LXEZ_13-2668-4_01_01_00_GENERAL_REQUIREMENTS_Amended.pdf

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DIVISION 1 – GENERAL REQUIREMENTS

SECTION 01 01 00

GENERAL REQUIREMENTS

PART 1 ‐ GENERAL

This section applies to all divisions of these specifications except as specified otherwise in each individual division.

1.1 REFERENCES

Publications listed below form a part of this specification to the extent referenced. Publications are referred to in the text by the basic designation only.

JAPANESE INDUSTRIAL STANDARDS (JIS):

JIS Z 3801 (1997) Standard Qualification Procedure for Manual Welding Technique

CONTRACT HANDLING REGULATIONS OF THE PRIME MINISTER'S OFFICE OF THE GOVERNMENT OF JAPAN (Paragraphs 1 and 2 of Article 4)

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385‐1‐1 (2008 or current version) Safety and Health Requirements

1.2 STATEMENT OF WORK

The work shall consist of, but not limited to providing all plant, labor, materials, equipment, supplies, transportation and performing all work necessary to sealing of roofs for multiple buildings at Kadena Air Base, Okinawa, Japan. The Contractor shall perform all operations in strict accordance with contract specifications and accompanying drawings, and be subject to terms and conditions of the contract.

This work will include, but is not necessarily limited to: provision of scaffolding and safety railings; removal and disposal of existing roofing materials such as asphaltic emulsion coating system with fabric, bulk sampling and testing of suspected asbestos containing materials (ACM) in accordance with U.S. and Japanese environmental regulations; surface preparation; applying acrylic elastomer coating with ceramic; crack repair; joint sealing;

mortar grouting; cleanup; and all incidental items necessary to complete watertight roof sealing work.

1.3 DEFINITIONS

The term "United States" is assumed to appear before the word "Government" whenever the latter word appears in this contract, except where the word "Government" refers to a different named Government.

1.4 WORKMANSHIP

1.4.1 Materials shall be installed in accordance with the approved recommendations of the manufacturer. The installation shall be accomplished by workmen skilled in this type of work.

1.4.2 Sufficient precautions shall be taken during the construction to protect all personnel from injury and to prevent damage of the US Government owned materials and equipment. The Contractor shall replace damaged US Government properties caused by removal works in this project with new materials or equipment without

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additional cost to the Government. The work shall proceed in such a manner as to minimize the spread of dust and flying particles.

1.4.3 Demolition

Saw cut concrete structural prior to removal. Materials to be removed shall be removed carefully so as not to damage material which is to remain. Sufficient safety precautions shall be taken to protect all personnel from injury. All items to be removed shall be disposed of off base by the contractor in an approved dumping area in accordance with the local law at no additional cost to the US Government. Contractor shall restore all damaged surfaces and openings as a result of work under this contract to match new and/or existing adjacent surfaces.

1.5 DELIVERY AND STORAGE

Equipment and materials shall be properly stored and adequately protected and carefully handled to prevent damage before and during installation. Equipment and materials shall be handled, stored, and protected in accordance with the manufacturer's recommendations and as approved by the Contracting Officer. Damaged or defective materials and equipment shall be replaced with new materials and equipment at no cost to the US Government.

1.6 SUBMITTALS

See attached form (Attachment 2) for the list of material submittal requirements. Contractor shall submit these material submittals for approval not later than 45 calendar days after receipt of Notice to Proceed unless stated otherwise in the form. The time required for the Government review of each submittal is 21‐calendar days after receipt of the submittal. Details of submittal requirements will be found within the individual sections. All submittals shall be in English or provided with English translations. Electrical equipment supporting mechanical equipment shall be submitted together as a system.

1.7 STANDARD PRODUCTS

Materials and equipment shall be essentially the standard cataloged products of manufacturers regularly engaged in production design that complies with the specification requirements. Materials and equipment shall essentially duplicate items that have been in satisfactory commercial or industrial use at least two years prior to the date for receipt of proposals. Where two or more units of the same type and class are required, these units shall be products of a single manufacturer.

1.8 MANUFACTURER'S RECOMMENDATIONS

Where installation procedures or any part thereof are required to be in accordance with the recommendations of the manufacturer of the material being installed, printed copies of these recommendations shall be furnished to the Contracting Officer prior to installation. Installation of the item will not be allowed to proceed until the recommendations are received and approved by the Contracting Officer. Failure to furnish these recommendations can be cause for rejection of the material.

1.9 AS‐BUILT DRAWINGS

The Contractor shall provide the electronic version (Adobe pdf) of the drawings to conform to the as‐built conditions. The Contractor shall submit the Adobe pdf format of the drawings (1 set CD ROM) 7‐calendar days after the final inspection.

1.10 ROOFING INFORMATION CARD

For each building, furnish an electronic file information card, compatible with Microsoft Office spreadsheet software, for facility records. Roofing information shall be broken down by each roof area, identical to the as-built roof plan drawings. Information card must identify facility number and name; location; project number; contract

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number; completion date; total cost; deck type, approximate roof area; detailed roof system description, membrane, number of plies, coating system, mesh, insulation with cover board thickness, manufacturer name;

installing contractor identification and contact information.

1.11 UTILITY OUTAGES

1.11.1 The number of utility interruptions in the existing system shall be held to a minimum. Outage to facilitate the new connections including temporary connections to the existing system shall be scheduled with the written approval of the User and Contracting Officer.

1.11.2 Maximum utility outage for any one interruption shall not exceed 4‐hours per day, unless the need for a longer outage can be fully justified in writing to the Contracting Officer. In the event the Contractor disagrees with the contract documents in the scheduling of utility interruptions, the Contractor shall submit a written plan for the approval of the Contracting Officer's Representative (COR). Such alternate plans, when approved shall be part of the contract documents. In no event shall utility outage be granted for a period in excess of eight (8) hours, unless suitable temporary connections, approved by the COR, are provided which satisfy the customer's essential operational needs. Power shall be restored to all affected areas at the end of each working day.

1.11.3 Outage of utilities, except for power, requiring the presence of US Government personnel to turn off and turn on utilities shall be identified and submitted, in writing, to the COR at least 14 calendar days in advance.

Power outages shall be identified and submitted, in writing, to the COR at least 45‐calendar days in advance.

1.11.4 In the event of an emergency, such as a typhoon or military exercise, the COR shall declare such event to the Contractor and the Contractor shall have a period of no more than two (2) hours to return all utility services to normal operation.

1.11.5 For proper coordination with existing facilities, the Contractor shall inform the COR a minimum of 14‐calendar days prior to any sewer and power interruptions. No utility outage will be permitted until the Contractor receives written approval from the Contracting Officer or COR.

1.11.6 Contractor shall make use of temporary connections if power cannot be returned to normal by 1500 hours daily. Temporary connections are authorized to restore service interrupted by accident until permanent repairs are made during a normal work day. All temporary connections will be removed upon restoration of normal service. Temporary connection shall be made in a manner that the safety of the personnel in the area of the work or personnel traveling through the area of work are properly safeguarded. Under no circumstance shall a temporary connection be made that is hazardous to the public, Contractor or Government personnel.

1.12 TRAFFIC CONTROL

1.12.1 Whenever construction activities will interfere with vehicular traffic, the Contractor shall always provide an open lane for vehicular traffic. The Contractor shall provide a flagman when two way lanes are reduced to one‐ lane traffic.

1.12.2 The Contractor shall provide, erect, and maintain adequate barriers, warning signs, rubber cones, lights, traffic control guards for night warning signals, and any other essential safety devices for the protection of the general public, at all closures, excavations, detours, and points of danger at all times. If the Contractor fails to provide required traffic and safety measure and they have to be provided by the U.S. Government, the Contractor shall be held liable for all incurred cost.

1.13 INTERPRETER

The Contractor shall have an English speaking representative on the job site at all times during the performance of work under this contract. Failure to provide such representative could result in the Contractors work being stopped (at his/her expense) until such time as one is provided.

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1.14 TROPICAL CYCLONE CONDITIONS OF READINESS (TCCOR)

In order to protect US Government property, the following actions will be taken upon declaration of Tropical Cyclone conditions and/or high wind warnings. The term “Clean Up” used below refers to FAR Clause 52.236‐12 (April 1984).

1.14.1 Tropical Cyclone Condition 3

When Condition 3 is declared, the Contractor will perform general area cleanup which will exceed the requirements contained in contract clause entitled Cleaning Up. All loose debris, waste and excess Contractor owned supplies, materials and equipment will be removed from US Government facilities and disposed of off base in accordance with local Prefecture and Japanese laws at Contractor's expense. Work may continue provided effective and adequate cleanup has been accomplished.

1.14.2 Tropical Cyclone Condition 2

When Condition 2 is declared, all exterior work will cease immediately and interior work will be continued until Condition 1C is given. The Contractor will take the necessary action listed below to secure the job site against damages which may result from anticipated weather conditions. The Contractor may be called at any time to complete tropical typhoonization; therefore, he will provide emergency telephone numbers and/or addresses where at least three (3) officials of the company may be reached and notified that immediate typhoonization is necessary.

a. General Area Clean Up

Clean up and disposal of loose debris and waste will continue as directed by Paragraph 1.15.1 above.

b. Usable Lumber

Usable lumber will be taken inside of a building and tied by heavy wire, cable or rope. This lumber may be securely tied together and anchored to the ground if there is not room inside a building or no building available.

c. Barrels

All remaining barrels will be placed within the construction building when available. When a building is not available, barrels will be tied together and securely staked to the ground or filler with sand or gravel.

d. Concrete Forms, Form Supports, and Accessory Materials

All concrete forms, form supports and accessory materials required for future construction will be tied together into bundles with heavy wire, cable or rope and will be placed within the construction building or structures where available and practical.

e. Sand and Aggregate

All piles of sand or aggregate on or near the flight line will be completely covered by either a tarpaulin weighted with building blocks or other methods approved by the Base Civil Engineering representative.

f. Contractor Equipment

All medium size equipment will be removed, or placed close to a building or placed inside a building.

Equipment placed close to a building will be secured with blocks or anchored with cable or both. Items of small equipment will be moved inside a building and secured or moved off US Government facilities.

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The Contractor shall coordinate with the COR to determine which equipment will be classified as small or medium size equipment.

1.14.3 Tropical Cyclone Condition 1

When Condition 1 is declared without the normal progression through Condition 3 and/or 2, the Contractor will take actions listed in Paragraph (a) through (f) above. These actions will commence immediately upon declaration of Condition 1. The Contractor will be notified either at the job site or at the emergency phone numbers and/or addresses when tropical typhoonization is required in accordance with this paragraph.

1.14.4 High Wind Warning

When wind gusts of 30 knots per hour or greater are forecasted, the Contractor may be required to accomplish general area clean up in accordance with Paragraph 1 above; to bundle and securely tie or securely cover and weight small wooden items, to remove and secure wooden barricades and to remove loose materials from roofs and other high unprotected areas.

1.14.5 Salvageable Material

Salvageable material may not be taken to Defense Logistics Agency (DLA) Disposition Services after a tropical cyclone condition 3 or higher is declared. The Contractor will be responsible for tropical typhoonization of such material.

1.14.6 Contractor's Representative

The Contractor's representative will not leave the job site after notification under Paragraphs 1.14.1, 1.14.2 and

1.14.3 above until the area has been inspected and cleared by a Base Civil Engineering representative. The Contractor may request an inspection by calling Chief, COR, telephone number 632‐7011.

1.14.7 The Contractor shall provide to the Contracting Officer the names, addresses, and telephone numbers of at least two individuals (who speak English) who can be contacted during typhoon emergencies. The individuals named by the Contractor shall be responsible for monitoring the various forms of communications (i.e., local and AFN radio and television stations) during the typhoon season. The Contractor is responsible for ensuring these individuals are available during and after duty hours ‐ to include weekends.

1.15 JAPANESE ROAD LAWS

The following Japanese Road Laws, Article Number 43 and 43‐2, will be strictly complied with by the Contractor on U.S. Military installations, Okinawa, Japan.

Article 43 ‐ The Road Law, Japan (Prohibitive acts relative to roads)

No person shall commit the following described acts:

1.15.1 Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

Article 43‐2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out.)

1.15.2 The agency managing a road, may, when there is reasonable cause for him to feel that things or cargo being carried, on a motor vehicle may fallout and damage, pollute or otherwise deface the road in which manner as to hinder or obstruct traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle or correcting the method of loading or the method of traveling or operation of the vehicle.

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1.16 WORKDAYS AND HOURS

The Contractor shall be allowed to work from 0800 to 1700 hours, Monday through Friday, excluding the following US Legal holidays.

A. 1 January New Year's Day

B. 3rd Monday of January Martin Luther King's Birthday

C. 3rd Monday of February President's Day

D. Last Monday of May Memorial Day

E. 4 July Independence Day

F. 1st Monday of September Labor Day

G. 2nd Monday of October Columbus Day

H. 11 November Veteran's Day

I. 4th Thursday of November Thanksgiving Day

J. 25 December Christmas Day

When US Government legal holidays occur on Saturday or Sunday, the preceding Friday or following Monday shall not be considered workdays unless changes in work schedules are approved by the Contracting Officer.

Any deviations from the above shall be submitted in writing to the Contracting Officer for approval on a case‐by‐ case basis.

1.17 WORK AREA

The Contractor's personnel are restricted to the area of construction only. Transiting of areas not in the contract is not permitted except as required in the performance of this contract.

1.18 SAFETY REQUIREMENTS

The accident prevention provision of the Contract will require compliance with the Corps of Engineer Manual, EM 385‐1‐1, dated 15 November 2008 entitled "Safety and Health Requirements." For all accidents, immediately call 911 for emergency medical assistance and report the incident to the Contracting Officer.

1.19 FINAL INSPECTION

Final inspection will be conducted during the period of Monday through Friday between 0800 hours and 1615 hours. The US Government will perform the inspection within 72 hours after (a) written notification by the Contractor to the Contracting Officer or (b) the contract completion date whichever comes first. Final inspections falling due on weekends or U.S. legal holidays will be postponed to the following workday.

1.20 NOTIFICATION BEFORE STARTING ON‐SITE WORK

The Contractor shall notify affected facility occupants of the impending construction project a minimum of thirty

(30) calendar days prior to construction period. This will be accomplished by distributing a project information letter, stating the dates and times the contractor will be working on that facility, with cover letter, to be provided by the COR. The Contractor will be responsible for providing copies of the notification letter and notifying the

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facility occupant a minimum of fourteen (14) calendar days prior to starting on‐site work.

1.21 PREPARATION OF MATERIAL APPROVAL SUBMITTALS

The submittals contemplated by the contract clause, herein titled, "Material and Workmanship" shall be accomplished in accordance with instructions pertaining to AF Form 3000, Material Approval Submittal.

1.22 PREPARATION OF PROGRESS SCHEDULES AND REPORTS

The reports contemplated by the contract clause herein entitled, "Schedules for Construction Contracts" shall be accomplished on and in accordance with instructions pertaining to AF Form 3064, Contract Progress Schedule and AF Form 3065, Contract Progress Report. The Contract Progress Schedule shall be submitted to the Contracting Officer within fourteen (14) calendar days prior to starting on‐site work.

1.23 DRAWINGS AND SPECIFICATIONS AT THE SITE

The Contractor shall maintain in good condition at the site one copy of all drawings, specifications, addenda, modifications, approved shop drawings and other related documents affecting the work. Drawings and specifications shall be marked to record all changes during construction. These documents shall be made available to the COR during construction and shall be delivered to the Contracting Officer upon completion of the work.

1.24 MATERIALS ON‐HAND PRIOR TO STARTING ON‐SITE WORK

On‐site construction shall not start until such time that sufficient contractor‐furnished materials are on hand so as to afford progress in accordance with the approved contract progress schedule, or as directed by the Contracting Officer.

1.25 USE OF EXPLOSIVES

The use of explosives is not permitted on US Government installations.

1.26 ASBESTOS CONTAINING MATERIALS (ACM)

The Contractor shall not use material which contains asbestos.

1.27 FIRE SAFETY REGULATION

The Contractor shall obtain a permit (AF592) from the Kadena Fire Prevention Section (Bldg 739) prior to conducting any type of welding or soldering or whenever the use of open flame is necessary during the construction phase. The Contractor and his employees will be required to adhere to Kadena Wing Instruction 32‐ 2001 dated 16 May 2012, "Fire Prevention and Protection" dated 17 July 09.

1.27.1 All contract workers will have knowledge and information provided to them for reporting emergencies (Fire, Medical, Security forces, PMO).

Kadena AB, MUNS Area, Camp Shields, Chibana Golf, Chibana MFH, and O’Donnell Garden MFH areas:

From On‐Base Call: 911 From Off‐Base/Cell phone: 098‐934‐5911

Marine Corp Camps and White Beach Naval Installation:

From On‐Base Call: 911 From Off‐Base/Cell phone: 098‐911‐1911

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1.28 AVAILABILITY OF LATRINE

Latrine is not available in the work area. The Contractor shall be responsible for providing latrines for his personnel. Location of the latrines shall be designated by the COR. Any and all Contractor latrines shall be removed from US Government property prior to issuance of final payment.

1.29 AVAILABILITY OF UTILITY SERVICE

The Government will furnish electricity and water to the Contractor at no cost in accordance with the contract clause entitled "Availability and Use of Utility Services" if utilities are available in the vicinity of the project site.

1.30 DD FORM 1354

The Contractor shall complete a DD Form 1354 (Transfer and Acceptance of Real Property). This form will be provided through COR upon request. Submit the completed form within 7‐calendar days after the final inspection.

1.31 CLEAN‐UP OF AREA

All Contractor generated debris and rubbish shall be collected at the end of each day and deposited at locations designated by COR.

1.32 DEBRIS AND RUBBISH CONTROL

For removal and transport of debris and rubbish, use only roadway and street designated by the COR. Remove and transport debris and rubbish in a manner so as to prevent spillage on streets or adjacent area. Contractor shall be responsible for clean‐up for any spills on roadways, streets, and other areas. Burning of debris and rubbish on U.S. installations is prohibited. Concrete, masonry, and other materials not permitted to remain in place, shall be disposed of outside the limits of Government‐controlled land by the Contractor.

1.33 DISPOSAL OF SALVAGEABLE/UNSALVAGEABLE MATERIALS

Materials and equipment to be removed will remain the property of the US Government, unless determined to be unsalvageable. The determination of which materials are unsalvageable will be made by the COR. Daily, unsalvageable materials will be disposed outside US Government installations, at no cost to the US Government, in accordance with Government of Japan laws or provisions. Salvageable material shall be delivered to a warehouse or storage area specified by the COR at no cost to the US Government.

1.34 DISPOSITION OF EXCESS CONTRACTOR‐FURNISHED MATERIALS

The disposal of excess contractor‐furnished materials that have been exempt from Japanese Customs duties and taxes pursuant to Status of Forces Agreement (SOFA) shall be the Contractor's responsibility. If the US Government and Contractor agree that the Contractor is to retain such excess materials, they shall be reported to the Prefectural Government Customs office authorities for payment of applicable duties and tax fees.

1.35 DISCONNECTION OF SERVICES

If it becomes necessary to interrupt the utility service to buildings or utilities not a part of this contract, prior approval shall be obtained in writing from the Contracting Officer. The Contractor shall request such approval forty‐five (45) calendar days for electrical utility, and fourteen (14) calendar days for other utilities, in advance of when it is needed.

1.36 STORAGE OF MATERIAL AND FIELD OFFICE

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Storage of materials and field office or assembly area on base will not be authorized for this contract as sufficient space is not available. The Contractor should be financially prepared to maintain the materials off base at his own expense.

1.37 WRITTEN COMMUNICATIONS IN ENGLISH

All documents required under this contract, including but not limited to, safety hazard analysis plans, all correspondence of any nature whatsoever, and all other written communications, documents, drawings, reports, etc., of every description, shall be written in English or translated into English, before being provided to the Government by the Contractor. Delays encountered because a translated copy was not submitted shall be at the Contractors’ expense.

1.38 AVAILABILITY OF BUILDING/FACILITY

The building/facility to be worked on will be occupied during the construction period.

1.39 PROTECTION OF PROPERTIES

The Contractor shall be responsible for the protection and preservation of the existing equipment and other Government property that will remain in place. Repair items which are damaged during performance of work to their original condition or replace with new without additional cost to the Government.

1.40 QUALIFICATION STATEMENT

The following information applies to both the specifications and drawings. All references to "approve, approval, approved" or "directed" shall be by the Contracting Officer, except where it is specifically delegated to the COR in this section or in writing by the Contracting Officer. Any reference to "in the presence of" shall be by the COR. All references to "proposal opening" shall be replaced with "the date for receipt of proposals".

1.41 VERIFICATION OF FIELD MEASUREMENTS

Locations of the existing work shown on the drawings are approximate. The Contractor is responsible for verifying the exact locations in the field.

1.42 INTERFERENCE WITH GOVERNMENT OPERATIONS

The Contractor shall establish work procedures and methods to avoid interference with existing operations within or adjacent to the construction area. Free passage into adjoining or adjacent buildings/areas not in the contract will not be permitted except as approved by the Contracting Officer. Procedures and methods shall also provide for safe conduct of work and protection of property which is to remain undisturbed.

1.43 POLY‐CHLORINATED BIPHENYL (PCB)

All electrical devices such as ballasts, transformers, etc., shall be free of PCB.

1.44 PROJECT ENGINEER QUALIFICATIONS:

The Contractor shall appoint a skilled Licensed Construction Engineer or Architectural Engineer, in accordance with paragraphs 1 and 2 of Article 4, Contract Handling Regulations of the Prime Minister's Office of the Government of Japan, as the Project Engineer for this contract. A First Grade Construction Engineer or Architectural Engineer is required if the value of this contract is equal to or greater than $1 million or Yen equivalent, or the total value of all contracts the Contractor has through 18 CONS/LGC is $3 million or Yen equivalent or greater. A Second Grade Construction Engineer or Architectural Engineer is acceptable if the value of this contract is below $1 million or Yen equivalent, or the total value of all contracts the Contractor has through 18 CONS/LGC is less than $3 Million or Yen equivalent.

PART 2 – PRODUCTS: Not used

PART 3 – EXECUTION: Not used

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