4_Atch1_SOW_B3000_ChillerReplacement_20240319.pdf

Attachment 1 to Solicitation No. FA520924Q0043

STATEMENT OF WORK

FOR

BLDG 3000 CHILLER

REPLACEMENT

19 March 2024

YOKOTA AIR BASE, JAPAN

STATEMENT OF WORK FOR

CHILLER REPLACEMENT

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, and supervision, necessary to perform the one-time chiller replacement identified in paragraph 1.2.1 of this Statement of Work (SOW), in a safe, timely and professional manner in accordance with applicable Japanese Environmental Governing Standards (JEGS), Japanese laws, pertinent regulations and commercial standards and practices. The contractor shall accomplish all services below to meet the requirements of this Statement of Work.

1.1 SCOPE OF WORK. The contractor shall complete the one-time chiller replacement identified in paragraph 1.2.1. This work must ensure compliance applicable Japanese Environmental Governing Standards (JEGS), Japanese laws, pertinent regulations and commercial standards and practices.

1.2. SPECIFICS OF WORK. The contractor shall accomplish the one-time chiller replacement and provide a detailed report of all work accomplished. This report shall be submitted to the Government Representative (GR) within 14 calendar days of contract completion.

1.2.1 LOCATIONS AND DESCRIPTIONS OF CHILLER REPLACEMENT

LOCATION DESCRIPTIONS OF WORK

Building 3000, Yokota AB, Japan Disposal of existing chiller, associated pipes, wirings, accessories, and refrigerant.

Install a new chiller with the following “Salient Characteristics”:

(1) Manufacturer: Toshiba-Carrier:

(2) Electrical: 3 Phase/400 Volt/50Hz

(3) Refrigerant Capacity: 369kW (318,000 kcal/h)

(4) Chilled Water: 1060 liters per minute

(5) Cooling Water: 1370 liters per minute

The new chiller unit shall match the current chiller technical specifications or similar specifications based on manufacturer recommendation Start-up and operational inspection of the new chiller

1.2.2. (reserved)

1.2.3. Work Schedule. The contractor shall establish a work schedule and submit it to the GR within seven (7) calendar days prior to the work for approval. Start-up and operational inspection shall be performed in no later than May 2025.

1.2.4. (reserved)

1.2.5. Warranty. The contractor agrees to convey to the Government the same warranty against defective parts/components that she/he receives from the supplier. The contractor shall submit warranty certificates to the GR within 14 calendar days after installation of new materials/parts.

1.2.6. Job Site Cleaning. All debris, trash, leftover materials, existing chiller, etc., shall be removed from the job-site by the contractor and disposed of off Yokota Air Base, Japan, in accordance with Japanese regulation, Article 3 of “Law of Disposal and Clearing of Waste (Haikibutsu no shori oyobi seisou ni kansuru horitsu)” and local regulations.

1.3. GENERAL INFORMATION

1.3.1. Quality Control. The contractor shall ensure all services are performed in accordance with JEGS, Japanese laws, pertinent regulations and commercial standards and practices.

1.3.2. Quality Assurance. The GR will evaluate the contractor’s performance based on paragraph 1.2.

1.3.3. (Reserved)

1.3.4. Hours of Operation.

1.3.4.1. Normal Working Hours. The contractor shall perform the contract services between the hours of 0730 to 1630, Monday through Friday including Japanese holidays, but excluding US legal holidays.

1.3.4.2. Recognized US Holidays. The recognized US legal holidays* are listed below:

1 January New Year’s Day 3rd Monday of January Martin Luther King Jr’s Birthday 3rd Monday of February Washington’s Birthday Last Monday of May Memorial Day 19 June Juneteenth Day 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day *Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

1.3.5. Base Passes. The contractor’s employees will be issued base passes (identification cards), which shall be carried by the individual bearers at all times while on Yokota Air Base and remote sites. The contractor shall submit written requests for issuance of base passes to the Contracting Officer and shall be responsible for all base passes issued to his/her employees. The contractor shall return all base passes to the Japanese Pass Section at Yokota Air Base upon termination of employment or completion of the contract. If the Contractor requires access to restricted areas, the contractor will be escorted at all times by authorized persons.

1.3.6. SPECIAL QUALIFICATIONS.

1.3.6.1. Business Permits. The contractor shall possess any and all applicable business permits, certifications, and licenses to complete service in accordance with this SOW as required by Japanese Environmental Government Standards and Japanese laws. The contractor shall ensure all documents are current. The contractor shall submit a copy of each of these documents to the Contracting Officer within one week after receiving updated or renewed documents.

1.3.6.2. Project Manager (PM): The contractor shall provide a PM who shall be responsible for the performance of the work. The name of this person and his/her alternate(s) shall be designated in writing to the Contracting Officer within ten (10) calendar days after contract award.

1.3.6.2.1. The PM or his/her alternate(s), upon notification, shall be available during normal duty hours within two (2) hours to meet on the installation with the GR to discuss problems.

1.3.6.2.2. The PM and his/her alternate(s) must be able to read, write, speak, and understand English, or provide a translator.

1.3.6.3. Contractor Employees. The contractor shall not employ persons for work on this contract, if he/she is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.3.6.3.1. The contractor personnel shall present a neat appearance and be easily recognized.

This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee’s names. The contractor shall adhere to all base safety and traffic regulations and policies.

1.3.6.3.2. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies of the Department of the Air Force.

1.3.6.3.3. The Contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty.

1.3.6.3.4 The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform under this contract; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

2. GOVERNMENT FURNISHED SERVICES.

2.1. The Government will furnish water in existing facilities at no cost to the contractor for the sole purpose of accomplishment of this contract.

2.2. The Government will provide, for emergency purposes only, the following services:

a. Security Police Telephone 911 or 225-7227

b. Fire Protection Telephone 911

c. Hospital Emergency (Reimbursable expense) Telephone 911

d. 911’s Commercial Phone No. 042-511-9110

Any time the contractor uses one of the above services, the Contractor shall immediately report to the GR with all of the details. The Contractor will be required to submit, in writing, within two (2) calendar days, the details surrounding the use of this service to the GR.

2.3. Damage. The contractor shall exercise care not to damage any facilities and grounds at Yokota Air Base and the remote sites. Any damages determined to have been caused by the contractor shall be repaired by the contractor at no expense to the Government.