LXEZ_13-2668-4_Section_J_-_Attach_1_-_Rpr_and_Maint_Roofs _Multi_Specifications_Rev_25_Nov_14.pdf

ATTACHMENT 1

TECHNICAL PROVISIONS

FOR

PROJECT NO. LXEZ 13-2668-4

REPAIR AND MAINTAIN ROOFS,

MULTI

KADENA AIR BASE, OKINAWA, JAPAN

25 NOV 14

LXEZ 13-2668-4

TABLE OF CONTENTS

Description Pages

DIVISION 1 GENERAL REQUIREMENTS

Section 01 01 00 General Requirements 01 01 00 ‐ 1 thru 9

Section 01 56 00 Environmental Protection 01 56 00 ‐ 1 thru 17

DIVISION 2 THRU 6 (Not Applicable)

DIVISION 7 THERMAL AND MOISTURE PROTECTION

Section 07 05 00.20 Heat Reflective Ceramic Roof 07 05 00.20 ‐ 1 thru 8 Coating System

DIVISION 8 THRU 12 (Not Applicable)

DIVISION 13 SPECIAL CONSTRUCTIONS

Section 13 82 0A Asbestos Hazard Control Activities 13 82 0A ‐ 1 thru 31

‐ END OF TABLE OF CONTENT ‐

DIVISION 1 – GENERAL REQUIREMENTS

SECTION 01 01 00

GENERAL REQUIREMENTS

PART 1 - GENERAL

This section applies to all divisions of these specifications except as specified otherwise in each individual division.

1.1 REFERENCES

Publications listed below form a part of this specification to the extent referenced. Publications are referred to in the text by the basic designation only.

JAPANESE INDUSTRIAL STANDARDS (JIS):

JIS Z 3801 (1997) Standard Qualification Procedure for Manual Welding Technique

CONTRACT HANDLING REGULATIONS OF THE PRIME MINISTER'S OFFICE OF THE GOVERNMENT OF JAPAN (Paragraphs 1 and 2 of Article 4)

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2008 or current version) Safety and Health Requirements

1.2 STATEMENT OF WORK

The work shall consist of, but not limited to providing all plant, labor, materials, equipment, supplies, transportation and performing all work necessary to sealing of roofs for multiple buildings at Kadena Air Base, Okinawa, Japan. The Contractor shall perform all operations in strict accordance with contract specifications and accompanying drawings, and be subject to terms and conditions of the contract.

This work will include, but is not necessarily limited to: provision of scaffolding and safety railings; removal and disposal of existing roofing materials such as asphaltic emulsion coating system with fabric, bulk sampling and testing of suspected asbestos containing materials (ACM) in accordance with U.S. and Japanese environmental regulations; surface preparation; applying acrylic elastomer coating with ceramic; crack repair; joint sealing;

mortar grouting; cleanup; and all incidental items necessary to complete watertight roof sealing work.

1.3 DEFINITIONS

The term "United States" is assumed to appear before the word "Government" whenever the latter word appears in this contract, except where the word "Government" refers to a different named Government.

1.4 WORKMANSHIP

1.4.1 Materials shall be installed in accordance with the approved recommendations of the manufacturer. The installation shall be accomplished by workmen skilled in this type of work.

1.4.2 Sufficient precautions shall be taken during the construction to protect all personnel from injury and to prevent damage of the US Government owned materials and equipment. The Contractor shall replace damaged US Government properties caused by removal works in this project with new materials or equipment without

LXEZ 13-2668-4 01 01 00 - 1

additional cost to the Government. The work shall proceed in such a manner as to minimize the spread of dust and flying particles.

1.4.3 Demolition

Saw cut concrete structural prior to removal. Materials to be removed shall be removed carefully so as not to damage material which is to remain. Sufficient safety precautions shall be taken to protect all personnel from injury. All items to be removed shall be disposed of off base by the contractor in an approved dumping area in accordance with the local law at no additional cost to the US Government. Contractor shall restore all damaged surfaces and openings as a result of work under this contract to match new and/or existing adjacent surfaces.

1.5 DELIVERY AND STORAGE

Equipment and materials shall be properly stored and adequately protected and carefully handled to prevent damage before and during installation. Equipment and materials shall be handled, stored, and protected in accordance with the manufacturer's recommendations and as approved by the Contracting Officer. Damaged or defective materials and equipment shall be replaced with new materials and equipment at no cost to the US Government.

1.6 SUBMITTALS

See attached form (Attachment 2) for the list of material submittal requirements. Contractor shall submit these material submittals for approval not later than 45 calendar days after receipt of Notice to Proceed unless stated otherwise in the form. The time required for the Government review of each submittal is 21-calendar days after receipt of the submittal. Details of submittal requirements will be found within the individual sections. All submittals shall be in English or provided with English translations. Electrical equipment supporting mechanical equipment shall be submitted together as a system.

1.7 STANDARD PRODUCTS

Materials and equipment shall be essentially the standard cataloged products of manufacturers regularly engaged in production design that complies with the specification requirements. Materials and equipment shall essentially duplicate items that have been in satisfactory commercial or industrial use at least two years prior to the date for receipt of proposals. Where two or more units of the same type and class are required, these units shall be products of a single manufacturer.

1.8 MANUFACTURER'S RECOMMENDATIONS

Where installation procedures or any part thereof are required to be in accordance with the recommendations of the manufacturer of the material being installed, printed copies of these recommendations shall be furnished to the Contracting Officer prior to installation. Installation of the item will not be allowed to proceed until the recommendations are received and approved by the Contracting Officer. Failure to furnish these recommendations can be cause for rejection of the material.

1.9 AS-BUILT DRAWINGS

The Contractor shall provide the electronic version (Adobe pdf) of the drawings to conform to the as-built conditions. The Contractor shall submit the Adobe pdf format of the drawings (1 set CD ROM) 7-calendar days after the final inspection.

1.10 ROOFING INFORMATION CARD

For each building, furnish an electronic file information card, compatible with Microsoft Office spreadsheet software, for facility records. Roofing information shall be broken down by each roof area, identical to the as-built roof plan drawings. Information card must identify facility number and name; location; project number; contract

LXEZ 13-2668-4 01 01 00 - 2

number; completion date; total cost; deck type, approximate roof area; detailed roof system description, membrane, number of plies, coating system, mesh, insulation with cover board thickness, manufacturer name;

installing contractor identification and contact information.

1.11 UTILITY OUTAGES

1.11.1 The number of utility interruptions in the existing system shall be held to a minimum. Outage to facilitate the new connections including temporary connections to the existing system shall be scheduled with the written approval of the User and Contracting Officer.

1.11.2 Maximum utility outage for any one interruption shall not exceed 4-hours per day, unless the need for a longer outage can be fully justified in writing to the Contracting Officer. In the event the Contractor disagrees with the contract documents in the scheduling of utility interruptions, the Contractor shall submit a written plan for the approval of the Contracting Officer's Representative (COR). Such alternate plans, when approved shall be part of the contract documents. In no event shall utility outage be granted for a period in excess of eight (8) hours, unless suitable temporary connections, approved by the COR, are provided which satisfy the customer's essential operational needs. Power shall be restored to all affected areas at the end of each working day.

1.11.3 Outage of utilities, except for power, requiring the presence of US Government personnel to turn off and turn on utilities shall be identified and submitted, in writing, to the COR at least 14 calendar days in advance.

Power outages shall be identified and submitted, in writing, to the COR at least 45-calendar days in advance.

1.11.4 In the event of an emergency, such as a typhoon or military exercise, the COR shall declare such event to the Contractor and the Contractor shall have a period of no more than two (2) hours to return all utility services to normal operation.

1.11.5 For proper coordination with existing facilities, the Contractor shall inform the COR a minimum of

14-calendar days prior to any sewer and power interruptions. No utility outage will be permitted until the Contractor receives written approval from the Contracting Officer or COR.

1.11.6 Contractor shall make use of temporary connections if power cannot be returned to normal by 1500 hours daily. Temporary connections are authorized to restore service interrupted by accident until permanent repairs are made during a normal work day. All temporary connections will be removed upon restoration of normal service. Temporary connection shall be made in a manner that the safety of the personnel in the area of the work or personnel traveling through the area of work are properly safeguarded. Under no circumstance shall a temporary connection be made that is hazardous to the public, Contractor or Government personnel.

1.12 TRAFFIC CONTROL

1.12.1 Whenever construction activities will interfere with vehicular traffic, the Contractor shall always provide an open lane for vehicular traffic. The Contractor shall provide a flagman when two way lanes are reduced to one-lane traffic.

1.12.2 The Contractor shall provide, erect, and maintain adequate barriers, warning signs, rubber cones, lights, traffic control guards for night warning signals, and any other essential safety devices for the protection of the general public, at all closures, excavations, detours, and points of danger at all times. If the Contractor fails to provide required traffic and safety measure and they have to be provided by the U.S. Government, the Contractor shall be held liable for all incurred cost.

1.13 INTERPRETER

The Contractor shall have an English speaking representative on the job site at all times during the performance of work under this contract. Failure to provide such representative could result in the Contractors work being stopped (at his/her expense) until such time as one is provided.

LXEZ 13-2668-4 01 01 00 - 3

1.14 TROPICAL CYCLONE CONDITIONS OF READINESS (TCCOR)

In order to protect US Government property, the following actions will be taken upon declaration of Tropical Cyclone conditions and/or high wind warnings. The term “Clean Up” used below refers to FAR Clause 52.236-12 (April 1984).

1.14.1 Tropical Cyclone Condition 3

When Condition 3 is declared, the Contractor will perform general area cleanup which will exceed the requirements contained in contract clause entitled Cleaning Up. All loose debris, waste and excess Contractor owned supplies, materials and equipment will be removed from US Government facilities and disposed of off base in accordance with local Prefecture and Japanese laws at Contractor's expense. Work may continue provided effective and adequate cleanup has been accomplished.

1.14.2 Tropical Cyclone Condition 2

When Condition 2 is declared, all exterior work will cease immediately and interior work will be continued until Condition 1C is given. The Contractor will take the necessary action listed below to secure the job site against damages which may result from anticipated weather conditions. The Contractor may be called at any time to complete tropical typhoonization; therefore, he will provide emergency telephone numbers and/or addresses where at least three (3) officials of the company may be reached and notified that immediate typhoonization is necessary.

a. General Area Clean Up

Clean up and disposal of loose debris and waste will continue as directed by Paragraph 1.15.1 above.

b. Usable Lumber

Usable lumber will be taken inside of a building and tied by heavy wire, cable or rope. This lumber may be securely tied together and anchored to the ground if there is not room inside a building or no building available.

c. Barrels

All remaining barrels will be placed within the construction building when available. When a building is not available, barrels will be tied together and securely staked to the ground or filler with sand or gravel.

d. Concrete Forms, Form Supports, and Accessory Materials

All concrete forms, form supports and accessory materials required for future construction will be tied together into bundles with heavy wire, cable or rope and will be placed within the construction building or structures where available and practical.

e. Sand and Aggregate

All piles of sand or aggregate on or near the flight line will be completely covered by either a tarpaulin weighted with building blocks or other methods approved by the Base Civil Engineering representative.

f. Contractor Equipment

All medium size equipment will be removed, or placed close to a building or placed inside a building.

Equipment placed close to a building will be secured with blocks or anchored with cable or both. Items of small equipment will be moved inside a building and secured or moved off US Government facilities.

LXEZ 13-2668-4 01 01 00 - 4

The Contractor shall coordinate with the COR to determine which equipment will be classified as small or medium size equipment.

1.14.3 Tropical Cyclone Condition 1

When Condition 1 is declared without the normal progression through Condition 3 and/or 2, the Contractor will take actions listed in Paragraph (a) through (f) above. These actions will commence immediately upon declaration of Condition 1. The Contractor will be notified either at the job site or at the emergency phone numbers and/or addresses when tropical typhoonization is required in accordance with this paragraph.

1.14.4 High Wind Warning

When wind gusts of 30 knots per hour or greater are forecasted, the Contractor may be required to accomplish general area clean up in accordance with Paragraph 1 above; to bundle and securely tie or securely cover and weight small wooden items, to remove and secure wooden barricades and to remove loose materials from roofs and other high unprotected areas.

1.14.5 Salvageable Material

Salvageable material may not be taken to Defense Logistics Agency (DLA) Disposition Services after a tropical cyclone condition 3 or higher is declared. The Contractor will be responsible for tropical typhoonization of such material.

1.14.6 Contractor's Representative

The Contractor's representative will not leave the job site after notification under Paragraphs 1.14.1, 1.14.2 and

1.14.3 above until the area has been inspected and cleared by a Base Civil Engineering representative. The Contractor may request an inspection by calling Chief, COR, telephone number 632-7011.

1.14.7 The Contractor shall provide to the Contracting Officer the names, addresses, and telephone numbers of at least two individuals (who speak English) who can be contacted during typhoon emergencies. The individuals named by the Contractor shall be responsible for monitoring the various forms of communications (i.e., local and AFN radio and television stations) during the typhoon season. The Contractor is responsible for ensuring these individuals are available during and after duty hours - to include weekends.

1.15 JAPANESE ROAD LAWS

The following Japanese Road Laws, Article Number 43 and 43-2, will be strictly complied with by the Contractor on U.S. Military installations, Okinawa, Japan.

Article 43 - The Road Law, Japan (Prohibitive acts relative to roads)

No person shall commit the following described acts:

1.15.1 Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out.)

1.15.2 The agency managing a road, may, when there is reasonable cause for him to feel that things or cargo being carried, on a motor vehicle may fallout and damage, pollute or otherwise deface the road in which manner as to hinder or obstruct traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle or correcting the method of loading or the method of traveling or operation of the vehicle.

LXEZ 13-2668-4 01 01 00 - 5

1.16 WORKDAYS AND HOURS

The Contractor shall be allowed to work from 0800 to 1700 hours, Monday through Friday, excluding the following US Legal holidays.

A. 1 January New Year's Day

B. 3rd Monday of January Martin Luther King's Birthday

C. 3rd Monday of February President's Day

D. Last Monday of May Memorial Day

E. 4 July Independence Day

F. 1st Monday of September Labor Day

G. 2nd Monday of October Columbus Day

H. 11 November Veteran's Day

I. 4th Thursday of November Thanksgiving Day

J. 25 December Christmas Day

When US Government legal holidays occur on Saturday or Sunday, the preceding Friday or following Monday shall not be considered workdays unless changes in work schedules are approved by the Contracting Officer.

Any deviations from the above shall be submitted in writing to the Contracting Officer for approval on a case-by-case basis.

1.17 WORK AREA

The Contractor's personnel are restricted to the area of construction only. Transiting of areas not in the contract is not permitted except as required in the performance of this contract.

1.18 SAFETY REQUIREMENTS

The accident prevention provision of the Contract will require compliance with the Corps of Engineer Manual, EM 385-1-1, dated 15 November 2008 entitled "Safety and Health Requirements." For all accidents, immediately call 911 for emergency medical assistance and report the incident to the Contracting Officer.

1.19 FINAL INSPECTION

Final inspection will be conducted during the period of Monday through Friday between 0800 hours and 1615 hours. The US Government will perform the inspection within 72 hours after (a) written notification by the Contractor to the Contracting Officer or (b) the contract completion date whichever comes first. Final inspections falling due on weekends or U.S. legal holidays will be postponed to the following workday.

1.20 NOTIFICATION BEFORE STARTING ON-SITE WORK

The Contractor shall notify affected facility occupants of the impending construction project a minimum of thirty

(30) calendar days prior to construction period. This will be accomplished by distributing a project information letter, stating the dates and times the contractor will be working on that facility, with cover letter, to be provided by the COR. The Contractor will be responsible for providing copies of the notification letter and notifying the

LXEZ 13-2668-4 01 01 00 - 6

facility occupant a minimum of fourteen (14) calendar days prior to starting on-site work.

1.21 PREPARATION OF MATERIAL APPROVAL SUBMITTALS

The submittals contemplated by the contract clause, herein titled, "Material and Workmanship" shall be accomplished in accordance with instructions pertaining to AF Form 3000, Material Approval Submittal.

1.22 PREPARATION OF PROGRESS SCHEDULES AND REPORTS

The reports contemplated by the contract clause herein entitled, "Schedules for Construction Contracts" shall be accomplished on and in accordance with instructions pertaining to AF Form 3064, Contract Progress Schedule and AF Form 3065, Contract Progress Report. The Contract Progress Schedule shall be submitted to the Contracting Officer within fourteen (14) calendar days prior to starting on-site work.

1.23 DRAWINGS AND SPECIFICATIONS AT THE SITE

The Contractor shall maintain in good condition at the site one copy of all drawings, specifications, addenda, modifications, approved shop drawings and other related documents affecting the work. Drawings and specifications shall be marked to record all changes during construction. These documents shall be made available to the COR during construction and shall be delivered to the Contracting Officer upon completion of the work.

1.24 MATERIALS ON-HAND PRIOR TO STARTING ON-SITE WORK

On-site construction shall not start until such time that sufficient contractor-furnished materials are on hand so as to afford progress in accordance with the approved contract progress schedule, or as directed by the Contracting Officer.

1.25 USE OF EXPLOSIVES

The use of explosives is not permitted on US Government installations.

1.26 ASBESTOS CONTAINING MATERIALS (ACM)

The Contractor shall not use material which contains asbestos.

1.27 FIRE SAFETY REGULATION

The Contractor shall obtain a permit (AF592) from the Kadena Fire Prevention Section (Bldg 739) prior to conducting any type of welding or soldering or whenever the use of open flame is necessary during the construction phase. The Contractor and his employees will be required to adhere to Kadena Wing Instruction 32- 2001 dated 16 May 2012, "Fire Prevention and Protection" dated 17 July 09.

1.27.1 All contract workers will have knowledge and information provided to them for reporting emergencies

(Fire, Medical, Security forces, PMO).

Kadena AB, MUNS Area, Camp Shields, Chibana Golf, Chibana MFH, and O’Donnell Garden MFH areas:

From On-Base Call: 911 From Off-Base/Cell phone: 098-934-5911

Marine Corp Camps and White Beach Naval Installation:

From On-Base Call: 911 From Off-Base/Cell phone: 098-911-1911

LXEZ 13-2668-4 01 01 00 - 7

1.28 AVAILABILITY OF LATRINE

Latrine is not available in the work area. The Contractor shall be responsible for providing latrines for his personnel. Location of the latrines shall be designated by the COR. Any and all Contractor latrines shall be removed from US Government property prior to issuance of final payment.

1.29 AVAILABILITY OF UTILITY SERVICE

The Government will furnish electricity and water to the Contractor at no cost in accordance with the contract clause entitled "Availability and Use of Utility Services" if utilities are available in the vicinity of the project site.

1.30 DD FORM 1354

The Contractor shall complete a DD Form 1354 (Transfer and Acceptance of Real Property). This form will be provided through COR upon request. Submit the completed form within 7-calendar days after the final inspection.

1.31 CLEAN-UP OF AREA

All Contractor generated debris and rubbish shall be collected at the end of each day and deposited at locations designated by COR.

1.32 DEBRIS AND RUBBISH CONTROL

For removal and transport of debris and rubbish, use only roadway and street designated by the COR. Remove and transport debris and rubbish in a manner so as to prevent spillage on streets or adjacent area. Contractor shall be responsible for clean-up for any spills on roadways, streets, and other areas. Burning of debris and rubbish on U.S. installations is prohibited. Concrete, masonry, and other materials not permitted to remain in place, shall be disposed of outside the limits of Government-controlled land by the Contractor.

1.33 DISPOSAL OF SALVAGEABLE/UNSALVAGEABLE MATERIALS

Materials and equipment to be removed will remain the property of the US Government, unless determined to be unsalvageable. The determination of which materials are unsalvageable will be made by the COR. Daily, unsalvageable materials will be disposed outside US Government installations, at no cost to the US Government, in accordance with Government of Japan laws or provisions. Salvageable material shall be delivered to a warehouse or storage area specified by the COR at no cost to the US Government.

1.34 DISPOSITION OF EXCESS CONTRACTOR-FURNISHED MATERIALS

The disposal of excess contractor-furnished materials that have been exempt from Japanese Customs duties and taxes pursuant to Status of Forces Agreement (SOFA) shall be the Contractor's responsibility. If the US Government and Contractor agree that the Contractor is to retain such excess materials, they shall be reported to the Prefectural Government Customs office authorities for payment of applicable duties and tax fees.

1.35 DISCONNECTION OF SERVICES

If it becomes necessary to interrupt the utility service to buildings or utilities not a part of this contract, prior approval shall be obtained in writing from the Contracting Officer. The Contractor shall request such approval forty-five (45) calendar days for electrical utility, and fourteen (14) calendar days for other utilities, in advance of when it is needed.

1.36 STORAGE OF MATERIAL AND FIELD OFFICE

LXEZ 13-2668-4 01 01 00 - 8

Storage of materials and field office or assembly area on base will not be authorized for this contract as sufficient space is not available. The Contractor should be financially prepared to maintain the materials off base at his own expense.

1.37 WRITTEN COMMUNICATIONS IN ENGLISH

All documents required under this contract, including but not limited to, safety hazard analysis plans, all correspondence of any nature whatsoever, and all other written communications, documents, drawings, reports, etc., of every description, shall be written in English or translated into English, before being provided to the Government by the Contractor. Delays encountered because a translated copy was not submitted shall be at the Contractors’ expense.

1.38 AVAILABILITY OF BUILDING/FACILITY

The building/facility to be worked on will be occupied during the construction period.

1.39 PROTECTION OF PROPERTIES

The Contractor shall be responsible for the protection and preservation of the existing equipment and other Government property that will remain in place. Repair items which are damaged during performance of work to their original condition or replace with new without additional cost to the Government.

1.40 QUALIFICATION STATEMENT

The following information applies to both the specifications and drawings. All references to "approve, approval, approved" or "directed" shall be by the Contracting Officer, except where it is specifically delegated to the COR in this section or in writing by the Contracting Officer. Any reference to "in the presence of" shall be by the COR.

All references to "proposal opening" shall be replaced with "the date for receipt of proposals".

1.41 VERIFICATION OF FIELD MEASUREMENTS

Locations of the existing work shown on the drawings are approximate. The Contractor is responsible for verifying the exact locations in the field.

1.42 INTERFERENCE WITH GOVERNMENT OPERATIONS

The Contractor shall establish work procedures and methods to avoid interference with existing operations within or adjacent to the construction area. Free passage into adjoining or adjacent buildings/areas not in the contract will not be permitted except as approved by the Contracting Officer. Procedures and methods shall also provide for safe conduct of work and protection of property which is to remain undisturbed.

1.43 POLY-CHLORINATED BIPHENYL (PCB)

All electrical devices such as ballasts, transformers, etc., shall be free of PCB.

PART 2 – PRODUCTS

Not used

PART 3 - EXECUTION

Not used

--- End of Section ---

LXEZ 13-2668-4 01 01 00 - 9

LXEZ 13-2668-4 01 56 00-1

SECTION 01 56 00

ENVIRONMENTAL PROTECTION

PART 1 - GENERAL

1.01 REFERENCES: The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by the basic designation only. The Contractor will comply with applicable laws and regulations of the Governments of the United States and Japan, however denominated, including those applicable political subdivisions, departments, and other entities, to include but not be limited to, the most current versions of the following:

A. CODE OF FEDERAL REGULATIONS (CFR)

29 CFR 1910 Occupational Safety and Health Standards

B. UNITED STATES AIR FORCE INSTRUCTIONS (AFI)

AFI 23-204 KABSUP_I Organizational Fuel Tanks Kadena Air Base Supplement AFI 32-1066 Backflow Prevention Program

AFI 32-1067

AFI 32-7001

Water Systems Environmental Management (Rpl 7006 & 7080)

AFI 32-7041 Water Quality Compliance AFI 32-7042 Waste Management AFI 32-7086 Hazardous Materials Management AFI 48-144 Safe Drinking Water Surveillance Program

C. UNITED STATES FORCES JAPAN

JEGS Japan Environmental Governing Standards, Dec 2012

D. HQ PACAF POLICIES

PACAF UST POLICY PACAF Underground Storage Tank (UST) Management Policy for

Air Force Installations in Japan and Republic of Korea, 15 Mar 1999

E. LOCAL REGULATIONS

18WG AMP 18th Wing Asbestos Management Plan 18WG AST STANDARDS 18th Wing Above Ground Fuel Storage Tank Installation Details and

Specifications 18WG HMMP 18th Wing Hazardous Materials Management Plan 18WG HWMP 18th Wing Admin Plan 544 – Hazardous Waste Management 18WG ICRMP 18th Wing Integrated Cultural Resources Management Plan 18WG INRMP 18th Wing Integrated Natural Resources Management Plan 18WG SPRP 18th Wing Admin Plan 545 – Spill Prevention and Response 18WG SWPPP 18th Wing Storm Water Pollution Prevention Plan

LXEZ 13-2668-4 01 56 00-2

1.02 DEFINITIONS:

A. Asbestos Containing Material (ACM): Any material containing more than 0.1 percent asbestos by weight.

B. Bulky Waste: Large items of solid waste such as household appliances, furniture, large auto parts, trees, branches, stumps, and other oversize wastes whose large size precludes or complicates their handling by normal solid waste collection, processing or disposal methods.

C. Construction and Demolition Waste: The waste building materials, packaging, and rubble resulting from construction, remodeling, repair and demolition operations on pavements, houses, commercial buildings, and other structures.

D. Food Waste: The organic residues generated by the handling, storage, sale, preparation, cooking, and serving of foods, commonly called garbage.

E. Hazardous Material (HAZMAT): Any material that is capable of posing an unreasonable risk to health, safety, or the environment if improperly handled, stored, issued, transported, labeled, or disposed of because it displays a characteristic listed in JEGS, Chapter 5, Table C5.T1, “Typical Hazardous Materials Characteristics,” or the material is listed in JEGS, Appendix 1, Table AP1.T4, “List of Hazardous Waste/Substances/Materials.” Munitions are excluded.

F. Hazardous Substance: Any substance having the potential to do serious harm to human health or the environment if spilled or released in reportable quantity. A list of these substances and the corresponding reportable quantities is contained in JEGS Appendix 1, AP1.1, “Characteristics of Hazardous Waste and Lists of Hazardous Waste and Hazardous Material.”

G. Hazardous Waste: A discarded material that may be solid, semi-solid, liquid, or contained gas, and either exhibits a characteristic of a hazardous waste as defined in section JEGS AP1.1 or is listed as a hazardous waste in JEGS, Appendix 1, Tables AP1.T1 through AP1.T4.

H. Lead-Based Paint (LBP): For paint in liquid form, LBP is defined as paint that contains more than 0.06%or 600 ppm lead by weight in the total non-volatile content of liquid paint. For paint in place, LBP is defined as paint or other surface coatings that contain lead ≥1.0 milligram per cm2, or 0.5% by weight or 5,000 ppm by weight.

I. Ozone Depleting Substances (ODS): Those substances listed in JEGS, Chapter 2, Table C2.T1 (latest version of JEGS).

J. Petroleum, Oil and Lubricants (POL): Refined petroleum, oils, and lubricants, including, but not limited to, petroleum, fuel, lubricant oils, synthetic oils, mineral oils, animal fats, vegetable oil, sludge, and POL mixed with wastes other than dredged spoil.

K. Rubbish: A general term for solid waste, excluding food wastes and ashes, taken from residences, commercial establishments and institutions.

L. Solid Wastes: Garbage, refuse, sludge and other discarded materials, including solid, semi-solid, liquid, and contained gaseous materials resulting from industrial and commercial operations and from community activities. It does not include solids or dissolved material in domestic sewage or other significant pollutants in water resources, such as silt, dissolved or suspended solids in industrial wastewater effluent, dissolved materials in irrigation return flows or other common water pollutants.

LXEZ 13-2668-4 01 56 00-3

PART 2 – PROHIBITED PRODUCTS

2.01 No Asbestos Containing Materials (ACM): See paragraph 3.01(D)(10)(a).

2.02 No Lead or Chromate Based Paints: See paragraph 3.01(D)(11)(a).

2.03 No Polychlorinated Biphenyls (PCBs): See paragraph 3.01(D)(9)(a).

2.04 No Class I Ozone Depleting Substances (ODS). See paragraph 3.01(D)(1)(a).

2.05 No Lead Drinking Water Pipes, Solders, Flux, and Fittings: See paragraph 3.01(D)(2)(b).

PART 3 – EXECUTIONS

3.01 ENVIRONMENTAL PROTECTION REQUIREMENTS: Contractor shall provide and maintain, during the life of the contract, environmental protection as specified in this part. Plan for and provide environmental protective measures to control pollution that develops during normal construction practice. Comply with applicable laws and regulations of the Governments of the United States and Japan, however denominated, including those applicable political subdivisions, departments, and other entities pertaining to the environment, including, but not limited to, water, land, and air pollution.

Assurance that subcontractors comply with all environmental protection requirements of this section will be the sole responsibility of the prime Contractor. The Contractor shall record any problems in complying with laws, regulations, permit requirements, ordinances, and corrective actions taken. The Contractor shall immediately inform the Contracting Officer (CO) of any environmental problems.

A. Applicable Regulations: The Contractor shall comply with the JEGS and Air Force environmental regulations and other applicable US laws, regulations, and policies on Air Force installations. If a task order involves work on a non-Air Force installation, that work shall comply with that installation’s environmental regulations and policies too. For Contractor operations off of an installation, those operations shall comply with the JEGS; other applicable US laws, regulations, and policies; and applicable laws, regulations, and policies of the Government of Japan and its political subdivisions. If the Contractor identifies an actual or apparent conflict between applicable laws, regulations, and policies, bring the conflict to the Contracting Officer’s attention for resolution. The contractor shall determine which laws, regulations, and permits concerning environmental protection, pollution control and abatement are applicable to the Contractor’s proposed operations and requirements imposed by those laws, regulations, and permits. The Contractor shall provide a list of applicable laws, regulations, and permits to 718 CES/CEIE before starting project work.

B. Training Program: The Contractor shall implement a training program to ensure that all contractor personnel are trained in environmental protection requirements. The Contractor shall designate person(s) to be responsible for environmental protection training of personnel and shall submit the name(s) and qualifications of person(s) to 718 CES/CEIE before starting project work.

C. Environmental Representatives: The Contractor shall designate a Primary and an Alternate Environmental Representative. Contractor must provide the name, telephone number, and address of the Primary and Alternate Environmental Representatives to 718 CES/CEIE before starting project work.

The Environmental Representative will be responsible for providing all project submittals according to paragraph 3.02 Submittals and for coordinating with 718 CES/CEIE on any environmental issues encountered during work.

LXEZ 13-2668-4 01 56 00-4

D. Environmental Protection Areas

1. Air Emissions & Ozone Depleting Substances

a. No Class I Ozone Depleting Substances (ODS): Class I ODS listed in JEGS, Chapter 2, Table C2.T1 are prohibited from being used in construction, remodeling, or maintenance.

Contractor must provide certifications that materials utilized during the project do not contain Class I ODS. The purchase of Class I ODS for air conditioning and refrigeration equipment for ground applications is also prohibited by AFI 32-7086 (Paragraph 4.4.3) on all new and/or refurbishing projects. NOTE: Limited exceptions exist for using Class I ODS for airborne equipment with prior approval. Contact 718 CES/CEIE for details.

b. Class II ODS Approval Request: Class II ODS listed in JEGS, Chapter 2, Table C2.T1 must first be approved by 718 CES/CEIE prior to use.

c. All Refrigerant Types: (RESERVED)

d. Refrigerant Recovery/Recycling/disposal: (RESERVED)

e. Generators and Boilers: (RESERVED)

f. Particulates: Dust particles, aerosols and gaseous by-products from construction activities, and processing and preparation of materials shall be controlled at all times, including weekends, holidays and hours when work is not in progress. The Contractor shall maintain excavations, stockpiles, haul roads, permanent and temporary access roads, plant sites, spoil areas, borrow areas and other work areas within or outside the project boundaries free from particulates which would cause the air pollution standards to be exceeded or which would cause a hazard or nuisance. The Contractor must have sufficient, competent equipment available to accomplish these tasks. Particulate control shall be performed as the work proceeds and whenever a particulate nuisance or hazard occurs.

2. Water Resources

a. The Contractor shall keep construction activities under surveillance, management, and control and shall monitor all water areas affected by construction activities to prevent pollution of surface and ground waters. Toxic or hazardous chemicals shall not be applied to soil or vegetation when such application may cause contamination. Contractor shall prevent oily wastes or other hazardous substances from entering the ground, drainage areas, or local bodies of water.

Monitoring of water areas affected by construction shall be the Contractor's responsibility.

b. No Lead Drinking Water Pipes, Solders, Flux, and Fittings: (RESERVED)

c. Site Specific Storm Water Pollution Prevention Plan: The contractor shall develop and submit a site specific storm water pollution prevention plan (SWPPP) before starting project work. The SWPPP must identify Best Management Practices (BMPs) as indicated in JEGS, Chapter 4, Table C4.T3 and include methods and drawings (if applicable) to prevent storm water pollution as specified in the storm waste pollution prevention measures section below.

i. Storm Water Pollution Prevention Measures: The contractor shall use proper control and management techniques to ensure storm water criteria are met in accordance with JEGS storm water regulations. As required by JEGS, Chapter 13, erosion/sediment control

LXEZ 13-2668-4 01 56 00-5

measures to prevent the discharge of silt into nearby water shall be implemented. Control measures should include the use of vegetative covers, construction of diversion drains, grading management, filter strips, and use of sediment basins. Runoff from the construction site or from storms shall be controlled, retarded, and diverted, as indicated on the SWPPP drawings, to protect drainage courses by means of diversion ditches, benches, and berms.

Berms, dikes, drains, sedimentation basins, grassing, and mulching shall be maintained until permanent drainage and erosion control facilities are completed and operative. Silt screens must be installed prior to start of construction. Silt screens and/or other erosion control devices shall be installed on construction sites that are in or near water. Silt screens shall consist of trenched and staked filter fabric and trenched and staked hay bales. Filter fabric must be toed 8 inches into the soil to avoid sediments that would be transported via water under the screen. Hay bales must be placed end to end on the downstream side of the screen and be trenched and staked firmly into the ground. Chinking is usually required to fill gaps between the bales. Silt screens must be maintained properly. Screens and other control devices must be inspected once a week and after any rainfall event totaling 1/2 inch or more to ensure they are in good repair and functioning properly. In areas that experience high flow rates, extra precautions will be necessary to stabilize screens. Trenching of hay bale barriers is required to adequately control runoff. A series of screens may have to be installed in waters that are especially turbid to properly filter out sediments. Silt screens will remain in place and properly maintained until the site is properly stabilized with sod or seeding.

ii. Providing erosion and sediment control measures in accordance with laws and regulations is the Contractor's responsibility. The erosion and sediment controls selected and maintained by the Contractor shall be such that water quality standards are not violated as a result of construction activities. The area of bare soil exposed at any one time by construction operations should be kept to a minimum. Construct or install temporary and permanent erosion and sediment control BMPs as indicated on the drawings and as specified in the SWPPP. BMPs may include, but are not limited to, vegetation cover, stream bank stabilization, slope stabilization, silt fences, construction of terraces, interceptor channels, sediment traps, inlet and outfall protection, diversion channels, and sedimentation basins. The Contractor's Best Management Practices must also be in accordance with the JEGS and the SWPPP. Remove any temporary measures after the area has been stabilized.

iii. All earthwork shall be planned and conducted to minimize the duration of exposure of unprotected soils. Side and back slopes shall be protected as soon as practicable upon completion of rough grading. Earthwork brought to final grade shall be finished as indicated.

iv. The Contractor's field offices, staging areas, stockpile storage, and temporary buildings shall be placed in areas designated on the drawings, or as directed by the CO. Temporary movement or relocation of the Contractor’s facilities shall be made only when approved.

Borrow areas shall be managed to minimize erosion and to prevent sediment from entering nearby waters. Spoil areas shall be managed and controlled to limit spoil intrusion into areas designated on the drawings and to prevent erosion of soil or sediment from entering nearby waters. Spoil areas shall be developed in accordance with the grading plan indicated on the drawings. Temporary excavation and embankments for plant and/or work areas shall be controlled to protect adjacent areas from despoilment.

d. Waste Water Management Plan: Prior to the start of site work, the Contractor shall submit to 718 CES/CEIE a Waste Water Management Plan that identifies the methods and procedures for management and/or discharge of waste waters which are directly derived from construction activities, such as concrete curing water, clean-up water, dewatering of ground water, disinfection

LXEZ 13-2668-4 01 56 00-6

water, hydrostatic test water, and water used in flushing of lines. If a settling/retention pond is required, the Plan must include the design of the pond, including drawings, removal plan, and testing requirements for possible pollutants. If disposal is to a sanitary sewer, the Plan must include documentation that the Waste Water Treatment Plant Operator has approved the flow rate, volume, and type of discharge. Contractor is not authorized sewage holding tanks on base and is not authorized to dispose of waste from chemical toilets/porta-potties via the installation sewer system. When using chemical toilets, plan for procuring a porta-potty/chemical toilet service contract. The porta-potty/chemical toilet service contract must include the correct maintenance, waste collection, transportation and disposal of all porta-potty/chemical toilets and content and include provisions for pest control and elimination of odors. If the project generates wastewater from rinsing tanks, dewatering sites, etc., the Contractor shall ensure proper disposal.

3. Hazardous Materials

a. Hazardous Material Inventory and Material Safety Data Sheets: Approval is required before bringing any hazardous materials (HAZMAT) onto the installation. Consult with the Hazardous Materials Pharmacy (HAZMART) at 634-7725 for a determination of whether or not a product is a HAZMAT. Contractors seeking approval to bring HAZMAT onto the installation must submit an AF Form 3952. A Material Safety Data Sheet (MSDS), in English and Japanese, must accompany the AF Form 3952. For specific details on information required for submitting an AF Form 3952, contact the HAZMART. The Contractor must coordinate and route the AF Form 3952 through 18th Wing Safety, Fire Department, Bioenvironmental and 718 CES/CEIE.

All excess materials and empty containers are the responsibility of the Contractor and shall be removed at the end of the contract. Should Contractor HAZMAT requirements change during the project, the Contractor shall submit a new or revised USAF Form 3952 and obtain approval before bringing the HAZMAT onto the installation.

b. Hazardous Material Storage, Handling and Marking: HAZMAT must be stored, handled, used, and disposed of in accordance with 29 CFR 1910, JEGS Chapter 5, and local regulations. The Contractor shall observe HAZMAT storage practices in accordance with regulations, policies, plans and procedures employed by the installation. All containers with HAZMAT shall be correctly marked/labeled with DD form 2522 (DD-2522) or an equivalent label. The label shall include the container’s contents, shall be legible, and shall be protected from damage (e.g., by covering label with plastic or tape). Labeling requirements apply to all HAZMAT containers, including compressed gas cylinders, fuel containers, acid containers, and ODS containers. For Army projects the 3952 will be coordinated through the Directorate of Logistics (DOL) HAZMART and approved by Fire Department, Safety and Environmental.

Consult with HAZMART at 644-4739 to determine if an item is a HAZMAT or not. All other requirements are the same as for the Air Force.

c. Notification of Unexpected Hazardous Material Discovery: All Contractor personnel shall immediately report to the CO and to 718 CES/CEIE any hazardous materials, substances, chemicals, or contaminated areas encountered. Additionally, Contractor personnel shall immediately cease work in the area, unless the work is of an emergency nature and the risk of exposure can be mitigated by the use of personal protective equipment (PPE) or clothing. The government will determine the best means of sampling and corrective action and will notify the Contractor accordingly.

4. Hazardous Waste

LXEZ 13-2668-4 01 56 00-7

a. The Contractor shall be considered the primary co-generator for all hazardous wastes generated throughout the duration of the contract. However, all hazardous waste management activities shall be coordinated and approved by 718 CES/CEIE. All hazardous waste, except asbestos, will be delivered to the Kadena Hazardous Waste Storage Facility (HWSF) for tracking and disposal per JEGS, Chapter 6. All hazardous waste must be managed in accordance with the JEGS and applicable laws and regulations of the Governments of the United States and Japan, however denominated, including those applicable political subdivisions, departments, and other entities. The CO shall contact 718 CES/CEIE if handling procedures for hazardous wastes and materials are unclear. Under no circumstances may hazardous waste be disposed of in the dumpster (18th Wing Admin Plan 544).

b. Hazardous wastes, including excavated contaminated soil, shall be stored, transported, and disposed of in accordance with the JEGS and applicable laws and regulations of the Governments of the United States and Japan, however denominated, including those applicable political subdivisions, departments, and other entities, including obtaining necessary local permits, licenses, and approvals. The Contractor shall identify what wastes are hazardous using specific and technical knowledge and/or sampling and analysis. This responsibility also includes preparation of waste profile sheets, packaging, marking and labeling of wastes in accordance with JEGS, Federal, GOJ, Prefectural, and local requirements.

c. All costs for labor, equipment, materials, transportation, and other services required to comply with applicable laws and regulations of the Governments of the United States and Japan, however denominated, including those applicable political subdivisions, departments, and other entities, governing hazardous waste generation are the responsibility of the Contractor. This requirement extends to personnel training and the identification, initial accumulation and transportation of hazardous wastes generated during the project.

d. Hazardous Waste Turn-In Procedures: Contractor must package hazardous waste in a United Nations (UN) approved container labeled in English and Japanese, furnish analytical results, and submit the container(s) and information to the Kadena HWSF. Kadena HWSF personnel will weigh the container(s) and complete a waste profile sheet for the material and manifest document (DD Form 1348-1A). If the Contractor does not provide adequate information for the HWSF to receive the hazardous waste, the Contractor shall correct any discrepancies on the spot or remove the unacceptable containers until the deficiencies can be corrected. For further information, call the Kadena Hazardous Waste Program Manager at 634- 2600. For Army projects the only difference is that the analytical results will be furnished to the US Army Garrison Japan (USAG-J) Environmental Branch, who will assist EP&S in completing a waste profile sheet and DD Form 1348.