2023 Asbestos MOP.pdf

FINAL

ASBESTOS MANAGEMENT AND

OPERATIONS PLAN

YOKOTA AIR BASE, JAPAN

AUGUST 2017

SECURITY INSTRUCTIONS

YOKOTA AIR BASE ASBESTOS MANAGEMENT AND OPERATIONS PLAN

1) The long title of this plan is Yokota Air Base Asbestos Management and Operations Plan. The short title is Yokota AB AMOP.

2) The document is “FOR OFFICIAL USE ONLY” IAW AFI 33-360 Volume 1.

However, it is “UNCLASSIFIED” and does not come within the scope of directives governing the protection of information affecting the national security.

3) Tasked agencies are authorized to reproduce, or extract and reproduce, any portion of this plan considered essential in accomplishment of necessary planning and in the preparation of supporting documents and reports.

RECORD OF CHANGES

(AMOP)

If any changes in this plan are made, the change number, date of change, and name of person entering the changes should be added to the record of changes.

Change Number Date Entered Posted By

1 Mod Fiber release Episode Rpt Appnx F 29FEB2020 Wenninger

1.1 replaced JEGS2018 data to JEGS2020 6MAY2021 Tamon Fukazawa

4.3.2 Add MIPR in payment method 6MAY2021 Tamon Fukazawa

4.4.1 changed AF3952 to ESSOH-MIS 6MAY2021 Tamon Fukazawa

5.1.3.1.1 Add Air sampling in glove bag method 6MAY2021 Tamon Fukazawa

6 Changed Yokota Environmental Safety Council to Environmental, Safety, and Occupational Health

Council

9DEC2021 Metea Wright

7 Deleted AF Form 332 no longer applicable

9Dec2021 Metea Wright

8 Deleted UECs from Asbestos Working Group

9DEC2021 Metea Wright

9 Removed Asbestos Working Group from AMOP due AMOP implemented without having any Asbestos Working

Group Meeting. Continuous Improvement will focus on outreach.

10Jan2022 Metea Wright

10 Updated JEGS to reference JEGS

8 Aug 2022 Metea Wright

RECORD OF ANNUAL REVIEW

This plan should be reviewed annually by 374 CES/CEIE. As part of this review, the following should be accomplished:

a) Review changes in the U.S. Air Force, U.S. Environmental Protection Agency

(EPA), U.S. Occupational Safety and Health Administration (OSHA), Japan Environmental Governing Standards (JEGS), and host nation regulations and policies and compare to the AMOP to identify guidance and procedures that require modification to be in compliance.

b) Revise the AMOP, when necessary, and coordinate through applicable installation organizations.

c) The person conducting the review will complete the information required in the Record of Annual Review, including name, date, and remarks.

d) Distribute copies of the AMOP revisions to organizations to which the original plan was distributed.

Reviewed By Date Reviewed Remarks Paul Wenninger 20 Mar 19 None Paul Wenninger 2Mar20 None

Tamon Fukazawa 3 Mar 21 None Metea Wright 1 Mar 22 None Metea Wright 7 Mar 23 None

TABLE OF CONTENTS

1.0 INTRODUCTION ................................................................................................ 1-1

1.1 PURPOSE ............................................................................................................................................... 1-1

1.2 BACKGROUND .................................................................................................................................... 1-4

1.3 REFERENCES ....................................................................................................................................... 1-6

1.4 OBJECTIVES ......................................................................................................................................... 1-7

2.0 DESIGNATION OF RESPONSIBILITY .......................................................... 2-1

2.1 GENERAL INFORMATION................................................................................................................. 2-1

2.2 SPECIFIC DUTIES AND RESPONSIBILITIES.................................................................................. 2-1

2.2.1 Airlift Wing Commander (374 AW/CC) .......................................................... 2-2

2.2.2 Wing Safety Officer (374 AW/SE) ................................................................... 2-2

2.2.3 Public Affairs (374 AW/PA) ............................................................................ 2-2

2.2.4 Judge Advocate – Legal Office (374 AW/JA) .................................................. 2-2

2.2.5 Mission Support Group (374 MSG) ................................................................ 2-3

2.2.6 Medical Group Commander (374 MDG/CC) .................................................. 2-9

2.2.7 Unit Environmental Coordinator .................................................................. 2-10

2.2.8 Facility Managers ......................................................................................... 2-10

2.2.9 Asbestos Abatement Contractors ................................................................... 2-11

3.0 ASBESTOS IDENTIFICATION ........................................................................ 3-1

3.1 FACILITIES ASBESTOS SURVEYS .................................................................................................. 3-1

3.2 SURVEY METHODOLOGY ................................................................................................................ 3-1

3.3 HAZARD EVALUATION .................................................................................................................... 3-2

3.4 ASBESTOS DATA MANAGEMENT ................................................................................................. 3-4

3.4.1 Asbestos Database ........................................................................................... 3-4

3.4.2 Medical Surveillance Records ......................................................................... 3-4

3.4.3 Contracting Records ........................................................................................ 3-4

3.4.4 Project Records ............................................................................................... 3-5

3.4.5 GeoBase Records ............................................................................................ 3-5

4.0 HAZARD MANAGEMENT AND RISK REDUCTION .................................. 4-1

4.1 HAZARD MANAGEMENT AND RISK REDUCTION .................................................................... 4-1

4.1.1 Hazard Management Criteria ......................................................................... 4-1

4.1.2 Existing Asbestos Hazards Requiring Immediate Abatement.......................... 4-2

4.2 IN-PLACE MANAGEMENT ............................................................................................................... 4-2

4.2.1 Periodic Re-inspections ................................................................................... 4-2

4.2.2 Environmental Air Monitoring ........................................................................ 4-3

4.2.3 Facility Maintenance and Custodial Workers ................................................. 4-3

4.3 ACM ABATEMENT ........................................................................................................................... 4-4

4.3.1 Work Order Preparation and Review .............................................................. 4-4

4.3.2 APM Review of Work Order ............................................................................ 4-5

4.3.3 Asbestos Abatement Contract Administration ................................................. 4-6 i

4.3.4 Job Site Control ............................................................................................... 4-7

4.3.5 Monitoring During Contractor Performance .................................................. 4-7

4.3.6 Regulatory Compliance Responsibilities ......................................................... 4-7

4.3.7 Project Closure & Waste Disposal Oversight. ................................................ 4-8

4.3.8 Recordkeeping Procedures .............................................................................. 4-8

4.4 ASBESTOS WORK PRACTICES ......................................................................................................4-8

4.4.1 Preventing Use of Asbestos-Containing Products........................................... 4-8

4.5 FUNDING SOURCES ..........................................................................................................................4-9

4.6 REINSPECTION AND PERIODIC SURVEILLANCE ......................................................................4-9

4.6.1 Periodic Re-inspection .................................................................................... 4-9

4.6.2 Periodic Surveillance ...................................................................................... 4-9

4.7 QUALITY ASSURANCE, QUALITY CONTROL AND COMPLIANCE MONITORING .......... 4-10

4.7.1 Quality Assurance Program .......................................................................... 4-10

4.7.2 Quality Control Program .............................................................................. 4-12

4.7.3 Compliance Monitoring/Quality Assurance Audits ....................................... 4-12

4.8 BASE EDUCATION AND TRAINING FOR ASBESTOS ............................................................ 4-12

4.8.1 Maintenance and Construction Personnel (In-House) .................................. 4-13

4.8.2 374 CES/CEO (In-House) – Type 2: Special O&M Training ....................... 4-13

4.8.3 Contract Personnel ........................................................................................ 4-14

4.9 ACCIDENTAL/UNPLANNED ASBESTOS RELEASE EPISODES ............................................ 4-14

5.0 ASBESTOS WORK PRACTICES ..................................................................... 5-1

5.1 ACM ABATEMENT PRACTICES ...................................................................................................5-1

5.1.1 Maintenance and Repair ................................................................................. 5-1

5.1.2 Encapsulation and Enclosure .......................................................................... 5-4

5.1.3 Removal ........................................................................................................... 5-5

5.1.4 Equipment and Supplies .................................................................................. 5-8

5.1.5 Confining/Minimizing Airborne Asbestos Fibers .......................................... 5-10

5.1.6 Air Sampling .................................................................................................. 5-10

5.1.7 Air Monitoring during SSSD and Glove Bag Activities................................. 5-11

5.1.8 Personnel Decontamination .......................................................................... 5-11

5.2 MONITORING AND CONTROL PRACTICES ............................................................................. 5-13

5.2.1 Job Site Monitoring ....................................................................................... 5-13

5.2.2 Job Site Control ............................................................................................. 5-13

5.3 ACM DISPOSAL PRACTICES ...................................................................................................... 5-14

5.3.1 ACM Turn-in and Disposal Manifest ............................................................ 5-14

6.0 HEALTH AND SAFETY ..................................................................................... 6-1

6.1 MEDICAL SURVEILLANCE REQUIREMENTS .............................................................................6-1

6.1.1 Medical Examinations ..................................................................................... 6-1

6.1.2 Medical Surveillance Records ......................................................................... 6-1

6.2 SAFETY REQUIREMENTS ................................................................................................................6-1

6.2.1 Respiratory Protection Requirements ............................................................. 6-1

6.2.2 Job Site Safety and Reporting Requirements ................................................... 6-2

7.0 RECORD KEEPING ........................................................................................... 7-1 ii

TABLE OF CONTENTS (CONTINUED)

7.1 TYPES OF RECORDS ........................................................................................................................ 7-1

7.2 TRAINING RECORDS ........................................................................................................................ 7-1

7.3 EDUCATION SEMINARS .................................................................................................................. 7-2

7.4 COMPREHENSIVE ASBESTOS SURVEYS ..................................................................................... 7-2

7.5 MAINTENANCE RECORDS .............................................................................................................. 7-3

7.6 ABATEMENT RECORDS .................................................................................................................. 7-3

7.7 WASTE MANIFEST AND DISPOSAL RECORDS ......................................................................... 7-3

7.8 FIBER RELEASE EPISODE RECORDS ............................................................................................ 7-4

8.0 TRAINING ............................................................................................................ 8-1

8.1 TRAINING COURSES ........................................................................................................................ 8-1

8.2 ASBESTOS AWARENESS TRAINING............................................................................................. 8-3

9.0 CONTRACTING PROCEDURES ..................................................................... 9-1

9.1 CONTRACT PROVISIONS ................................................................................................................. 9-1

9.1.1 Asbestos Removal Projects .............................................................................. 9-1

9.1.2 New Construction Materials ............................................................................ 9-2

9.2 REGULATORY COMPLIANCE RESPONSIBILITIES .................................................................... 9-2

9.3 MONITORING DURING CONSTRUCTION PERFORMANCE .................................................... 9-2

9.4 POST-PROJECT INSPECTION .......................................................................................................... 9-3

10.0 IMPLEMENTATION ........................................................................................ 10-1

10.1 RESOURCE ALLOCATION ............................................................................................................ 10-1

10.2 IMPLEMENTATION ACTION PLAN ............................................................................................ 10-1

10.3 CONTINUOUS IMPROVEMENT .................................................................................................... 10-1

11.0 CLASS II NEA WORK, CLASS III REPAIRS AND CLASS IV

MAINTENANCE PROJECTS ...................................................................................... 11-1

11.1 NEGATIVE EXPOSURE ASSESSMENT WORK ON FLOORING ............................................ 11-1

11.2 DESIGNATION OF RESPONSIBILITY .......................................................................................... 11-3

11.3 HEALTH AND SAFETY .................................................................................................................. 11-4

11.4 TRAINING ......................................................................................................................................... 11-4

11.5 NOTIFICATION OF ADJACENT EMPLOYERS ........................................................................... 11-5 iii

LIST OF TABLES

Table No.

1.1 CROSS REFERNCE OF JEGS CRITERIA AND AMOP SECTION

2.1 SUMMARY OF YOKOTA AIR BASE ASBESTOS MANAGEMENT TEAM

MEMBER ROLES

3.1 NUMBER OF ASBESTOS SAMPLES REQUIRED BY AHERA

3.2 HAZARD RANKING CATEGORIES

3.3 RESPONSE ACTIONS BASED ON HAZARD RANK

4.1 FUNDING SOURCES

5.1 ASBESTOS JOB CLASS REQUIREMENTS

8.1 YOKOTA AIR BASE ASBESTOS TRAINING REQUIREMENTS

LIST OF FIGURES

Figure No.

2.1 Yokota Air Base Asbestos Management Organization Flowchart

2.2 Yokota Air Base Asbestos Management Decision Tree Flowchart

6.1 Yokota Air Base Respirator Selection for Asbestos-Related General Industry

Work

6.2 Yokota Air Base Respirator Selection for Asbestos-Related Construction and

Shipyard Work, No Negative Exposure Assessment

6.3 Yokota Air Base Respirator Selection for Asbestos-Related Construction and

Shipyard Work, With Negative Exposure Assessment

10.1 Yokota Asbestos Building Survey Northwest Area

10.2 Yokota Asbestos Building Survey Southwest Area

10.3 Yokota Asbestos Building Survey East Area

LIST OF APPENDICES

Appendix

A - Definitions B - Japan Environmental Governing Standards, Chapter 15, April 2016 C - Environmental Commitment Statement D - Facility Re-inspection Report E - Emergency Response – Asbestos Release Flow Chart F - Fiber Release Episode Report G - OSHA Rulemaking on Removal of Resilient Floor Coverings H - Summary of Housing Units Inspected and Sampled I - Standard Operating Procedures iv

LIST OF ACRONYMS

374 AMDS/CC Aerospace Medicine Squadron Commander 374 AMDS/SGPB (BE) Bioenvironmental Engineering Flight 374 AMDS/SGPF Flight Medicine Flight 374 AW/CC Airlift Wing Commander 374 AW/CV Airlift Wing Vice Commander 374 AW/JA Judge Advocate 374 AW/PA Public Affairs 374 AW/SE Wing Safety 374 CES Civil Engineer Squadron 374 CES/CC Base Civil Engineer Commander 374 CES/CD Base Civil Engineer Deputy Commander 374 CES/CEF Fire Department 374 CES/CEIAP Real Property 374 CES/CEIE (APM) Environmental Element/Asbestos Program Manager 374 CES/CEIH Housing Management 374 CES/CEN Engineering Flight 374 CES/CENME Geospatial Information Services (GeoBase) 374 CES/CENMP Project Execution 374 CES/CEO Operations Flight 374 CES/CEOER CE Service Desk 374 CES/CEOES CE Service Contracts 374 CONS Contracting Squadron 374 MDG Medical Group 374 MDG/CC Medical Group Commander 374 MSG Mission Support Group 374 MSG/CC Mission Support Group Commander % Percent AB Air Base ACM Asbestos-Containing Material ACBM Asbestos Containing Building Material AF U.S. Air Force AFI Air Force Instruction AFOSH Air Force Occupational Safety and Health AHERA Asbestos Hazard Emergency Response Act AIHA American Industrial Hygiene Association AMP Asset Management Plan AMOP Asbestos Management and Operations Plan ANSI American National Standard Institute v

LIST OF ACRONYMS (CONTINUED)

APN Abatement Priority Number APM Asbestos Program Manager ASHARA Asbestos School Hazard Abatement Reauthorization Act

BCE Base Civil Engineer BE Bioenvironmental Engineering BPA Blanket Purchase Agreement

CAMP Consolidated Asset Management Plan CE Civil Engineering CEO Civil Engineer Operations CFR Code of Federal Regulations CIH Certified Industrial Hygienist CO Contracting Officer COR Contracting Officer Representative CS/AFN Communications Squadron /Armed Forces Network

DBOF Defense Business Operations Fund DLA Defense Logistics Agency DoD U.S. Department of Defense DODDS U.S. Department of Defense Dependents Schools DOT U.S. Department of Transportation

EMS Environmental Management System EPA U.S. Environmental Protection Agency EQ Environmental Quality

ΟF Degrees Fahrenheit f/cc Fibers Per Cubic Centimeter

GFI Ground Fault Interrupter GOJ Government of Japan GPC Government Purchasing Cards GSU Geographically Separated Unit

HAZMART Hazardous Materials Pharmacy HEPA High Efficiency Particulate Air HQ Headquarters HVAC Heating, Ventilation, and Air Conditioning vi

IAW In Accordance With IDIQ Indefinite Delivery, Indefinite Quantity IGIS Installation Geospatial Information and Service

JBAIDS

System

Joint Biological Agent Identification and Detection

JEGS Japan Environmental Governing Standards JFIP Japanese Facilities Improvement Project

LRS/SVS Logistics Readiness Squadron / Services

MAP Model Accreditation Plan MICT Management Internal Control Toolset MLC Master Labor Contract MFH Military Family Housing

NEA Negative Exposure Assessment NESHAP National Emission Standards for Hazardous Air Pollutants NFPA National Fire Protection Association NIOSH National Institute for Occupational Safety and Health NIST National Institute of Standards and Technology NVLAP National Voluntary Laboratory Accreditation Program

O&M Operation and Maintenance OEH Occupational Environmental Health OSHA Occupational Safety and Health Administration

PACAF Pacific Air Forces PACM Presumed Asbestos Containing Material PEL Permissible Exposure Limit PLM Polarized Light Microscopy PPE Personal Protective Equipment PSI Pounds Per Square Inch

QA Quality Assurance QAE Quality assurance evaluator QC Quality Control vii

RAC Risk Assessment Codes RPM Revolutions per Minute RWP Recurring Work Program

SDS Safety Data Sheet SME Subject Matter Expert SOFA Status of Forces Agreement SOW Statement of Work SRM Sustainment, Restoration and Modernization SSSD Small-Scale, Short-duration

TEM Transmission Electron Microscopy TJC The Joint Commission TWA Time-Weighted Average

U.S. United States UEC Unit Environmental Coordinator

ESOHC Environmental, Safety, and Occupational Council viii ix

Yokota Air Base, Japan Final Asbestos Management and Operations Plan

August 2017 Page 1-1

1.0 INTRODUCTION

1.1 PURPOSE

This Asbestos Management and Operations Plan (AMOP) for Yokota Air Base (AB, or Base) is designed to establish management and organizational responsibilities and procedures in accordance with (IAW) Air Force Instruction (AFI) 32-1052, paragraphs 5.1 and 5.2, and the Japan Environmental Governing Standards (JEGS), Chapter 5. This AMOP has been developed and designed to establish management and organizational responsibilities and procedures to prevent or minimize airborne asbestos exposures to Yokota AB personnel, and to protect the environment. This AMOP consists of a set of procedures applied to building cleaning, maintenance, and general operations in order to maintain a building environment free from asbestos contamination. This AMOP focuses on taking proactive action to deal with current and near-term asbestos management needs, rather than on planning solely for future removal of asbestos-containing material (ACM) from Base facilities. This AMOP provides the foundation for maintaining the status, condition, and future handling of ACM at Yokota AB facilities.

In this AMOP are provisions for each type of ACM found throughout the Base. These types are:

• SURFACING MATERIAL − Material that is sprayed, troweled-on, or otherwise applied to surfaces (such as acoustical plaster found on ceilings, fireproofing materials on structural members, or other ACM materials found on surfaces for other purposes).

• THERMAL SYSTEM INSULATION − ACM applied to pipes, boilers, breeching, tanks, ducts, or other structural components to prevent heat loss or gain.

• MISCELLANEOUS MATERIAL − Αll other ACM found in structural components, structural members or fixtures, floor and ceiling tiles, gaskets, wire coating, caulk/putty/tar, roofing felt etc.

The materials in the first two categories are of particular concern since they tend to be friable, i.e., can be reduced to a powder by hand pressure. Friable materials are more likely to release fibers when disturbed. However, non-friable materials may release fibers if ground, cut, sanded, or otherwise manipulated.

ACM should be managed in-place as long as practicable, ideally, until a facility with ACM is scheduled for renovation or demolition. However, in residences, medical facilities, and facilities used by children, friable asbestos which may lead to exposure should be removed.

This policy requires installations to have specific procedures for managing facilities with ACM and protecting personnel from the hazards associated with damaged ACM. It is the AF’s intention to remove ACM whenever it is a potential threat to personnel health, and as necessary, to comply with applicable regulations.

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This AMOP addresses organizational roles and responsibilities, and procedures for: asbestos management coordination, planning, budgeting, data management, ranking asbestos hazards, information dissemination, quality controls, safety, training requirements, medical monitoring, in-house and contract abatement activities, procedures to prevent ACM in new construction, work practices, and work completion. It will provide the oversight for the entire facility asbestos management and operations program. The AMOP also provides guidance and procedures for the removal of asbestos when the situation warrants and outlines procedures and practices to construct, operate, maintain and repair base facilities in a manner which minimizes releases of asbestos fibers into the air.

This AMOP is designed to be consistent with these regulations: Chapter 5 of the JEGS, in 2022 (Appendix B), AFI 32-1052 and Facility Asbestos Management outline procedures for establishing a base asbestos management program and operations plan.

The updated AFI 32-1052, Section 7 specifies information and requirements to be included in the AMOP. Table 1.1 provides a cross reference of the JEGS requirements and where these requirements can be found within this updated AMOP.

TABLE 1.1: CROSS REFERENCE OF JEGS CRITERIA AND AMOP SECTION

Requirements AMOP Section JEGS 2022 Requirements C5.3.2. Prepare and implement an Asbestos Management Plan. At a minimum, the plan must include:

As indicated below:

C5.3.2.1. A list of known and presumed ACM, by location, on the installation.

3.1 – Facilities Asbestos Surveys

4.2 – In-Place Management

C5.3.2.2. A notification and education program to inform all persons affected (e.g., workers, tenants, building occupants) where potentially friable ACM is located, and how and why to avoid disturbing the ACM.

4.8 – Base Education and Training for Asbestos:

8.2 – Asbestos Awareness Training

C5.3.2.3. Regular ACM surveillance to note, assess, and document any changes in the ACM’s condition;

4.0 – Hazard Management and Risk Reduction

C5.3.2.4. Work control or permit systems to control activities that might disturb ACM.

5.0 – Asbestos Work Practices

C5.3.2.5. Operations and maintenance work practices to avoid or minimize fiber release during activities affecting ACM.

5.0 – Asbestos Work Practices

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Table 1.1 (Cont.): Cross Reference of JEGS and APE Criteria and AMOP Section

Requirements AMOP Section JEGS 2022 Requirements (Cont.)

C5.3.2.6. Record keeping to document O&M activities related to asbestos identification management and abatement;

3.4 – Asbestos Data Management;

4.3.8 – Recordkeeping Procedures;

4.4 – Asbestos Work Practices

C5.3.2.7. Training for the asbestos program manager as well as custodial and maintenance staff;

4.8 – Base Education and Training for Asbestos

C5.3.2.8. Procedures to assess and prioritize identified hazards for abatement;

4.1 – Hazard Management and Risk Reduction

C5.3.2.9. Procedures to prevent the use of ACM in new construction.

4.3 – ACM Abatement Process;

9.0 – Contracting Procedures

C5.4.1. Before demolition or renovation of a facility, determine whether or not the activity will remove or disturb ACM, and record it on the project authorization document (e.g., work order).

4.0 – Hazard Management and Risk Reduction;

4.3.1 – Work Order Preparation and Review;

7.0 – Recordkeeping

C5.4.2 When removing or disturbing friable ACM, prepare and display a written assessment of the action at the location to ensure affected personnel are aware of the potential hazards and the actions being undertaken. A copy of the assessment must also be maintained on permanent file.

4.0 – Hazard Management and Risk Reduction;

4.3.1 – Work Order Preparation and Review;

7.0 – Recordkeeping

C5.4.3.1 Remove friable ACM when it poses a threat to release airborne asbestos fibers and can’t be reliably repaired or isolated.

5.1.1 – Maintenance and Repair;

5.1.2 – Encapsulation and Enclosure;

5.1.3 – Asbestos Removal

C5.4.3.2 Before disturbing or demolishing a facility or part of a facility, remove all regulated ACM in the area to be disturbed.

5.3.1 – Asbestos Removal

AFI 32-1052 Requirement

7.2.1 Organizational structure for carrying out

asbestos-related work.

2.0 – Designation of Responsibility

7.2.2 Project coordination and communication

necessary for construction and renovation work involving facilities containing asbestos.

4.0 – Hazard Management and Risk Reduction

7.2.3 Personnel training programs. 8.0 – Training

7.2.4 Equipment and supply requirement. 5.0 – Asbestos Work Practices

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Table 1.1 (Cont.): Cross Reference of JEGS and APE Criteria and AMOP Section Requirements AMOP Section

AFI 32-1052 Requirement (Cont.)

7.2.5 Identification of worker manuals or other

written procedures.

5.0 – Asbestos Work Practices

7.2.6 Yearly budget estimates. 4.5 – Funding Sources

7.2.7 Procedures for interim control measures

and extraordinary precautions.

4.0 – Hazard Management and Risk Reduction;

5.0 – Asbestos Work Practices

7.2.8 Procedures for asbestos certification and

asbestos disposition statements on programming documents.

5.3 – ACM Disposal Practices;

7.7 – Waste Manifest and Disposal Records

7.2.9 Requirement for a special response team

and in-house inspection.

4.1.2 – Existing Asbestos Hazards Requiring Immediate Abatement;

4.9 – Accidental/Unplanned Asbestos Release Episodes

7.2.10 Requirements for contractor asbestos

analysis and abatement.

9.0 – Contracting Procedures

1.2 BACKGROUND

Asbestos is a group of naturally occurring minerals which separate into fibers. Asbestos minerals have historically been used in the manufacture of a variety of building materials such as: floor tiles, roofing felts, ceiling tiles, asbestos cement pipes and sheets, and fire resistant drywalls. They also may be present in: pipe and boiler insulation materials, ductwork insulation, sprayed-on materials located on beams, crawl spaces, and between walls. Due to their microscopic size, asbestos fibers possess the aerodynamic capability of prolonged suspension in the air.

The potential for ACM to release breathable fibers depends on the friability of the material.

ACM in the form of fibrous or fluffy sprayed-on materials used for fireproofing pipes, boilers, and ductwork insulation or soundproofing are considered friable, as they readily release fibers if disturbed. Materials such as vinyl-asbestos floor tile or roofing felts are considered non-friable and generally do not emit fibers unless subjected to sanding or sawing operations. Asbestos cement pipes and sheets can emit airborne fibers if cut, sawed, or broken.

Asbestos minerals can cause a disabling respiratory disease called asbestosis and various types of cancers if the fibers are inhaled or ingested. The symptoms of these diseases generally do not appear for 20 or more years after initial exposure. Exposure to asbestos can cause mesothelioma, a rare cancer of the thin membrane lining of the chest, lungs, and abdomen.

Appendix A contains definitions for terms commonly used in asbestos management and operations. Asbestos is regulated by three main regulatory agencies: the U.S. Environmental

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Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), and the U.S. Department of Transportation (DOT). EPA regulations concerning asbestos are contained in the Code of Federal Regulations (CFR) in 40 CFR Part 61. OSHA regulations are contained in 29 CFR 1926.1101 and 29 CFR 1910.1001. DOT regulations are contained at 49 CFR 171 and 172. These regulations govern control of asbestos fiber emissions to protect the environment and public health. Regulations governing safe work practices are contained in Air Force Occupational Safety and Health (AFOSH) publications, as well as AFI’s 48 and 91 series.

Though the above listed regulatory agencies and their regulations do not have direct enforcement applicability in Japan, regulations enforced at United States (US) military installations abroad such as Yokota AB, are based on, and even cite, these US Federal regulations.

The Asbestos School Hazard Abatement Reauthorization Act (ASHARA, 40 CFR Part 763) regulates asbestos-related activities in schools, including those of Department of Defense Dependents Schools (DODDS) on Yokota AB. Identification and abatement of ACM hazards at Yokota AB schools is coordinated and implemented through a separate DODDS asbestos management system and is not covered by this AMOP. Contractors typically conduct the DODDS asbestos identification and abatement activities at Yokota AB.

The Yokota Medical Group has a separate O&M contract. The contractor provides the necessary management to maintain certification and resources to develop and carry out a comprehensive medical facility maintenance program. The management ensures compliance with: The Joint Commission (TJC); National Fire Protection Association (NFPA), applicable Host Nation Laws; local directives, manufacturer's instructions and common commercial practices. The Yokota Hospital includes buildings 1585, 1586, 4145, 4336 Joint Biological Identification and Defense System (JBAIDS) room, 4404, 4408, and 4413, as well as their incidental structures, systems, or equipment. The Contractor is cautioned that materials in and around the Yokota Hospital may contain asbestos. If suspected ACM is encountered, the Contractor is required to stop work and notify the Contracting Officer (CO), Contracting Officer Representative (COR), Facility Manager, and the Environmental Flight immediately.

The Government of Japan (GOJ) has formal regulations under several ministries regarding asbestos abatement, removal, disposal, and protection of personnel. The Treaty of Mutual Cooperation and Security between the United States and Japan and Status of Forces Agreement (SOFA) provide for the health and safety of Japanese nationals in the same manner as American personnel. Compliance with environmental standards including asbestos management at GOJ construction sites will be in accordance with U.S Forces Japan (USFJ) Instruction 32-1002, Host Nation Funded Construction. Headquarters (HQ) Pacific Air Forces (PACAF) has provided guidance in the form of memorandums on specific asbestos-related topics through both civil engineering (CE) and environmental health channels. HQ PACAF/A7C appointed an Asbestos Program Director to provide guidance and a coordinated asbestos program for all PACAF bases.

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1.3 REFERENCES

Department of Defense (DoD)

1.3.1 JEGS, Chapter 5, 2022 (Appendix B)

• U.S. Air Force Instructions (AFI’s)

a) AFI 32-9004, Disposal of Real Property

b) AFI 32-1023, Design and Construction Standards and Execution of Facility

Construction Projects

c) AFI 32-1052, Facility Asbestos Management

d) AFI 91-202, U.S. Air Force Mishap Prevention Program

e) AFI 91-203, Air Force Consolidated Occupational Safety Instruction

f) AFI 32-10112, Installation Geospatial Information and Services

g) AFI 48-145, Occupational and Environmental Health Program

h) AFOSH Standard 48-137, Respiratory Protection Program

i) Yokota AB Hazardous Waste Management Plan

j) Yokota AB Spill Prevention and Response Plan

k) Yokota AB Pollution Prevention Plan

• U.S. Environmental Protection Agency (EPA)

a) 40 CFR 763, Asbestos Hazard Emergency Response Act (AHERA) and ASHARA

b) 40 CFR 61, National Emission Standards for Hazardous Air Pollutants (NESHAP)

c) Guidance for Controlling Asbestos-Containing Materials in Buildings (EPA Purple

Book), June 1985

• Code of Federal Regulations

29 CFR:

a) 29 CFR 1910.1001, Asbestos General Industry Standards

b) 29 CFR 1926.1101, Asbestos Construction Industry Standards

c) 29 CFR 1910.134, Respiratory Protection

d) 29 CFR 1910.145, Signs and tags

40 CFR Part 61, Subpart M:

a) 61.141, Definitions

b) 61.145, Applicability

c) 61.146, Notification of Requirements

d) 61.147, Emission Control Requirements

49 CFR Part 171 and 172.

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• American National Standard Institute

a) Publication American National Standard Institute (ANSI) Z9.2-1979, Fundamentals

Governing the Design and Operation of Local Exhaust Systems

b) Publication ANSI Z88.2-80, Practice for Respirator Protection

• Other

a) Defense Logistics Agency, Disposition Service Sagami Customer Assistance Handbook, Hazardous Property.

b) National Voluntary Lab Accreditation Program (NVLAP) http://www.NIST.gov.NVLAP.

c) Unified Facilities Criteria 3-800-10N, Environmental Engineering for Facility Construction.

d) Unified Facilities Guide Specifications 002 82 13.00 10, Asbestos Hazard Control Activities”.

e) Unified Facilities Guide Specifications 02 82 16.00 20, Engineering Control of Asbestos Containing Materials” will be included.

1.4 OBJECTIVES

The Yokota AB AMOP is designed to provide a comprehensive program for asbestos management at the Base. The plan encompasses guidelines and procedures to properly manage ACM. The objectives of the AMOP are to:

• Protect facility occupants and workers who perform maintenance, repair, modification, renovation, and demolition activities on AF facilities from hazardous exposure to asbestos.

• Comply with applicable JEGS.

• Comply with applicable local regulations detailed above.

• Ensure the appropriate substantive requirements and controls contained in Air Force and other relevant or appropriate federal regulations and guidance are incorporated into Yokota AB asbestos exposure prevention, monitoring, and mitigation activities.

• The Yokota AMOP supports the Base Environmental Commitment Statement (Appendix C) involving responsible environmental stewardship. This commitment applies to all persons living and working at Yokota AB and its Geographically Separated Units (GSUs), to include tenant units, contractors, and vendors.

http://www.nist.gov.nvlap/

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2.0 DESIGNATION OF RESPONSIBILITY

2.1 GENERAL INFORMATION

An effective asbestos program for Yokota AB requires the participation and interface of several organizations to ensure the health and welfare of all personnel are protected from the potentially harmful effects of friable ACM and limit environmental impact. HQ PACAF will provide policy and guidance to its installations for the development of installation asbestos programs. At the installation level, the Civil Engineer Squadron (374 CES) has the primary responsibility for developing and implementing the asbestos program. Other organizations must assist 374 CES in bulk sampling, air sampling and site clearance programs, quality control, legal implications and interpretations, media information and response, protecting the health and well-being of all personnel and general populace, and minimizing environmental impact.

The Environmental Management System (EMS) as it applies to Yokota Air Base recognizes asbestos as one of its significant aspects. Application of the Asbestos Management and Operations Plan in construction, remodeling and maintenance will ensure conformance to EMS standards.

The Airlift Wing Commander (374 AW/CC) has overall responsibility of the asbestos program. The Environmental Element (374 CES/CEIE), Operations Flight (374 CES/CEO), Bioenvironmental Engineering (BE), and Wing Safety (374 AW/SE) are responsible for implementing the AMOP as well as managing and tracking hazards from ACM. The 374 CES/CEIE, 374 CES/CEO, the Engineering Flight (374 CES/CEN), and BE are primarily supported by contractors, who perform asbestos sampling and execute asbestos abatement activities in a manner in which asbestos fibers are contained and controlled. The roles of the management team are shown in Table 2.1.

This AMOP includes provisions for in-house capability to abate small amounts of asbestos classified as OSHA class III asbestos work or small-scale, short duration (SSSD) asbestos activities as defined by 40 CFR 763 to be performed by 374 CES/CEO (refer to Section 11.0 for details).

2.2 SPECIFIC DUTIES AND RESPONSIBILITIES

Listed below are the AMOP responsibilities of all installation-level organizations. Figure

2.1 presents the Yokota AB Asbestos Management Organization Chart and outlines the organizational hierarchy with regard to asbestos activities, as well as the general responsibilities. Figure 2.2 presents the Yokota AB Asbestos Management Decision Tree Flowchart, which guides the user from inception of a project where ACM may be encountered through to determining if this AMOP applies to the planned work, and if so, the steps required to complete work which will involve ACM.

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2.2.1 Airlift Wing Commander (374 AW/CC)

• Responsible for the activities of Yokota AB 374 AW Squadrons.

• Ensures requirements of the Yokota AB AMOP are properly executed.

• Has approval authority for the AMOP.

• Ensures sufficient resources are assigned to the program.

2.2.2 Wing Safety Officer (374 AW/SE)

• Evaluates and processes safety-related hazard reports and maintains a master hazard report log as required by AFI 91-202, Mishap Prevention Program.

• Assigns Risk Assessment Codes (RAC) to safety hazards/deficiencies and coordinates with health and fire protection officials when required.

• Assists in establishing funding priorities by using the abatement priority number (APN) system for hazard abatement projects during the budgetary cycle.

• Maintains the installation master hazard abatement file, including AF Form 3, hazard Abatement Plan, covering safety, fire, and health hazards and deficiencies. AF Form 3 is the instrument by which an identified hazard (RAC 1, 2, 3) requiring 30 calendar days to abate is entered into the installation’s formal Hazard Abatement Plan.

• Inputs BE-provided RACs for asbestos-related issues into the Hazard Abatement Program.

• Conducts annual safety inspections for facilities and ensures identified ACM left in-place is not visibly disturbed or damaged. If visibly disturbed or damaged, will tell supervisors to contact BE and 374 CES (refer to Section 4.2).

2.2.3 Public Affairs (374 AW/PA)

• Disseminates information on asbestos-related incidents.

• Works with 374 CES/CEIE and BE to publish articles on general asbestos-related information.

2.2.4 Judge Advocate – Legal Office (374 AW/JA)

• Responds to inquiries about legal aspects of the AMOP.

• Reviews all contracts for asbestos abatement and asbestos waste handling and disposal for compliance with applicable asbestos regulations, including JEGS.

• Provides Asbestos Program Manager (APM) guidance on how to maintain the asbestos-related records so all information is available in the event of a lawsuit.

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2.2.5 Mission Support Group (374 MSG)

• Responsibilities of each component of the Mission Support Group (374 MSG) are identified below.

2.2.5.1 Mission Support Group Commander (374 MSG/CC)

• Responsible for activities of the Base Civil Engineer Commander (374 CES/CC).

• Ensures requirements of the Yokota AB AMOP are properly executed.

• Works with the Aerospace Medicine Squadron Commander (374 AMDS/CC) to obtain advice from a health risk perspective to determine whether repair, maintenance, or removal of ACM is necessary. 374 MSG/CC will also determine whether extraordinary precautions such as more frequent monitoring, removal of personnel from the area, temporary controls, or other protective measures are necessary to protect personnel until recommended actions are completed.

2.2.5.2 Base Civil Engineering Commander (374 CES/CC)

• Has primary responsibility for the development and management of the Yokota AB asbestos program.

• Ensures requirements of the Yokota AB AMOP are properly executed.

• Manages allocation of resources for asbestos-related work.

• Establishes and maintains processes to ensure design and construction personnel involve BE and Public Health in all design review stages (conceptual, intermediate, and final), pre-construction meetings, and pre-final and final inspections to identify and address potential occupational and environmental health concerns related to new construction and facility modification projects.

• Provide BE access to drawings, specifications, and contractor submittals related to any real property systems which either produce or are designed to control or reduce occupational and environmental health hazards.

• Appoints APM in writing.

2.2.5.3 Operations Flight (374 CES/CEO)

• Performs SSSD asbestos projects utilizing in-house trained and certified personnel in accordance with Section 11.0.

• Immediately reports all newly damaged ACM or suspected ACM to 374 CES/CEIE and BE when there exists a health risk to personnel and the general populace.

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• Immediately shuts off water/steam to threatened area, if possible, if damage to ACM or suspected ACM is caused or threatened by water/steam leaks.

• Under the direction of the APM, removes occupants/workers from, or cordons off/secures, the facility or area to prevent access (if ACM exists with a Hazard Rank 6 or 7 as per Section 3.3) – consultation should be requested from BE as deemed necessary.

• Ensures all applicable Civil Engineer Operations (CEO) personnel receive Asbestos Awareness Training in accordance with Section 8.0.

• Reviews service contracts and Statements of Work (SOWs) for asbestos management requirements in accordance with this AMOP.

• Oversees ACM removal service contract.

• Arranges and assists required ACM bulk sampling under the direction of the APM, as required.

• Performs spot verification of ACM-related RACs assigned to base facilities.

• Maintains copy of AMOP and training certifications.

• Maintains and updates required asbestos operating plan in accordance with

AFI 32-1052.

• Submits and maintains required ACM notifications and permits IAW governing regulations.

• Provides oversight and management of facility and infrastructure operations, maintenance and repair, material control, customer service, services contract management, and operations engineering functions.

• Responsible for transportation and utilities Asset Management Plan (AMP) management.

• Reviews Facility Manager’s Handbook before proceeding with any work to determine extent of ACM in the building and ACM which may be disturbed by work.

2.2.5.4 CE Work Centers (374 CES)

CES personnel; Heating, Ventilation, and Air Conditioning (HVAC); carpenters;

electricians; plumbers; and custodial workers may routinely work with building systems which have ACM or presumed ACM components. In accordance with 29 CFR 1926.1101, they are considered OSHA Class IV asbestos workers and they will receive Asbestos Awareness Training per Section 8.0 (only personnel trained as OSHA Class III workers are authorized to disturb ACM IAW Section 11.0). Additionally, they have the following responsibilities:

• Knows the locations of ACM and/or presumed asbestos-containing material (PACM) and ensuring they are all properly labeled in conjunction with the RWP.

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• Conducts visual surveillance of ACM locations for any damage or deterioration, and ensures the locations are all labeled with an asbestos hazard warning label or sign.

• Informs Facility Managers and custodial workers about the locations of ACM or PACM and instructs them not to disturb the material.

• Ensures Facility Managers and custodial workers do not use a standard vacuum to clean up dust or debris if asbestos contamination is known or suspected. Vacuums employed to clean up asbestos containing dust or debris must be equipped with a High Efficiency Particulate Air (HEPA) filter.

• Notifies the APM immediately if ACM or PACM is damaged or its condition may be subject to release of asbestos fibers.

2.2.5.5 Engineering Flight (374 CES/CEN)

• Ensures all projects involving renovation and/or demolition with potential disturbance of ACM are coordinated through the APM.

• Oversees asbestos abatement operations conducted at Yokota AB for facility renovation and demolition projects.

• Ensures Quality Assurance (QA) and Quality Control (QC) monitoring is conducted for all asbestos work done by 374 CES/CEN contracts IAW Section 4.7.

• Ensures when projects are identified for which asbestos abatement is required, the affected building materials and areas are evaluated by design engineers for proper asbestos abatement in coordination with the APM.

• Ensures new construction materials do not contain ACM.

• Coordinates bulk sampling of building materials for projects in conjunction with the

APM.

• Ensures portfolio optimization by involvement in: community planning, environmental planning, program development, energy, design and construction

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Form 332 IAW criteria and requirements of AMOP and specifications developed by the

APM.

Provides construction supervisor inspector copies of the approved Asbestos Abatement Plan and other relevant contract documents.

Maintains communication with 374 CES/CEIE/APM regarding ongoing and pending asbestos projects.

Reports deviations from asbestos abatement plans or emergency asbestos-related incidents which could pose a potential health risk to Yokota AB personnel to the CO or contractor officer’s representative, APM, and BE.

Ensures the use of applicable AF safety, health, and fire protection standards for CEOES personnel who are required to oversee contractor work activities. CEOES personnel will be trained in the recognition of hazardous conditions/environments, and in other areas, as necessary.

Forwards a copy of all asbestos abatement records to 374 CES/CEIE and 374 CES/CENME to be included in the asbestos files for each specific facility. A summary table showing specifically (location, description, and quantity) what ACM was abated must be included in the records in electronic format.

Requests air sampling data and copies of waste disposal manifests from the contractor and forwards these documents to the APM for review and approval.

2.2.5.9 Housing Management (374 CES/CEIH)

Notifies Military Family Housing (MFH) occupants of any asbestos removal projects affecting their unit or surrounding area.

Establishes a program to notify MFH occupants where ACM is located, and explain how and why to avoid ACM.

Provides information regarding MFH asbestos sampling results to housing occupants, if requested.

Coordinates MFH occupant…