QA_2_FA520924Q0061_20240726.pdf
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- Attached to
- Purchase of Vinyl Flooring and Padding Materials for Military Family Housing (MFH), Yokota Air Base, Japan
- Solicitation number
- FA520924Q0061
About this file
This document is a Question and Answer (Q&A) session related to Solicitation No. FA520924Q0061 for the Purchase of Vinyl Flooring and Padding Materials for Military Family Housing (MFH) at Yokota Air Base, Japan. The solicitation requires the contractor to provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and other items or services to procure and deliver the vinyl flooring and padding materials to a single delivery point at Yokota Air Base.
The Q&A session addresses questions regarding the delivery location, whether installation is included, what documents offerors should submit, and whether "or equal" items are accepted (they are not). The Government has clarified that a maximum of two shipments within one year of contract award will be accepted, with the ability to have split deliveries. Payment will be limited to two invoices for the received and accepted materials. The Government has stated that the quantity requirements will remain unchanged.
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Controlled Unclassified Information
Question & Answer (2) As of 26 Jul 2024
Solicitation No. FA520924Q0061
Purchase of Vinyl Flooring and Padding Materials for Military Family Housing (MFH), Yokota Air Base, Japan
No. 1
Question: Is this to be delivered to only 1 location or multiple locations on base.
Answer: The delivery point is only 1 location as specified in paragraph 3.1. of the Specifications (Attachment 1 to Standard Form (SF) 1449).
No. 2
Question: Is the material to be installed or is the contract only for the purchase and drop off of the material.
Answer: This requirement is the purchase of materials only. Installation is not included in this requirement. It is the Contractor’s responsibility to unload the shipment at the delivery point.
No. 3
Question: What document(s) should offerors submit?
Answer: Refer to SF 1449, page 40 of 43, Addenda to FAR 52.212-1, paragraph 2(m)B.
No. 4
Question: Does the Government accept “or equal” items?
Answer: No. The items shall meet the item characteristics in the Specifications (Attachment 1 to SF 1449), paragraph 2. The brand name justification has been provided in the solicitation package.
No. 5 (New)
Question: Could you please clarify whether all the materials need to be delivered at once, or is it possible to deliver them separately over a number of days?
Answer: Split deliveries are possible. However, the Government will accept a maximum of two (2) shipments for delivery of materials within one (1) year of contract award. The amendment to the solicitation will be issued in order to update paragraph 3.2 of the Specifications document.
Controlled Unclassified Information
No. 6 (New)
Question: Due to the high quantities of the padding materials, the manufacturer (Sangetsu Corp.) cannot produce and ship all of the quantities in one shipment. It would take around 15 separate shipments, one shipment per month (About 100 rolls per shipment). Also, would it be acceptable for the quantity of the vinyl flooring to match the amount needed for each shipment of the padding materials? (about 300 case of vinyl flooring per shipment)
Answer: No, the Government will accept a maximum of two (2) shipments for delivery of materials within one
(1) year of contract award. The amendment to the solicitation will be issued in order to update paragraph 3.2 of the Specifications document.
No. 7 (New)
Question: Due to the limitations of the production capacity, the completion of this project will take very long time (possibly over 15 months). Our concern is that if we are awarded, it would take very long time until we would receive the payment. Is it possible to divide the payment? (For example, divide the payment in 5 payments, the payment to be issued every third shipment.)
Answer: The Government will accept a maximum of two (2) shipments for delivery of materials within one (1) year of contract award. The amendment to the solicitation will be issued in order to update paragraph
3.2 of the Specifications document. The Government will accept two (2) invoice payments for receipt of materials delivered and accepted by the Government.
No. 8 (New)
Question: Due to the limitations of the production of the padding materials, would you consider to change quantity specified in the solicitation to smaller amount?
Answer: No. The quantities remain unchanged as specified in the solicitation.
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