2_Notice to Offerors FA520924Q0060.pdf

DEPARTMENT OF THE AIR FORCE

374th Airlift wing

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/PKS

Unit 5228, Bldg. 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA520924Q0060, Movement and

Maintenance of Government Furniture and Appliances at Naval Air Facility

(NAF) Atsugi

1. The following information is provided to you to supplement the subject solicitation:

a. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

b. The Government contemplates award of a Firm-Fixed-Price Purchase Order resulting from this solicitation. A single award is contemplated as a result of this solicitation; therefore, offerors must quote on all line items in the pricing schedule, unless otherwise specified.

c. Authorization to Perform. This project will be performed in its entirety in the country of Japan;

therefore, the successful offerors must be licensed and registered to perform the business in the country of

Japan. The Government requires, and the offerors certify that the offerors hold applicable authorization issued under the Trucking Business Law (“Kamotsu Jidosya Unso Jigyo Hou 貨物自動車運送事業法”) and/or the Freight Carrier-Using Transport Business Law (“Kamotsu Riyo Unso Jigyo Hou 貨物利用運送事業法”) from the cognizant regulatory authority pursuant to applicable Japanese laws to perform the subject service. The offerors shall furnish to the Government, if requested, copies of the authorization.

d. Mobilization and Phase-In Period. In the event other than the incumbent contractor is the successful offeror, a period of thirty (30) calendar days is deemed sufficient for the new contractor to mobilize, phase-in, and complete preparation prior to the start of contract performance on the date specified in the contract. Expect all offerors to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

e. Notice of Pre-Proposal Conference

(1) A pre-bid/pre-proposal conference will be conducted at Bldg. 949 in NAF Atsugi on 04 Sep

2024, 09:00 AM, Japan Standard Time (JST) for the purpose of answering questions regarding this solicitation. Submit the names of all attendees (not to exceed 2 persons) to Mr. Kenji Urasaki, Contract

Specialist at kenji.urasaki.jp@us.af.mil prior to 29 Aug 2024, 16:00PM (JST). This information must be provided in advance in order to ensure access to the military base/conference site.

https://www.acquisition.gov/browse/index/far mailto:kenji.urasaki.jp@us.af.mil

(2) Offerors are requested to submit questions in writing to Mr. Kenji Urasaki, by e-mail at kenji.urasaki.jp@us.af.mil not later than 13 Sep 2024, 16:00 PM (JST). Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective bidders/offerors. The record should include minutes of the meeting, including questions and answers.

(3) Escorting for U.S. Installations. In order to gain access into the U.S. installation for participation in the pre-proposal conference, the offerors must possess an individual identification with a photo. The identification will be checked at the gate of the U.S. installation by Security Police prior to access to the U.S. installation. If the offerors uses their Japanese driver’s license as identification, the individuals must present their 8-digit password to gain access to the U.S. installation. If the password is not provided to Security personnel, the individual will not be permitted to enter the

U.S. installation. Escorting takes approximately 15 minutes; therefore, the offerors must arrive at the gate of the U.S. installation at least 15 minutes earlier than the pre-proposal conference start-up time.

(4) Site Visit. A site visit will be conducted during the pre-proposal conference. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

f. System for Award Management (SAM). Unless exempted by an addendum to the contract, the

Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database and for any liability resulting from the government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of the contract and is not a substitute for a properly executed contractual document. Offerors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov/.

g. Submission of Quotes. Offerors shall submit electronic copies of quote via e-mail, fax or DOD

SAFE at https://safe.apps.mil/. Please refer to Standard Form (SF) 1449, FAR 52.212-1 for details.

2. Point of contact on this solicitation is Mr. Kenji Urasaki, Contract Specialist, by phone at 042-552-

3010 from Japan/011-81-42-552-3010 from overseas, fax at 042-551-0973 from Japan/+81-42- 551-0973 from overseas, or e-mail at kenji.urasaki.jp@us.af.mil or Mr. Ken Sato, Contracting Officer, by phone at the same number, fax at the same number, or e-mail at ken.sato.jp@us.af.mil.

KEN SATO

Contracting Officer mailto:kenji.urasaki.jp@us.af.mil https://www.sam.gov/