FA521524Q0011 QA_16Sep2024.pdf
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- Attached to
- Fire Alarm System Testing and Maintenance Federal contract opportunity
- Solicitation number
- FA521524Q0011
About this file
This document contains a set of questions and answers (Q&A) regarding a Request for Quotation (RFQ) for fire alarm system testing and maintenance services at various facilities on Joint Base Pearl Harbor-Hickam, Hawaii. The RFQ, numbered FA521524Q0011, is a combined synopsis/solicitation for commercial products under simplified acquisition procedures. The NAICS code is 561621 with a $25 million small business size standard, and the acquisition is a 100% Small Business Set-Aside.
The Q&A covers details related to the fire alarm and fire suppression systems, including required testing, repairs, system interfaces, and facility access. It also addresses performance requirements, response times, and whether repairs or modifications will be treated as additional work. Attachments provide fire alarm and sprinkler system drawings, test reports, and information about the facilities and antenna restrictions. Responses are due by August 30, 2024, and questions are due by August 28, 2024. The contracting agency is the Department of the Air Force Pacific Air Forces.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| B13and19 KaenaPoint AsBuilt_Fire.pdf | ||
| Dwg No. E-97-96 - Sheet 16 - Demolition and New Fire Alarm Plans Bldg 41.pdf | ||
| Fire Alarm Panels.pdf | ||
| Bldg 41 Kaena Pt - Mech Partial Fire.pdf | ||
| Dwg No. E-97-96 - Sheet 7 - New Duct Detector and Sprinkler Flow Bldg 41.pdf | ||
| Fire Alarm Tests - 2022.pdf | ||
| Combined Synopsis FA521524Q0011_Amendment 3.pdf | ||
| Fire Alarm Drawings.pdf | ||
| Fire Alarm Drawings 2.pdf | ||
| Combined Synopsis FA521524Q0011_Amendment 2.pdf | ||
| Combined Synopsis FA521524Q0011_Amendment 1.pdf | ||
| FA521524Q0011 QA_29Aug2024.pdf | ||
| Kaena Point - Fire System Components.xlsx | XLSX spreadsheet | |
| Combined Synopsis FA521524Q0011 signed.pdf | ||
| SOW_Fire Protection System Maintenance_1JUL2024.pdf | ||
| SOW Attachment - KPSTS Map and Buildings.pdf |
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FA521524Q0011 RFQ Q&A
1. Pictures of all panels expected to be tested & associated troubles if existing.
a. See attached document labeled “Fire Alarm Panels”, “Fire Alarm Drawings,” and/or
“B13and19 KaenaPoint AsBuilt_Fire”
2. We would like whatever plans they are willing to release for each system / building. The power plant one for the pre action system the main one I am looking for.
a. See attached document labeled “Fire Alarm Panels”, “Fire Alarm Drawings,” and/or
“B13and19 KaenaPoint AsBuilt_Fire”
3. Will repairs be expected to be quoted immediately after inspections?
a. Yes
4. Verify where Pre-Action system feeds, is it the UPS room & not the switch board room in power plant?
a. The Pre-action system covers the breaker/switchgear room and the control room
5. Does the Pre-Action system shut down anything when tested that needs to be turned back on?
a. No
6. Will a full trip test be expected for the Pre-Action system, or will a partial trip be, okay?
a. A full trip test
7. Any flowing water restrictions?
a. Water use will be limited to the amount necessary to conduct testing.
8. Does water need to be redirected anywhere while flowing for testing?
a. Diverted and diffused away from the building
9. Will there be any issues sounding the alarm / notification devices for a short period of time 5 mins or shorter / until completion of checks.
a. Alarm / notification devices shall be sounded, however, facility occupants must be notified that the alarm systems are being tested / inspected prior to sounding alarms / notification devices.
10. Will there be a set time to set off the audible / notification devices?
a. No
11. Who is or was the current incumbent for the services?
a. No prior or incumbent provider for this contract.
12. Bldg 10 & 9, Admin / OPS
a. Provide Fire Alarm / Mass Notification *(FA/MN) drawings. *(FA for RFI purposes):
See attached document titled “Fire Alarm Drawings 2”
b. Provide Fire Sprinkler (FX) drawings: See attached document titled “Fire Alarm
Drawings 2”
c. Identify any interface between the FA system and Security systems: No interface between the FA system and Security systems
d. Identify any interface between the FA system and equipment or other systems NOT shown on the FA drawings that needs to be included in the testing. (Radars, Pumps, Motors, Electronics, Electrical Panel Shunts, HVAC, TVSS, etc). Duct detectors are the only interface between FA and HVAC systems. See attached document titled “Fire Alarm Drawings 2”
e. Are HVAC shutdowns permitted for the FA testing? Yes
i. If yes, What is the longest duration allowed for FA/HVAC testing shutdowns:
Shutdown time will be limited to the amount of time required to conduct the required testing. Also coordination with on site HVAC personnel will be required to HVAC shutdowns.
f. Photos were not allowed at the site visit. Provide photo of the King -Fisher console in the B10 secured vault. Include nameplates & serial #’s.: Photos of the King -Fisher console not available.
i. Receiver No. 1: KFRA-C, KF#99201-5, S/N03065000
ii. Receiver No. 2: KFRA-C, KF#99201-5, S/N03065002
iii. Printer: KFPTR, KF#99401-3, S/N03066000
g. Will the contractor be permitted to operate FA switches and FX valves themselves, or will KPSTS DPW: N/A
i. assistance be required? If DPW, Identify costs for hourly, daily, or switching support.: Contractor will be allowed to operate valves & switches. Det 3 personnel will be providing escort & oversight during testing.
h. Confirm Fire Hydrant flow testing is not required.: Fire Hydrant flow testing is not required per the SOW
i. Confirm testing of the Post Indicator Valve (PIV) is not required.: Post Indicator Valve (PIV) testing is not required per the SOW
j. Confirm monitoring or testing of the water storage tanks B4100-1 & B4100-2 is not in contract.: Monitoring or testing of the water storage tanks B4100-1 & B4100-2 is not required per the SOW
k. Confirm the KPSTS alarm signals are sent to JBPHH RDC via both land line and radio transmission and they both need to be tested.: KPSTS alarm signals are NOT sent to
JBPHH RDC
l. Provide latest test reports for FA & FX systems.: See attached document titled “Fire Alarm Tests – 2022”
13. Bldg 13 /39000, Antenna
a. Site visit revealed a secured structure ‘TRS Shelter’. Is this a SCIF?: Not included in
SOW
b. Is this structure interfaced to the FA or FX systems?: N/A
If yes, describe.: N/A
c. Provide FA Drawings: See attached document titled “Fire Alarm Drawings 2”
d. Provide FX drawings: See attached document titled “Fire Alarm Drawings 2”
e. Identify any interface between the FA system and Security systems.: No interface between the FA system and Security systems
f. Identify any interface between the FA system and equipment or other systems NOT shown on the FA drawings that needs to be included in the testing. (Radars, Pumps, Motors, Electronics, Electrical Panel Shunts, HVAC, TVSS, etc).: Duct detectors are the only interface between FA and HVAC systems. See attached document titled “Fire Alarm Drawings 2”
g. Provide latest test reports for FA & FX systems.: See attached document titled “Fire Alarm Tests – 2022”
h. What is the height, above a finished floor, of the highest FA or FX device that needs to be tested?: 12’ to 14’ above the finished floor
i. Confirm motorized boom or platform lifts are not required to access FA or FX devices in the bldg.: Motorized boom or platform lifts are NOT required to access FA or FX devices in the bldg.
j. Confirm there is not a dry/ chemical agent fire extinguishing system.: This is NOT a dry chemical agent fire extinguishing system. Facility has a wet pipe sprinkler system. See attached document titled “Fire Alarm Drawings 2”
14. Bldg 19, Admin / Warehouse
a. Provide FA Drawings: See attached document titled “Fire Alarm Drawings 2”
b. Provide FX drawings: See attached document titled “Fire Alarm Drawings 2”
c. Identify any interface between the FA system and Security systems.: No interface between the FA system and Security systems
d. Identify any interface between the FA system and equipment or other systems NOT shown on the FA drawings that needs to be included in the testing. (Radars, Pumps, Motors, Electronics, Electrical Panel Shunts, HVAC, TVSS, etc).: Duct detectors are the only interface between FA and HVAC systems. See attached document titled “Fire Alarm Drawings 2”
e. Provide latest test reports for FA & FX systems.: See attached document titled “Fire Alarm Tests – 2022”
15. Bldg 39005 Antenna
a. Provide FA Drawings: See attached document titled “Fire Alarm Drawings 2”
b. Provide FX drawings: See attached document titled “Fire Alarm Drawings 2”
c. Identify any interface between the FA system and Security systems.: No interface between the FA system and Security systems
d. Identify any interface between the FA system and equipment or other systems NOT shown on the FA drawings that needs to be included in the testing. (Radars, Pumps, Motors, Electronics, Electrical Panel Shunts, HVAC, TVSS, etc).: Duct detectors are the only interface between FA and HVAC systems. See attached document titled “Fire Alarm Drawings 2”
e. Provide latest test reports for FA & FX systems.: See attached document titled “Fire Alarm Tests – 2022”
f. Describe Antenna radiation restrictions for work at elevations around the facility.:
Coordinated down times will be requested through Det 3, 21 SOPS CE/CEO to access devices above the ring wall for testing. A minimum of two weeks advanced notification (14 days) will be required prior to testing and may need to be adjusted due to mission requirements.
g. Will work be permitted during on-mission status?: Yes, unless access above the ring wall is required, then coordinated down times will be requested through Det 3, 21 SOPS CE/CEO to access devices above the ring wall for testing. A minimum of two weeks advanced notification (14 days) will be required prior to testing and may need to be adjusted with no advanced notice to meet mission requirements.: Yes, unless access above the ring wall is required, then down times will have to be coordinated as outlined in item (f.) above.
h. For testing purposes, what is the longest the HVAC system can be off?: Shutdown time will be limited to the amount of time required to conduct the required testing.
Also coordination with on-site HVAC personnel will be required to HVAC shutdowns.
i. Is the Dome inflation, Positive Pressure Air System interfaced to HVAC?: No
j. What is the height, above a finished floor, of the highest FA or FX device that needs to be tested?: 12’ to 14’ above the finished floor
k. Confirm motorized boom or platform lifts are not required to access FA or FX devices in the bldg.: Motorized boom or platform lifts are NOT required to access FA or FX devices in the bldg.
l. Confirm there is not a dry/ chemical agent fire extinguishing system.: This is NOT a dry chemical agent fire extinguishing system. Facility has a wet pipe sprinkler system. See attached drawings
16. Bldg 39009 Antenna
a. Provide FA Drawings: See attached document titled “Fire Alarm Drawings 2”
b. Provide FX drawings: See attached document titled “Fire Alarm Drawings 2”
c. Identify any interface between the FA system and Security systems.: No interface between the FA system and Security systems
d. Identify any interface between the FA system and equipment or other systems NOT shown on the FA drawings that needs to be included in the testing. (Radars, Pumps, Motors, Electronics, Electrical Panel Shunts, HVAC, TVSS, etc).: Duct detectors are the only interface between FA and HVAC systems. See attached document titled “Fire Alarm Drawings 2”
e. Provide latest test reports for FA & FX systems.: See attached document titled “Fire Alarm Tests – 2022”
f. Describe Antenna radiation restrictions for work at elevations around the facility.:
Coordinated down times will be requested through Det 3, 21 SOPS CE/CEO to access devices above the ring wall for testing. A minimum of two weeks advanced notification (14 days) will be required prior to testing and may need to be adjusted due to mission requirements.
g. Will work be permitted during on-mission status?: Yes, unless access above the ring wall is required, then coordinated down times will be requested through Det 3, 21 SOPS CE/CEO to access devices above the ring wall for testing. A minimum of two weeks advanced notification (14 days) will be required prior to testing and may need to be adjusted with no advanced notice to meet mission requirements.
h. For testing purposes, what is the longest the HVAC system can be off?: Shutdown time will be limited to the amount of time required to conduct the required testing.
Also coordination with on site HVAC personnel will be required to HVAC shutdowns.
i. Is the Dome inflation, Positive Pressure Air System interfaced to HVAC?: No
j. What is the height, above a finished floor, of the highest FA or FX device that needs to be tested?: 12’ to 14’ above the finished floor
k. Confirm motorized boom or platform lifts are not required to access FA or FX devices in the bldg.: Motorized boom or platform lifts are NOT required to access FA or FX devices in the bldg.
l. Confirm there is not a dry / chemical agent fire extinguishing system.: This is NOT a dry chemical agent fire extinguishing system. Facility has a wet pipe sprinkler system. See attached document titled “Fire Alarm Drawings 2”
17. Bldg 38, Power Plant
a. Provide FA Drawings: See attached document titled “Fire Alarm Drawings 2”
b. Provide FX drawings: See attached document titled “Fire Alarm Drawings 2”
c. Identify any interface between the FA system and Security systems.: No interface between the FA system and Security systems
d. Identify any interface between the FA system and equipment or other systems NOT shown on the FA drawings that needs to be included in the testing. (Radars, Pumps, Motors, Electronics, Electrical Panel Shunts, HVAC, TVSS, etc).: Duct detectors are the only interface between FA and HVAC systems. See attached document titled “Fire Alarm Drawings 2”
e. Provide latest test reports for FA & FX systems.: See attached document titled “Fire Alarm Tests – 2022”
f. What is the height, above a finished floor, of the highest FA or FX device that needs to be tested?: 12’ to 14’ above the finished floor
g. Confirm motorized boom or platform lifts are not required to access FA or FX devices in the bldg.: Motorized boom or platform lifts are NOT required to access FA or FX devices in the bldg.
h. Confirm there is not a dry / chemical agent fire extinguishing system.: This is NOT a dry chemical agent fire extinguishing system. Facility has a wet pipe sprinkler system. See attached document titled “Fire Alarm Drawings 2”
18. Bldg 35, Admin / UPS Room Site visit revealed most of the building decommissioned and in a state of disrepair.
a. Confirm requirement for testing and repairing this facility.: Testing and repairs are required for this facility
b. Provide FA Drawings: See attached document titled “Fire Alarm Drawings 2”
c. Provide FX drawings: See attached document titled “Fire Alarm Drawings 2”
d. Identify any interface between the FA system and Security systems.: No interface between the FA system and Security systems
e. Identify any interface between the FA system and equipment or other systems NOT shown on the FA drawings that needs to be included in the testing. (Radars, Pumps, Motors, Electronics, Electrical Panel Shunts, HVAC, TVSS, UPS Systems, etc).: Duct detectors are the only interface between FA and HVAC systems. See attached document titled “Fire Alarm Drawings 2”
f. Provide latest test reports for FA & FX systems.: See attached document titled “Fire Alarm Tests – 2022”
19. Area 41, Solar Observatory
a. Provide FA Drawings: See attached document titled “Fire Alarm Drawings 2”, “Bldg
41 Kaena Pt – Mech Partial Fire”, “Dwg No. E-97-96 – Sheet 7 – New Duct Detector and Sprinkler Flow Bldg 41”, and/or “Dwg No. E-97-96 – Sheet 16 – Demolition and New Fire Alarm Plans Bldg 41”.
b. Provide FX drawings: See attached document titled “Fire Alarm Drawings 2”, “Bldg 41 Kaena Pt – Mech Partial Fire”, “Dwg No. E-97-96 – Sheet 7 – New Duct Detector and Sprinkler Flow Bldg 41”, and/or “Dwg No. E-97-96 – Sheet 16 – Demolition and New Fire Alarm Plans Bldg 41”.
c. Identify any interface between the FA system and Security systems.: No interface between the FA system and Security systems
d. Identify any interface between the FA system and equipment or other systems NOT shown on the FA drawings that needs to be included in the testing. (Radars, Pumps, Motors, Electronics, Electrical Panel Shunts, HVAC, TVSS, UPS Systems, etc).: Duct detectors are the only interface between FA and HVAC systems. See attached document titled “Fire Alarm Drawings 2”, “Bldg 41 Kaena Pt – Mech Partial Fire”, “Dwg No. E-97-96 – Sheet 7 – New Duct Detector and Sprinkler Flow Bldg 41”, and/or “Dwg No. E-97-96 – Sheet 16 – Demolition and New Fire Alarm Plans Bldg 41”.
e. Provide latest test reports for FA & FX systems.: See attached document titled “Fire Alarm Tests – 2022”
f. Confirm there is not a dry / chemical agent fire extinguishing system.: This is NOT a dry chemical agent fire extinguishing system. Facility has a wet pipe sprinkler system. See attached document titled “Fire Alarm Drawings 2”, “Bldg 41 Kaena Pt – Mech Partial Fire”, “Dwg No. E-97-96 – Sheet 7 – New Duct Detector and Sprinkler Flow Bldg 41”, and/or “Dwg No. E-97-96 – Sheet 16 – Demolition and New Fire Alarm Plans Bldg 41”.
20. Performance Work Statement 7/1/2024, 7.5
a. What is the required response time for FA / FX ALARM Conditions?: Within 24 hours on notification.
b. What is the required response time for trouble or repairs?: Within 24 hours on notification.
21. Performance Work Statement 7/1/2024, 3.1-3.9
a. Confirm repairs or modifications found after testing will be treated as ‘Work additional to the Contract’ requiring mutually agreed pricing for specific repairs.:
The Contractor may install Government Furnished Equipment (GFE) or install replacement equipment/appliances it may negotiate to furnish.
If No, For bidding purposes, Provide a quantity and description of equipment expected to be provided for annual maintenance.: N/A
22. Performance Work Statement 7/1/2024
a. Confirm the intent of this task order is to only test, maintain, and repair, the equipment and functionality of the existing conditions and it is NOT intended to bring the entire campus or specific bldgs into current, CERTIFIED, NFPA, UFGS, or UBC Building coded.: Confirmed. the intent of this task order is to only test, maintain, and repair, the equipment and functionality of the existing conditions.
b. If No, Describe requirements.: N/A
23. Will FA Service providers be Certified for the specific equipment they are serving such as
EDWARDS, KING-FISHER, SIMPLEX , etc., as examples?: Yes
24. Will NICET Certification be required for FA or FX providers?: No
25. Will FX test water be permitted to be discharged directly onto the ground?: Water may be discharged onto the ground, however, must be Diverted and diffused away from the building.
26. If No, Describe environmental requirements.: N/A
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