QA_3_FA520924Q0043_20240718.pdf

Controlled Unclassified Information

Question & Answer (3) As of 18 Jul 2024

Solicitation No. FA520924Q0043

Chiller Replacement at Bldg. 3000 and Bldg. 3006, Yokota Air Base, Japan

No. 1

Question: Our company does not have plumbing work in its license. Would it be possible for us to submit a quotation and be considered for award?

Answer: In accordance with Standard Form (SF) 1449, Addenda to FAR 52.212-1, paragraph 2(m)B.3(a), the offeror shall provide a proof of valid plumbing construction work business (建設業許可：管工事業) licensure/permission authorized and issued by the Prefectural Government or the Government of Japan.

No. 2

Question: If one of our subcontractors has plumbing work in its license, would it be possible for us to submit a quotation with a subcontractor's license and be considered for award?

Answer: No. The offeror, i.e., the Prime Contractor, must possess the plumbing construction work business (建設業許可：管工事業) licensure/permission. The Government of Japan requires all companies to be registered in the country.

No. 3

Question: Would the Government be able to disclose the drawings related to this project?

Answer: Drawings are available upon request to the Contract Specialist and/or the Contracting Officer. The drawings will be also provided to the Contractor upon contract award. The Contractor shall verify accuracy and currency.

No. 4

Question: Would the Government be able to provide the part number of an existing chiller?

Answer: The offerors will be able to obtain the part number of an existing chiller during the site visit. The same information will be also provided in the Q&A document and/or in the site visit minutes.

The manufacturer of the existing units is Mitsubishi Electric Corporation (三菱電機株式会社).

Please see the pictures of the data plates for each building in the Appendices (Appendix A for Bldg.

3000 and Appendix B for Bldg. 3006) in this document. The offerors will be able to confirm the part number of an existing chiller during the site visit as well.

No. 5

Question: Does this project require a replacement of piping or ducts along with the chiller replacement?

Answer: Portion of chilled and condensing lines must be replaced by the Contractor.

No. 6

Question: Does this project require a replacement of any valves, gauges, or instrumentation along with the chiller replacement?

Answer: Yes, the Contractor must replace any valves, gauges, or instrumentation in accordance with commercial practice.

No. 7

Question: Does this project include power off or special control or notification to the alarm or disaster prevention center?

Answer: No notification to the alarm or disaster prevention center will be required.

No. 8

Question: Will the Government clarify the magnitude of construction before the bid due date?

Answer: No, the magnitude of construction will not be applied. This requirement is not a construction project.

No. 9

Question: Is there any information for the performance bond requirement?

Answer: No, this solicitation does not include the performance bond requirement. This requirement is not a construction project.

No. 10 (New)

Question: Are there any locations where asbestos-containing material (ACM) abatement is needed?

Answer: Asbestos is present in flange gaskets. The Contractor will need to abate asbestos.

No. 11 (New)

Question: What kind of documents/drawings shall the awardee submit after award?

Answer: The updated as-built to show new piping.

No. 12 (New)

Question: Is AF Form 103 (Base Civil Engineering Work Clearance Request) required?

Answer: Not required.

No. 13 (New)

Question: Does the Contractor need to cope with the energy saving project equipment installed by Schneider

Electric?

No. 14 (New)

Question: What is the extent of the refrigerant gas piping that needs to be removed? If it is beyond the penetration, how should the penetration part be treated?

Answer: Refrigerant is contained in the unit.

No. 15 (New)

Question: Should the existing flow switch be replaced? Is it necessary to conduct a flow switch/pump linkage test? If so, is it okay to submit a report?

Answer: The existing flow switch shall be replaced if the flow switch is in between the flanges and the chiller.

No. 16 (New)

Question: Can the Contractor use a parking space at the top of the ramp? (about 4-5 spaces)

Answer: Yes. However, parking shall not impede traffic flow and shall not be unattended.

No. 17 (New)

Question: Is a manifest issued for industrial waste disposal? And, does the Contractor need to submit it?

Answer: Per the Statement of Work (SOW), paragraph 1.2.6. Job Site Cleaning, all debris, trash, leftover materials, existing chiller, etc., shall be removed from the job-site by the Contractor and disposed of off Yokota Air Base, Japan, in accordance with Japanese regulation, Article 3 of “Law of Disposal and Clearing of Waste (Haikibutsu no shori oyobi seisou ni kansuru horitsu)” and local regulations.

No. 18 (New)

Question: Is a proof of material (mill sheet) for piping materials, etc. required?

No. 19 (New)

Question: Can the Contractor use a 100V outlet and 3-phase 200V power supply in the machine room?

Answer: The Contractor may use power available from the outlets. No new taps are allowed.

No. 20 (New)

Question: Can the Government provide the prospective offerors with piping system drawings, machine room drawings, and B-1 and 1F drawings of the relevant building?

Answer: See attached. File Name: “B3000 Mechanical Drawings 1_Redacted” (For Bldg. 3000) “B3006 Mechanical Drawings 1_Redacted” (For Bldg. 3006)

No. 21 (New)

Question: Is it possible to close the loading dock to traffic during the Contractor’s loading and unloading?

Answer: Yes. However, pre-arrangement is required with the Requiring Activity at least 7 calendar days prior to the actual date, and the Contractor must propose primary and alternate dates.

No. 22 (New)

Question: There is a possibility that level 3 asbestos is used in equipment and piping when the renewal date is

1998 (Appendix B). Is it safe to consider this as deemed work without conducting an investigation?

Answer: No, the Government assumes asbestos is present; therefore, the Contractor will need to abate asbestos.

No. 23 (New)

Question: There is a possibility that level 3 asbestos is used in equipment and piping when the renewal date is

1991 (Appendix A). Is it safe to consider this as deemed work without conducting an investigation?

Answer: No, the Government assumes asbestos is present; therefore, the Contractor will need to abate asbestos.

No. 24 (New)

Question: Is it possible to drain the plumbing line? If so, is on-site drainage possible?

Answer: The Tower Maintenance Contractor will drain the line under a separate contract during the Heating, Ventilation, and Air Conditioning (HVAC) change-over period, which is typically the end of October through November (subject to change) each year.

No. 25 (New)

Question: Is it possible to drain water above the valve? If so, is on-site drainage possible?

Answer: The Tower Maintenance Contractor will drain water above the valve under a separate contract during the HVAC change-over period, which is typically the end of October through November (subject to change) each year.

== End of Q&A Sessions ==

Appendix A: Pictures of Data Plates (Bldg. 3000)

== End of Appendix A ==

Appendix B: Pictures of Data Plates (Bldg. 3006)

== End of Appendix B ==