Amendment RFQ 36SFS Combo UVSS and Cameras Combo.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

27 August 2024

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524024QM072

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 561621 Security Systems Services (except Locksmiths) SET-ASIDE: None

SMALL BUSINESS SIZE STANDARD: $25.0M

SUBJECT: Amendment #1 - 36 SFS Under-Vehicle Surveillance System (UVSS) and Cameras

RESPONSE DATE: 13 September 2024 at 1:00pm Chamorro Standard Time

Amendment #1 – Summary of Changes (All amendments have been highlighted in yellow in this document:

1. Attachment #3: RFI for Solicitation FA524024QM072

2. Request for Quote deadline to be extended to 13 September 2024 at 1:00pm ChST

DESCRIPTION:

I. This is an amendment to combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2024-05, effective date 22 May 2024, Defense Federal Acquisition Regulation Supplement change effective 30 May 2024, and Department of the Air Force Federal Acquisition Regulation Supplement change effective 12 June 2024.

III. Vendor shall quote on the following Contract Line-Item Number(s) (CLINs):

CLIN Description Qty Unit of issue Unit Price

Extended Price

0001 Under Vehicle Surveillance System and Cameras

- In accordance with the Statement of Work

1 Each

0002 Shipping 1 Each

Total Cost

IV. Vendor Information

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery :

Warranty: Discount Terms:

V. Shipping and Delivery Information:

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to one of the specified delivery options below.

Delivery Date: No later than 60 Calendar Days After Receipt of Order (ARO)

Delivery Terms: FOB Destination

Delivery Address:

36 SFS/ATPM

Unit 14013, Bldg#: B23020 Chicago Ave, Yigo, GU 96542

VI. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

VII. FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under section III of this combined synopsis/solicitation, and include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

b. Provide pricing utilizing Statement of Work

c. Provide vendor information specified in section IV of this combined synopsis/solicitation.

d. Include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

VIII. FAR 52.212-2, Evaluation--Commercial Products and Commercial Services applies to this acquisition.

a. The Government will award a contract from this solicitation to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability: Offers must conform with technical acceptable criteria below:

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation and specifications provided.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation and specifications provided.

ii. Price:

iii. Delivery terms: Acceptable delivery period. The Government reserves the right to deem offers significantly beyond the 60-day acceptable delivery period unacceptable. Offers that exceed a total delivery period of 60 calendar days ARO may still be considered acceptable if it is determined to be in the Government’s best interest.

b. A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

IX. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price. Offers will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period, the Government reserves the right to rate the offer as technically unacceptable. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

b. Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regard to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

X. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is included in this solicitation. The contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and furnish the government a completed copy of the record with its offer.

XI. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. No addenda to this clause.

XII. Full list of provisions and clauses applicable to this RFQ can be found in Attachment 2 – Provisions and Clauses.

XIII. Provisions and Clauses Incorporated By Full Text:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.

Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

Acquisition.gov (End of provision) FAR 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov (End of clause)

52.204-26 Covered Telecommunications Equipment or Services-Representation.

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument. (2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

XIV. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, and small business status.

XV. Site Visit

a. A one-time pre-proposal site visit is scheduled for the subject solicitation. See Attachment 4 – Site

Visit Details and Instructions for more information.

XVI. Submit offer via email to TSgt Samuel L. Gordon III at samuel.gordon@us.af.mil and Joseph Taijeron at joseph.taijeron.1@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

A Response to this RFQ must be received via e-mail no later than 1:00 P.M. Chamorro Standard Time (ChST) on 13 September 2024. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments.

No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

a. Requests for Information (RFIs): Submit Requests for Information (RFIs) no later than Tuesday, 10 September 2024 at 4:30 P.M. ChST.

b. Request for Quote (RFQ): Please submit any Quotes in response to this RFQ no later than.

Tuesday 13 September 24 at 1:00 P.M. ChST.

c. Submission Points of Contact (POC): Submit RFIs and Quotes/Offers via email to:

a. Contract Specialist: Mr. Joseph Taijeron at joseph.taijeron.1@us.af.mil;

b. Contracting Officer: TSgt Samuel L. Gordon at samuel.gordon@us.af.mil

XVII. ATTACHMENTS

Attachment 1 – Provisions and Clauses Attachment 2 – Statement of Work Attachment 3 – RFI Attachment 4 - Site Visit Details and Instructions mailto:samuel.gordon@us.af.mil