____________________________

*Award shall be based on the best value to the Government for the quote meeting the above mentioned specifications.

Delivery Address:

Bldg. # 3135 mailto:kile.mctague@us.af.mil

Kadena AB, Okinawa, Japan

96368.

The following provisions and clauses to include addenda shall apply:

The following clauses/provisions are incorporated by reference:

52.203-3 Gratuities Apr 1984

52.204-7 System for Award Management Jul 2013

52.212-1 Instruction to Offerors—Commercial Items Apr 2014

52.212-4 Contract Terms and Conditions—Commercial Items Dec 2014

52.222-3 Convict Labor Jun 2003

52.222-21 Prohibition of Segregated Facilities Feb1999

52.223-5 Pollution Prevention/Right-to-Know May 2011

52.223-18 Ban on Texting Aug 2011

52.233-3 Protest After Award Aug 1996

52.233-4 Applicable Law for Breack of Contract Claim Oct 2004

52.237-1 Site Visit Apr 1984

52.237-2 Protection of Govt Bldgs, Equip, & Veg Apr 1984

252.203-7000 Requirements Relating to Compensation of Former Sep 2011

DoD Officials

252.203-7005 Representation Relating to Compensation of Former Nov 2011

DoD Officials

252.204-7012 Safeguarding of Unclassified Controlled Nov 2013

Technical Information

252.225-7020 Trade Agreements Certificate--Basic Nov 2014

252-225-7021 Trade Agreements Oct 2013

252.225-7043 Antiterrorism/Force Protection Policy for Defense Contractors Mar 2006

Outside the United States

252.232-7003 Electronic Submission of Payments Jun 2012

252.232-7010 Levies on Contract Payments Dec 2006

252.243-7001 Pricing of Contract Modifications Dec 1991

252.243-7002 Requests for Equitable Adjustment Dec 2012

252.244-7000 Subcontracts for Commercial Items Jun 2013

Clauses & Provisions Incorporated by Full Text:

52.204-13 – System for Award Management Maintenance (July 2013)

52.212-2 -- Evaluation--Commercial Items (Oct 2014)

52.212-3 -- Offeror Representations And Certifications--Commercial Items--Alternate I (Mar 2015)

52.232-18 -- Availability of Funds (April 1984)

52.252-1 -- Solicitation Provisions Incorporated by Reference. (Feb 1998) with fill in:

https:// farsite.hill.af.mil

52.252-2 -- Clauses Incorporated by Reference (Feb 1998) with fill in: http://farsite.hill.af.mil

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAR 2015)

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (July 2013) file:///C:/Users/JeffreyW.Voudren/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/far/FAR52.215.doc%23b522122

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug, 2013)

52.222-19, Child Labor—Cooperation with Authorities and Remedies (JAN 2014)

52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

52.225-13, Restrictions on Certain Foreign Purchases (June 2008)

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013)

52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006)

52.222-50, Combating Trafficking in Persons (March 2, 2015)

52.225-14 -- Inconsistency Between English Version and Translation of Contract. (Feb 2000)

52.228-3 -- Workers’ Compensation Insurance (Defense Base Act). (Apr 1984)

52.228-4-- Workers’ Compensation and War-Hazard Insurance Overseas (Apr 1984)

52.233-2 -- Service of Protest. (Sep 2006)

252.201-7000 -- Contracting Officer's Representative (Dec 1991)

252.203-7002 -- Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

252.222-7002 -- Compliance with Local Labor Laws (Overseas) (Jun 1997)

252.225-7041 -- Correspondence in English. (Jun 1997)

252.225-7043 -- Antiterrorism/Force Protection for Defense Contractors Outside the United States (Mar

2006)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (June 2012)

252.232-7008 -- Assignment of Claims (Overseas) (Jun 1997)

252.233-7001 -- Choice of Law (Overseas). (Jun 1997)

5352.242-9000 -- Contractor Access to Air Force Installations(Nov 2012)

52.246-13 -- Inspection -- Dismantling, Demolition, or Removal of Improvements (Aug. 1996)

ADDENDUM TO FAR 52.212-1,

INSTRUCTIONS TO OFFERORS - -COMMERCIAL ITEMS

(i) Period for acceptance of offers: The offer will remain valid until 1 Oct 2015. Multiple offers will NOT be accepted. No multiple awards will be made.

(B) PROPOSAL PREPARATION INSTRUCTIONS

(i) To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) separate parts; Part I Price, and

Part II Technical Acceptability.

(ii) The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and completeness of the price.

(B) SPECIFIC INSTRUCTIONS:

(i) PART I- PRICE

(a) Complete price fill-in for CLIN 0001, 0002, Price. Provide proposed unit and extended prices in the unit price and total price on page 1 of this document.

(b) Complete all necessary fill-ins and certifications in provisions.

(c) Provide a total price for both CLINS 0001 and 0002 combined.

(ii) PART II – TECHNICAL ACCEPTABILITY

(a) Contractors must provide a detailed capabilities statement for installation and demolition.

(b) Contractor shall provide a phase schedule for demolition as well as a phase schedule for removal.

Addendum to 52.212-2 - Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

-Price

-Technical Acceptability

Acceptable---

Offeror has provided documented evidence of being able to understand and satisfy the requirements, thereby meeting the minimum standards.

Reasonably susceptible of being made acceptable---

Offeror claims to be able to meet the requirements; however, there are omissions and/or deficiencies identified which require clarifications or discussions with the offeror. There is a good probability of successful performance after clarifications or discussions.

Unacceptable---

Offeror does not meet the requirement or failed to respond to requirement. Deficiencies require major revisions. Probability of satisfactory performance is unlikely.

(ii) A proposal found deficient (not susceptible to be being made acceptable) will be rated unacceptable.

Reasons for unacceptability include but are not limited to: Proposal fails to adequately respond to or satisfy the requirements stated in the RFQ, proposal presents an unacceptable risk to the Government, etc.

(iii) Only proposals rated technically acceptable, either initially or after exchanges with offerors, will be considered for further evaluation.

(iv) Offerors are required to submit certified true copies of the document listed in the evaluation factors for all personnel hired to perform the contract.

(v) Technical and price, when combined, are considered equal.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

COMM-0001 Wide Area Work Flow Clause

Submit Invoices Electronically

This contract contains DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. This clause requires invoices for supplies and services purchased by the DoD be submitted via electronic means. The Wide Area Workflow (WAWF) system satisfies this mandatory requirement. WAWF can be accessed on the internet at https://wawf.eb.mil/.

Before using WAWF, ensure your company’s Electronic Business POCs listed in the System for Award

Management (SAM) are the same individuals that will invoice through WAWF. If they aren't, changes can be made to your company’s SAM profile at www.sam.gov. Click on "Update” or “Renew” using

“TPIN".

If your company’s electronic businesses POCs are correct, contact the WAWF helpdesk at 1-866-618-

5988 or by e-mail at cscassig@ogden.disa.mil and ask to establish a group for your company’s CAGE code. The group administrator will also have to call the WAWF helpdesk to request account activation.

Once the group is established and the account is activated, your company will be able to create a combination invoice/receiving report using the codes below and instructions available from our contract administrator/buyer.

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS)

Air Force Pacific at 011-81-3117-55-3068. Please have the order number and invoice number ready when calling about payment status. The accounts payable mailing address can be located in Block 18a of the order. Payment information can be easily accessed using the DFAS web site at http://www.dfas.mil. The purchase order/contract number or invoice will be required to inquire status of payment. Go to DFAS on the web at: www/dfas.mil/money/vendor.

The contractor shall create one of the following: [ ] “2-n-1 format” for services only

[X] “Invoice and Receiving Report (Combo)

[ ] “Invoice” for medical supplies

[ ] “Construction Invoice” for construction

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES THROUGH

WAWF

ISSUE BY DODAAC: FA5270 ADMIN DODAAC: FA5270 INSPECT BY DODAAC: F1SSFA

SERVICE ACCEPTOR: F1SSFA “SHIP TO” DODAAC: F1SSFA PAY OFFICE DODAAC: F68800

ADDING CLINs

To input the line item for the invoice, the following codes will be required to Add CLIN/SLIN:

Structure your CLINs as follows:

Example:

Item No. 0001

Stock Part No.

Type SUP

Qty provided 5062

Unit GL

Unit Price $2.00

Description LP Gas

ACRN AA

Final Payment Y

Final Invoice Y

INVOICE SUBMISSION

Return to the Header tab, and then click ‘Create Document’. This will then bring up the completed invoice for review. Once reviewed for accuracy, click ‘SUBMIT’. The Receiving Report document will appear and will look similar to the invoice. Click ‘SUBMIT’; this will bring up a screen that will identify the email addresses the newly-created documents will be sent. Just above the ‘Return’ and ‘Page Help’ buttons, you will see “Send More Email Notifications”. Notice to Contractor: WAWF will prompt asking for ‘additional e-mail submissions” after clicking “SIGNATURE”. The following E-Mail addresses

MUST be input in order to prevent delays in processing:

Please send additional emails to all listed:

EMAIL POINT OF CONTACT LISTING: 18CONS.WAWF@us.af.mil

SERVICE ACCEPTOR/INSPECTOR: michael.vincent.1@us.af.mil

CONTRACT ADMINISTRATOR: kile.mctague@us.af.mil

Mark “SEND” for each, then “SUBMIT”.

5352.201-9101 Ombudsman (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB

Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, CMSgt James B. Ting, HQ AFICA/KH, Hickam AFB, HI 96853-5427, phone number

(315)449-8569, e-mail address james.ting@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force

Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-

2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

FAR 52.225-17 - EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using 1 USD = 120.12 JPY.

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures—

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

CONTRACTOR RESPONSIBILITY:

In accordance with Federal Acquisition Regulation (FAR), para, 9.104-1, the Government is required to make a determination of contractor responsibility. Please answer the following questions and sign below.

(i) The Offeror has [_] has not [_], within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(ii) Have [_] have not [_], adequate financial resources to perform the contract, or the ability to obtain them.

(ii) Can [_] cannot [_], to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

(iv) Have [_] have not [_], the necessary production, construction, and technical equipment and facilities, or the ability to obtain them

(v) Have [_] have not [_], the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors).

Contractor’s Response:

I certify on that all answers above are answered above are correct to the best of my knowledge. If for any reason any answer changes before award, I will notify the government immediately.

Signature

Date: _________________________

Position: _______________________

Name: _______________________

VENDOR’S QUOTE INFORMATION

PAYMENT

TERMS

ESTIMATED

DELIVERY

DATE

QUOTE

EXPIRATION

DATE

WARRANTY QUOTED BY

VENDOR INFORMATION

ORDERING ADDRESS POINT OF CONTACT PHONE NUMBER FAX NUMBER

E-MAIL ADDRESS REMIT TO ADDRESS CAGE CODE TAX ID NUMBER

DUNS NUMBER SIZE OF BUSINESS WEB ADDRESS QUOTE DATE

PERFORMANCE WORK STATEMENT

FOR

REMOVAL OF BOTH EXISTING CRYOGENIC PLANTS

AND INSTALLATION OF NEW CRYOGENIC PLANT

18 LRS/LGRFOC

Kadena Air Base, Japan

12 JUNE 2015

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 BASIC SERVICES FOR INSTALLATION. 5

3 DESCRIPTION OF INSTALLATION WORK 5

4 SHIPPING 6

5 GOVERNMENT FURNISHED PROPERTY AND SERVICES 7

6 GENERAL INFORMATION 7

7 HOURS OF OPERATION 7

8 CONSERVATION OF UTILITIES 7

9 ENVIRONMENTAL CONTROLS 8

10 SAFETY REQUIREMENTS 8

11 JAPANESE ROAD LAWS 9

12 REQUIRED INSURANCE BY JAPANESE LAW 10

DESCRIPTION OF SERVICES

1.0 General Scope:

This project is broken down into two phases with a break in between. Phase one being the demolition and removal of the existing cryogenics plants and the second phase being the installation of a new plant. During phase one the contractor shall be responsible to furnish all tools, equipment, materials, labor and personnel necessary to plan, design, manage, and supervise the demolition and removal of two (2) cryogenic production plants. In addition, during phase two, the contractor shall to furnish all tools, equipment, labor, and all related equipment

(piping, conduit, wiring, etc) necessary to install a government furnished cryogenics plant and connect it to the main power control panels in building 720, Kadena Air Base, Okinawa Japan.

The Contractor shall determine the best technical design solution in conformance with current codes and regulations, and other applicable standards not specifically stated elsewhere in this project statement of work, to provide a complete and useable facility and cryogenics plant upon completion. The scope of work is further defined in the Description of Work section in building

720 Kadena Air Base, Okinawa Japan.

There will be a break in the two parts of this project while structure modifications are made by a separate contractor to prepare the site for the new plant.

DEMOLITION AND REMOVAL

GENERAL

1.01 GENERAL REQUIREMENTS: Do not begin demolition of old plants until a notice to proceed (NTP) is received from the Contracting Officer. Demolition and removal shall begin within 7 days of the receipt of the NTP. Remove rubbish and debris from the project site; do not allow accumulations inside or outside adjacent buildings nor on pavements.

Store materials that cannot be removed daily in areas specified by the Contracting Officer.

1.02 SUBMITTALS: Submit proposed demolition and removal procedures to the Contracting

Officer for approval before work is started. Include procedures for coordination with other work in progress, a disconnection schedule of utility services, a detailed description of methods and equipment to be used for each operation and of the sequence of operations.

1.03 DUST AND DEBRIS CONTROL: Prevent the spread of dust and debris to adjacent occupied buildings or on adjacent airfield pavements and avoid the creation of a nuisance or hazard in the surrounding area. Do not use water if it results in hazardous or objectionable conditions such as, but not limited to, flooding, or pollution. Sweep pavements as often as necessary to control the spread of debris outside the facility.

1.04 PROTECTION:

A. Traffic Control Signs: Where pedestrian or driver safety is endangered in the area of removal work, use traffic barricades with flashing lights. Notify the Contracting Officer fourteen (14) days prior to beginning such work.

B. Existing Work: Protect existing work which is to remain in place, be reused, or remain the property of the Government. Repair items which are to remain and which are damaged during performance of the work to their original condition, or replace with new. Do not overload pavements. Provide new supports and reinforcement for existing construction weakened by demolition or removal work. Repairs, reinforcement, or structural replacement must have Contracting Officer approval.

C. Facilities: Protect electrical and mechanical services and utilities. Where removal of existing utilities and panels is specified or indicated, provide approved Lockout/Tagout controls. Clearly mark and notify facility personnel if temporary services or connections for electrical and mechanical utilities are necessary.

1.05 BURNING: Burning of materials will not be permitted

EXECUTION

A. FILLING: Fill holes and other hazardous openings as necessary.

B. DISPOSITION OF MATERIAL:

1. Title to Materials: Title to all materials to be demolished and removed, except materials and equipment to be salvaged and reused, is vested in the Contractor upon receipt of notice to proceed and actual removal of materials. The Government will not be responsible for the condition, loss or damage to such property after notice to proceed. Materials to be removed shall be deemed salvageable or unsalvageable by

COR whenever material is to be disposed of.

2. Recyclable Material: The contractor is required to recycle material, if it is in the best interest of the US Government. 18 th

Logistics Readiness Personnel can assist with Defense Logistics Agency Disposition Services for large plant components and equipment. Examples of recyclable material are the old plant equipment, components, scrap metal, and cardboard. Scrap metal being defined as bits and pieces of metal parts (i.e., bars, turnings, rods, sheets, wire) or metal pieces that may be combined together with bolts or soldering (i.e., radiators, scrap automobiles, railroad boxcars), which when worn or superfluous can be recycled. Scrap metal which is recycled is exempt from regulation under RCRA, see 40 CFR

261.6(a)(3)(ii). The contractor is to utilize Kadena AB Recycling Center for disposition of such materials. For pick-up of large quantities of such material, contact base recycling at 634-2600/0448. For scrap metal that is painted and the paint is intact, it may be recycled directly through the recycling center. Scrap metal coated with lead-based paint or chromate-based paint is allowed, provided the metal is destined for recycling (meltdown in a furnace). If the scrap metal with the lead-based paint is not recycled, the paint needs to be removed and it is disposed of as hazardous waste and may be turned in to Kadena AB Hazardous Waste Operations

Center. In general, latex-based paint chip may be disposed of a solid waste.

C. CLEAN-UP:

1. Debris and rubbish: Debris and rubbish shall be removed from the Government property daily. Do not allow accumulation in the building or site.

2. Debris Control: Debris shall be removed and transported in a manner as to prevent spillage on streets and adjacent areas.

*** END OF SECTION ***

2. BASIC SERVICES FOR INSTALLATION.

2.01 The contractor shall coordinate and furnish an installation plan to 18 CONS/LGCA Unit

5199 Bldg. 95, Kadena AB, APO AP 96368-5220. The government will provide provided floor plans to include location of all required equipment and utilities needs for installing the equipment. The Government bears no responsibility for the accuracy of these drawings.

Actual field investigation and survey of the facility must be conducted by the Contractor to ascertain existing conditions before start of design.

2.02 The contractor shall phase the installation of each equipment item in such a manner that will not interfere with the day-to-day customer servicing requirements of the existing operations. All utilities will be available in the plant, within 150 feet and the contractor shall be required to install all electrical wiring from the main power panel to the equipment.

All electrical, welding, and brazing work will be in compliance with appropriate ASME codes for each utility.

3. DESCRIPTION OF INSTALLATION WORK

3.01 Survey and finalize plans against manufacturer drawings to assure compatibility with structural openings for utility conduit and process air piping and components.

3.02 Provide heavy equipment and crane support to install skid mounted equipment items in

Bldg. 720. Cold box will require 15-ton capable crane across entire span of lift. Opening of roof hole will be approximately 30 feet above grade of crane surface.

3.03 Securely attach all skids and equipment items to anchor points.

3.04 Weld all process air piping according to schematics attached.

3.05 Route and connect all electrical conduits and pull wiring from all equipment to main power control panel.

3.06 Fill refrigeration unit with Freon and compressor oil (if needed).

3.07 Construct and modify existing product supply lines from old output piping to new coldbox output connections and insulate piping.

3.08 Contractor shall install piping insulation.

4. SHIPPING

4.01 The Manufacturer, Cosmodyne LLC shall deliver the new plant to the Government by 31

October 2015.

4.02 Upon receipt at building 706 Camp Kinser, Okinawa Japan, SFC Richard Burns of the 18 th

Contracting Squadron will contact the contractor by email to make notification of receipt. The contractor shall start installation no later than 7 calendar days after receipt of notice to proceed, or 7 calendar days after site preparations are completed by the intermediary contractor;

whichever occurs last. Work is to be complete and finished by no later than February 1, 2016 provided new plant equipment is ready for installation by 4 January. The contractor must be available to assist and document startup testing to be conducted with a Cosmodyne LLC representative (at no expense to the contractor), to ensure systems are fully operational and no further construction modifications are required. Contractor shall wait for CO to provide a separate notice to proceed with specified period of performance for phase 2 of this project.

4.02 The contractor shall be required to provide assistance if needed while the Cosmodyne

Representative conducts training to cover complete operation and maintenance of systems to include all components of the systems. The training must be completed in no more than 20 workdays after installation, startup testing, and acceptance.

4.03 The Government will perform a review for acceptance that the 7-ton per day cryogenic plant is operating in a proper manner and that work was completed IAW this performance work statement for installation. No changes may be made without the written consent of the

Contracting Officer.

5. GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.01 Government will execute Project No: LXEZ 16-1367 during the break in construction once the old plants are removed. This project will provide the foundation base plate for the new plant cold box, which is 9.2 meters /30.2’ feet tall and weighs 7,000 kgs/16,000 lbs. The intermediary contractor selected by the government to execute Project No: LXEZ 16-1367, will ensure this base plate is level to within the prescribed parameters given by Cosmodyne LLC.

The government will also remove the roof cap from building 720 to facilitate crane removal of the two old plant cold boxes. Their heights and weight mass are less than the new cold box listed above. The government will extend the roof to enclose the new coldbox. The government will not replace the roof cap in Project No: LXEZ 16-1367 until the new cold box is affixed in place with the anchor points attached.

6. GENERAL INFORMATION

6.01 SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor

Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

6.02 ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter Kadena Air Base, Okinawa, Japan prior to start of work. All vehicles shall have the contractor’s company name displayed in

English on both sides and shall be visible to a distance of at least 50 feet away. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

7. HOURS OF OPERATION

7.01. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Monday – Saturday 0700 – 1700. The contractor may work, with prior approval of the Facility Manager and the Contracting Officer, extended hours to ensure timely completion of work at no additional cost to the government. 48 hours’ notice is requested/preferred to resolve scheduling conflicts.

7.02. Work shall not be conducted on regularly scheduled Federal holidays or during Family

Days, Down Days and other related base events. Contractor will be notified in advance of such events. Regular schedule will be in effect for Base Exercises unless otherwise notified.

1 January New Year’s Day

3rd Monday of January Martin Luther King’s Birthday

3rd Monday of February Presidents Day

Last Monday of May Memorial Day

4 July Independence Day

1st Monday of September Labor Day

2nd Monday of October Columbus Day

11 November Veteran’s Day

4th Thursday of November Thanksgiving Day

25 December Christmas Day

8. CONSERVATION OF UTILITIES

8.01. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

8.02. Lights shall be used only in areas where and when work is actually being performed.

8.03. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

8.04. Water faucets or valves shall be turned off after the required use has been accomplished.

8.05. Government telephones shall be used only for official government business.

9. ENVIRONMENTAL CONTROLS

9.01. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the

Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

9.02. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Kadena AB Fire Dept. at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

9.03. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

10. SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall:

10.01. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

10.02. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing

Standards (JEGS) by US Force Japan.

10.03. Develop and provide at the start of the orientation period a safety plan prior to the start of demolition work for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

10.04. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

10.05. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

10.06. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

10.07. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

10.08. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

10.09. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

10.10. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

While working on Kadena Air Base, call Kadena Dispatch at 098-934-5911 or

098-962-9445.

11. JAPANESE ROAD LAWS

11.01. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

11.02. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

11.03. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

11.04. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

12. REQUIRED INSURANCE BY JAPANESE LAW

12.01. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

12.02. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

12.03. All vehicles must be properly inspected/insured in accordance with Japanese

Compulsory Insurance (JCI) requirements.

12.04. Prior to the commencement of work hereunder, the Contractor shall furnish to the

Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

RFP NO.: FA5270-15-Q-A047

Site Visit Reservation Form

PLEASE NOTE THAT REQUEST FOR SECOND (2

ND

) SITE VISIT SHALL NOT BE ACCEPTED.

FA5270-15-Q-A047

Demolition and Install of Cryogenics Plant, Okinawa, Japan

Site Visit Date & Location

July 8 2015, at 0900, Bldg 3135, Kadena Air Base, Okinawa

INSTRUCTIONS: Please complete & EMAIL this form to Kile McTague by July 2 2014, 1600, Japan Standard Time (JST) if your company wishes to attend site visit scheduled on July 8 2015, at 0900 Meet at Bldg 3135, Kadena Air Base, Okinawa

Buyer: A1C Kile McTague / 18 CONS/LGCA, Bldg 99, Kadena AB Email: kile.mctague@us.af.mil Ext. 634-5834 Fax No.: 098-961-1761 (DSN 634-5834)

Name of Company: ___________________________________________

Address: ___________________________________________

Point of Contact : ___________________________________________

E-mail Address: ___________________________________________

Phone No.: ___________________________________________

Cell Phone No. ___________________________________________

Fax No.: ___________________________________________

A. Name of the individuals to attend the site visit: (Maximum of Two (2)

1._________________________________________________________ Name of Attendee Job Title

2._________________________________________________________ Name of Attendee Job Title