QA_3_FA520924Q0061_20240801_Final.pdf

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Question & Answer (3) As of 01 Aug 2024

Solicitation No. FA520924Q0061

Purchase of Vinyl Flooring and Padding Materials for Military Family Housing (MFH), Yokota Air Base, Japan

No. 1

Question: Is this to be delivered to only 1 location or multiple locations on base.

Answer: The delivery point is only 1 location as specified in paragraph 3.1. of the Specifications (Attachment 1 to Standard Form (SF) 1449).

No. 2

Question: Is the material to be installed or is the contract only for the purchase and drop off of the material.

Answer: This requirement is the purchase of materials only. Installation is not included in this requirement. It is the Contractor’s responsibility to unload the shipment at the delivery point.

No. 3

Question: What document(s) should offerors submit?

Answer: Refer to SF 1449, page 40 of 43, Addenda to FAR 52.212-1, paragraph 2(m)B.

No. 4

Question: Does the Government accept “or equal” items?

Answer: No. The items shall meet the item characteristics in the Specifications (Attachment 1 to SF 1449), paragraph 2. The brand name justification has been provided in the solicitation package.

No. 5 (Updated)

Question: Could you please clarify whether all the materials need to be delivered at once, or is it possible to deliver them separately over a number of days?

Answer: Split deliveries are possible. However, the Government will accept a maximum of two (2) shipments for delivery of materials within one (1) year of contract award. The amendment to the solicitation will be issued in order to update paragraph 3.2 of the Specifications document. See the Government’s Response to Question No. 9 and No. 10 below.

Controlled Unclassified Information

No. 6 (Updated)

Question: Due to the high quantities of the padding materials, the manufacturer (Sangetsu Corp.) cannot produce and ship all of the quantities in one shipment. It would take around 15 separate shipments, one shipment per month (About 100 rolls per shipment). Also, would it be acceptable for the quantity of the vinyl flooring to match the amount needed for each shipment of the padding materials? (about 300 case of vinyl flooring per shipment)

Answer: No, the Government will accept a maximum of two (2) shipments for delivery of materials within one

(1) year of contract award. The amendment to the solicitation will be issued in order to update paragraph 3.2 of the Specifications document. See the Government’s Response to Question No. 9 and No. 10 below.

No. 7 (Updated)

Question: Due to the limitations of the production capacity, the completion of this project will take very long time (possibly over 15 months). Our concern is that if we are awarded, it would take very long time until we would receive the payment. Is it possible to divide the payment? (For example, divide the payment in 5 payments, the payment to be issued every third shipment.)

Answer: The Government will accept a maximum of two (2) shipments for delivery of materials within one (1) year of contract award. The amendment to the solicitation will be issued in order to update paragraph

3.2 of the Specifications document. The Government will accept two (2) invoice payments for receipt of materials delivered and accepted by the Government. See the Government’s Response to Question No. 9 and No. 10 below.

No. 8

Question: Due to the limitations of the production of the padding materials, would you consider to change quantity specified in the solicitation to smaller amount?

Answer: No. The quantities remain unchanged as specified in the solicitation.

No. 9 (New)

Question: Would it be possible to change the number of deliveries?

Answer: The Government will accept multiple shipments for delivery of materials. However, the Government will accept only one (1) invoice payment for receipt of all materials delivered and accepted by the Government. The amendment to the solicitation will be issued in order to update paragraph 3.2 of the Specifications document.

No. 10 (New)

Question: Would it be possible if the lead time exceeds one (1) year?

Answer: Yes. The Government will accept multiple shipments for delivery of materials. However, the

Government will accept only one (1) invoice payment for receipt of all materials delivered and accepted by the Government.

== End of Q&A Sessions ==